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Brownsville Independent School District
Homer Hanna Early College High School
Faculty Handbook
2018-2019
“We Play to Win”
Mission Statement Our mission is to provide opportunities for students to develop academically and socially, think
independently, and communicate effectively.
Vision Statement Our vision is to create successful students by providing rigor and relevance in our educational program
while nurturing the intellectual, emotional, and physical well-being of each student.
Brownsville Independent School District
Homer Hanna Early College High School
Faculty Handbook
2017-2018
“At Hanna, College is for ALL”
Mission Statement Our mission is to provide opportunities for students to develop academically and socially, think
independently, and communicate effectively.
Vision Statement Our vision is to create successful students by providing rigor and relevance in our educational program
while nurturing the intellectual, emotional, and physical well-being of each student.
ADMINISTRATIVESTAFFOFTHE
BROWNSVILLEINDEPENDENTSCHOOLDISTRICT
BOARD OF TRUSTEES BOARDOFTRUSTEES Cesar Lopez – Board President
Carlos A. Elizondo – Vice-President Joe A. Rodriguez – Board Secretary
Laura Perez-Reyes – Board Assistant Secretary Dr. Sylvia P. Atkinson – Board Member
Minerva M. Pena – Board Member Philip T. Cowen – Board Member
SUPERINTENDENTOFSCHOOLS
Dr. Esperanza Zendejas
AREAASSISTANTSUPERINTENDENT Theresa Ann Alarcon
HANNAHIGHSCHOOLADMINISTRATIVESTAFF
Blanca Lambarri – Principal Juan Carlos Chávez - Dean of Instruction
David Cantu - Assistant Principal Margarita Fuentes - Assistant Principal
Rafael Garcia - Assistant Principal Rocio Ramos - Assistant Principal
Antonio Ordaz - Assistant Principal Erica Ureste - Assistant Principal
BISD does not discriminate on the basis of race, color, national origin, sex, religion, age, disability or genetic information in employment or provision of services, programs or activities.
BISD no discrimina a base de raza, color, origen nacional, sexo, religion, edad, incapacidad o información genética en el empleo o la disposición de servicios, programas o actividades.”
I. Administrative Personnel of the Brownsville Independent School District and Hanna High School
II. Introduction to the Campus Handbook
III. Staff Information
Teaching Personnel with PDAS Supervisor 7 Department Chairs 12
IV. General Information Administrative Duties and Responsibilities 13 BISD School Calendar 15 BISD Organizational Chart 16
Three-Week Grade Reporting Calendar 17 PDAS Appraiser Calendar 18 Hanna High School Bell Schedule 19 Schedule of Department Chair Meetings 20 Schedule of SBDM Meetings 21
V. Campus Policies and Procedures
Attendance 24 Attendance Correction Form 25 Class Record Book (E-SCHOOL) 26 Grade Correction Request Form 27 Computer Generated Transcripts 28 Curriculum and Instruction 29 Course Syllabus Checklist Form 31 Guest Speaker 32 Outside Video Approval Form 33 Daily Attendance Monitoring 34 Phone Log Form 35 Request for Home Visit Form 36 Department Chairs’ Responsibilities 37 Doctor Appointment / Permit to Leave 38 Student Release Form 39 Enrollment and Withdrawal of Students 40 Campus School-Related Field Trip 42 BISD Standard Operating Procedures for Student Trips 44 Activity Documentation Form 47 BISD Student Permission Slip (English) Form 48
BISD Student Permission Slip (Spanish) Form 49 Guidance & Counseling Department 50
Counselor Referral Form 53 Hall Passes 54 In-School Suspension 55 Library Information 57 Professional Growth and Development Plan "CPE Hours" 59
Professional Leave Application Request within the District Sample 61 Request for Professional Leave for Out-Of-District Sample 62 Travel Procedures 63 Student Travel Expenses 68
School Organizations / Activities 71 Fundraising Application Form 73
Special Education / Section 504 74 Failure Review Form 78 Student Progress Report 79 Student Attendance for Credit 80 Student Punctuality 81 Student Sign In Sheet 82 Students Taught in an Alternate Return to Success (STARS Program) 83 Substitutes 84 Textbook Accountability 85
VI. Clarification of Campus Policies and Procedures 86
Procedures for students under the influence of drugs/alcohol Announcements Related to Employment and/or Supp. Duty Positions Teacher Folders Bell Schedule BISD Personnel Handbook Board Policy -Assignments and Schedules for High School Personnel Building Access Campus Calendars Chain of Command Classroom Environment Conference Period Confiscating School Property Copy Requests Classroom Management/Discipline
Counselor Referrals Emergency Drills End-Of-Year Checkout Procedures Enforcement of the Student Dress and Grooming Guidelines Extra Curricular Activities Facilities
VI. Clarification of Campus Policies and Procedures Final Exams Fixed Assets Floating Teachers Food and Drink in the Classrooms Fundraising Activities Guidelines for Faculty Children Health Insurance Keys Leaving (Students)School During the Day Listing of Available School Forms Maintenance Concerns Morning Announcements Paging Devices and Cellular Phones Parent Conferences Parking Permits Phone Messages Power Outages Procedures for Acquiring BISD E-mail Procedures for Reporting Suspected Abuse Professional Code of Ethics Professional Responsibilities Public Relations and Publicity Reporting Accidents and Injuries Safety Plan School Crisis Plan School District Policies Sign-In/Sign-Out Procedures Staff Dress and Grooming Guidelines Supervision of Students Supervisory Duty Sunshine Club Teacher Supplies Telephone Logs Transportation U.S. and School Mail
STAFF INFORMATION
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First Name MI Last Name Position Campus Appraiser Angie Aguilar Teacher Hanna ECHS E. Ureste Maria Esther Almanza Teacher Hanna ECHS R. Garcia Sandra Anaya Teacher Hanna ECHS A. Ordaz Agustine Anduiza Counselor Hanna ECHS R. Ramos Jaime Luis Arias Teacher Hanna ECHS E. Ureste Nereyda Arizmendi Teacher Hanna ECHS M. Fuentes Mario Banda Teacher Hanna ECHS M. Fuentes Pedro Banda Teacher Hanna ECHS R. Garcia John Bannert Teacher Hanna ECHS R. Garcia Todd Barckholtz Teacher Hanna ECHS R. Ramos Rolando Barron Teacher Hanna ECHS D. Cantu Denise Bohler Teacher Hanna ECHS R. Ramos Peter Bonilla Teacher Hanna ECHS A. Ordaz Daniel Brama Counselor Hanna ECHS R. Ramos Loretta Brito Teacher Hanna ECHS R. Garcia Vicki Bunderson Teacher Hanna ECHS R. Garcia Gaines Burns Teacher Hanna ECHS D. Cantu Cecile Caddel Teacher Hanna ECHS R. Ramos David Cantu AP Hanna ECHS B. Lambarri Travis Carie Choir Director Hanna ECHS D. Cantu Luis A. Carmona Teacher Hanna ECHS R. Ramos Erica Casanova Teacher Hanna ECHS D. Cantu Priscilla Casas Teacher Hanna ECHS R. Ramos Sulema Casas-Canul Teacher Hanna ECHS D. Cantu Elizabeth Castillo Teacher Hanna ECHS R. Garcia Hector Castillo Teacher Hanna ECHS E. Ureste Leo Cavazos Teacher Hanna ECHS E. Ureste
Alma Cervantes-Aleman Teacher Hanna ECHS R. Garcia
Maria Chaloux Teacher Hanna ECHS R. Garcia Miguel Chapa Teacher Hanna ECHS M. Fuentes Juan Chavez Dean Hanna ECHS B. Lambarri Michael Chavez Teacher Hanna ECHS A. Ordaz Richard Chavez Teacher Hanna ECHS E. Ureste Vanessa Chavez Counselor Hanna ECHS R. Ramos Priscilla Chavira Teacher Hanna ECHS D. Cantu Elsa Chio Teacher Hanna ECHS R. Garcia Sally Chong Teacher Hanna ECHS M. Fuentes Raquel Cisneros Counselor Hanna ECHS R. Ramos
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First Name MI Last Name Position Campus Appraiser Ramon Cisneros Teacher Hanna ECHS E. Ureste Sylvia Cook Teacher Hanna ECHS A. Ordaz David Cornejo Teacher Hanna ECHS D. Cantu
Vanessa Cortez-Escamilla Teacher Hanna ECHS D. Cantu
Stephanie Cruz Teacher Hanna ECHS A. Ordaz Teri Cruz Teacher Hanna ECHS E. Ureste Laura Davila Teacher Hanna ECHS E. Ureste Carmina Del Angel Teacher Hanna ECHS M. Fuentes Lorenzo Del Bosque Teacher Hanna ECHS E. Ureste Leticia Delgado Teacher Hanna ECHS D. Cantu Francisco Diaz Teacher Hanna ECHS M. Fuentes Hilda Elizondo Teacher Hanna ECHS A. Ordaz Roy Esparza Teacher Hanna ECHS D. Cantu Braulio Estrella Teacher Hanna ECHS D. Cantu Dennis Ewing Teacher Hanna ECHS D. Cantu Jeannette Fennimore Counselor Hanna ECHS R. Ramos Margarita Figueredo Teacher Hanna ECHS A. Ordaz Ma. Guadalupe Flores Teacher Hanna ECHS A. Ordaz Ricardo Flores Teacher Hanna ECHS R. Ramos Margarita Fuentes AP Hanna ECHS B. Lambarri Phebe Fuentes Teacher Hanna ECHS M. Fuentes Eduardo Garcia Teacher Hanna ECHS A. Ordaz Liza Garcia Teacher Hanna ECHS R. Garcia Rafael Garcia AP Hanna ECHS B. Lambarri Sylvia H. Garcia Teacher Hanna ECHS D. Cantu Diana Garcia Teacher Hanna ECHS R. Garcia Julietta Garcia-Ramirez Teacher Hanna ECHS D. Cantu Alex Garza Teacher Hanna ECHS M. Fuentes Alonzo Garza Teacher Hanna ECHS D. Cantu Dalberto Garza Teacher Hanna ECHS D. Cantu Humberto Garza Teacher Hanna ECHS R. Ramos Lorenzo Garza Teacher Hanna ECHS A. Ordaz Zaida Garza-Lopez Teacher Hanna ECHS R. Garcia Luis Gonzalez Teacher Hanna ECHS D. Cantu Rigoberto Gonzalez Teacher Hanna ECHS R. Garcia Becky Grist Counselor Hanna ECHS R. Ramos
Mark Guess Athletic Coordinator Hanna ECHS B. Lambarri
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First Name MI Last Name Position Campus Appraiser Herlinda Gutierrez Teacher Hanna ECHS A. Ordaz Rafael Guzman Teacher Hanna ECHS R. Ramos Graciela Guzman Teacher Hanna ECHS R. Garcia Ansgar Hagemann Teacher Hanna ECHS A.Ordaz Jesus Hernandez Teacher Hanna ECHS A. Ordaz Sylvia Hernandez Teacher Hanna ECHS R. Garcia Carlos Herrera Teacher Hanna ECHS M. Fuentes Jose Herrera Teacher Hanna ECHS A. Ordaz Gilbert Hinojosa Teacher Hanna ECHS R. Garcia Guiana Hinojosa Teacher Hanna ECHS R. Garcia Nubia Hinojosa Teacher Hanna ECHS R. Ramos Luis Hinojosa Teacher Hanna ECHS D. Cantu Lynn Hunter Teacher Hanna ECHS R. Garcia Rene Ibarra Teacher Hanna ECHS A. Ordaz Daniel Jasso Teacher Hanna ECHS D. Cantu John Jefferson Teacher Hanna ECHS R. Ramos Abraham Jimenez Teacher Hanna ECHS M. Fuentes Ricardo Jimenez Teacher Hanna ECHS A. Ordaz Ryan Jimenez Teacher Hanna ECHS A. Ordaz Mary Lou John Librarian Hanna ECHS M. Fuentes Beverly Joy Jones Teacher Hanna ECHS R. Garcia Max Juarez Teacher Hanna ECHS M. Fuentes Karl Kessler Teacher Hanna ECHS R. Ramos Mary Ellen Key Teacher Hanna ECHS R. Garcia Myra Kruger Teacher Hanna ECHS R. Garcia Greg Larson Teacher Hanna ECHS A. Ordaz Brenda Leal Teacher Hanna ECHS A. Ordaz Donaciano Leija Teacher Hanna ECHS A. Ordaz Maria Lina Lerma Teacher Hanna ECHS E. Ureste Patrick Lewis Teacher Hanna ECHS M. Fuentes Eddie Loa Teacher Hanna ECHS D. Cantu Adriana Lopez Teacher Hanna ECHS R. Garcia Jaime Lopez Teacher Hanna ECHS R. Ramos Norma Lopez Teacher Hanna ECHS D. Cantu Moses M. Losoya Teacher Hanna ECHS E. Ureste Fermin Lucio Teacher Hanna ECHS R. Ramos Yolanda M. Flores Teacher Hanna ECHS R. Ramos Beatriz Maldonado Teacher Hanna ECHS R. Ramos
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First Name MI Last Name Position Campus Appraiser Norma A Maldonado Teacher Hanna ECHS D. Cantu Roxanna N. Manjarrez Teacher Hanna ECHS E. Ureste Angelica Martinez Teacher Hanna ECHS R. Garcia Mario Martinez Teacher Hanna ECHS R. Ramos Martha Martinez Teacher Hanna ECHS A. Ordaz Miguel Mendoza Counselor Hanna ECHS R. Ramos Edward Messbarger TST Hanna ECHS B. Lambarri Raul Molano Teacher Hanna ECHS D. Cantu Loretta Montemayor Teacher Hanna ECHS M. Fuentes Jesus Montemayor Teacher Hanna ECHS D. Cantu Belinda Morales Teacher Hanna ECHS D. Cantu Jose Morales Teacher Hanna ECHS A. Ordaz Marco Morales TST Hanna ECHS B. Lambarri Marie Munoz Teacher Hanna ECHS D. Cantu Iliana Nevarez Teacher Hanna ECHS D. Cantu Mary Katherine Nieto Librarian Hanna ECHS M. Fuentes Alicia O’Brien Teacher Hanna ECHS E. Ureste Olga Odabashian Teacher Hanna ECHS E. Ureste Miriam Ontiveros Counselor Hanna ECHS R. Ramos Griselda Palacios Teacher Hanna ECHS A. Ordaz Claudia Palmenez Teacher Hanna ECHS D. Cantu Noel Palmenez Teacher Hanna ECHS D. Cantu Paul Penrod Teacher Hanna ECHS M. Fuentes Iris Perales Counselor Hanna ECHS R. Ramos Jose Manuel Perez Teacher Hanna ECHS R. Garcia Roxanne Perez Teacher Hanna ECHS D. Cantu Samuel Perez Teacher Hanna ECHS M. Fuentes Robert Perez Teacher Hanna ECHS A. Ordaz Tyrone Powers Teacher Hanna ECHS A. Ordaz Reyes Prado Teacher Hanna ECHS A. Ordaz Erika Presas Teacher Hanna ECHS R. Garcia Mindy Pyle Teacher Hanna ECHS D. Cantu Veronica Quintanilla Teacher Hanna ECHS E. Ureste Jose Miguel Ramirez Teacher Hanna ECHS M. Fuentes Rocio Ramos AP Hanna ECHS B. Lambarri Ivan Rangel Teacher Hanna ECHS R. Ramos Romeo Revuelta Teacher Hanna ECHS R. Ramos Socorro Rios Teacher Hanna ECHS D. Cantu
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First Name MI Last Name Position Campus Appraiser Tomas Rios Teacher Hanna ECHS A. Ordaz Daniela Rivera Teacher Hanna ECHS M. Fuentes Leonard Robinson ROTC Hanna ECHS A. Ordaz Michael Robinson Teacher Hanna ECHS M. Fuentes Alicia Rocha Counselor Hanna ECHS D. Cantu Armando Rocha Teacher Hanna ECHS M. Fuentes Amber Rodriguez Teacher Hanna ECHS M. Fuentes Amparo Rodriguez Teacher Hanna ECHS R. Garcia Joe Rodriguez Teacher Hanna ECHS D. Cantu Jose T Rodriguez Teacher Hanna ECHS A. Ordaz Miguel Rodriguez Teacher Hanna ECHS D. Cantu Sam Rodriguez Teacher Hanna ECHS D. Cantu Nelda Rogers Teacher Hanna ECHS M. Fuentes
Jaione Rosagaray Paredes Teacher Hanna ECHS M. Fuentes
Adolfo Sanchez Teacher Hanna ECHS D. Cantu Daniel Savedra Choir Director Hanna ECHS D. Cantu Gloria Schlatter Teacher Hanna ECHS A. Ordaz
Laura Sierra Program Specialist Hanna ECHS J. Chavez
Jorge Silguero Teacher Hanna ECHS A. Ordaz Beatriz Soto-Martinez Teacher Hanna ECHS R. Garcia Sharlene Storm Teacher Hanna ECHS D. Cantu Olaya Teran Teacher Hanna ECHS M. Fuentes Deborah Thompson Teacher Hanna ECHS E. Ureste Clemente Torres Teacher Hanna ECHS E. Ureste Josefina Torres-Moreno Teacher Hanna ECHS A. Ordaz Adriana Tovar Teacher Hanna ECHS R. Garcia Victorio Trejo Teacher Hanna ECHS M. Fuentes Boris Vega Teacher Hanna ECHS R. Ramos Cynthia Vela CTC Hanna ECHS J. Chavez
Damian Vela Offense Corrdinator Hanna ECHS B. Lambarri
Amanda M. Vera Teacher Hanna ECHS R. Ramos Ma. Carmen Whittemore Teacher Hanna ECHS A. Ordaz
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HOMER HANNA ECHS DEPARTMENT CHAIRS
2018-2019 NAME DEPARTMENT
Carmona, Luis Social Studies Thompson, Deborah Social Studies Flores, Lupita Math Leija, Don Math Teran, Olaya Physical Ed. / Health Garza, Zaida Language Arts Rodriguez, Amparo Language Arts Vacancy Foreign Language Cisneros, Ramon Special Education Montemayor, Jesus Magnet Lead Teacher Perez, Roxanne Career & Technology Arizmendi, Nelly Science Fuentes, Phebe Science Messbarger, Edward Special Programs Munoz, Marie Fine Arts Molano, Raul Fine Arts Grist, Becky Head Counselor Ontiveros, Miriam Head Counselor
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GENERAL
INFORMATION
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Brownsville ISD Organizational Chart2018-2019
Board of Trustees
Internal AuditorsArvin Tucker
Vacancy
Superintendent Dr. Esperanza Zendejas
Board of Trustees Administrative Assistant
Patricia Perez
AthleticsAquatics & UILGilbert D. Leal
Computer/TechnologyServices
Robert Fisher
Assessment/Research/Evaluation
Pam Van Ravenswaay
District PlannerDr. Lee G. Garcia
GrantsDr. Greg GarciaEdwin Barrera
Police & Security Services
Chief Oscar Garcia
FinanceMary Garza
Chief Financial OfficerLorenzo Sanchez
Food & NutritionServicesVacancy
PurchasingDelia Rodriguez, Interim
PayrollKenneth Lieck
Health ServicesRosa Pones
TransportationEliud Ornelas
PEIMSPaul Johnson
Records Management/Policy
Martin Arambula
Warehouse/Textbooks/Fixed AssetsCesar Garza
Maintenance/FacilitiesCesar G. Lopez
Assistant Superintendent HRTitle IX/504
Carmelita Rodriguez
Complaints/Grievances
Human Resources Vacancy
504/ADA &EEOC/Title IX
InvestigationsMaricela Z. Puente
Betsy Iglesias
Public Information Alfonso Gutierrez, Interim
Instructional TV StudioKBSD
Luis Martinez
District Mail Room Distribution
Assistant SuperintendentCurriculum & Instruction
Dr. Timothy Cuff
Fine ArtsKathleen Jimenez
Interim
Advanced Academics/Merrill Hammons
Career & Technical Education
Dr. Juan Chavez, Jr.
