BTEC Project Development and Implementation for Strategic Managers

8/12/2019 BTEC Project Development and Implementation for Strategic Managers

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Acknowledgement:

At first I would like to praise to my almighty GOD who give me strength and knowledge to

make this assignment. I want to express thanks to my lecturer for providing precious

suggestion and supervision. She inspires me how to make assignment as well as she gives us

valuable materials and examples for making this assignment, it was really very helpful for

me. I also want to say thanks to Blake hall college authority to provide nice environment and

all kind of facilities to make this assignment. Finally I want to express thanks to some of my

classmate who were group partner with me, we help each other for making this assignment.


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Table of contents

Stage 1:

1.1 Analysis the factors which give to the process of project selection with relation of JPApparel:

1.2. Improve outline project specifications for the implementation of a new product for JP

Apparel:

1.3 Specification for the particular project to implement product or process:

Stage 2

2.1 project plan for agreed project for JP Apparel:

2.2 matching appropriate resources for the project:

2.3 Costing all the resources required to implement the project;

2.4 Timescale for the management and implementation of the project:

2.5 Appropriate strategy planning to implement of project:

Stage 3:

3.1 Explain obstacles which hamper implementation project in accordance with an approved

specification:

3.2 Improve right measures for monitoring and evaluating process and outcome:

3.3 Assess issues in monitoring the implementation of the project:

Stage 4:

4.1 Outcomes of the project in terms of the original project specification:

4.2 Assess the outcome of the project:

4.3 Recommendation for improving the project:

Stage 5:

5.1 produce a report of all project procedures used:

5.2 Explain the outcomes of project to audience using agreed format and appropriate media:

Conclusion:

References


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https://www.google.co.uk/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&docid=NT4MggS5Ee4t6M&tbnid=p5UIMMbugEjoAM:&ved=0CAUQjRw&url=https://twitter.com/JP_Apparel&ei=y01yUrXDFIGp0QWP14HAAg&bvm=bv.55819444,d.ZGU&psig=AFQjCNF0dCaa4rd-d5ACPpggZI-mBQW5mA&ust=1383309084667574https://www.google.co.uk/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&docid=NT4MggS5Ee4t6M&tbnid=p5UIMMbugEjoAM:&ved=0CAUQjRw&url=https://twitter.com/JP_Apparel&ei=y01yUrXDFIGp0QWP14HAAg&bvm=bv.55819444,d.ZGU&psig=AFQjCNF0dCaa4rd-d5ACPpggZI-mBQW5mA&ust=1383309084667574


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Stage1:

1.1 Analysis the factors which give to the process of projectselection with relation of JP Apparel:

(Source:www.Googleimage)

Technological factor:

By the influence of modern technology any company will able to develop productivity of

labour, decrease transportation costs, production and communication costs as well. In this

modern era technology is very important for every organisation. By the modern technology

JP Apparelcompany may able to improve their sales and profit as well as fulfil their

corporate goals and targets. Example of it comprises changes which affect the manufactureand supply of a service or product for a company.
http://www.google/http://www.google/http://www.google/http://www.google.co.uk/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&docid=VUC1WZWwDFR4_M&tbnid=3C3TBwAkMmA8bM:&ved=0CAUQjRw&url=http://fayettecountyissuesteaparty.org/Pages/TIA_2010.html&ei=x7yUUt2hOsXTtAbW-oHoDA&bvm=bv.57155469,d.ZG4&psig=AFQjCNHEXl-6-nGogY8CnvDhjrgBEJAp9Q&ust=1385565649743277http://www.google/


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Economic factor:

The main focus of economic factor is the overall consumption and investment in a company.

A stable economy is helpful for an organisation to develop their business. On the other hand

an unstable economy is not good for a company, it enlarge risks for the business and

discourage investment as well. JP Apparelshould make sure that their economy will be

stable then it will helpful for their business. Example of it comprises national income, policy

of tax, policy of foreign exchange, inflation rate and so on.

Physical factor:

Physical factor is very important for a company to select a project. It is involve with physical

location and natural environment and economic development of the countries. A positive

physical environment involves with well organized infrastructures for instance well transport

facilities, seaport, and airport and so on. To select project JP ApparelCompany should focus

physical factors properly.

Cultural and social factor:

The main focus of social and cultural factor is the productivity and labour supply for the

company. It includes structure of population, language ability and educational qualification

and so on. It is also helpful to select customers as well. For instance some countries women

cannot go outside for hard work for the weather or religion barrier. JP ApparelCompany

should follow social and cultural factor in order to select their project.

