Welcome to the Contract Department

Bruce Payne, Director of ContractLorie Messer, Contract Manager

Responsibility of Contract Department

Review contracts for terms and conditions

Negotiate with vendor to ensure TAMUCC terms and conditions are met

Assist department in legal obligations to university commitments

Create boiler plate contracts and agreements

Responsibilities (continued)Ensure compliance with TAMU

System RegulationsCoordinate contract execution by

both TAMUCC and vendor

Types of Contracts Processed Through Our DepartmentContracts associated with Purchase

Orders Example: Software License Agreement

Contract for ServicesExamples: Bookstore and Food

ServicesContracts with other state and federal

agenciesLeasesNote: Office of Research & Graduate Studies process, review, and signs all contracts associated with sponsored projects related to research

Who Has Signature Authority To Sign Contracts?President Dr. Flavius

KillebrewProvost Dr. Chris

MarkwoodEVPF&A Kathryn Funk-

BaxterAVP for Research Dr. Luis CifuentesDirector of Contracts Bruce PayneContract Manager Lorie Messer

Exceptions to Signature Authority

Using TAMUCC Contract Agreement Form

Department head or designee can approve and sign TAMUCC Agreement up to $5,000

Examples: Guest Lecturers and one day events

How Is Signature Authority Established?President’s Delegation of Authority

for Contract AdministrationAuthorized signature is determined

by type of contract and dollar amount

How Is Signature Authority Established?(continued)

All contracts must be in compliance with TAMUS Policy 25.07 “Contract Administration and Regulation 25.07.01 “Contract Administration and Delegation”

What is a Department’s Responsibility?Read contract to ensure terms and

conditions meet department’s approvalEncumber funds in FAMIS for goods

and servicesNon-purchase order contract form

must be submitted if there is no chargeDetermine department contract

administrator

What Happens If You Sign a Contract

Contract will be null and voidThere will be an audit findingYou could be held personally liable

Facts About ContractsContracts over $50,000 must be sent to

TAMUS Office of General Counsel for review

Contracts must be submitted to the Contract’s Office for review prior to the President, Provost and EVPFA’s signatures.

Depending on the time of the year and complexity of a contract, processing time could range from 7 to 30 days

Thank you