Guidance & CounselingSara M. Garza
Library/MediaServices
Rosie Ara
Adult Continuing Ed/ GED
Dr. Debbie Alford
Special ServicesSpecial Olympics & RSFDAdriana Lippa, Interim
Professional Development
Deyanira M. Garcia
Elementary Schools Reporting to Curriculum & Instruction
- Breeden - Gonzalez - Paredes - Benavides - Hudson - Perez- Burns - Keller - Putegnat - Champion - Longoria - Sharp- Gallegos - Morningside - Southmost- Garden Park - Ortiz - Yturria
Assistant SuperintendentInnov. Strategy & Ed. Tech.
Alma Cardenas-Rubio
Bilingual/ESL/Title IIICarlos Olvera
Area Assistant Superintendent
High SchoolsTeri Alarcon
ECHS- Hanna- Lopez- Pace- Porter- Rivera- Veterans - B.E.C.H. S.- BAC- B.L.A. H. S.- Lincoln Park
Area Assistant Superintendent
Middle Schools Dr. Dora E. Sauceda
Middle Schools- Besteiro- BLA M. S. - Faulk- Garcia - Lucio - Manzano- Oliveira- Perkins- Stell- Stillman- Vela
Area Assistant Superintendents
Elementary SchoolsJimmy HaynesSandra Lopez
Jimmy Haynes- Canales- El Jardin- Martin- Resaca- Skinner- Villa Nueva
Sandra Lopez- Aiken- Cromack- Del Castillo- Garza- Vermillion- Victoria Heights
BISD does not discriminate on the basis of race, color, national origin, sex, religion, age,disability or genetic information in employment or provision of services, programs or activities.
August 19, 2018Dr. Esperanza Zendejas
Board of Trustees Attorney
Baltazar Salazar
Elementary/SecondaryEducation
D. Emerson/Dr. N. IbarraChoice Campus- Palm Grove
STEAM Campuses- Brite- Castañeda- Egly- Peña- Pullam- Russell
STEAMMichelle Seney
Educational Technology�David Mitchell� Lorena Martinez
Public InformationRequests
Staff AttorneyMiguel Salinas
Employee Benefits/Risk Mgmt./SafetyMicaela Escobar
Pupil ServicesRandy Park
Special ProgramsMary Tolman
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Blanca E. Lambarri Principal
Dr. Esperanza Zendejas, Superintendent of Schools
Juan Carlos Chavez Dean of Instruction
Margarita Fuentes Assistant Principal
Rocio Ramos Assistant Principal
Rafael Garcia Assistant Principal
Erica Ureste Assistant Principal
Antonio Ordaz Jr. Assistant Principal
David Cantu Assistant Principal
BISD does not discriminate on the basis of race, color, national origin, sex, religion, age, disability or genetic information in employment or provision of services, programs or activities.
BISD no discrimina a base de raza, color, origen nacional, sexo, religión, edad, discapacidad o información genética en el empleo o en la provisión de servicios, programas o actividades.
- REV. 06/17 -
2018-2019 Bell Schedule
9TH & 10TH GRADE STUDENTS
Breakfast 8:00-8:40 1st Period 8:45-9:30 2nd Period 9:35-10:20 3rd Period 10:25-11:10 4th Period 11:15 – 12:00 5th Period (Lunch) 12:00-12:45 6th Period 12:50-1:35 7th Period 1:40-2:25 8th Period 2:30-3:15 9th Period 3:20-4:05
TUESDAY ADVISORY
Breakfast 8:00-8:40 1st Period 8:45-9:27
ADVISORY PERIOD 9:27 – 9:54
2nd Period 9:59-10:41 3rd Period 10:46-11:28 4th Period 11:33 – 12:15 5th Period (Lunch) 12:15-12:57 6th Period 1:02-1:44 7th Period 1:49-2:31 8th Period 2:36-3:18 9th Period 3:23-4:05
11TH & 12TH GRADE STUDENTS
Breakfast 8:00-8:40 1st Period 8:45-9:30 2nd Period 9:35-10:20 3rd Period 10:25-11:10 4th Period (Lunch) 11:10 – 11:55 5th Period 12:00-12:45 6th Period 12:50-1:35 7th Period 1:40-2:25 8th Period 2:30-3:15 9th Period 3:20-4:05
TUESDAY ADVISORY
Breakfast 8:00-8:40 1st Period 8:45-9:27
ADVISORY PERIOD 9:27 – 9:54
2nd Period 9:59-10:41 3rd Period 10:46-11:28 4th Period (Lunch) 11:28 – 12:10 5th Period 12:15-12:57 6th Period 1:02-1:44 7th Period 1:49-2:31 8th Period 2:36-3:18 9th Period 3:23-4:05
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HANNA EARLY COLLEGE
HIGH SCHOOL
Memo
The following is the schedule for DEPARTMENT CHAIR MEETINGS for the 2018-2019 school year: Department chair meetings will be held once a week on Tuesdays or as needed. All meetings will be held in Ms. Lambarri’s office during 9th period. Department meetings will be held on the Thursday following the regularly scheduled Department Chair meetings.
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HANNA EARLY COLLEGE
HIGH SCHOOL
Memo
The following is the schedule of SITE-BASED DECISION MAKING COMMITTEE for the 2018-2019 school year: SBDM meetings will be held on the first Tuesday of every month or as needed.
All meetings are held in the E120 beginning at 4:15 p.m.
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HANNA EARLY COLLEGE HIGH SCHOOL
Memo
The following is the schedule of Faculty Meetings for the 2018-2019 school year: Faculty meetings will be held on the first Thursday of every month or as needed.
All meetings will begin at 4:05 p.m. Meeting locations will be announced monthly.
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CLARIFICATION OF POLICIES AND PROCEDURES
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Attendance-Student General Information 1. All teachers at Hanna High School are required to use E-school to post attendance each period on a daily basis. 2. The official time for ADA (Average Daily Attendance) is 10:15 a.m. during 2nd period. Attendance must be
taken at this time. 3. At the end of each 3 week period teachers are responsible for printing a 2nd period attendance sheet and class
roster. Second period attendance and class roster must be signed and verified by the teacher and turned in to the Attendance Office in G-122. All sheets submitted to the attendance office must be signed. Specific information about due dates will be posted in the weekly Calendar of Events.
4. Teachers have a legal and professional responsibility to maintain accurate and current daily attendance records.
It is very important for all teachers to perform this responsibility efficiently. The state's Academic Excellence Indicator System (AEIS) requires clean and accurate data that matches all other related information that is reported to PEIMS. This responsibility is also a part of the TTESS professional duties.
Procedures for Marking Attendance Sheets Click the Attendance icon: 1. Choose the period to enter Attendance. 2. To ensure the entering of Attendance for the correct day, verify the date displayed to the right of the screen. 3. Entering of Attendance can be done by clicking the box that corresponds to the respective student. 4. If all students are present click the submit button to post attendance. Attendance Codes in E-SCHOOL CODES FOR TEACHER’S USE ABS Absent (Student was not physically present in class. 1 Original entry into class NS No Show (used for the first three days of class) PRE Present-if student is present do not mark present CODES FOR OFFICE USE OSS Absent (Student was not physically present in class because he/she was home suspended by respective
administrator as a discipline measure. Discipline referral and documentation is on file.) EXA Absent (Student was not physically present in class, and he/she has submitted documentation to justify
his/her absence to school. Documentation is on file.) ADM Student was present in administrator's office (Administrator note/log) AEC Student was present at Brownsville Academic Center (BAC placement form on file) COU Student was present in counselor's office (note flog verification) EXT Student was present at extracurricular activity (approved list verification) FTR Student was present at approved field trip (approved list verification) ISS Student was present in ISS room (ISS log verification) MED Student was absent BUT SHOULD BE COUNTED PRESENT because he/she was present at school part of
the day due to the fact that he/she left to or returned from a doctor's appointment (Documentation has been submitted.)
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NUR Student was present in nurse's office (log verification) UNI Student attended approved college visit/college course (documentation on file) REL Student was absent BUT SHOULD BE COUNTED PRESENT due to Religious Holiday (letter on file) TDY Student was late to class (TARDY LOG) PRE Student is to be counted present (correction or other reason not listed) TES Student was present at designated test site. Do not remove the codes unless you can provide the appropriate documentation. In addition, please remember that your signature on the attendance correction form indicates that you have verified the information and made the necessary corrections. No further corrections will be accepted for this attendance period without substantiating documentation. All attendance corrections must be submitted to Data Entry (G-122) via Attendance Correction Form. Teachers must submit all attendance corrections in person. Students are not permitted to obtain or submit these forms.
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HANNA EARLY COLLEGE HIGH SCHOOL E-SCHOOL
DAILY ATTENDANCE CORRECTION LOG Teacher Name & Number: ___________________________________________ Date: ____________________________________________________________
PER SN NAME ABS PRE TDY
Correction Procedure:
1. Teacher will determine when correction is needed. 2. Teacher will fill in period, student number, and student name. 3. Teacher will check off the appropriate (new) code to be posted. 4. Teacher will submit the Correction Log to the Attendance Clerk. 5. Attendance Clerk will post corrections in e-school and file the
correction Log in the teacher folder. ___________________________ _______________
Teacher Signature Date *Teacher signature indicates that all information submitted is to the best of your knowledge accurate.
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Class Record Book (E-SCHOOL)
General Information The Class Record Book is a requirement that must be available for inspection by a state auditor at all times. Every teacher must keep a grade book to substantiate the grades reported to parents. All grades will be kept and monitored using the E-SCHOOL program. All grades must be posted by the end of each week. Please refer to deadlines in the weekly Calendar of Events for final grades for each grading cycle.
No student is to assist any teacher with grading papers, recording grades, or posting attendance on E-SCHOOL. The teacher must personally perform these duties promptly and efficiently.
Grades/Grading Policy
All teachers can access the district grading policy via the BISD Website. (www.bisd.us/Curriculum/grading) It is required that all teachers review the BISD Grading Procedures and adhere to all provisions in the policy. The Grading Policy includes information about lesson plans, grade book, and other procedures.
Each Grade Book must contain the following: 1. Teacher name, number, school year, and department. 2. Student identification numbers and names in alphabetical order (E-SCHOOL). 3. Class entry and drop dates that match the attendance sheets (E-SCHOOL). 4. Grades, including withdrawal grades, for each grading period 5. Assignments clearly labeled and posted on the respective date of the assignment.
Student Grades
1. After student grades are posted on E-SCHOOL, teachers will be asked to verify student grades, and make necessary corrections prior to pressing the "verify" button on E-SCHOOL. Teachers must press the "verify" button at 9:00 a.m. the first school day following the last day of the 3 weeks and 6 weeks.
2. With the exception of migrant student grades, all incomplete grades must be justified and cleared by the end of a grading cycle.
3. Migrant students who register and do not receive a grade should receive an "Incomplete" until all course work is completed.
4. Teachers who do not clear incomplete grades will be periodically notified by the data entry clerks and asked to post grades. No teacher will be cleared at the end of the school year unless a numerical grade has been entered for all students.
5. Teachers are to use the Grade Correction Form to correct student grades. Each Grade Correction form must include teacher signature and reason for correction. Teachers must submit correction forms to Data Entry (G-122) in person. Students are not permitted to obtain or submit these forms.
6. Grades must be corrected in e-school prior to submitting the Grade Correction Form. NOTE: Please exercise great care when entering grades. Grades impact UIL activities and student transcripts. Students who receive an Incomplete are not eligible to participate in UIL activities until the grade is cleared by the deadlines set forth by the BISD Grading Policy. Transfer Grades
1. If a student transfers within Hanna High School or BISD, the receiving teacher will average his/her grade with the grade provided by the sending teacher if the change involves the same subject. (i.e. English I to English I)
2. If a student does not drop/add the same subject, a zero must be entered for the grading cycle that the student was not in attendance to the class. (Reminder: To receive credit, a student must be in attendance 90% of the time that a class is offered.)
3. If a student transfers from outside the school district, the teacher will average his/her grades with the transfer grades provided by the out of district school. These grades are located in the student file in the records room. (Subjects must be the same.)
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BROWNSVILLE INDEPENDENT SCHOOL DISTRICT Grade Correction Form
Grade: ID: Student Name: Course/Section #:
Course Description:
Procedure: 1. Post correction in electronic grade book. (E-SCHOOL) 2. Complete grade correction form.
3. Sign the form and obtain signature from administrator. 4. Submit completed form to data management clerk.
SEMESTER 1 (Fall) SEMESTER 2 (Spring) 1st Six Weeks (MP 1) from
to
4th Six Weeks (MP 4) from
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2nd Six Weeks (MP 2) from
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5th Six Weeks (MP 5) from
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3rd Six Weeks (MP 3) from
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6th Six Weeks (MP 6) from
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Final Exam from
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Final Exam from
to
SEMESTER 3 (Summer) 7th Six Weeks (MP 7) from
to
Reason for Change:
Teacher Signature Date
Administrator Signature Date
Data Management Clerk Date
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Computer Generated Transcript Objectives: To implement a "free form" transcript that contains the student information that is in compliance with the State of Texas requirements. To take advantage of the calculation feature in e-schools (the district student accounting software) and increase the accuracy of GPA calculations. To provide capability of printing a "revised" transcript every time a correction is posted and eliminate "handwritten" corrections on high school transcripts.
Process/Procedure
Data Entry Clerk……. will implement procedures to ensure accurate report card/transcript grades. Counselor…… will verify all transcript information and submit all corrections to the registrar. Registrar …… Will post corrections, generate, and print revised student transcript. Records Clerk …. will submit revised transcript to counselor.
will submit all obsolete student transcripts to BISD Records Manager. Counselor….. will verify that corrections have been posted
will submit additional corrections to registrar, when applicable. Out-of-District Transcripts Designee…… will evaluate transcript or grades submitted by respective school.
will make long distance calls to verify and seek clarification of information or credits. will fill out the Out of District Transfer Courses form and submit it to the records clerk. will post out-of-district courses on student transcript.
Records Clerk… will print student transcript and submit a copy to the respective counselor. Counselor….. will verify out-of district transcript information posted by designee.
will contact the out of district transcript evaluation designee or records clerk to seek additional clarification and submit additional corrections, when applicable.
Transcript Requests Student/Parent… will fill out a Transcript Request Form in the school records room in G-114.
(Records Clerk must fill out a form for transcripts requested by mail.) Records Clerk … will generate and print transcript.
will submit transcript to respective counselor for verification. Counselor……. will verify all transcript information and sign Transcript Request form and return to
Records Room. Records Clerk… will submit verified transcript and Transcript Request form to Principal/Designee for
official signature. Principal/PEIMS.. will sign transcript. Supervisor … will return transcript and request form to school records room. Records Clerk … will forward transcript to requesting university/institution.
will indicate date of transaction on Transcript Request form. will file the Transcript Request form in permanent student folder.
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Curriculum and Instruction The TEKS Content and Academic Standards, which spell out what students should know and be able to do, and provide the link between excellence and equity by setting consistently high, public expectations for ALL students, must be implemented.
Teaching and learning based on standards must address three aspects of day-to-day life in a classroom: • Curriculum - the specific plan for what is to be taught and learned should be based on academic standards
(TEKS content and process). • Assessment -methods that allow students to demonstrate what they know and can do, showing that the students'
knowledge and skills meet performance standards (TEKS expectations). • Instruction -the tasks, activities, and lessons that prepare students to demonstrate that they meet or exceed the
academic standards (TEKS). (Wiggins and McTighe, 1998, p. 4) BACKWARD DESIGN is an approach that weaves together curriculum, assessment, and instruction in developing rigorous units of study. Educators start with the academic standards (TEKS) that define what students should know and be able to do; then decide on the assessments that will allow students to demonstrate their mastery of the knowledge and skills; and finally develop the lessons, activities, and projects that will prepare students to successfully show what they have learned (Wiggins and McTighe, 1998, p. 8; Mitchell, Willis, and The Chicago Teachers Union Quest Center, 1995, p.5).
Course Syllabus Teachers must provide a Course Syllabus to each student. The Course Syllabus must contain a brief description of the course (major topics and/or skills to be learned), a list of major projects and/or activities, as well as the individual teacher's procedure/schedule for late work, make-up tests, and re-testing. The teacher will also delineate his/her classroom rules and/or expectations. A copy of the course syllabus for each of the courses to be taught each semester must be submitted by the end of the second week of school to the Dean of Instruction and Primary Appraiser. The Dean and Primary Appraiser will review and approve all syllabi. Videos and/or Guest Speakers As per district policy (EFE Local), videotapes will be used in the classroom for education purposes only. No video shall be shown to a class for entertainment purposes. 1. The teacher must never show a video tape in its entirety. The teacher must prepare a lesson whereby a portion of
the tape is viewed, discussed, and a purpose is set for each section that is viewed. 2. Use of a videotape and/or guest speaker must be specified in the teacher's lesson plan by speaker name and
video title. 3. Approval for the use of a videotape not found in the library must be obtained from your Primary Appraiser by
submitting the “OUTSIDE VIDEO APPROVAL FORM”. After approval has been granted a copy needs to be given to Primary Appraiser and the Dean of Instruction a week prior to the activity.
4. Approval for guest speaker(s) must be obtained from Dean Juan Chavez by submitting the “GUEST SPEAKER APPROVAL FORM”. After approval has been granted a copy needs to be given to your Primary Appraiser and the Dean of Instruction a week prior to the activity.
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Lesson Plans are required to indicate the following:
• TEKS (what is being taught) • TAKS (specify objectives integrated in the lessons) • EOC (specify objectives integrated in the lessons) • Instructional objective(s) indicating the action, process, and product(s) directly related to the TEKS content
and/or performance standards • Strategies, resources, and other information that identify how instruction will occur Re-teaching activities
(As per also Grading Procedures, re-teaching is defined as another presentation of content, usually to provide an additional opportunity for a student to learn. Teachers should plan for re-teaching at the same time they are planning for initial instruction.)
• Assessment Activities Student work must reflect standards of excellence which include but are not limited to:
• Correct spelling, punctuation, grammar, and organization in a written product approximating the quality of a finished product, not first draft
• Accuracy of information, research, and investigative strategies reflective of scientific methods • Evidence of hierarchical thinking based on Bloom's Taxonomy and Erickson's Levels of Complexity.
All teachers are required to provide teacher-prepared mid-term and final exam guides for all students in each course. (BISD Grading Procedures for High Schools) Lesson Plan Monitoring
• Teachers must always have copy of lesson plan available for review/audit. Teacher may obtain copy of Lesson Plan format from BISD website.
• Teacher can type lesson plan directly onto the form and print a hard copy. • Teacher or content area if working in teams must submit an electronic copy with names of teachers
(Alg.-I, World Geography, etc.) who are following the same lesson plan to assigned Primary Appraiser at the end of the six weeks marking period.
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HANNA EARLY COLLEGE HIGH SCHOOL
COURSE SYLLABUS CHECKLIST TEACHER: ______________________________DATE: The purpose of a syllabus is to assist students and their parents in understanding what the teacher’s intentions are for the course as well as his/her expectations of the students. The syllabus is a “promotional preview: of the course. It should provide enough information to set a purpose and tone for the course, but not so much information that there are not any surprises. Course syllabus will be submitted to the Dean and reviewed with the Primary Appraiser.