Political factor:

Political factor is directly related with a countrys law and regulation and political system.

Business laws, labour laws, licensing laws, and customers laws are involve with laws and

regulation systems. Political systems include with authoritarian and democratic. Stable

political situation is very important for a company to invest new project. Before selecting a

new project JP ApparelCompany should make sure that there political situation is stable.


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1.3 Specification for the particular project to implementproduct or process:

The project specification is very important for understanding the real output which they are

willing to produce and plain understanding about the project. The clear idea andunderstanding about the output is willing to provide can be a key factor which decides on the

failure or succession of a project. Barker and Rawtani (2005, page 74). There are all the

features of the outcome of the project in the project specification. And it will be helpful for

the customers to find out whether this product will be used for fulfilling their needs and

demands.

JP Apparelis a sportswear Company and it is situated in Sydney Australia. They are

providing shirts, hats, hoodies, T-shirts, gildans, and some casual wears as well. They also

provide logo apparel for some special ceremonies and sports events. Especially they are

making wears for Basketball, Rugby league, Cricket, and compression wears.

Recently they are going to open a new project in the UK. For this new project their estimate

budgets is 35000 and their team will be 12 and they want to complete this new projects

within four months from the beginning.

Project management, planning and implementation cycle:

By the project management and planning project manager can optimize that they have

sufficient resources to complete the project. The resources includes are manpower, skills,

commitment, budgets, equipments and systems. To make a project successful and acquire theobjectives, it is really hard to understand and plan for project cycle. The project cycle is

includes activities, performance of task for leading to success. (Forsberg, Mooz and

Cotterman, 2005)

After examining different aspects then the product specification for the project can be set that

can be goals and target of the company, customers needs and demands, present resources

whatever they have, and more resources for the future on order to complete this project.

Stone (2010, page: 12)


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Stage 2

2.1 project plan for agreed project for JP Apparel:

According to Heldman and Mangano (2009, page 10) project planning is very important forthe project management. A proper project plan can make an operation easy for the team and it

can be support progress of the project. And it also supports to improve innovative thinking,

find out the measures for evaluating the success of the project, and deliver a proper

calculation about the money, time, people, equipments and so on required for the project.

Objective should be SMART then it will easy to recognize the activities and the schedule of

the activities which is going on according to the progress of the project. In the project plan

there are involve cost plan, quality plan, time plan, communication plan, delivery plan

resources plan and so on. A sample of a project plan for the JP Apparel Company is given

bellow:

Project duration: it should be complete within 4 months. Budget of project: 35000 is estimate project costs. Quality of project: quality will be high level. Resources: human and financial resources, physical assets. Communication: every week meeting with all project members.

To make a project plan JP Apparel Company need to focus:

Find out Scope of the project Select Objectives of the project

Work break down for JP Apparel new project:

Activities Beginning date Time duration in

days

Finishing date

Location finding 01.12.2013 7 08.12.2013

Project plan 08.12.2013 5 13.12.2013

Probability study 13.12.2013 6 19.12.2013

Fund arranging 19.12.2013 7 26.12.2013

Costing &

recruitment

27.12.2013 10 06.01.2014

Arranging office

equipments

07.01.2014 8 15.01.2014

Buying machineries 16.01.2014 14 30.01.2014

Employees hiring 01.02.2014 15 16.02.2014

Buying raw materials 17.02.2014 20 06.03.2014


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Funding resources:

Serial Name of funding sources Quantity of money

1. Personal savings 10,000

2. Family and friends 7,000

3. Banks 5,0004. Government guaranteed loans 8,000

5. Finance companies 5,000

Total 35,000

2.3 Costing all the resources required to implement the project:

One of the most important constrictions out of the triple constraints that are there when

carrying out a project is the capital that is needed for spending when project operation will

continue. Milksell (2010:p.315). That is why the costing of all resources of project is very

important to finish a project successfully. The cost of all resources of JP Apparel new project

is given bellow:

Cost of resources:

Serial Name of resources Estimate cost

1. Premises 5,0002. Man power 6,000

3. Machineries 7,000

4. Raw materials 6,000

5. Office equipments 1,000

6. Vehicles 2,000

7. Working capital 8,000

Total 35,000


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2.4 Timescale for the management and implementation of theproject:

When project decision will be fixed then another important thing is the time scale of the

project to undertake with the goals of delivering a specific product few factors takes into

account. It can be resource availability of the project, customers needs and demands, the

goals and targets of the company and so on. Schwalbe (2006:p.235)

Timescale for the management and implementation of JP Apparel new project :

SL

Nameof

activiti

es

Duration

01.12.2013

To

15.12.