I. The following items are missing from your Course Syllabus. Pease correct and return by ___________.
1. Brief description of the course (major topics and/ or skill to be learned). 2. Major projects and/or activities listed
• Field trips • Videos • Guest speakers
3. Grading Procedures (brief and adhere to district grading policy).
• Late work • Make-up tests • Re-teach and retest
4. Class rules and / or expectations 5. Teacher information (name, room number, conference period, school telephone number, email
address if available) 6. Semester Exams with answer keys attached
II. Recommendations:____________________________________________________________
____________________________________________________________________________ ___________________ _____________________________ Primary Appraiser / Date Dean of Instruction /Date
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HANNAEARLYCOLLEGEHIGHSCHOOL
GUESTSPEAKERAPPROVALFORM
PRESENTER’SNAME__________________________________________________________
PRESENTER’STITLE___________________________________________________________
AGENCY___________________________________________________________________
TARGETEDDISTRICTAND/ORCAMPUSOBJECTIVE_________________________________
__________________________________________________________________________
__________________________________________________________________________
DATEOFPRESENTATION________________________________________
PLACEOFPRESENTATION_______________________________________
TEACHER’SNAME____________________________________________
TEACHER’SSIGNATURE_________________________________________
APPROVAL:
BLANCALAMBARRI,PRINCIPAL___________________________________
DATE___________________________
ACOPYOFTHISFORMMUSTBEFILEDINTHEDEAN’SOFFICE
REVISED:APRIL2018
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HANNAEARLYCOLLEGEHIGHSCHOOLOUTSIDEVIDEOAPPROVALFORM
TITLEOFVIDEO___________________________________________________
LENGTHOFVIDEO___________________RATING_______________________
LESSONPLANOBJECTIVE____________________________________________
_________________________________________________________________
_________________________________________________________________
PREVIEWEDBY____________________________________________________
TEACHER’SNAME__________________________________________________
TEACHER’SSIGNATURE______________________________________________
APPROVAL:
PRIMARYAPPRAISER’SSIGNATURE____________________________________
DATE________________________________
ACOPYOFTHISFORMMUSTBEFILEDINTHEDEAN’SOFFICE
REVISED:APRIL2018
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Daily Attendance Monitoring Purpose To personally notify the parents of the students who are absent to second period every day. To maintain at least 96% or higher Average Daily Attendance for the School Report Card.
Process/Procedure Student…….. is absent to class. Parent……… will call on day student is absent to report reason for absence and submit corresponding documentation to substantiate reason for absence within 5 days of student absence. Attendance……will post daily student absences and documentation submitted by student/parent Clerk Teacher……….will call parent/guardian of student(s) who are absent. will advise parents of absence and document the reason for the absence in the Phone log. will request home visit if phone contact is unsuccessful and document reason for absence in Phone log. will report chronic truancy cases to respective administrator/liaison. will submit Phone Logs to primary appraiser upon request.
Attendance……will conduct all home visits requested by teacher (or other campus personnel) after attempts to contact the parent by the teacher has failed.
Liaison will work closely with respective administrator to ensure that the attendance monitoring and truancy policies are procedures are implemented. Respective Administrator ...will meet with parents of students referred by teachers and implement appropriate truancy measures
to ensure that students follow the attendance policy established by the district will review Phone Logs for assigned PDAS teachers.
Phone Master will call parent (via phone number on file) each day the student is absent for one or more System class periods. Note: Teachers are to make all efforts to contact the parent personally prior to requesting a home visit. Home visit request form requires dates of previous efforts. .
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Hanna Early College High School Teacher Communication Log
Date Student’s
Name Type Reason Outcome
TYPE: P=Phone E=Email L=Letter M=Meeting
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*Person requesting home visit must sign form to ensure receipt of results. *Upcoming new online process and updates for 2018-2019.
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Department Chairperson Responsibilities The principal selects the Department Chairs. A yearly review determines length of term for that position. The principal is accountable for maintaining effective department chairmen. Replacements are his/her responsibility as deemed necessary. Qualifications 1) Demonstrate knowledge of subject matter. 2) Demonstrate efficiency and ability in planning and presenting instructional content. Rapport with
departmental members, other faculty members and administrators. 3) Evidence of effective leadership while facilitating professional and personal respect by associates. 4) Leadership ability, including ability to effectively communicate with others. 5) Must have a minimum of three years of successful teaching experience, and hold a permanent teaching
certificate in at least one subject area within the department. Job Description 1) Assist to ensure that instructional content and timelines for each course offered in department is consistent
with the TEKS, and the curriculum for BISD. 2) Assist in monitoring Texas Education Agency accreditation standards as they relate to the department. Assist
in reporting violation of these standards to the principal. 3) Provide input in the scheduling of classes to assure compliance with Chapter 75 in area of responsibility. 4) Assist in the development, implementation, and evaluation of the long and short-range plan of the
district/campus. 5) Assist teachers in his/her department in analyzing assessment data and improving instructional techniques,
consistent with the needs and capabilities of the students. 6) Assist teachers through staff development activities in employing instructional strategies, management
procedures, materials and resources most appropriate for monitoring objectives stated in the District curriculum program.
7) Coordinate the distribution of Teacher Editions, Curriculum Guides, supplementary materials, supplies and other curriculum resources within his/her department. Disseminate appropriate information to department members.
8) Conduct regular meetings with department members and submit sign in sheet and copy of the agenda to the department appraiser and dean of instruction.
9) Assist the Principal in coordinating the end-of-the-year checkout procedures. 10) Assist the Principal in monitoring grade books and lesson plans of teachers in respective department. 11) Develop and submit calendar of events and/or activities that promote respective department/subject area. 12) Support improved instruction through the mentoring of new teachers and through observations and
walkthroughs of the department teaching staff. 13) Collect and review course syllabi with primary appraiser to assure student mastery of course content and
alignment to the state standards (TEKS). 14) Assume additional responsibilities, tasks, and duties as may be determined by the principal. 15) Collect all beginning of year student forms from teachers in the department. NOTE: A current list of department chairpersons is located in the Staff Information section.
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Doctor Appointment/Permit to Leave Policy A school district shall excuse a student for a temporary absence resulting from an appointment with a health care professional if that student commences classes or returns to school on the same day of the appointment. A student whose absence is excused under this subsection may not be penalized for that absence and shall be counted as if the student attended school for purposes of calculating the average daily attendance of students in the school district. Process/Procedure Parent/Guardian…… must report to school office to pick up his/her child for a scheduled doctor or dentist
appointment. Eighteen (18) year old student will contact respective administrator (courtesy call home, if needed).
Office Clerk…….. will request driver's license or picture identification, verify authorization signature on the
Student Release form, call the student from class and issue the Permit to Leave.
Note: No minor will be released if a Student Release form is not on file at the school office.
Student……. arrives at school from a doctor or dentist appointment and submits the doctor excuse/note to
attendance clerk/designee. will fill out the MEDICAL slip and attach the documentation. will submit MEDICAL slip to the attendance clerk
Attendance clerk/ Designee …… will review medical documentation. (Date(s) must match.)
. Attendance Clerk…. will post "MED" on the student record to indicate student attended a doctor or dentist
appointment and file the documentation Teacher…….. will verify attendance (E-SCHOOL) during attendance verification process. (Student is not to
be counted absent. "MED" will be posted on verification sheet.) Note: In all other cases, parent or eighteen-year-old student will contact respective principal to request permission to leave school. Parents must report to school office to pick up his/her child. Note: Students will not be released after 3:30 p.m. or while testing (TAKS, EOC or Mid-Terms/Finals) is occurring.
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Brownsville Independent School District
Homer Hanna High School 2615 E. Price Rd. Brownsville, TX 78520
Phone: (956)548-7600 Fax: (956) 548-7603
2018-2019 STUDENT RELEASE FORM
*Students will not be released after 3:30 p.m. * No se permitirá la salida a ningún estudiante después de las 3:30 p.m.
Last Name/Apellido First Name/Nombre Student ID # Estudiantil
Grade/Grado
Sex/Sexo
D.O.B/Fecha de Nacimiento Address/Direccion Home Phone # Telefono
Parent/Guardian Parent/Guardian Name/Nombre: Name/Nombre:
Cell Phone # Telefono: Cell Phone # Telefono:
Work Phone # Trabajo: Work Phone # Trabajo:
Address/Direccion: Address/Direccion:
Individuals Authorized to Pick up Student from School **Please list and include names of parent/guardians and individuals who are authorized to pick up the student. Brownsville I.S.D. reserves the right to require a picture identification. Your son/daughter wil not be released during the day to anyone whose name does not appear on this form. No student will be released to anyone unless this form is on file.
Personas Autorizadas para Recoger Estudiante Durante Clases
Name/ Nombre Work/ Home
Phone # # Teléfono Casa /
Trabajo
Relation/ Parentesco Identification # # de
Identification
Signature/ Firma
Parent Signature/ Firma de Padres _______________________________
Date/ Fecha____________________________
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Enrollment & Withdrawal General Information Students who attended Hanna High School, Oliveira Middle School, or Vela Middle School the previous school year and have all up-to-date paperwork are automatically "pre-registered." Student schedules will be distributed on the first day of school by first period teachers. In addition, first period teachers will distribute, obtain receipt signatures, and review the following documents:
-BISD Student and Parent Handbook -Hanna High School Student Handbook -Student Release Form -Emergency Care Card -Student Insurance Form
The distribution date and procedure information will be outlined in the Calendar of Events. After teachers have distributed these items, any new students will receive these items upon registration. Process/Procedure for Enrollment of New and Transfer Students 1. Registrar/Designee will issue a registration packet that contains the following:
-Checklist indicating necessary documents needed -Student Admission form requesting pertinent information -BISD Student and Parent Handbook -Hanna High School Student Handbook -Student Release Form -PEIMS Survey (New Students) -At Risk Survey (New Students) -Home Language Survey (New Students) -PEIMS Ethnicity Form
2. Student/Parent will fill out forms. 3. Nurse will review immunization card and sign admission form. 4. Registrar/designee will meet with the student and parent to review documents and obtain copy of:
-birth certificate -social security card -school transcript -immunization record -proof of residence (utility bill. or form from BISD Attendance Office)
-approved transfer form (Intradistrict and Interdistrict transfers only) -approved dual residency form (student seeking dual residency status only) 5. Registrar/designee will issue Student and Parent Handbooks, secure signatures from parent or student,
activate student in computer, and sign admission form. 6. Respective administrator will meet with student and secure the Handbook Receipt forms. 7. Counselor will meet with student to discuss course selection/credits, give student a class schedule, sign
admission form, and return the registration packet to data entry clerks. Note: Migrant students must meet with designated personnel. 8. Student will report to class.
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9. Student's name should appear on the E-SCHOOL attendance shortly after the student’s schedule is entered
into the school computer system registration. (If date of entry on the schedule does not coincide with the date that the student reports to class, the student is to be marked absent on the dates that he/she did not report to class other than the original enrollment date -E-SCHOOL.) Teachers must report discrepancy to attendance office as well as to the respective principal. Teachers must also contact parent concerning the situation.
10. Upon receipt of registration folder from respective counselor, data entry clerk will verify student information
entered in the computer and submit the registration folder to the records room clerk. 11. Records clerk will open a student file and request student records from respective school. Process/Procedure for Withdrawal 1 Parent brings written request for withdrawal. Request must contain:
-date of withdrawal request -student name and local identification # -reason for request -appropriate documentation (proof of address change, administrative transfer form, etc.) -parent signature -parent ID or driver's license
*Note: Eighteen-year-old students can make a request. Courtesy call will be made to inform parent. 2. Registrar/designee will review request, secure necessary documentation and school I.D., and indicate
appropriate withdrawal code. 3. Attendance Clerk will generate report card and withdrawal form, give withdrawal form to the student and
delete student schedule using the appropriate status code(s). 4. Student will meet with each teacher, return books, obtain withdrawal grades and teacher signatures. 5. Teacher will secure textbook, enter withdrawal grade on form, and sign the withdrawal form. A "W" will
appear on E-SCHOOL the day following the withdrawal. The student's name will then appear at the bottom of the roster.
*Note: If a teacher is absent, the student must return the textbook to the administrator in charge of textbooks. Teacher must post withdrawal grade on the withdrawal form at the records room upon return.
6. Student will secure all signatures and return withdrawal form to records room clerk.
*Note: Student must check with administrator in charge of lockers. 7. Records room clerk will return one copy to student, file one copy of the withdrawal form in student folder,
and file one copy in withdrawal binder for future reference. Note: If a student is unable to contact a teacher to obtain a withdrawal grade, the teacher will be contacted to complete the withdrawal. The teacher must report to G-119 by the end of the day upon the receipt of the notice to complete the withdrawal. Delay will adversely affect the student at his/her new school.
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Field Trips BISD Standard Operating Procedures
UIL events are sanctioned and approved by the Board of Trustees. Although UIL events do not require further approval, the coaches/sponsors must submit the UIL calendar and any revisions to the principal as soon as the information is available. In addition, the Hanna High School Field Trip or Activity process/procedure must be followed. Please note that the form must be submitted to the principal at least 5 full days prior to the activity. A field trip is recognized as an extension of the experience of a group, which takes place outside the classroom. A field trip should be viewed as a functional part of the whole teaching experience and is not designed to serve advertisers or public relations interests. Only field trips that have educational value and/are relevant to the Campus Action Student Achievement Improvement Plan are to be approved by the principal. Trips for fun and entertainment only will not be approved. Since field trips should be scheduled between 9:00 a.m. and 2:00 p.m., field trips are to be scheduled after school or on a weekend, whenever possible, in order to maximize the instructional time available through Traditional Scheduling. For this purpose, a field trip committee will review all extra-curricular and co-curricular activities for the school year. Teachers must always plan for appropriate supervision. (If you do not have complete confidence in your class, do not take them on a field trip). The "rule of thumb" recommends one adult for each ten students. Co-Curricular/Extra-Curricular Field Trips -Policy/Procedure 1. Teacher/sponsor must completely fill out and submit the Instructional Value of the Field Trip/Event form to
the Campus Principal by the 2nd Friday of the month before the field trip/event is scheduled. Please Note: It is imperative to plan ahead. The Transportation Department, for example, requires bus requisitions at least ten (15) working days prior to event.
2. The principal will make the final decision. 3. If the trip is approved, the teacher/sponsor must distribute the official BISD Permission Slip form, which
contains an emergency telephone number and pertinent information necessary in case of an emergency to the students involved. Students who do not return the BISD Permission Slip with the appropriate signatures will not be permitted to attend the activity.
NOTE: Teachers are reminded that any activity where students will have contact with water requires that the parent sign the designated area on the permission slip titled "Swimming and/or Water Activity." In addition, the Hanna policy will also require that parents sign-not initial--after checking the box indicating that the student has permission to have contact with water. Sponsors are also reminded that students are not permitted to swim in any pool without a certified life guard being on duty.
4. IMPORTANT: Trips within the Rio Grande Valley must be approved by the respective Area
Superintendent. However, trips outside of the Rio Grande Valley must be approved by the Superintendent. Please plan ahead of time to ensure sufficient time for the paperwork to be processed. If a sponsor is requesting a check from the bookkeeper (Student Activity Funds) for a trip outside the Rio Grande Valley for renting of a vehicle or charter bus, a letter must be submitted to the Superintendent for approval. A check will not be issued until approval has been granted and a copy of the letter is given to the bookkeeper. A copy of the rental contract must also be attached.
5. Teacher/Sponsor must then submit the School Related Field Trips and Activities form to principal at least
two (2) full school days prior to activity. (Form Attached)
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6. Teacher/Sponsor will distribute copies to respective students. 7. Students must notify the respective teachers and acquire teacher initials.
Note: All students are expected to be in good standing with the campus. (i.e. grades, attendance, discipline, etc.) Unless the activity is a UIL competition or a co-curricular activity, the teacher MAY deny permission for the student to attend.
8. Teacher/sponsor must supervise students at all times during the field trip. It is the teacher/sponsor's
responsibility to remain with all students until they are picked up by their parent/guardian regardless of departure/arrival time. It is the teacher's responsibility to make appropriate arrangements for students not attending the field trip.
Note: Each bus must be supervised by at least one (1) certified person at all times
Overnight trips require male/female chaperones.
No student is allowed to leave a school-sponsored trip without advance written notice approved by the principal. *Staff members are reminded that they are not to transport students in personal vehicles.
9. Teacher/Sponsor will submit "revised copy" of form to attendance clerk (in room G122) to report students
who did not attend the activity or competition upon immediate return to campus. Form must be completely filled out including dates, students’ names, students’ ID numbers, etc.
10. Attendance clerk will post attendance from "revised copy." 11. Teachers will verify and correct information on attendance verification sheet. 12. All Sponsors / teachers must have a procedure in place for students violating the student code of conduct.
This procedure is due to your respective administrator 2 weeks prior to leaving. (Please refer to Homer Hanna High School Student Handbook.)
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BROWNSVILLE INDEPENDENT SCHOOL
DISTRICT STANDARD OPERATING PROCEDURES
STUDENT TRIPS
I. UIL Competition (ALL APPLICABLE TEA & UIL RULES will be followed)
a. All trips which fall under the category of University Interscholastic League (U.I.L.) competition or as listed QY the Texas Education Agency (T.E.A.) are sanctioned and approved by the Board of Trustees.
b. The trips as defined above should be scheduled so as to be included as budgetary items and do not require further approval.
II. Field Trips
a. Definition A field trip is recognized as an extension of the experience of a group which takes place out of the classroom; i.e. visits to industrial plants, libraries, museums, and government buildings. It should be emphasized that a field trip should be viewed as a functional part of the whole teaching experience and is not designed to serve advertisers or public relations interests.
b. Field trips should be scheduled between the hours of 9:00 a.m. and 2:00 p.m. Exceptions will be made according to availability of buses. All teachers who have students from their classes on the field trip will be expected to accompany the student as appropriate and assist in the supervision.
c. Statement of Administrative Policy
i. Field trips are an integral part of the teaching procedure.
ii. In alignment with BISD's career pathways initiatives, elementary and middle school students should visit UTB/TSC campuses at least once during each grade cluster (K -2, 3 -5, 6 -8) experience.
iii. Field trips provide opportunities for experiential learning, and develop the students' powers of observation and discrimination.
iv. Field trips must be evaluated by teachers upon conclusion of the trip.
v. After the completion of the trip, students must be given instructional or learning opportunities related to the field trip activities in the classroom setting.
vi. Documentation must be in place to reflect the evaluation of the instructional value of the trip.
vii. Only field trips that have educational value and/are relevant to the Student Achievement Improvement Plan are to be approved by the Principal. Trips for fun and entertainment only will not be approved.
viii. All in-district and Rio Grande Valley (Rio Grande City, San Manuel, Raymondville and South Padre Island) trips require the approval of the Area Administrator. Requests be submitted two
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weeks prior to the date of the scheduled event.
ix. All out-at-Rio Grande Valley trips require the approval of the Superintendent. Requests must be submitted three weeks prior to the date of the scheduled event.
x. Adult chaperones (non-BISD employees) must be processed as volunteers by Classified Personnel.
III. Transportation of Students
a. The Brownsville Independent School district does not approve the transporting of students by private vehicles for school functions. The Brownsville Independent School District will not assume any responsibility for accidents or injuries which result from the transportation of students by privately owned vehicles. The District will make every effort possible to transport students as designated on the Transpiration requisition to approved school functions
b. Submit a request for transportation (Transportation Request form) to the appropriate Area Administrator at lest ten working days prior to the event.
c. The school district disclaims only liability for a student who is injured while being transported by private vehicle. District personnel who transport or arrange for the transportation of students by private vehicles in violation of this procedure do so outside the course and scope of their employment with the school district and may thereby subject themselves to personal liability. District personnel are advised that even a statement or release from the parent of guardians of the student in question does not constitute an authorization by the BISD to arrange or provide such travel, and may not adequately protect the employee against potential personal liability.
d. The mode of transportation for field trips planned north of Corpus Christi and within a twenty-four (24) hour period must be by Charter Bus.
IV. Supervision of Students
a. Every bus carrying students, other than buses on regularly scheduled runs, (field trips, UIL. cheerleaders, non-academic events) must be supervised by a minimum of at least one state certified person, such as a principal, assistant principal, or teacher. When students from two or more schools are on the same bus, a certified individual from each school must accompany the students on the bus.
b. Overnight field trips should be chaperoned as follows: Male school personnel must chaperone male students; female school personnel must chaperone female students. If there are both male and female students on the field trip, there shall be both male and female school personnel to chaperone the trip.
c. Buses must be inspected by a teacher or administrator before students are allowed to board. The bus should be re-inspected after all students have left the bus. Any damage done to the bus should be reported to the driver, the principal, and the Director of Transportation. Teachers or sponsors are encouraged to use seating charts on buses to verify liability for any damage on the bus.
V. Student Groups Leaving School During School Hours
a. Any student group leaving the school during school hours must have the sanction of the school
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office. Teachers will receive a list of students attending the function and should not mark the students absent according to attendance requirements addressed in the grading policy.
b. Every student leaving the school grounds must have a Field Trip Permit Form and Authorization for Emergency Medical Treatment signed by either the parent or guardian for each particular field trip. All trips are considered to be round trip. Any deviations must be approved in advance in writing.
c. Parents or guardians wishing to pick up students at the field trip site must provide advance written notice. Campus administration must verify this request by phone or by having parents deliver the pick-up request in person. Valid identification must be presented when parents or guardians pick up students at the field trip site.
d. The principal should schedule field trips so that students will not return to the same area year after year. Field trips should be planned so that a student will have many different experiences during his/her school years.
e. Adult chaperones (non-BISD employees) must be processed as volunteers by Classified Personnel and be approved by the principal in order to ride the bus. Students not enrolled in a school will not be allowed to go on a field trip with school students. This also includes children of adult chaperones who do not attend the school that is Sponsoring the field trip.
f. Students are not to be left unsupervised upon the completion of a field trip or an extracurricular event (including athletic or U.I.L trips). If parents/guardians have not picked up students after a 60 minute time frame, BISD security will be called upon for assistance. Under NO circumstances are faculty to transport students in their own vehicle.
VI. Extra Class Activities: Travel and Exchange Programs
Teachers shall not organize or take or take part in any commercial trip or tour designed primarily for BISD students. Trips for out-of-town contests or purposes which involve students must be approved by the Area Administrator and/or the Superintendent.
VII. Student Travel in District Approved Charter Buses
All BISD standard operating procedures concerning student field trips using school district buses will also apply and must be followed when students are transported on charter buses, Revised 2-12-00
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School Related Field Trips & Activities Brief Description of Activity : ____________________________________________________________ Location:______________________________________________________________________________ Date(s) of Activity:____________________________ Time:_______________________________________________ Check One: Teacher Notification/ Initials (Optional) ___U.I.L. (Competition Events) Per. 1______________ Per. 5_________ Student is eligible & must attend Per. 2 ______________ Per. 6_________ ___Co-Curricular (Part of Curriculum) Per. 3______________ Per. 7_________ Student must attend Per. 4______________ Per. 8_________ ___Extra Curricular (Other activities) The student does not have to attend. (Teacher may deny permission.)
STUDENTS SCHEDULED TO ATTEND
(List of student can be cut and pasted from attendance sheets or other forms.) SN STUDENT NAME PRE ABS
Sponsor / Teacher_________________________________ Principal / Designee_____________________________________ Date____________________________________________ Date__________________________________________________ Process / Procedure:
• Teacher / Sponsor must completely fill out the School Related Field Trip / Activity Form. • Teacher/ Sponsor must submit form to principal at least 2 full days prior to activity. • Principal will review information, approve the activity, and sign the form. • Teacher/ Sponsor will submit a copy to the attendance clerks and distribute copies to teacher or respective students. • Where applicable students will notify respective teachers and acquire teacher initials or teacher will receive list of student scheduled to attend activity
in teacher file. • Attendance clerk will assign respective attendance code to students on the list. • Teacher / Sponsor will submit “revised copy” of form to attendance clerk to report student who did not attend the activity or competition. • Attendance clerk will post absences from “revised copy”. • Teachers will verify information on attendance verification sheet. • If a student attends an extracurricular trip with out consent from a teacher, the student will be marked absent.
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BROWNSVILLE INDEPENDENT SCHOOL DISTRICT Student Travel Consent Form (PreK-12)
For Campus-Sponsored Field Trip or Off-Campus Activity 2018-2019 School Year
Your son/daughter has the opportunity to attend the following campus-sponsored field trip or off-campus activity. He/she will be required to make up any school work missed in his/her classes due to this trip. This form must be signed by the parent/guardian and returned to the sponsor, teacher, or administrator in charge of this group no later than the day before the date of departure. No student will be permitted to go on this trip who has not completed this form. Student must meet state and local eligibility requirement for extra- curricular travel.
Campus: _________________ Organization: _______________________ Sponsor's Name: __________________
Student: _______________________ Student Id # : ___________________ Date of Birth: ________________
Address: ____________________________ City/State: _______________ Home Phone: ____________________
Parent/Guardian: __________________________ Home Phone: ____________ Work Phone: ________________
Alternative Adult Name: _______________________ Home Phone: _____________ Work Phone: ____________
In case of emergency, I give my approval and authorization for first-aid treatment/medical treatment by local physicians and/or hospitals, including surgical procedures. I agree to accept responsibility for payment of all charges incurred during this medical treatment.
Additional medical information and/or comments: ____________________________________________________________________________________________
The above named student has my consent to travel with this campus/organization. I understand that the student will be supervised while en route, participating, and during unscheduled time and that normal precautions will be taken in the interest of safety and well being. I agree to release the Brownsville Independent School District and its employees and sponsors from all legal responsibility and liability on this trip. I understand that any student who does not conduct himself/herself properly will be sent home at the parent's expense.
Signature of Parent/Guardian: ______________________________________Date:_________________________
Signature of Student: ____________________________________________ Date:_________________________
Signature of Sponsor: _____________________________________________ Date:________________________ BISD does not discriminate on basis of race, color, national origin, sex, religion, age or disability in employment or provision of services, programs or activities.
INDIVIDUAL ACTIVITY Site to be visited: ____________________________________________________________________________
� Swimming and/or water Activity (if appropriate, please check)
Date of Departure: ___________ Time: _______ Approximate time and date of return: _____________________
Staying overnight (Secondary only) at: _____________________________________________________________
Mode of Transportation: � BISD Bus: � Commercial Bus: ______________________________
Private vehicle driven by: � Teacher: _______________ � Parent: ________________________________
� Student: ________________ Other: _________________________________
YEAR- ROUND ACTIVITY � If this box is check, the above-named student has my consent to travel to each event participated in by this campus / organization for the current school year.
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DISTRITO INDEPENDIENTE ESCOLAR DE BROWNSVILLE Forma de Consentimiento para Viajar del Estudiante (PreK-12)
Para Actividades Patrocinadas pos la escuela o fuera de escuela 2018-2019 Año escolar
Su hijo/a tiene la oportunidad de asistir a la siguiente actividad o viaje fuera de la escuela. A él/ella se le requerirá reponer cualquier trabajo no hecho debido a esta actividad. Esta forma debe ser firmada por el padre/guardián y regresada al maestro/a o al administrador a cargo de este grupo, a mas tardar, un día antes de la fecha de salída o de la actividad. Sin esta forma, ningún estudiante podrá tamar parte en esta actividad. El estudiante debe resumir los requisitos estales y locales para viajar fuera de la escuela.
EscueIa: _____________Organización: ____________________ Nombre de maestro/a organizador/a: ____________________ Estudiante: ___________________________Numero social: ___________________ Fecha de nacimiento: ________________ Dirección:______________________________________ Cuidad/Estado:___________________ Teléfono: _______________ Nombre de los Padres/guardian: __________________ Teléfono de la casa: ___________ Teléfono del trabajo: ___________ Nombre de otro adulto: __________________________ Teléfono de la casa: __________ Teléfono del trabajo: __________
En caso de emergencia, yo doy mi aprobación y autorización para tratamiento de primer auxilio/tratamiento médico y/o hospitales locales, inclusive para intervenciones quirúrgicas. Acepto la responsibilidad de pagar cualquier tratamiento médico incurrido. Informacion medico y/o comentarios adicionales:_____________________________________________ ______________________________________________________________________________________ EI estudiante nombrado arriba tiene mi consentimiento para viajar con la escuela/organización. Entiendo que los estudiantes serán supervisados durante eI viaje, su participacion, y durante eI tiempo no progamado y que las precaudones normales serán tomadas en su interes por su seguridad y bien estar. Estoy de acuerdo en librar eI Distrito Independiente EscoIar de Brownsville ya sus empleados y patrocinadores de toda responsibilidad legal y obligacion durante este viaje. Entiendo que cualquier estudiante que no se comporte apropiadamente será mandado/a a casa y los padres cubrirán los gastos. Firma del padre/guardián: _________________________________________________ Fecha: ________________
Firma del estudiante______________________________________________________ Fecha: ________________
Firma del organizador/a:___________________________________________________ Fecha: ________________ BISD no discrimina por motivos de raza, color, origen nacional, sexo o impedimentos en empleo o sus programas, servicios o actividades.
ACTIVIDAD INDIVDUAL El lugar que se visitará:______________________________________________________________________
�Nadar en la piscina y/o Actividad en el agua (si es apropiado, favor de marcar)
Fecha de salida: ________ Hora: __________ Día de retorno: ____________ Hora: ___________ Hospedaje de noche (Secundaria sólamente) en: ___________________________________________ Viajarán por: _____ Autobús de BISD______ Autobús comercial
ACTIVIDADES CONTINUAS DURANTE EL AÑO � Si este cuadrito es marcado, el estudiate nombrado ariba tiene mi consentimiento para viajar a cada evento en el que esta escuela participe en el ano corriente. año corriente.
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The Counseling Department at Hanna is aligned to better serve the needs of the students. The counseling department is vertically aligned to ensure continuity for the student throughout his/her high school years. Procedure for Referral
1. Complete the forms entitled “Counselor Referral Form” and place it in the respective counselor's folder. 2. The counselor will see the student and respond to your referral by returning the form entitled "Referral Feedback Form" to you
within three days. If you feel the situation merits immediate attention, please notify the counselor and the student will be seen immediately.
3. By following this system, the teachers and the counselors will have documentation of attempts made to help students be more successful at school.
Pass Slips to Counselors 1. Students are to be encouraged to see their counselors; the relationship formed between student and
counselor during the high school years is an important one, and can certainly be the foundation for successful completion of graduation requirements.
2. Although students "should" see their counselors before school, at lunch, or after school, it is often necessary for counselors to send for students during class time. The reasons are varied; running the gamut from checking on appropriate course placement to a personal abusive situation.
3. PLEASE HONOR THESE REQUESTS. If you choose to not allow the student to see their counselor, please write a note on the pass slip and drop it in the respective counselor's folder. This system will let the counselor know if the student chose not to come to the counselor's office.
THE EAGLE EYE On the first and third Monday of each month, copies of The Eagle Eye will be distributed through the first period teachers to all students. This effort will be coordinated by the designated counselor. This is a newsletter produced by the counseling department and it is a very important document that gives necessary information to the students. You may choose to discuss portions of it with your class. You are also encouraged to offer comments regarding the publication since you are in the perfect position to see what interests the students, what bores the students, and what confuses them.
Cisneros, Raquel [email protected] ext. 0284 9th Grade/ ECHS
Anduiza, Augustin [email protected] ext. 0282 9th Grade/ At-Risk
Perales, Iris [email protected] ext. 1898 10th Grade Brama, Dan [email protected] ext. 1885 11th Grade Grist, Becky [email protected] ext. 1895 12th Grade / A-K Chavez,Vanessa [email protected] ext.1942 12th Grade / L-Z Fennimore, Jeannette [email protected] ext. 1894 I.D.E.A. Rocha, Alicia [email protected] ext. 2250 CPO/ C.A.T.E. Ontiveros, Miriam [email protected] ext. 0533 Transitional Counselor
GUIDANCE AND COUNSELING DEPARTMENT
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Schedule Change Policy: Only the following schedule change(s) will be granted 1. Have credit for the course 2. Wrong grade level course (Senior in Sophomore English) 3. Previously failed course with instructor 4. Did not meet testing requirements for Dual Enrollment course(s) 5. Senior needing specific course to graduate Policy/Procedure 1. During the spring, counselors will review individual student records and personally meet with students
to determine course selection for the following school year based upon available information. (Selection will be made upon the assumption that the student will pass the course if certain circumstances are true. i.e. Student passed and received credit for Part A and is currently passing Part B)
2. The master schedule will be developed using the course selection tally that results from the student interviews.
3. Prior to the first day of school, the counselors will make the following adjustments to student schedules:
a. clear course conflicts, based on availability b. drop/add courses that have been passed in summer school or summer programs c. drop/add courses for which pre-requisite was not mastered d. drop/add electives for courses that did not make as a result of enrollment
4. During the first nine weeks of school, counselors will continue to adjust student schedules to ensure that
all students have a complete schedule for the entire school year. 5. Extenuating and other circumstances that may require a schedule change will be requested in writing by
the student with the respective counselor's input and evaluated by a "schedule change" committee composed of a counselor and an administrator.
6. Upon committee approval, the respective counselor will contact the student to perform the schedule change and submit a copy of the schedule change form to the data entry clerks who will enter the information using the respective dates and codes.
7. The following exceptions can be expedited by the counselors without committee approval, and data
entry must receive a copy of the schedule change form to enter/adjust information:
a. ARD/504 recommendations b. Long Term AEC & TLC placements c. Scheduling Errors TM program exits d. GT policy compliance e. S.T.A.R.S.
STUDENT IMPACT: • Students will not be allowed to take a course more than once during the same school year. • Students must take failed courses during summer school and after school programs. • Students will not be allowed to drop a course at any time during the year after enrollment. • (Dual Enrollment, AP courses, Athletics, Band, Choir, ROTC, etc.) • To resolve schedule conflicts may require changing an originally selected course, usually an elective.
Once the conflict is resolved, the student will not be allowed to drop courses that result from the adjustments
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Counselor Referral Form
Referring Teacher- _____________________ Grade ________________________ Student's Name- _____________________ Room No. or School No,. ___________ Counselor: _____________________ Referral Date ____________ ________ REASON(S) FOR REFERRAL
___ Academic Concerns
___ Family Issues ___ Grief/loss ___ Sexuality Issues
___ Substance Abuse
___ Stress ___ Tardiness ___ Child Neglect/ Abuse
___ Absences
___ Truancy ___ Health ___ Drop-out Prevention
___ Depression
___ Suicide ___ Peer Relation ___ Student Parent Relation
___ Theft
___ Divorce ___ Student/Teacher ___ Other
Explanation,
Student/Counselor Conference
Teacher/Counselor Conference ___________________________________________________________________
_____________________ ______________________ Teacher(s) Signature Counselor's Signature
Please Note: This form is not to be used for discipline problems. Problems related to discipline should be referred to the administration.
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Hall Passes General Information Teacher to teacher passes are not allowed. Students must be dismissed at the time of the bell. If there are discipline issues, please address them with the appropriate administrator.
Every classroom will use the official “Hanna Pass”. The following is a list of unacceptable passes but is not inclusive (toilet seats, toilet plungers, boards, etc.) Students must have necessary materials upon arrival to class, and teachers should not allow students to go to their lockers during class time. No restroom passes will be allowed the first 15 minutes or last 15 minutes of instructional time. Teachers who give students permission to take a restroom break or leave the classroom during class time must give each student an official BISD Pass Slip. When a student is given a pass slip, teachers must monitor how long a student is absent from class and therefore missing instruction. Pass slips can be picked up in the front office from any office personnel. Handwritten passes will not be accepted and students will be sent back to the classroom. Counselors, administrators, and office staff will continue to use the Office Call pass to call students out of class when necessary. Students who are detained by office personnel will return to class with a written pass that indicates date, time, location, and signature of staff member. Policy/Procedure Teacher………. must issue an official pass slip to a student in the event that he/she has a valid reason to leave the
classroom. Restroom passes should be given sparingly. In the event that a student has a health-related problem, the teacher will issue a pass to the nurse. If you do not get documentation from the nurses and a student informs you that he/she has a medical condition, please inform them to notify the respective administrator to verify his/her situation. Please do not issue passes for student to go to the vending machines during instructional time. The official pass issued to the student must contain the following information:
Student Name Date & Time Destination Teacher Signature
Student…………………...must not use the pass to go to a different location than the one written on the pass. Campus Staff ……………will monitor hallways and restroom areas during class time.
will confiscate the pass slip if the student is found in a location other than the one stipulated on the written pass slip or more than 5 minutes have elapsed since the pass was issued and will escort the student to class.
Teacher………….. …….. will exercise discretion and good judgment in granting students permission to leave
the classroom especially during the non-designated lunch hour. Respective………………will notify and meet with the teacher and student if "too many" passes are being Administrator issued to students during instructional time.
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In-School Suspension Assertive Discipline
Teachers are to utilize alternative methods to change students' negative attitude prior to sending them to the office. Teachers are to establish ground rules for acceptable classroom behavior on the first day of class and vary teaching techniques to capture the attention of students. This will help maintain an active learning environment.
Purpose
In-school suspension is to serve as a positive alternative to being suspended by improving or correcting negative behavior in the classroom as well as on the entire campus. The number of times a student is assigned "ISS" will depend on the individual circumstances.
Policy/Procedure: 1. Except for extenuating circumstances, teachers must provide documentation that alternative discipline
measures have been implemented and that a parent conference has been held prior to filling out a Review 360 discipline referral form and sending a student to the office.
2. In the event that a situation requires a discipline referral, the Review 360 Discipline Referral form must be completely filled out and the appropriate documentation must be attached.
3. The administration will assess the situation and determine corrective action. The days a student may be assigned to ISS (in-school suspension) is at the discretion of the respective administrator.
4. The ISS teacher will notify teachers of the date(s) the student will be in ISS as well as to request necessary assignments for the student.
5. Teachers must deliver student assignments to the ISS folder (I.S.S TEACHER) no later than 8:15 a.m. the day after the notice of placement was received. In some cases, the teacher who refers the student will be asked to provide the "assignment of the day" if the student is to be immediately placed in the ISS room. Failure to submit student assignments will result in the student(s) returning to class as the ISS process is definitely impaired when students do not receive class work.
6. When a student has completed his time in ISS, the ISS teacher will provide the student with a clearance slip. The student will then take this form to each of his/her teachers. The teachers will sign the form in acknowledgement of the student's return to class. The student will then submit this form to the respective principal. Reminder: Please do not allow any student to return to class without an ISS Clearance Slip.
7. The ISS teacher will place the student's assignments in the teacher's folder on a daily basis. 8. Teachers are encouraged to visit their students in the ISS classroom to monitor their academic progress.
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ISS Rules/Responsibilities: Students will…………………. Sit in assigned seat. No talking, sleeping, eating, or chewing gum. Work on class assignments. Respect other students. Follow lunch and restroom break rules. Adhere to additional consequences if rules are not followed. ISS Coordinator will………… Keep accurate records of the ISS program. Inform students of ISS rules. Submit attendance log to attendance clerk. Provide feedback to respective principal/teacher. Provide daily lunch tally to cafeteria for lunches. Call parents if need arises. Respective principal will……. Monitor ISS activities daily. Warn students of consequence for misbehavior. Call parent to inform that student will be placed in ISS / BAC as a result of
misbehavior.