2013

16.12.2013

To

31.12.

2013

01.01.2014

To

15.01.

2014

16.01.2014

To

30.01.

2014

01.02.2014

to

15.02.

2014

16.02.2014

to

28.02.

2014

01.03.2014

to

15.03.

2014

16.03.2014

to

31.03.

2014

1 premis

es

15

days

2 Project

plan

15

days

3 Fund 30

days

4 Recruiting

45days

5 Machin

eries

30

days

6 Raw

materia

ls

30

days

7 Office

equipm

ents

45

days

2.5 Appropriate strategy planning to implement of project:


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After finishing the plan of the project then it is important to implement the project and it must

be controlled in the right way to achieve the expected deliverables of the project. Cohen and

Graham (2001, page: 4).

Some strategies for the JP ApparelCompany are given bellow:

Functional strategy planning:

Monitor and control the whole project Harmonization and communication among all project members Allocate individual responsibilities Provide based organizing work for the project Segment important task/function among the project members

Areas of planning:

The project task planning Organization and resources planning Budget or money arrangement planning Information system planning

Project strategy planning for setting steps:

Project objectives setting Categorize the project task activities Generate the project organisation Making the project schedule Resources and budgeting plan Making a future plan of cost, work, and time for the project.

Strategies and objectives for the project:

There are some questions for making project strategies and objectives like, when, what and

who does.

What are the goals for technical and performance? What are the objectives for time duration of the project? What are the objectives for budget? What scope given to contractors? How many contractors needs for this?

Work breakdown structure:

The work breakdown structure is known as a represents a systematic and logical break down

of the product into this project component parts. Break down structure helps:

Controlling, monitoring, developing and information system


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Plan by dividing the task into manageable components that can plan, budget andcontrol

Allocate of responsibilities for the task elements.Some important strategy to success project implementation:

Best control management Sufficient formulation Appropriate implementation planning Funds arrange timely Advance preparation.

Stage 3:

3.1 Explain obstacles which hamper implementation project in

accordance with an approved specification:

When a new project will be select then its needs to run into implementation period, during

this time project manager should explain organisational business strategy with direction and

instruction to the project members. This is one of the hard works for the project manager.

After setting the project specification, it is very important for all the members of project to

follow the formal acceptance for setting project specification in order to complete the project.

Kerzner (2009.page:431)

7s model of the McKinsey (Robert H Waterman, 1980) can be applied for JP Apparel:


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Strategy: To start a new JP Apparel project right strategy and plan is very importantin order to complete the project and fulfil the corporate goals and targets.

Structure: By creating proper balance between right infrastructures and enormousmanpower to ensure that JP Apparel has accurate platform to complete this project.

Style culture: JP Apparel has a unique way to dealing with customers. They shouldcontinue their style for the customers.

Skills: After recruiting staffs with different kind of skills JP Apparel should provideproper training to the employees for improving their skills in order to achieve

corporate goals and targets.

Staffs: motivation to the staffs is very important for every organisation. The managerof JP Apparel should motivate to their employees in the proper ways.

System: synchronization between all departments in the JP Apparel Company is veryimportant to achieve their objectives.

Shared purpose: All the staffs of JP Apparel should work same purpose withresponsibility to fulfil objectives as the job assigned.

Organizational chart:


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(Source: organizational chart from Google image)

Several ways to meet the project specification:

1) Project manager should keep observation after launching business that everything isgoing on according to the plan.

2) Customers interaction and requirements should keep for improving the product orservice.

3) The professional management team of JP Apparel will control time frame andproductivity for running business cost effectively.

3.2 Improve right measures for monitoring and evaluating

process and outcome:
http://www.google.co.uk/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&docid=dw8B42gT6NP3LM&tbnid=pU3e2pym1BcyJM:&ved=0CAUQjRw&url=http://www.janetbelch.com/WebLessons/Organizational%20Chart.html&ei=S9lzUoOUDKnG0QXJq4CwDA&bvm=bv.55819444,d.ZG4&psig=AFQjCNH4TiH1cb7UXhj5V8FzHREurfFsKg&ust=1383410369524244


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To complete the project successfully, it is very important for all project members to finish

every task properly. Gudda (2011. Page: 39). By the project tracking and reviewing, project

manager can ensure four main project variables like, performance, cost, time and scope that

are very important to complete project successfully.