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Hanna High School Library Policies and Procedures: Faculty & Staff
Librarians:MaryLouJohn,[email protected],ext.1903
MaryKatherineNieto,[email protected],ext.1409
LibraryParaprofessionals:SylviaAlviar,ext.6639
RoxannGonzalez,ext.1408GENERALINFORMATION
• ThelibraryisopenMonday-Thursdayfrom7:30a.m.to5:00p.m.andclosesat4:30onFriday.
• LibraryreservationscanbemadeonlineusingthelinkfoundontheHannaLibrarywebpage.ASPERADMINISTRATION:RESERVATIONREQUESTSMUSTBESUBMITTEDATLEASTONEDAYINADVANCE.
• Amaximumoftwoclassescanbescheduledtousethelibraryeachperiod.AlllibraryreservationsmustbeapprovedthroughMrs.JohnorMrs.Nieto.
**ATEACHERMAYSCHEDULEAMAXIMUMOFFIVECONSECUTIVEDAYSONLY***
• TeachersholdingclassinthelibraryMUST:• Remainwiththeclassuntilthebellringsandtheareahasbeenclearedofalltrash,chairsput
backinplace.• Makesurestudentshavetheirinternetpassword.
**INTERNETPERMISSIONFORMSANDPASSWORDSAREGIVENOUTBY1STPERIODTEACHERS!**
• TheregularclassroomteachermustALWAYSaccompanyhis/herclass.Evenifareservationhasbeenmade,classesareNOTallowedinthelibrarywithasubstituteteacher.Youmayreschedulewiththelibrariansforanotheravailabledateinthecaseofyourabsence.
• TeachersmaysendaMAXIMUMofTHREEunaccompaniedstudentstothelibraryaslongasthestudentshavealibrarypass.
• TEACHERS:PLEASECOMEBYTHELIBRARYTOPICKUPOFFICIALLIBRARYPASSES.WEWILLNOTACCEPTANYOTHERTYPEOFPASSDUETOTRUANCYISSUES.
• ThelibrarypassMUSTincludestudentname,date,period,purpose/assignmentandaLEGIBLEteachersignature.
6.TheHannalibraryoffersseveralonlineresearchdatabasesforstudentandstaffuse.Alllinkstodatabasescanbefoundonthelibrarywebpage.Pleaseseelibrariansfordatabasepasswords.AudioVisualEquipmentavailableforcheckout:
• DocumentCameras(Ladybugs,ELMOs)• ScannersNooks/e-readers• Netbooks(C.O.W.s)• iPadcarts
Teachers,youareresponsibleforthematerialsyoucheckoutfromthelibrary.Youwillbeexpectedtopayforanylost/damagedlibrarymaterials,includingaudio-visualequipment.Inthecaseofalost/damagedlibrarybookorvideo/DVD,youcanbuyanexactreplacementORpayfortheiteminfull.
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LIBRARYFINESANDCHARGES
Lost or destroyed materials and equipment: Books: The charge for books that are lost or damaged beyond use will be 100% of the replacement cost. Magazines: The charge for lost or destroyed magazines will be 100% of the replacement cost. Equipment: The charge for lost or destroyed equipment will be 100% of the replacement cost.
o Damaged Materials and Equipment: Books and other printed materials: The charge for materials with minor damage will be made at the discretion of the librarian with a maximum charge of $5.00. Instead of paying in cash for the book or fine, the librarians will be happy to help with a library work schedule for a student. If a lost and paid book is found, payment minus $1.00 for administrative costs will be refunded.
Equipment: The charge for damaged equipment, which can be repaired, will be 100% of the repair cost. • Overdue materials and equipment: • Books/ Magazines: $ .10 per day • Reference Materials: $. 25 per school day
o The maximum charge for overdue materials will be $10.00 or one-half the cost of the materials, whichever is less. No overdue fines will be charged if the library materials are due during a student’s excused absence.
Printers : • Students may print 10 free copies per day. Copies over 10 will be charged at $.10 per page.
Items sold for the convenience of students:
Pencils, pens, paper, poster boards, index cards, colored paper, highlighters, glue sticks, and posters. The prices for these items are posted at the circulation desk.
LANGUAGE ARTS TEACHERS
The library now has a writing lab available for teacher use.
Come by the library to sign up.
Writing Lab Procedures 1. The teacher will pick up internet forms for the entire class. 2. The teacher will sign up classes for the writing lab. 3. The students must fill out internet permission form and have it signed by the parent or guardian. 4. The teacher will keep internet forms on file and the library will keep a copy of the form for our records. 5. The teacher will keep track of students who do not have their internet permission slip on file and will not allow them to use the computers. 6. The teacher will inspect lab and report any problems (missing keys, errors, etc.) with the writing lab before and after each period used. 7. The teacher must monitor the class (it will be beneficial to keep track of what student is assigned to what computer). 8. The teacher will be responsible for picking up copies from the printer. No students are allowed at the printers.
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PROFESSIONAL GROWTH & DEVELOPMENT PLAN “CPE HOURS”
CAMPUS PROCEDURE (See also OMA Local Policy document) All CPE hours shall have approval by the campus principal. All coursework, conference workshops and staff development hours must be submitted in the following format: CPE Credit for Out of District Staff Development Outside of the Regular School Day (Workshops, University Coursework, Summer/Weekend Conferences)
1. Teachers must complete a Request for Out of District Transfer Credit online through the ERO 2. A Professional Development Growth Proposal form must be completed and submitted to the Dean of
Instruction for approval. 3. A certificate or document outlining the date, time, and duration of the event must be submitted to the Dean of
Instruction. CPE Credit During the School Day (In District travel): Workshops or conferences attended during the regular school day may be approved for CPE credit provided prior approval is granted.
1. For workshops or conferences during the regular school day within Brownsville, an In-district Professional Leave application must include the activity number from the Campus Improvement Plan and be submitted three weeks prior to the registration deadline and accompany the Proposal Form. A flyer or description of the workshop must accompany the professional leave.
2. Submit the Professional Development Growth Proposal form for CPE hours to the Dean of Instruction or Principal a minimum of three weeks prior to the registration deadline.
3. A response will be forwarded to you within three working days. CPE Credit During the School Day (Out of District travel): Workshops or conferences attended during the regular school day may be approved for CPE credit provided prior approval is granted. For out of District workshops or conferences during the regular school day, an Out of District Professional Leave application must include the activity number from the Campus Improvement Plan and be submitted three weeks prior to the registration deadline and accompany the Proposal Form. A flyer or description of the workshop must accompany the professional leave. (See section on Employee Travel for more detailed information.)
1. All reservations for airfare must be made through a district approved travel agent if prepayment is required. (See section on Employee Travel for more detailed information.)
2. Submit the Professional Development Growth Proposal form for CPE hours to the Dean of Instruction or Principal a minimum of three weeks prior to the registration deadline.
3. A response will be forwarded to you within three working days. Make sure that a Payment Request (PR) has been generated and a copy submitted to the Dean of Instruction along with the professional leave at least three weeks prior
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PreparationsforTravelTheTravelQuotationFormmustbesubmittedtotheTravelDepartmentviafaxore-mailatleast30dayspriortotraveldate.Allemployeetravelrequiringlodging,airfareand/orcarrentalarrangementsmustbemadethroughtheTravelDepartment.Administrativestaff,PrincipalsandAdministratorsareresponsibleforensuringallemployeesareincompliancewiththefollowingprocedures.PreparationofRequestforProfessionalLeaveArequestforProfessionalLeaveformmustbesubmittedtotheappropriateAssistant/AreaSuperintendentforhis/hersignatureatleast21daysbeforetheeventalongwiththeconferenceagenda.PreparationofPurchaseRequisitionAPurchaseOrdermustbeissuedforregistrationfees,studenttravelandreimbursementofmeals,mileageandincidentalexpensesasreflectedintheapprovedprofessionalleavebeforethetraveltakesplace.Attachtheapprovedprofessionalleaveandconference/meetingdocumentation/agendatothepurchaserequisition.CancellationsEmployeescancellingtravelarrangementsattheirpersonalrequestwillbeheldresponsibleforallexpensesincurredbytheDistrictthroughanauthorizedpayrolldeduction.TravelReimbursementsEmployeesattendingmeetingsandin-services,training,etc.thatdoesnotrequireovernightstaywithintheRegion1boundariesshallnotbeeligibleforreimbursementoflodgingormealswiththeexceptionofLaredo,Texas.
EmployeeTravelBoardPolicyDEE(Local)(SeeAttachmentA)PrepaymentsEmployeesareonlyallowedtorequestaprepayment(advancepaymentwithanapprovedpurchaseorder(SeeCHLocal)forregistrationfeesifaregistrationfeeisrequiredtobepaidinadvance/priortotheevent,in–serviceand/orconference.Afterreturningfromtheevent,in-serviceand/orconferencetheprepaymentreceiptmustbeturnedintotheFinanceDepartmentforsettlementwithinfifteen(15)workingdays.Noprepaymentswillbeissuedtoanemployeeuntilpreviousprepaymentsaresettled.
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MileageIn-districtandout-of-districtmileagewillbereimbursedifsubmittedwithin15workingdaysaftertheendofthemonthat$0.45permile.Reimbursementmustbeincompliancewiththetravelexpensereimbursementtimetable.(Seepage9ofthismanual).Employeenotfollowingguidelineswillforfeitreimbursement.Employeescannotmateriallydeviatefromthenormaltravelroute.*Pleasenote,travelreimbursementsthatarelessthan$25maybeheldoverforanadditionaltimeuntilsuchtimeastheamountisgreaterthanorequalto$25.AnyreimbursementsasofJune30,regardlessoftheamount,mustbesubmittedwithinthe15daystobereimbursed.In-districtmileagereimbursementNote:Employeesclaimingin-districtmileagereimbursementmusthaveavalidautoinsurancepolicyfortheirpersonalvehicleandmustattachacopyofthepolicytothepurchaserequisitionbeforeincurringanyschooldistrictbusinessmileage.Itistheemployee’sresponsibilitytoensurethecurrentpolicyisonfilewiththedistrict.Employeesdrivingwhileondistrictdutiesoraschoolvehiclearenotallowedtousecellphoneortextwhiledriving.(SeePolicyDHLocal)Employeeisrequiredtoprepareandmaintainthewebmileagelog(SeeFinanceDepartmentwebsite).Thewebmileagelogincludesthedate,origination,destination,andreasonoftrips.Theapprovalpathforthewebmileagelogistheoriginator,Principal/Administrator,fundingsource(ifapplicable)andsecretary.Out-of-DistrictmileagereimbursementAllout-of-districtmileagereimbursementtravelrequirespriorapprovalbythePrincipal/Administrator,andtheAsst./AreaSuperintendentthroughaWebProfessionalLeaveformandavalidpurchaseorderwiththeattachmentofacopyoftheautoinsurancepolicytothepurchaserequisitionbeforeincurringanyschooldistrictbusinessmileage.TheTravelExpenseReimbursementWorksheetmustbesignedbytheemployee.Outofvalleytravelwillbelimitedto2tripsperyearforprofessionalstaffandnoneforparaprofessionalstaffregardlessoffundingsource.Note:InordertobetterdeterminewhichmileagereimbursementsouthofHouston,AustinorSanAntonio(airfareorcarrental)ismosteconomicalfortheschooldistricttoreimburse,thefollowingguidelineswillbeimplemented.DeparturetimeisatnoonforSanAntonio,Austin&Houstonwithonemealreimbursement(dinner).! TheDistrictreservestherighttodeterminethemosteconomicalmeansoftravel! Forrentalcar(s),employeeswillusethefollowingstandardtodeterminethesizeofvehicle:o Fourlessstandardcar
o Fivetosixdistrictemployeesuseminivan o DesignateddrivermustbeclearedthroughtheHumanResourcesDept.priortoProfessionalLeaveapproval.o Ifapersonalvehicleisusedinlieuofrentalcar(s)totraveloutsideoftheRegionOnearea,thedistrictwillreimburseatthelowerdollaramountbetweentherentalcarrateorthemileagereimbursementrate.Districtvehicle(s)muststaywithinthemostdirectrouteandshouldnotdeviatesignificantlyfromtheroute.AirTravelAll airfare arrangements for employees will be processed by the Travel Department. Brownsville ISD will be reimbursed when trips are canceled based on personal decisions.
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MealsRequirementsformealreimbursement:Apurchaseorderisrequiredforallmealspriortotravel.Allmealswillneedadetailedreceiptpermeal.Onlyoriginalreceiptswillbeallowed,NOALTERATIONS.Ifthereisanalcoholicbeverageonareceipt,thewholereceiptisdisallowed.Thetipwillbereimbursedonlyifitisautomaticallyaddedtoreceipt.YourmealmustcomplywithGSArequirements.Ifmultipleindividualsarechargedinasinglereceipt,thenaduplicateoftheoriginalreceiptwitheachemployee’snamemaybesubmittedforreimbursementYouarenotallowedtopurchasegroceriestomakeyourownmeal. Non Overnight Travel Meals for non overnight travel will not be reimbursed with the following exception. Meals for non overnight travel will be reimbursed when attending work-related meetings and events outside Cameron/Hidalgo for more than four hours in duration and returning after regular working hours. Approved professional leave is required. Approved purchase order is also required. OvernightTravelAllmealreimbursementrequestsrequirepriorapprovalbythePrincipal/AdministratorandtheAsst./AreaSuperintendentthroughtheWebProfessionalLeaveformandmustbeincompliancewiththefollowingguidelines:OvernighttravelmealreimbursementrequestswillfollowtheFederalRateSchedulethroughtheGSAwebsite(http://window.state.tx.us).EmployeeisrequiredtoprepareandsubmitaTravelExpenseReimbursementWorksheetformealsreimbursements.TheTravelExpenseReimbursementWorksheetmustbesignedbytheemployeeandoriginaldetailedmealreceipts.
Forthefirstandlastdayoftravel,thefollowingpercentageswillapplybasedonGSAschedule:
GSAmealrateschedulewillapplybasedonlocation: Total Breakfast
MustleaveBISDonorbefore6:00a.m.MustreturntoBISDafter9:00a.m.
LunchMustleaveBISDbefore11:00a.m.MustreturntoBISD
after2:00p.m.
DinnerMustleaveBISDbefore4:00p.m.MustreturntoBISD
after6:00p.m.
IncidentalExpenses
$46.00 $7.00 $11.00 $23.00 $5.00 $51.00 $8.00 $12.00 $26.00 $5.00
$56.00 $9.00 $13.00 $29.00 $5.00
$61.00 $10.00 $15.00 $31.00 $5.00
$66.00 $11.00 $16.00 $34.00 $5.00
$71.00 $12.00 $18.00 $36.00 $5.00
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GSAFirstandLastdaymealrateschedulewillapplybasedonlocation: Total Breakfast
MustleaveBISDonorbefore6:00a.m.MustreturntoBISDafter9:00a.m.
LunchMustleaveBISDbefore11:00a.m.MustreturntoBISD
after2:00p.m.
DinnerMustleaveBISDbefore4:00p.m.MustreturntoBISD
after6:00p.m.
IncidentalExpenses
$34.50 $5.25 $8.25 $17.25 $3.75 $38.25 $6.00 $9.00 $19.50 $3.75
$42.00 $6.75 $9.75 $21.75 $3.75
$45.75 $7.50 $11.25 $23.25 $3.75
$49.50 $8.25 $12.00 $25.50 $3.75
$53.25 $9.00 $13.50 $27.00 $3.75
Lodging AlllodgingrequestsrequirepriorapprovalbythePrincipal/Administrator,andtheAsst./AreaSuperintendentthroughtheWebProfessionalLeaveformandmustbeincompliancewiththefollowingguidelines:Alllodgingforout-of-districttravelwillfollowtheFederalRateSchedulethroughtheGSAwebsite(http://window.state.tx.us).LodgingarrangementsrequestswillbemadethroughtheTravelDepartmentwitha30dayadvancenotice.AnyamountthatexceedsGSAratewillbecometheresponsibilityoftheemployeethroughasignedpayrolldeductionauthorization.ItistheresponsibilityoftheindividualtravelingtopresenttheHotelExemptionFormatthetimeofhotelcheck-intoavoidgettingchargedstatesalestaxes.IndividualfailingtopresenttheHotelExemptionFormwillassumeresponsibilityforthestatesalestaxes.HotelreceiptsmustbeturnedintotheTravelDepartmentwithin3workingdaysofthereturntoduty.ParkingThedistrictwillpayforself-parkingonly.Ifvaletparkingissubmitted,thedistrictwillreimburseattheself-parkingrate.Theonlyexceptionwillbeifthehoteldoesnothaveself-parking,reimbursementwilltakeplaceafterconfirmationbytheFinanceDepartment.OtherExpendituresThefollowingareconsidered“otherexpenditures”.Originalreceipts(seeDEELocal)arerequiredforreimbursementandmustbelistedasexpensesintheWebProfessionalLeaveform.1.Gasolineexpenditures(appliestorentalvehicles).2.Parkingfees(hotel,conventioncenter,airport,etc.).3.Shuttle/taxifare.4.1Roundtripstandardluggagecheck-infee(oversize/overweightlimitfeeswillnotbecoveredbythedistrict).Out-Of-StateTravelEmployeeout-of-statetravelrequirestheChiefFinancialOfficer(forverificationoffundingavailability)andSuperintendent’spriorapproval.LodgingandmealsallowablerateswillfollowtheFederalRateSchedulethroughtheGSAwebsite(http://window.state.tx.us).
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Out-Of-CountryTravelEmployeeout-of-countrytravelrequiresChiefFinancialOfficer(forverificationoffundingavailability),SuperintendentandBoardofTrustee’sapproval.TravelExpenseReimbursementTimetableandYear-EndProceduresTherequestforout-of-districtreimbursementexpenseshallbedonewithin15workingdaysafterreturningtotheBrownsvilleIndependentSchoolDistrict.AlltravelexpensemustberecordedintheFiscalYearinwhichitisincurred;thereforeallJunetravelexpenserequestsforreimbursementmustbesubmittedwithin15workingdaysandmustbepaidnolaterthanJuly31stofeachyear.Failuretoadheretotheabovetimelinewillresultinforfeitingreimbursement.GrantFundsReimbursementrequestusinggrantfundsmaynotexceedthemaximummealratesbasedonthefederaltravelregulationsandissuedbytheGSA.DocumentationTheemployeemustsubmitatravelexpensereimbursementworksheetwithoriginalitemizedreceiptsattached(reimbursementwillnotexceedthemaximumallowableamount).ReceiptsAreceiptshallbeavendorproducedpoint-of-saledocumentwhichshowsactualcostofmeal.MealreceiptmustbefortheemployeelistedontheWebProfessionalLeaveform.Mealreceiptmustlistthefoodandbeveragepurchased.Mealreceiptmustbeanoriginalreceipt.Mealreceiptmustnotbeforsnacksunlesssubmittedasameal(i.e.candy,cokes,water,chipsetc.).FrequentlyAskedQuestions1.WhathappensifIlosemymealreceipt?Youcannotclaimamealreimbursementwithouttheoriginalreceipt.2.Whathappensifthemealreceiptisforseveralpeople?Ifmultipleindividualsarechargedinasinglereceipt,thenaduplicateoftheoriginalreceiptwitheachemployee’snamemaybesubmittedforreimbursement.3.Whathappensifthemealreceiptdoesnotlistthefoodandbeveragepurchased?Youcannotclaimamealreimbursementunlessitisdeterminedthattherestauranttypecouldnot
produceareceiptthatwouldlistthefoodandbeveragepurchased.
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STUDENTTRAVELIMPORTANT:UILregulationsplacesomerestrictionsonuseoffundsforparticipantsinUILevents.ContacttheUILCoordinatorforguidanceontheuseoffunds.Purchaseordersmustbeinplaceforallstudenttravelexpenditureswiththeeventdatelistedonthedescriptionlineitem.PrepaymentsPrepaymentswillbeauthorizedfortravelinvolvingstudentsonDistrictsanctionedactivitieswhenlargeamountsofcashareneededforstudentmeals,lodging,transportation,registrationfees,etc.Arrangementsforstudentsandsponsorstoeatatonefacilityarehighlyrecommendedtoensureallstudentsarefed.RequestsforprepaymentsshouldarriveattheFinanceDepartmentofficeatleasttwoweekspriortotheeventtoensurethatcheck(s)areissuedintimefortheevent.Afterreturningfromtheeventallprepaymentreceiptsmustbereturnedandsettledwithinfifteen(15)workingdays.Nootherprepaymentswillbeissuedtoanemployee/sponsoruntilpreviousprepaymentsaresettled.MealsPerDiem–WITHNOOvernightStayMealsAllowanceRateofeightdollars($8.00)willbeasfollows:
Duration MealsAllowed
Competitionlasting3–4hrs. 1mealCompetitionlasting5hrsbutlessthan8hrs. 2mealsCompetitionlastingmorethan8hrs. 3mealsMealsPerDiem–WITHOvernightStayAdailymaximumallowanceofthirtydollars($30.00)willbeallowedforeachstudent.Mealsperdiemwillbeproratedasfollows:Meal TimesEligibleforReimbursement AmountBreakfast
MustleaveBISDonorbefore6:00a.m.MustreturntoBISDafter9:00a.m.
$6.00
Lunch
MustleaveBISDbefore11:00a.m.MustreturntoBISDafter2:00p.m.
$9.00
Dinner
MustleaveBISDbefore4:00p.m.MustreturntoBISDafter6:00p.m.
$15.00
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Thefollowingguidelineswillbeusedwhenprovidingaperdiemallowancetostudentsformealexpenses:1.Adherencetotheaboveratesandtimes2.Theperdiemallowanceisforthecostofmeals,beverages,gratuitiesetc3.Studentswillbeissuedtheappropriateamountforeachmealandberequiredtosignfortheamountreceived.PleaserefertoRosterofStudentsReceivingMealMoneyform(SeeAttachmentB)Employeeswilladheretothesameallowanceof$30.00perdayformeals(orproratediflessthanaday)whenaccompanyingstudentsonBISDsanctionedeventsandforthesafetyofthestudents,areexpectedtochaperonethematalltimes.Prepaymentswillbeauthorizedwhencoaches/sponsorsareaccompanyingathletesand/orstudentstoevents,whetherin-townorout-oftown.Coachestravelingtoathleticevents,scoutingtrips,etc.,notinvolvingathletes/studentsshalladheretothesametravelguidelinesimposedonallotherBISDemployees.Pleaserefertopages5–10ofthemanualforguidelinesandreimbursementsdetails.LodgingPrepaymentforlodgingwillbeallowedforstudenttravelandmustfollowtheFederalRateSchedulethroughtheGSAwebsite(http://window.state.tx.us).Itisrecommendedthatcoaches/sponsorshavefourstudentsofthesamegendersharearoom.TransportationFormoredetails,pleaserefertoBoardPolicyCNB(Local)(SeeAttachmentC).AirTravelAirfare for students and sponsors will be paid at the actual amount as evidenced by a receipt. The most economical airfare must be sought. PrivatelyOwnedVehicles(POV)–StudentTravelTheDistrictwillnotapprovetheuseofprivatevehiclesforstudentgroupactivities.SchoolBusesSchoolbusesshallbeavailableforschool-sponsoredactivitiesthatinvolvestudentsandschoolemployees.Elementaryandmiddleschoolfieldtripsmustbekeptwithinthedistrict.AllothertripsoutsideoftheDistrictmustbeapprovedbytheSuperintendent,butinnocaseshallapprovalbegrantedforaschoolbustotraveloutoftheStateofTexas.Schoolorganizationsusingbusesforextracurricularactivitiesandfieldtripsshallreimbursethetransportationfundattheprevailingrates.CharterBuses/LeasedVehiclesForthosegroupswishingtotravelinvehiclesotherthanschoolbuses,thefollowingoptionsareavailable:1.Charterbuses2.Leaseofavehicle(vans)2.1IndependentSchoolDistrictscanusepassengercarsandvanstotransportstudentsaslongasthevehiclesaredesignedtocarrynomorethan7people(thedriveranduptosixstudents).2.2GroupschoosingthisoptionneedtoleasethevehicleundertheDistrict’snameforliabilityinsurancepurposesandmustnotifytheDistrict’sinsurancecarrierinadvanceoftheplanneduse.
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2.3Itisalsonecessaryforsuchgroupstopurchasethecollisioninsuranceofferedbythelessor.2.4Alistofstudentsmustaccompanytherequestforapprovaltorent/leaseavan.ThislistmustalsobeforwardedtotheBISDinsurancecarrier.2.5Eachoccupantmustwearasafetybeltifequipped.OtherExpendituresTherehastobeavalidPOforexpenditurestobecovered.Thefollowingareconsidered“otherexpenditures”.ForreimbursementconsiderationoriginalreceiptsarerequiredandmustbelistedasexpensesintheRequestforProfessionalLeaveform.Thedistrictwillpayforself-parkingonly.Ifvaletparkingissubmitted,thedistrictwillreimburseattheself-parkingrate.Theonlyexceptionwillbeifthehoteldoesnothaveself-parking,reimbursementwilltakeplaceafterconfirmationbytheFinanceDepartment1.Gasolineexpenditures(appliesonlytorentalvehicles)2.Parkingfees(hotel,conventioncenter,airport,etc.)3.Shuttle/taxifare4.Tollfees5.1roundtripluggagecheckinfeeOut-of-StateTravelStudentout-of-statetravelrequirestheChiefFinancialOfficerandSuperintendent’sapproval.DifferentstateapprovedratesformealsandlodgingexpensesoutsideofTexasmayapply.13LodgingandmealsallowablerateswillfollowtheFederalRateSchedulethroughtheGSAwebsite(http://window.state.tx.us).Adherencetothepublishedrateswillbemandatory.Out-of-CountryTravelStudentout-of-countrytravelrequirestheChiefFinancialOfficer,SuperintendentandBoardofTrustee’s
approval.
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School Organizations/Activities General Information The campus principal, or designee, must approve all Hanna High School student activities and organizations. In addition, all student organizations have equal access to request approval from the school principal, or designee. Requirements for Approval of School Organizations
• Must have at least one adult sponsor who is a member of the Hanna High School • Must submit a list of officers and name of sponsor to the administrator in charge of student activities Must submit
Organization Bi-Laws to principal's designee. Must submit meeting calendar to principal's designee. • Must follow BISD fundraising procedures and guidelines (Check with the bookkeeper) • Must submit student organization summary to. (Forms can be found in the front office)
Responsibilities of Sponsors Each school shall have and maintain a student activity account to manage class funds, organization funds, and any other funds into which students have put money in the name of the school. All money collected shall be received by the principal or a designee and deposited to the appropriate district account at the district depository on the same day, if possible. Monies collected by student groups shall be disbursed only for purposes authorized by the organization with the approval of the principal. The principal or a designee shall approve all disbursements. All funds raised by student organizations must be used for the benefit of the students. (Board Policy CFD-Local ). SPONSORS:
• Must verify that all documentation is submitted to principal/designee for approval. • Must supervise organization/club members at all times-Students should never be left without sponsor supervision
under any circumstance • Must ensure that BISD guidelines are followed by all organization/club members • Must keep principal/designee informed of organization/club activities and situations. • Must provide updated information about members/officers to principal/designee • Must obtain approval from principal/designee for all posters and flyers that will be posted or distributed
(principal/designee's initials must appear on posters/flyers) Fund Raising Projects Fund-raising projects must follow BISD Board Policies and be cleared by the Principal and the Area Administrator. Sponsor must assume full responsibility for materials ordered from vendors. Good judgment is necessary to assure profits for the organization. Fiscal management and financial obligation lies solely with the sponsor. A Fund-raising Project Report must be submitted three weeks prior to the scheduled fundraising activity. Please be reminded that no selling is permitted without an approved fund raising request. (A sample form follows this section.) Please note the bottom section of the Fund Raising Form which provides the club sponsor with an opportunity to evaluate the financial outcome of the event. THIS MUST BE COMPLETED AND A COPY OF THIS INFORMATION PROVIDED TO THE BOOKKEEPER within five school days after the fund raising event concludes. Failure to comply with this request will result in the denial of future fundraising projects for that particular organization. Club sponsors must also maintain accurate records of financial transactions with their club members. This includes a record of receipts given to students for money that they have turned in as well as a record of items given to students for sale. All club members who will sell fund-raising items during the lunch period must have an ID card that identifies them as a club member. Clubs must pay for a picture ID. Picture ID cards can be obtained in the Library. Student Vendors must be accompanied by their sponsor when setting up and selling. Failure to comply with policy can result in loss of privilege to sell or a fine from the city inspectors.
" The Fundraising application should be very specific as to how the money raised will be spent.
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" A request for payment on a voucher will be denied if it is not on the Fundraising application. " Must have appropriate food handlers' certificate on file with our Bookkeeper. " The new Fundraising application is in four parts and will be typed. All four parts will be sent in for the required
signatures. The four part fundraising form will assure that all parties involved receive a copy. " The only change at this point is the distribution of the copies with the bookkeeper keeping the original.
Recommendations/Guidelines 1. All funds must be deposited with the bookkeeper on a daily basis. District policy (as well as good common
sense) demands that you never leave money in your desk or take school funds home. The bookkeeper is on campus Monday through Friday. If the bookkeeper is unavailable, see the principal's secretary; funds will be secured in the vault overnight.
2. For your protection, write the account number on all checks. Count and wrap all coins. Write the account number on the wrapper and wait for your receipt before leaving the bookkeeper's office. Do not accept post-dated checks.
3. Keep all deposit slips. Reconcile your records regularly and correct errors immediately. 4. Submit vouchers two days prior to the date you need a check issued. Vouchers will not be honored if you have
insufficient funds. 5. Receipts must be provided for all purchases. If receipts have not been provided for a previously issued check,
subsequent requests for checks will not be honored. 6. BISD checks and tax-exempt status may not be used for personal purchases under penalty of law. 7. The Bookkeeper is not permitted to cash personal checks. 8. Do not pay sales tax on purchases for your organization's own use. If the end product becomes a possession of
the student, it is TAXABLE. Group meals are tax exempt. 9. If you purchase items for your activities and request reimbursement at a later date, you cannot be reimbursed
for sales tax. 10. The tax exempt form can be picked up from the bookkeeper. Posters/Signs 1. Posters/signs must be approved by the administrator in charge of student activities prior to posting to ensure
that they are in good taste and not offensive. All clubs/organizations will be afforded the same opportunities to inform others of the time, place and date of their meetings. Any additional information will not be allowed unless it has been cleared by administration, in charge of student activities. Posters/signs which are inappropriate or have not been approved by administration, will be removed.
2. Sponsors must be present to supervise sign hanging activities and to ensure they are hung only in designated areas. This is policy. Unsupervised students could become injured; and sponsors, principals, and BISD will be negligent.
3. Signs must not be hung on the windows in the front foyer. The sun melts the tape and windows can not be thoroughly cleaned.
4. Students must not be allowed to climb on the ledges located outside of the pods to hang signs. These ledges are dangerous and electrical wiring is present. One slip and a student could be seriously injured.
5. If a ladder is to be used, sponsors are responsible for checking the ladder for worthiness and ensuring that two students hold the ladder while it is in use.
6. When the event is over, sponsor must ensure that students remove all signs. All tape must be removed. If a student is campaigning for class officer, he/she is responsible for removing the signs/posters after the elections.
7. Failure to follow these procedures will result in the loss of poster privileges.
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SPECIAL EDUCATION / SECTION 504
General Information
A special education student is a student who has been assessed by a certified diagnostician or a Licensed Specialist School Psychologist (LSSP) and meets the state criteria for one of the possible handicapping conditions, and because of this identified disability might be eligible to access special education services if deemed necessary through an ARD meeting decision. The disabilities mostly commonly identified are students with a specific learning disability, speech impaired, orthopedically Impaired, and other health impaired. Students who been identified as students with disabilities might have specific accommodations and/or modifications that need to be implemented in the regular/special classroom setting. Special Education students at times might have Individualized Education Plans, (IEP) that need to be implemented in order to be in compliance with Special Education Rules and Regulations. Section 504 requires that the student have a disorder or condition that substantially limits one or more of the students' major life activities. (Functions such as caring for one's self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning and working.) Some examples of a 504 condition are: asthma, diabetes, ADHD, ADD, dyslexia and/or a student with physical problems. When determining the eligibility of individuals for Section 504 protections and services, the student must be determined to meet the disability definition in Section 504, including whether or not the student has a disability that substantially limits a major life activity is subjective, since 504 does not provide any operational criteria of substantial limitation. The determination of whether or not a disability substantially limits a major life activity is subjective, since 504 does not provide any operational criteria of substantial limitation (Reid & Katsiyannis, 1995). School personnel must use their professional judgment, collectively, to make this determination. Substantially limits can be defined as:
1) unable to perform a major life activity that the average person in the general population can perform, or 2) Significantly restricted as to the condition, manner or duration under which an individual can perform a
particular major life activity as compared to the condition, manner, or duration under which the average in the general population can perform that same major life activity.
The important difference is that these students' handicapping conditions are not serious enough to merit a special education label but do qualify for some accommodations. Many times students will be categorized as 504 because they are wearing a cast or have a temporary problem and once the situation or injury has healed then the services (such as transportation) may no longer be warranted. In other instances, the 504 services are long term as the circumstance has long range implications. There are no designated classes for 504 students and they are served in the regular education program. A dyslexic student can be served as either special education or 504 depending on the severity of the problem. If the dyslexic student qualifies as learning disabled then he/she is special education. If the student does not meet the criteria for special education, then he/she is 504. In either case, it is the school's responsibility to assist the student. A special education student might have accommodations/modifications as part of his/her IEP whereas a 504 student will have an Accommodation Plan. Special Education Staff Members Hanna High School is fortunate to have one full time diagnostician housed on our campus as well as a full-time special education clerk. In addition, Hanna has a variety of itinerant personnel (Speech Therapists, Adaptive Physical Education teachers, Physical Therapists, Occupational Therapists, Assistive Technology Teacher, Special Education Counselors, Deaf Education Counselors, and others.). Some special education students do not graduate under one of the designated graduation plans and instead, graduate on the basis of their IEP.
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Special Education Instructional Settings Special education students are assisted in a variety of instructional settings such as:
• Self-Contained-where students stay in special education classes throughout the school day. • Resource-where the student receives all of his/her instruction in a specified subject area by a certified special
education teacher. • Direct Inclusion-where a special education teacher and a regular education teacher work together with
students in the regular setting. The inclusion teacher and the regular education teacher plan together and although the inclusion teacher specifically works with the identified special education students, he/she is also available to assist others. Responsibility for implementing modifications and grading is shared between both regular and special education teachers.
• Redirection is an instructional setting for students who have been placed in the Behavioral Intervention Program. In the past, these students were self-contained with some supervised mainstreaming. However, the redirection program will allow for these students to be placed in the regular education setting with monitoring by the Behavior Intervention teacher or paraprofessionals.
• Content Mastery is another type of setting where students leave the regular education classroom with their assignment to receive assistance from special education teachers in the CMC Unit. Direct instruction is always carried out by the regular education teacher. The CMC staff assists students through re-teaching and providing support to complete assignments and to take tests.
• Mainstream students have a special education label but are not receiving direct services. The only requirement in their IEP is that the ARD teacher monitors their progress on a regular basis. If the student is not successful while in the mainstream setting, the regular teacher will recommend an ARD Meeting to alter the arrangement to a more appropriate setting. The regular education classroom teacher is responsible for implementing modifications and for all instructional activities.
• Other Special Education Services available at Hanna include: Community-Based Vocational Instruction (CBVI), Work Study through VAC, and a variety of Related Services (speech therapy, occupational therapy, physical therapy, and counseling).
Designated ARD Teacher for Special Education Students
Each special education student has a designated ARD Teacher who maintains the student's special education file as well as monitors his/her progress. This ARD teacher is responsible for ensuring that progress reports are submitted by each of the student's teachers each marking period, is responsible for meeting with all teachers who interact with the student on Coordination Day, and is of course, responsible for attending any and all ARD Meetings. At the beginning of the school year, the ARD teacher will provide each teacher with a copy of his/her students' modifications and it will be the teacher's responsibility to return the "Receipt of Modification" form to the ARD teacher. This is very important. In the event that you receive modifications IEP-BIP for a student that you do not have enrolled in your class, please return these to the Special Education Dept. chair so that they can locate the correct teacher(s).
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Coordination Day
Once every six-week period all regular education teachers are required to meet with the ARD teacher of the special education students in their classes. Coordination Day usually occurs after the first three weeks of the Marking Period as this enables teachers to ensure that the student is on track. The date, time, and location of Coordination Day is announced in the Weekly Calendar of Events as well as in the Monthly Faculty Calendar. If a regular education teacher is absent on Coordination Day, it is his/her responsibility to "seek out" the ARD teachers and to ensure that this "coordination" takes place. If the special education teacher is absent on Coordination Day, then it is his/her responsibility to seek out the regular education teacher. Coordination Day is a must and teachers are reminded to always sign-in to document their attendance. The Special Education Department pays for the substitutes for our special education teachers-which is a considerable amount of money-to ensure that this dialogue occurs. Make this a priority and mark down this important date on your calendar. Failure to attend Coordination Day will result in the teacher receiving a Reminder Notice.
Progress Reports At the end of the first three weeks of each Six Weeks Marking Period, regular education teachers are required to provide written feedback on the progress of the special education/504 student(s) in their classes. They must be returned to the appropriate ARD teacher within three school days. This information is critical as it documents our efforts to monitor the progress of our students. Progress reports are completed for special education as well as 504 students. If the teacher fails to complete the Progress Report in the designated timeline, he/she will receive a Reminder Notice.
Special Education Modifications 504 Accommodations In order for special education or 504 students to be successful, teachers are required by law to follow the modifications/accommodations. A special education student's modifications are developed at the ARD Meeting. They must be followed to the letter. Regular education teachers will receive a copy of the modifications for students enrolled in their classes during the first week of school. Please be certain to return the receipt form to the ARD Teacher as this is verification that the regular education teacher has received the modification. If for some reason you do not receive these modifications or if you are uncertain as to whether a student has a special education label, please report this to the Special Education Dept. Co-chairs. Please remember that once a teacher is notified that a student is a special education student, it is the teacher's responsibility to ensure that he/she has copies of the appropriate modifications. Teachers must be reminded that the implementation of a student's modifications is not negotiable. It is not a teacher's decision to decide whether or not to implement modifications developed and approved at the ARD Committee Meeting. Decisions made by the ARD Committee are legal and binding. Therefore, all modifications must be followed all the time. If the teacher observes and consequently concludes that modifications are inappropriate, he/she can contact the ARD Teacher and request that an ARD be scheduled to discuss the student's modifications. In addition, it will be a requirement for Hanna Inclusion teachers to maintain a working file for each special education/504 student that must contain the following documentation:
• A copy of the student's modifications or accommodations • A copy of the special education student's modified tests as well as a copy of the test that was given to the regular
education population so that the modifications are clearly observed for each major assessment grade • Several samples of daily work completed during the six week Marking Period • Documentation of parent conferences about the student's progress • Any other information that supports your efforts to meet the expectations of the student's IEP/Accommodation
Plan. • A copy of IEP/ BIP • Folders need to be available for ARD meetings and submitted at end of school year to ARD teacher.