Some key elements of the project tracking are given bellow:

Scope of task Project well-designed Success feature Work Breakdown Structure (WBS) Work packages for hard way work for improving additional level Estimate and Budgets Supporting schedule Funding plans Quality management plans Analyse about stakeholders Analyse client and management.

Some essential elements that can use JP Apparel for monitoring and evaluating the

project progress and outcomes:

Analyse demand level of the product outcome Consumption rate of resources Data report of progress Monitor the activities that all ready completed. Quality of Project management Risk assessment.

3.3 Assess issues in monitoring the implementation of the project:

The project manager should keeping proper monitoring systems through the whole project to

identify any features in the project operation. Also they can monitor and evaluate the

performances of the workers, activities of the project, tacking the resources consumption,

market situation and so on. Taylor (2007. Page: 141).

The 4 keys can apply JP Apparel for monitoring the implementation:

Time:The implementation should be completed by the deadline. If implementationwill not finish by the time frame then JP Apparel will lose money that is why it is very

important to complete project on time.

Resource:Enough resources are very essential to complete project successfully. JPApparel should make sure that they have enough resources like, technical resources,

human resources, financial resources and so on.


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Action:JP Apparel should take proper action to fulfil their corporate goals and targetslike, communicate with stakeholders, hiring staffs, market survey, market segment

and so on.

Funds:To complete a project enough fund is very essential. Without sufficient fundsa project manager will not able to complete project properly. So JP Apparel projectmanager should make sure that they have enough funds to complete this project

successfully.

According to the law of Ireland:

Quality is the totality of features and characteristic of a product or service that bear on its

ability to satisfy stated or implied needs. (Ireland,1991).

Project quality should be considered at least 2 keys ways:

Technical quality: Calculate the number of defects and positive numberdevelopment. Observation of quality: Aspect can be calculated by customer association,

stakeholder approval and so on.

Stage 4:

4.1 Outcomes of the project in terms of the original project

specification:

The project outcomes may not be same according the plan because of rate of performance,

rate of the consumption of the resources, numbers of the completed task, and effectiveness of

the activities of the project. Friedlein (2001, page: 100).

Some outcomes that JP Apparel achieved:

Stakeholders approval Satisfy customer association Fulfil consumers needs and demands Competitive cost

Unique product and service.

Some outcomes that JP Apparel not achieved:


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Low invest low profit Lacking of raw materials.

According to present market situation of UK 35000 is very low investment. I think if JP

Apparel invests more in this project then it will be more profitable business for them and they

will able to earn more money from this project.

4.2 Assess the outcome of the project:

Ending product evaluating of the project is very important because by the evaluating the

ending products it will be easy for the project manager to identify the failure or success of the

product and if needs any refine for them. Some evaluating of the product are given bellow

that can use JP Apparel:

Service evaluating:

Evaluating elements Satisfactory in percentage

customers needs and demands 95%

Client feedback 90%

Stakeholders feedback 85%

Financial evaluating:

Evaluating elements In percentage

Profit from sports wears 60%

Profit from casual wears 30%

Profit from others 10%

Some different steps of project evaluation are given bellow:

Presenting and defining the project aims Collection all data for monitoring Analyse and investigate all data Amendment according to the project objectives

Some process involve with evaluating:

Explain the project with the scope calculation Measure the achievement Point out several areas for increasing Find out lacking for improving.

Some Appholic Interactive evaluating criteria for project evaluation:

Quantity of products created in due time Percentage of feedback by the consumers


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Increase of new customers Generation of revenue if match with project Staffs motivation and giving new idea Increasing the reputation of the company for new business

Brand image.

4.3 Recommendation for improving the project:

According on our experience, one of the important issues which can cause an event to fail is

because of the consumers needs and demands. Most of the customers used to last minute

change to the requirements. If project manager fail to provide enough time line within the

project time frame then project will fail either in terms of fulfilling the of consumers

expectation.

To improving the project of JP Apparel, some recommendations are given bellow:

Find superiority material Try to decrease faults Find out expert for the project activities Emphasis on the issue which can arise Develop the communication system Build a strength full team.

Some more recommendation to the JP Apparel to continuous improvement:

Action 1: Define helpful and functional methods.

Action 2: Establish of a workplace procedure configuration.

Action 3: Use common and popular methods

Action 4: Try to overlook employees errors but not systematic errors.


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BTEC Project Development and Implementation for Strategic Managers