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This documentation needs to be brought to ARD/504 Meetings. 504 Accommodations will also be distributed during the first week of school and it will be the teacher's responsibility to return the "Receipt of Accommodation" form to the 504 designee. This is very important. In the event that you receive accommodations for a student that you do not have enrolled in your class, please return these to the 504 designee so that he can locate the correct teachers. Any other questions concerning 504 student accommodations should be addressed to our 504 designee.
Notification of ARD/504 Meetings Teachers will receive an e-mail notice of upcoming ARD meetings as soon as they are scheduled which should provide the teacher with at least a week's notice. In addition, ARD meetings will be listed in the Weekly Calendar of Events as another reminder. Meetings listed in the Calendar of Events will be listed by the Special Education teacher and Regular Education teacher's last name and first name initial since this document serves only as a reminder. Initially, teachers only receive a copy of each of their students' modifications. However, if a teacher would like to review a special education eligibility folder for one of their enrolled students, they can review it in K-107. The diagnostician's Clerk will be happy to assist teachers in this effort.
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HANNA EARLY COLLEGE HIGH SCHOOL FAILURE REVIEW
Students Name: __________________ Sp Ed Case Manager:_____________________ ID Number: ________________ Date:____________________________ Student Classification: ________ Reporting Period:__________________
I. Classes failed two consecutive six weeks: English ________ Math □ Science _____________ □ Social Studies _____________ □ Other _____________ □ Other _____________ □ Other _____________ □ Other _____________
II. Reasons for Failure: □ Excessive absences □ truancy □ tardiness □ Refusal/Failure to do assigned class work □ Refusal/Failure to turn in assigned class work/homework. □ Refusal/Failure to do assigned homework. □ Inappropriate behavior. □ Assignment too difficult. □ Lack of effort. □ Fail to pass weekly test □ Fail to pass major test □ Other: ___________________________________________________
□ Other: ___________________________________________________
III. Action taken:
□ Student referred to Attendance Officer. Date: ____________________ Attendance Office Signature: __________________________________ □ Conference with: ( ) Student Date: ___________________ ( ) Parent Date: ___________________
□ Conference with Teacher(s): Teacher Signature: _____________________ Date:_____________ Teacher Signature: _____________________ Date:_____________ Teacher Signature: _____________________ Date:_____________ Teacher Signature: ______________________ Date:_____________
□ Additional accommodations/modifications are needed. Addendum to the current IEP was completed on _______________ (Date) □ Current instructional placement is not appropriate. ARD will be held. Comments:
Special Education Signature: ________________________ Date: ____________
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HANNA EARLY COLLEGE HIGH SCHOOL STUDENT PROGRESS REPORT Date sent: ________________________ Date returned: _____________ Teacher: ___________________ Class: _____________________ Room: ________ ARD Teacher: _________________________ Period: 1 2 3 4 5 6 7 Student: ___________ is a student in Special Education. The special education teacher will monitor his/her progress on a scheduled basis as determined by the IEP Meeting. It is recommended that the student’s progress be monitored at least six weeks. Your input is vital for student success! If you see any problem during the s ix week marking period, please notify the above ARD Case Manager Teacher as soon as possible . Good Ave. Poor Comments: Please Be Specific Classroom work Homework
Tests Attention Span Peer Relationships Prepared for Class Behavior Uses Content Mastery
Yes No If student has CM on his/her IEP he/she must attend CM to comply with Federal Guidelines
Other: Please Specify
If the student is failing, please list recommendations that will enable the student to be Successful in your classroom. _____________________________________________________________ ____________________________________________________________________________ Absences: _____ Tardies: _______ Have you been notified of modifications? ____ Have the modifications been implemented? ___ Fall 2015 Spring 2016
1st 6 Weeks 2nd 6 Weeks 3rd 6 Weeks Mid Term 4th 6 Weeks 5th 6 Weeks 6th 6 Weeks Final
3Wks
6Wks
3Wks
6Wks
3Wks
6Wks
Ex
Ave
3Wks
6Wks
3Wks
6Wks
3Wks
6Wks
Ex
Ave
Please return this form to the Special Education Teacher as soon as possible. Your cooperation is greatly appreciated. Special Education Administrator: _______________________ Special Education Teacher: _______________ Gen. Ed. Teacher Sign: __________________
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Student Attendance for Credit General Information Hanna High School has a centralized Credit Petition process. All of the documentation for Credit Petitions will be handled by the designated administrator/clerks, and only original doctor notes and other documents will be accepted at the Attendance Office. Attendance Reminders 1. Accurate daily attendance posting on E-SCHOOL, as well as verification and correction at the end of each attendance
cycle, are critical. 2. The computer will assign a "NO CREDIT" status to each course individually based on number of absent codes posted
for the corresponding course and attendance cycle. 3. Substantiating documentation for an absence does not change the fact that the student was ABSENT (not physically
present at school). The absence must be posted. Students who are Home Suspended are ABSENT (not physically present) because they were asked to NOT ATTEND SCHOOL as a discipline measure.
The only exception to this is the doctor visit (MED) made during school time when the student is physically present
on campus before or after the doctor appointment. In this case, the student is ABSENT but SHOULD BE COUNTED PRESENT. (See Doctor Appointment and Permit to Leave Policy.)
***All teachers must code students not physically present in class as ABSENT. If students are testing, on a field trip,
participating in an athletic activity, etc., teachers are to mark the student ABSENT, when documentation is received from the sponsor in the attendance office; the attendance clerk will override the ABS code.
4. Teachers will continue to notify students upon loss of credit and every absence thereafter. Students will be notified by
data entry personnel. Notification documentation will be kept in the form of a log. Both students and parents will be notified of No Credit Status via progress reports and/or report cards.
5. The district deadlines for appealing absences are standardized. (15 working / school days after each semester):
Semester 1 Semester 2 August 20, 2018 – December 20, 2018 January 7, 2019– May 30, 2019
Deadline: January 24, 2019 Deadline: June 20, 2019 6. The attendance committee must be composed of an administrator, a counselor, and a teacher, who could be the teacher
of record. 7. Students must be present 90% of the time that a class is offered. This includes schedule changes. Students will receive NO CREDIT even if the student obtains a passing grade.
"MAKE-UP TIME" is not available at Hanna. A written appeal may be submitted to the respective administrator. The appeal must state the substantiating reason for the appeal.
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Student Punctuality General Information: Punctuality is an important characteristic in all students. All teachers are responsible for stressing punctuality and complying with the "tardy policy" procedures. Follow-up consequences on student tardies eliminate the number of students in the halls and maximize instructional time for all students. The end of the tardy signal is a series of short beeps that will ring ten (10) minutes after the official commencement time for each period. (i.e. If the bell to begin the period rings at 8:50 a.m., the end of the tardy signal will ring at 9:00 a.m.).
• All students begin every 6 weeks Marking Period with no (zero) tardies. • ISS is located in X-121 • Location for Lunch detention will be announced • Freshmen Lunch detention from 11:45 am – 12:10 pm • Upper Classmen detention from 12:40 pm – 1:05 pm • After school detention location will be announced and it starts at 4:10 pm – 4:40 pm
Policy/Procedure-Teachers must refer a student to the office on the 4th Tardy. 1ST Verbal warning/parent contact 2nd Parent conference 3rd Before school or afterschool detention/ parent contact Administrative Level – Teacher needs to submit a Review 360 4th 45 minutes lunch detention/parent contact 5th - 6th 1 day of ISS/parent contact/ parking permit warning 7th -8th 2 days of ISS /parent contact/ parking permit removal
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Hanna Early College High School Student Tardy Sign-In Sheet
TEACHER: _________________________ DATE: PERIOD: ___
STUDENT ID# STUDENT NAME
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Students Taught in an Alternate Return to Success S.T.A.R.S. PROGRAM
DESCRIPTION
The S.T.A.R.S. program is an alternative program for at-risk students. The program is individualized and has a competency-based curriculum.
ELIGIBILITY
All students in grades 9-12, who have no reasonable expectation that they will graduate on schedule (within four years of entering high school), are eligible to apply for entrance into the program. These students must not be severely deficient in basic skills, and there must be a reasonable expectation that they will be able to complete the high school diploma program. Students must be at a minimum 7.5 reading level.
STUDENT SELECTION
1) Eligible students are identified by the counseling staff. 2) Identified students meet with the STARS Department Chairmen to be informed about the program.
3) Interested students are administered a basic skills test; students who score 7.5 or above are then considered for the
program.
4) Qualified students and their parents attend a meeting during which they may choose from the two program options, choose the session they wish to attend, and sign a participation contract.
5) Identification, eligibility, and admission into STARS is based on the approval of the Counselor, the STARS
Department Chairman. (There may be extenuating circumstances that would permit a student to enter the STARS Program upon approval by a committee consisting of the parent, the student, the Counselor and/or STARS Department Chairman, the school administrator, and the At- Risk Coordinator.)
PROGRAM OPTIONS
1) A student may acquire credits he/she lacks through the competency-based modules and may mainstream back into the regular program at the end of a semester, term, or year; or
2) He/she may complete his/her course work for graduation.
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Substitutes
General Information Daily attendance for employees is critical because no matter how competent the substitute teacher is, he/she will never be able to adequately substitute for the teacher. However, emergencies and other situations do arise; and it is vital to ensure that valuable instructional time is not lost. Therefore, all employees must plan ahead and have assignments and a seating chart available for the substitute teacher. Policy/Procedure 1. All employees must be registered with the Smart Finder Express System. 2. On the day of an absence, all employees (whether you need a substitute or not) must call 698-1225 or
698-1226 no later than 6:30 a.m. Because the "system" can "run-out" of substitutes, it is imperative that all personnel call in an absence as soon as possible. On numerous occasions personnel has called the system at 6:30 a.m. (as requested) and the system was already depleted. Please call and report an upcoming absence as soon as you are aware that you will be absent.
3. The employee must follow the instructions and provide all information requested by the Smart Finder Express System. If the employee wants to request a particular substitute a pre-arrangement must be done by the front office personnel. An employee should never make pre-arrangements and ask the substitute to cover the class. Pre-arrangements of substitute teachers will be done by the front office personnel only.
4. Employees may use the Special Instruction Feature to leave information regarding lesson plans, classroom procedures, and other information. Employees should not use this feature to request a specific substitute. Do not record confidential information as everyone will hear this message.
5. Employees must secure a job order number from the system to confirm the absence. If you hang up before receiving the job order number, the system may cancel your request.
6. If the "system" is down, employees must call the front office personnel at 698-1933 to report an absence. 7. Employees will sign the Absence From Duty form the day after the absence. Please attach Professional
Leave requests to the absence form. Approved Professional Leaves need a three week notice. All absences from work (including professional leaves) must be called into the Smart Finder Express System whether or not a substitute is needed.
Reminders/Recommendations 1. The appropriate materials, attendance sheets, lesson plans, and seating charts must be accessible for the
substitute to ensure success when the teacher is absent. Print and leave your attendance rosters for the substitute teacher. Front office personnel does not have time to print attendance rosters in the A. M.
2. **All substitute teachers will be required to wear a sticker tag that identifies who they are and why they are on campus.. All tags will be located on the counter in the front office. The identification tag will indicate them as a substitute teacher plus their name..
1. If an employee forgets the assigned PIN number, he/she may call 550-1030. PLEASE CALL THE HELP DESK AT 698-1225 if you are having problems with the system. The system allows the employee to review or update any information.
2. If there is a problem with the assigned substitute, the teacher must notify the respective administrator who will assess the situation and make necessary adjustments.
3. Substitutes may only take the students to the library or computer labs on administrative approval. 4. The respective administrator will distribute any pertinent information regarding the Smart Finder Express
System to all employees as needed. 5. Please plan ahead! Lack of planning creates possible discipline management problems.
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Textbook Distribution and Collection
Objective: To eliminate loss of textbooks due to withdrawals, schedules, changes, and general accountability issues.
Textbook Procedures
Teacher Class Sets In an effort to minimize the loss of textbooks, only class sets will be issued to teachers. Teachers will be responsible for keeping track of the class set issued to them. In some content areas, E-Books are available.
Textbook Accountability Procedures The primary appraiser from each content area will have a count of how many textbooks their respective discipline checked out. Before the Christmas Holiday, we will be conducting a book check. These numbers will allow us to begin searching for any missing books. The book check form will be issued December 3, 2018.
Book Check form Due: Dec. 12, 2018
Student Textbook Requests Parents will have the option to checkout textbooks for their child by coming in to the front office and filling out a textbook request form. Please inform your students that there is a 24 hour turn-around to complete the request.
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CLARIFICATION OF POLICIES AND PROCEDURES
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Announcements Related to Employment and/or Supplemental Duty Positions All job and/or supplemental duty position announcements will be posted on the bulletin board located in the front office. In addition, when possible, the Calendar of Events will also include job opportunities. Please be reminded that other bulletin boards located in the Teachers' Lounges and the Library Area will be used to post other school-related and/or district information but not for the purpose of announcing job opportunities.
Teacher Folders The top two drawers of each filing cabinet contain Teacher folders for each teacher. This folder will primarily be used for memos and other notes that will need to be reviewed within a twenty-four hour period. We will also place in the folders student-related information that needs to be distributed. The third and fourth drawers of the filing cabinets will be used as a "Miscellaneous File" of various forms that you will need during the school year. They will also be used for magazines and large envelopes that come to us via the U.S. Mail. Boxes and/or packages delivered from the Warehouse will be received by the School office.
Bell Schedule A copy of the Hanna Bell Schedule is included in the Campus Handbook. As stated in the handbook, the tardy signal will be a short series of bells ten-minutes after the tardy bell for each period indicating to the teacher that no other students can be marked tardy for that period. According to the BISD Calendar, there is only one Early Release Day scheduled for the 2018-2019 school year. An abbreviated schedule will be attached to the Calendar of Events for everyone to follow on that day. Teachers will be notified via the Calendar of Events if there is a need for additional changes in the Bell Schedule.
BISD Personnel Handbook The Certified Personnel Department develops a Personnel Handbook which contains a wide variety of information concerning policies and procedures regarding employment, payroll, leaves and absences, standards of conduct, and an assortment of other pertinent information. All staff members are responsible for review this document carefully, as it is a wonderful source of personnel-related information. Copies of this document may be found in the office, school library, and may also be accessed via the internet.
Board Policy Concerning Assignments and Schedules for High School Personnel Policy OK (Regulation); Date issued 11/23/98. Faculty meetings will be held after school on Thursdays from 4:15pm to 5:30pm. This is in keeping with policy OK (Regulation) -"Teachers, nurses, librarians, and counselors will be on duty a minimum of 7-3/4 hours per day (includes 30-minute duty-free uninterrupted lunch) and should be available periodically to attend staff meetings, a maximum of 2 hours per week. Staff development and parent conferences are not to be considered as part of the time allocated for staff meetings. This additional time will be scheduled by the appropriate principal or program director.”
Building Access The campus will be open Monday -Friday from 7:00 a.m. to 6:00 p.m. for staff and students. The building will be open Saturdays from 7:00 a.m. -3:00 p.m. and closed on Sunday. Staff members, however, will have access to the building until 11:30 p.m. daily as our custodians will still be working. When the building is open, the alarms will not be activated. Please be reminded that when the alarms are activated and not quieted within the designated timeframe, security is sent to investigate the situation. A report is then sent to the Administrator for Security, the appropriate Area Superintendent, and the Superintendent of Schools. Ultimately, the principal will receive a written report of these illegal entrances and must respond to their frequency.) These time frames do not, of course, apply to any scheduled activity or event.
Faculty is reminded not to schedule activities that involve the use of campus facilities on Sunday without receiving prior approval from the principal.
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Campus Calendars In order to ensure that everyone is kept up-to-date on Campus Activities, we will have several different monthly calendars available for students and staff members. Items pertaining to student activities such as club meetings, athletic events, etc. will be provided weekly via the STUDENT ACTIVITY CALENDAR (attached to the Calendar of Events). We ask that you post this calendar on your bulletin boards. Items pertaining to faculty meetings along with general information about the school will be prepared by the principal and will be available every Monday morning at the Sign-In area. All staff members are required to maintain a file of the weekly calendars to ensure that they have a record of information received throughout the school year. Staff members are responsible for any information contained in the Calendar of Events as this document will contain additions, changes, or clarifications in school or district policies that will be followed during the school year. Information contained in the Calendar of Events will not be announced. Beginning 2018-2019, all employees are required to read the Calendar of Events that will be e-mailed to all faculty and staff. A printed copy will be available the first couple of weeks, after that it will be e-mailed to everyone.
Chain of Command
It is the role of the administrators on campus to assist every faculty member in resolving any concerns. I respectfully request that as professionals, every one follow the chain of command. Please be sure that prior to contacting or discussing concerns pertaining to personnel, programs, or situations at Hanna High School with any one at the main office, you have discussed these issues/ concerns with your department chair, administrator and ultimately the principal. If after varied attempts the situation/ concern has not been resolved, the principal will personally assist any faculty member in contacting the appropriate administrator at the main office. Remember, every administrator is here to assist you with any and all situations—our doors are always open to you! Classroom Environment / Climate / Classroom Location It is imperative that classrooms and/or other areas are clean and free from clutter. Please be sure that unneeded items are discarded and that bookshelves and other storage areas are neat. Classrooms are visited on a daily basis by students, parents, community members, personnel from the main office, etc. Make special efforts to ensure that bulletin boards contain relevant materials and assist us in assuring that your classroom is properly maintained. Feel free to notify Mr. Ordaz (Assistant Principal) if your room is not being properly maintained by the custodial staff. Although I encourage all staff members to become involved in extra-curricular activities with our students, it is very important that teachers remain impartial during elections. Wearing one student's campaign ribbons and not wearing campaign items for another student could affect the outcome of an election- either positively or negatively. In order to remain neutral and to avoid potential problems, I would strongly suggest that all staff members refrain from wearing campaign items. If you move your class to a different location please notify the front office. Parents are continually coming to the front office to pick up their child from school. To ensure a smooth transition on releasing a student your assistance is greatly appreciated.
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Conference Period(s) Each teacher is provided with time for planning during the instructional day. This time enables a teacher to perform school-related tasks, meet with other teachers in your department to discuss curriculum issues, confer with parents and/or colleagues, catch up on grading, or when needed, just relax and regroup. If you are not going to be in your designated classroom during your conference period, please be sure to notify the office of your whereabouts in the event that a parent or one of the administrators needs to contact you. It is the expectation that you stand by your door and greet students as they come in to your class. Core content area teachers are expected to assist in the halls the first five minutes of your conference and planning periods. We need your assistance in the hall to get the students to class. If a situation arises and you determine that you must leave the campus during your conference period, please notify your primary appraiser and receive approval from them by indicating the reason you are leaving the campus. You must also inform your primary appraiser when you return to campus. Please keep "emergencies" to a minimum.
Confiscating Student Property When a teacher confiscates any student’s property such as a CD player, I Pods, MP3’s, cell phones etc. it is the teacher’s responsibility to bring these items to the student’s respective principal on the SAME DAY the teacher picks up the student’s item. If the student’s property is lost or misplaced before it is turned in to the office the teacher will be held responsible for that particular item.
Copy Requests .
1. Forty-eight (48) hour notice (two school days) is required. 2. Office Manager (Vacancy) must approve emergencies and entire books to be copied. 3. Requests are to be brought in by teachers and logged in on the sign-in sheet located in the copy room. Name
should appear on the sign-in sheet along with the time, date, and number of copies needed. 4. Copies are to be picked up only by teachers. Students are not allowed in the copy room unless accompanied by
authorized personnel. 5. Copies will be run on a first come, first served basis. 6. Requests should be limited to class sets and an answer sheet. 7. Copies of personal material can be made in the library or at the Hanna Print Shop for a small fee. 8. Office copy machine may be used to make "master" copies of pages out of a book that will then be turned in to the
clerk in the copy room. (These copies must be made ahead of time. Our clerk in the copy room will not make these copies as it slows down the process for the entire school.)
9. The copier in the Records Room is not to be used by teachers. It is to be used exclusively for duplicating student records.
10. All copies should be picked up within 48 hours. There is not enough room to store tests and other copies in the Duplicating Room for an extended period of time.
Classroom Management Discipline is the responsibility of the classroom teacher. Good classroom management requires that a teacher is well organized, well prepared, and consistent. Feel free to contact either an administrator or the Dean of Instruction for suggestions regarding classroom management strategies. In the event that you find the need to send a student to the office for disciplinary action, please be sure to provide the administrator with your previous documented efforts to address the student's behavior (phone logs, student conferences, parent conferences, etc.) as well as a completed referral for the recent behavior. The administrator will then review your documentation and assist you in working with the student to change his/her behavior or to improve the situation. Please use review 360 / ESchools for discipline referrals. Please be reminded that discipline referrals are related to behavior-not to a student's failure to bring supplies to class, inability to stay awake in class, or other non-behavioral issues.
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Counselor Referrals Please use the district Referral to the Counselor form to refer a student to the counselor. The counselor will respond with a school-developed feedback form. (We understand that in some instances a verbal referral is preferred but the referral form does ensure that your request is not overlooked or accidentally forgotten.) This Referral Form can be found in the Teachers' Miscellaneous Files.
Emergency Drills All teachers will receive a packet containing maps and information pertaining to fire drills, tornado and hurricane watch procedures, and other emergency situations from the Safety Coordinator, Mrs. Sonja Corona-Ramirez. All maps indicating the emergency evacuation route from your classroom must be posted on the bulletin board in your classroom. Please become familiar with the route and inform the students so that in case of an emergency, students will follow the designated route and proceed in an orderly fashion. Remember that fire drills are conducted on a monthly basis. Extra copies can be found in Mrs. Corona-Ramirez’s office.
End of Year Checkout Procedures In order to avoid problems at the end of the school year, please be certain to develop good systems for the accounting of audio-visual materials, teaching supplies, calculators, etc. It is everyone's responsibility to ensure that school materials are carefully maintained and accounted for at the end of the school year. This includes all science equipment and physical education equipment since equipment lost or misplaced must, of course, be replaced. Please be reminded that it will be necessary for teachers to reimburse the school for items that are misplaced, unaccounted for, or lost. We need everyone's assistance with a school the size of Hanna Early College High School. Another critical part of the End-of-the-Year Checkout process is room cleanliness. Please be sure to maintain the condition of your classroom throughout the school year to eliminate the problem of unnecessary clutter at the end of the year.
Enforcement of the BISD Student Dress and Grooming Guidelines In order to ensure that the BISD Dress and Grooming Guidelines are being implemented consistently, teachers are to follow the following guidelines:
1. The first period teacher will send the student to the office in the event there is a violation of the BISD Secondary Dress and Grooming Guidelines.
2. The administrator in charge of that student will follow the Dress Code Violation Procedures as written in the Hanna High School Student Handbook.
3. Please provide a copy of the Review 360 to the student. 4. In the event that the second, third, or fourth period teacher on that same day notices a dress code violation and the
student does not have the required paperwork (pink copy), the administrator will then do the following: • Determine if the student was present first period and if the first period teacher failed to issue the dress code
violation referral or if the student in some way altered his/her attire. • Assess the alleged violation. • Continue the Dress Code Violation process
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Extra Curriculum Activities
1. Students will be supervised by their sponsor at all times. 2. Should an emergency arise regardless of the day or time, that merits a call to EMS services, the
sponsor must call the office to notify the principal. The principal is then required to notify the main office.
Facilities All facilities requests must be submitted to the front office in a timely manner. The REQUEST FOR USE OF HANNA FACILITIES form is located in the Teachers' Miscellaneous Files in the office. In addition, please see front office personnel if you are interested in reserving D106.
Final Exams The Administration in accordance with the Department Chairpersons will develop the Testing Schedule for Final Exams for the 2016-2017 school year. You will be provided with that information as soon as the schedule is finalized. Any variance from the stated schedule will require permission from the Campus Principal. Please inform the students of the testing schedule as soon as you receive it in order to allow sufficient time for the students to prepare for the exams. It is also suggested that you post the testing schedule on your classroom bulletin board. Fixed Assets BISD has implemented a new system to keep track of items classified as "fixed assets." Please make certain that items are not moved from classroom to classroom, discarded, or transferred to another campus without completing the proper forms. You are responsible for all items located in your classroom, and it is important that you know their whereabouts at all times. Please see Mr. Messberger if you have any questions about Fixed Assets. Food or Drink in the Classroom As a general rule, students are not to eat in the classrooms. Exceptions are made to this policy for holidays and/or special occasions when "clean, easily manageable" snacks are permissible at the discretion of the teacher. It is the teacher/sponsor's responsibility to ensure that the classroom or other area is left clean and neat.
Fund Raising Activities Before planning any fund-raising activity, you must receive approval for your fund-raiser from both the campus principal and the Area Superintendent assigned to our campus. The campus principal reserves the right to deny any sponsor from fundraising. Please be reminded that items may only be sold before and after school and during the lunch hours and a sponsor must be present at all times. It is not permissible to sell during class periods or between classes. Fund-raising forms are located in the Bookkeeper's Office. The fundraising application should be very specific as to how the money raised will be spent. If you are raising money toward a specific trip for your organization, permission must be granted by the appropriate personnel prior to any fundraising taking place. A request for payment on a voucher will be denied if it is not on the fundraising application. Each club/ organization must have the appropriate Health Permit on file with the bookkeeper. The Fundraising Application is in four parts and will be typed. All four parts will be sent in for the required signatures. This system will assure that all parties involved will receive a copy.
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Guidelines for Faculty and Staff Children We will make every effort to have our meetings (faculty meetings after school) scheduled ahead of time to enable employees ample lead time to arrange for the care of their children. For safety purposes children will not be allowed on campus including meetings, teacher workdays, and in services. If you have any concerns please see Dr. Norma Ibarra-Cantu.
Health Insurance Health Insurance is provided to each faculty member by the school district. Claim forms are available in the office. For further information, contact the Insurance Department at BISD. Keys Please pick up your room key from the assigned administrator (Mr. Ordaz). With the large number of visitors and guests to our campus, it is imperative to keep your room locked when it is not in use. In the event that you lose or misplace your keys, please notify (Mrs. S. Corona-Ramirez). For security reasons, please do not duplicate your keys or give your keys to students.
Students Leaving School During the Day Please be aware that when a visitor comes onto campus to pick up a student from school during the school day, the student will only be released if he/she has a Student Release Form on file in the office. If the form is on file, the visitor's identification will be checked. If the visitor is listed on the form, the student will be released. However, if the visitor is not listed on the form the student will not be released. Parents will not be allowed to go to the classrooms. If a parent shows up at your door to pick up a student send the parent to the office. The office staff will be responsible for notifying the student's classroom teacher.
Listing of Available School Forms School forms that are available for your use are located in the lower drawers of the Teachers' Filing Cabinets in the office. If additional clarification or information is needed, feel free to contact front office personnel. Maintenance Concerns Please complete the Maintenance Work Order Form located in the Teachers' Miscellaneous File if your classroom has a maintenance concern. This form should be placed in maintenance supervisor Mr. Luis Gonzalez’s folder. If our custodians are unable to complete the task, a maintenance request will be completed and submitted to the BISD Maintenance Department. In the case of an emergency, please notify Mr. Ordaz (Assistant Principal) immediately. Please report any broken or damaged furniture to the maintenance supervisor, Mr. Gonzalez immediately so that it can be removed and/or replaced. Please be reminded that all maintenance issues must go through Mr. Gonzalez . This includes requests for chairs, air conditioning, machinery, or the movement of risers. Mr. Gonzalez must input ALL requests via the Internet and failure to go through Mr. Gonzalez will only delay your request or your request will not be completed. Also, be reminded that requests will be handled on a first-come, first-served basis so plan ahead. Maintenance is not accepting last minute requests, so it is imperative that you plan ahead.
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Morning Announcements Morning announcements will be made first thing in the morning. Please turn in your written announcements to the designated administrator (Ms. Ramos) by 8:30 am for the following day. Please make announcements as brief as possible. A form is available in the Teachers' Miscellaneous File for announcements. If there is a need for additional announcements (emergencies only) these will be made during the last five minutes of the school day. Any information that is already included in the Calendar of Events will not be repeated over the intercom. All club meetings and information need to be given to Ms. Ramos by Thursday morning for the Calendar of Events. This information will not be announced via intercom. Paging Devices and Cellular Phones STUDENTS: Students are prohibited from possessing or using a cell phone at school. If a staff/faculty member becomes aware that a student is in possession or using a cell phone it will be confiscated and submitted to the front office personnel (see student handbook on consequences of confiscated electronic devices). All other electronic devices may only be used during the lunch hours. TEACHERS:
• If there is a special circumstance that merits a staff member using a cell phone, please be sure to submit this request in writing to Dr. Norma Ibarra-Cantu for approval. Teachers should model by example when using a cell phone.
PROCEDURES FOR CONFISCATION OF ALL STUDENT’S PROPERTY (INCLUDING ELECTRONIC DEVICES):
• When a teacher confiscates any student’s property (such as CD players, I-POD’s, MP3’s, cell phones, etc.) it is the teacher’s responsibility to bring these items to the student’s respective principal/clerk on the SAME DAY the teacher picks up the student’s item. If the student’s property is lost or misplaced before it is turned in to the office the teacher will be responsible for that particular item.
Parent Conferences The office staff, switchboard operator, or administrator will not schedule parent conferences for you. We will take messages, inform the teacher, and then enable you to schedule the conference at your convenience. Ultimately, a frustrated parent will communicate their concern to administration. We want to avoid these kinds of negative problems and to instead communicate to our parents our willingness to assist them in the education of their children. Parents become very frustrated when their phone calls are not answered. Please be sure to follow-up on all phone calls within a twenty-four hour period, if possible. Teachers are encouraged to make frequent telephone calls to parents. It is also beneficial to contact parents when students are doing well. These positive contacts go a long way in building positive parental-school relations. Phones are available in both teachers’ lounges for your convenience. Please use a phone log for documentation purposes.
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Faculty and Staff Parking Permits The distribution of parking permits will be handled by Mr. Antonio Ordaz and Adriana Trevino in the front office. The hall monitors will assist in placing the parking permit on the vehicle windshields. A red sticker will be given as a warning if any staff parks in the No Parking Zone (such as a red or yellow areas). Near the K-Building there are many no parking zones due to the high area of bus traffic throughout the school day. All BISD facilities provide handicapped parking and accessibility in accordance to mandates established by the Federal Government. All Hanna Staff Members are reminded not to park in any parking space designated as a handicapped parking space unless your vehicle displays a current handicapped parking permit. If a staff member continues to park in non-parking zones a red sticker warning will be followed up by a citation from the BISD Police in order to protect the safety and well being of all students. Phone Messages All phone messages will be placed in your Teacher Folder. In the event that the message is an emergency, we will send someone to the classroom to cover the class so that the phone call can be answered immediately.
Power Outage In the event of a power outage, please keep your students in the classroom until notified by administration. Please supervise your students at all times, and under no circumstance allow students to leave your classroom. In the event of a dire emergency (medical, etc.) please designate one student to go to the office for assistance.
Procedure for Acquiring BISD Email Faculty email accounts are provided for educational purposes for a period of time to accomplish certain educational goals. However, email confidentiality cannot be guaranteed. Accounts may be monitored and read or audited by BISD administration at any time, since district email is subject to the Open Records Act. Forms are available through the front office for any faculty member interested in adding, changing, or deleting a user account.
Procedure for Reporting Suspected Abuse Any faculty or staff member who suspects any type of abuse must either call Child Protective Services. When a student reports an incident or incidents to an adult, the adult MUST report it within 48 hours. According to law, the adult who first hears the report must call CPS immediately. Any faculty and staff wanting assistance with this process can see one of the school counselors or an administrator. REMEMBER that it is not a matter of whether or not the allegations are true; we do not have to judge the validity of the story but we are legally bound to report it. The numbers are 1-800-252-5400, 956-547-7200, 956-412-4701 and is answered seven days a week twenty-four hours a day. It is also important that the person reporting the incident write down the case number. You can also contact CPS via internet at www.txabusehotline.org. Please contact a counselor if you feel you need guidance.
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Professional Responsibilities Please be reminded that it is imperative that professional staff members attend all required meetings including Coordination Day. In the event that you are unable to attend a designated meeting, please provide written documentation to your primary appraiser. Failure to provide documentation will be interpreted as failure to comply with school policies. The employee will be issued a write-up, and copies will be distributed to the employee as well as the campus principal. SBDM Representatives' Responsibilities: The elected representatives to the SBDM Committee have the responsibility of communicating the information that they obtain at the monthly meeting to their representative groups. Many important issues are initially discussed at these meetings and the SBDM representative is "your" voice. We will be carefully monitoring this year to ensure that this important information is being communicated.
Public Relations /Publicity There are many "free" avenues available to celebrate the successes and accomplishments of our students and staff members. The BISD Station KBSD Channel 17 and the EDUCATION Extra Section of the Brownsville Herald are eager and willing to publicize our activities. Everyone is encouraged to take advantage of this opportunity. We will be happy to send pictures and stories to Public Information so that they can be displayed in both of these medias. In addition, we are hopeful that groups will also pay from their various funds to "celebrate" their successes. Advertisements and pictures can be placed in both the Brownsville Herald and the Bargain Book. Please be reminded that all public information requests must go through the Public Information Department at the Main Office. Ms. Drue Brown will review the information and ensure that it is submitted in a timely manner.
Reporting Accidents / Injuries In the event that an employee has an accident on campus, it is imperative that he/she completes the required paperwork and submits it to the administrator designated as the school "Safety Coordinator" in a timely manner. It is strongly recommended that the Accident Report be completed and turned into the Main Office within a twenty-four hour period. Failure to comply with this timeline could impact compensation. Please be reminded to report all accidents/injuries to our Safety Coordinator (Mrs. Sonja Corona-Ramirez).
Safety Plan Numerous efforts have been made to maintain a safe, clean working environment for all staff members. If you notice any safety hazard, please feel free to contact our Safety Administrator (Mrs. Cantu), or any of the other administrators. We will also continue providing staff members with safety information in the Weekly Calendar of Events and our Safety Meetings.
School Crisis Plan BISD has developed a district Crisis Intervention and Response Handbook to serve as a reference for school personnel to use as we prepare for and respond to emergencies or crisis situations. The following are general guidelines taken from the district plan and adapted to fit our own campus needs that will enable us to protect the students entrusted to our care should the need arise. In case of an accident or a health problem needing medical attention: Do not move injured person.
• Immediately notify the front office personnel who will then notify the school nurse. • Call the office using the school intercom and/or send a student to the office. • Stay calm, keep other students calm and clear of the injured or ill student. • Write a report on the incident as soon as possible.
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In case of an armed student or a hostage situation:
• If a weapon is suspected or detected, immediately notify nearby security/hall monitor /front office personnel who will then in turn notify administration.
• Stay calm. • Do not approach a person that is believed to be armed. Do not make an effort to disarm the student unless
immediately necessary. • When police arrive, do as they request. • Submit a complete written report as soon as possible.
In case of a needed "Lockdown"
• When announcement to "Lockdown" is made, move all students indoors. • Place the red tag (provided to you at the beginning of the year) on your door that indicates a student(s) is missing
from your classroom. Place the green tag on your door that indicates all students are accountable. • Lock all doors, shut off the lights and keep students in your class away from the windows. • Listen for further instructions from administration. • Do not allow anyone to leave until "Lockdown- All Clear" announcement is made.
School District Policies In order to ensure that each faculty and staff member has access to School Board Policies, various computers on our campus (the library, TM Lab, administrative offices, classrooms, etc.) are now able to access any School Board Policy on the Internet. The address is www.bisd.us. If additional information is needed on School District Policies please see the campus principal for additional assistance. Sign-In / Sign-Out Procedures All teachers MUST sign-in on the Bio-Metric machine located in the front office/ outside the front office/ library lounge and cafeteria lounge by 8:30 a.m. and sign out in the afternoon no earlier than 4:15 pm. Frequently staff members receive telephone calls from parents and/or family members, and the electronic print-out sheet from the Bio-Metric machine enables us to assist in determining whether you have left the campus. Since all classified employees must comply with Wage and Hour requirements, they are required to sign- in on the Bio-Metric machine upon their arrival to school, sign-out when they go to lunch, sign back in when they return from lunch, and sign out when they leave the campus. Classified Personnel are to work no more than eight hours per day and no more than 40 hours per week. Making alterations or falsifying electronic timesheets may result in a Notice of Warning and/or recommendation for termination.
Staff Dress and Grooming Guidelines Because we are stressing appropriate dress and grooming guidelines for our students, it is imperative that we are good role models. BISD Board Policy DH (Local) specifies the district's expectations for dress in a section titled Employee Standards of Conduct. Please review this information. We are confident that all faculty and staff members understand their position on the campus and will dress accordingly. All faculty and staff must dress professionally. Inappropriate attire such as: low midriff tops, bare back tops, spaghetti straps, flip flops, jeans, short skirts or shorts are not permissible. Fridays will be reserved for jeans and Hanna spirit day. Failure to comply with the district/campus dress code will result in a Notice of Warning.
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Supervision of Students Your students must have adult supervision at all times. In the event that you must leave the classroom for a restroom break, to make a telephone call, or another emergency issue, be sure that an adult is monitoring your students. In the event that an incident occurs in your absence and there was not adult supervision, the teacher will be held responsible.
Supervisory Duty All teachers are asked to be in front of their classrooms before and after each class period to supervise students transitioning to class.
Sunshine Club For life-cycle events (births, hospitalizations, and deaths) that affect members of the Hanna High School Community, a fund has been established to send a small token expressing the staff's thoughts and concerns. Teacher Supplies In addition to paper, teachers may request consumable supplies by using the correct form provided the front office staff and approved by Ms. Fuentes (Assistant Principal). For technology equipment / supplies, please see Mr. Ed Messberger or Mr. Morales. Telephone Logs Staff members with Long Distance Pin Numbers must maintain an up-to-date log of all calls made. In addition, all staff members must maintain documentation for phone calls made pertaining to attendance, discipline, and parent contacts pertaining to grades, etc. Documentation of this nature is beneficial for students and is needed for several domains of the PDAS document. At various times throughout the school year, the Teacher's Supervisor will request to see this information. Please make sure that it is kept up-to-date on a daily basis.
Transportation All students arriving on the buses after 8:35 a.m. will have the opportunity for the Grab + Go Breakfast. Students arriving on late buses after the warning bell (8:35 a.m.) will receive a bus pass. Administration will be outside by the buses distributing passes. If you have any questions on this procedure please see Administration.
U. S. Mail / School Mail Please give the Switchboard Operator/Receptionist any stamped U.S. Mail. She will place it the appropriate basket to ensure that it is picked up when the U.S. Mail is delivered daily. School Mail will be placed in the Teachers' Folders (when applicable) daily. When the item is too large, a notice will be placed in the Teacher's Folder indicating when and where the item can be picked up. Please be assured that school mail will be distributed daily.
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