BTWebtop7_Quick_Reference_Guide_v1_09.pdf

8/10/2019 BTWebtop7_Quick_Reference_Guide_v1_09.pdf

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BT Webtop 7Quick Reference Guide

This guide provides an overview of BT Webtop

7 and its most commonly used features.

BT Smartcard

A Smartcard is a combined passcard

and remote access card used in

conjunction with a BT Webtop 7 PC.

It allows physical access to BT buildings

and authentication for remote access to

the BT network, (replacing the ActivCard

token for remote access). You do not need a BT Smartcard if you

only ever connect to the network in a BT

building with a wired network.

The BT Smartcard needs to beenrolled

by you before it can be used.

Getting connected

BT Webtop 7 makes it easy to view andconnect to networks on your PC

wherever you go.

Just click the network icon on the

taskbar, or , then click on your

preferred option to connect to the

internet.

Home Wi-Fi and BTWifi (formally

Openzone) can be set to connect

automatically whenever in range.

BT Intranet and network services

For remote access to the BT Intranet

you will need to establish a Virtual

Private Network (VPN).

Insert your BT Smartcard into the Card

Reader, then click on the network icon

on the taskbar, or . Click on 'BT Intranet VPN' and then on

the Connect button that is then made

visible.

You will then be asked to enter your

Smartcard PIN number, after which the

VPN will connect.

Once connected simply remove your BT

Smartcard as there is no need to leave it

in the PC.

Installing applications

Applications can be installed from the

Software Catalogue, accessed via Start,

BT Control Panel, Manage My

Applications, Install an Application.
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Click on the required application, and

then click the Install button.

Personal applications, e.g. Microsoft

Project, will be available here if they

were previously installed on your BT

Webtop XP PC. Additional personal applications can be

requested via OrderGateway and will be

added to the software catalogue so that

you can install it.

A list of all available applications, plus

those that are not yet compatible, can

be seen at:

http://snip.nat.bt.com/BTapps

Email, chat and internet

With BT Webtop 7 you can use Outlook,

Lync and browse the internet via a

remote connection just as easily as

when connected to the LAN.

You do not need to set up a VPN

connection each time, nor use a BT

Smartcard.

Simply connect the PC to any internet

connection (e.g. at home or via a Wi-Fihotspot) and you can then email, chat

and browse the internet.

Anti-virus and other software will be

updated automatically.

Applications via the Virtual PC

The majority of applications are

available on (or compatible with) BT

Webtop 7, but a small number will need

to be installed by Radia using the Virtual

XP PC.

For the first time setup of the Virtual PC,

click Start, All Programs, Windows

Virtual PC, Start Virtual BT Webtop XP.

When prompted (after a few minutes),

click the Ctrl+Alt+Del button at the top

of the window, then log in with yourusual IUSER credentials.

To install an application, open the

Software Mall by right clicking the blue

icon in the system tray of the Virtual

PC and click on Launch Software

Manager.

Right click on the application you need

and click install. Once the installation is

complete you can close the Virtual PC,

setting it to Hibernate.

You can then launch the application

from the BT Webtop 7 Start menu, and

even pin it to the taskbar for one-clickaccess.

Click Start, All Programs, Windows

Virtual PC, BT Webtop Windows XP

Applications.
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Fast stop and start

The recommended method for stopping

and starting work on BT Webtop 7 is via

the Sleep and Resume functions, simply

close the lid or from the Start menu

click the button and select sleep. BT Webtop 7 is designed to sleep,

resume, and reconnect to the network

quickly and reliably, taking about ten

seconds to go to sleep and to resume.

Note: it is still good practice to save all

your work, just in case your battery runs

out.

Note: Use Hibernate if you are

travelling between different locations, or

if you don't expect to use the PC within

six hours

Windows 7 user features

Windows Search

Windows 7 has a powerful integrated

search, to help you quickly find files,

folders, emails, SharePoint, etc.

Just start typing in the Start menusearch box, or in the top right of an

Explorer window.

Windows 7 taskbar

The taskbar at the bottom of the screen

is used to launch and switch between

applications.

You can pin favourite applications to the

taskbar for one-click access. Just right

click on the applications icon and

choose Pin to Taskbar.

Icons can be rearranged on the taskbar

just by clicking and dragging.

Point to a taskbar icon and youll see a

thumbnail preview of open files or

applications, and if you click the

thumbnail it will switch to that window.

Point to the Show Desktop button at

the right edge of the taskbar and open

windows will fade, revealing the

desktop.

Click the button to minimise all

windows revealing all your hidden icons

and gadgets.

The notification area on the right side ofthe taskbar contains icons that display

the status and notifications about

applications, updates, connectivity, etc.

You can expand the notification area to

view hidden icons by clicking on the

arrow.
http://snip.nat.bt.com/W7StopStarthttp://snip.nat.bt.com/W7Featureshttp://snip.nat.bt.com/W7Featureshttp://snip.nat.bt.com/W7StopStart


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Jump Lists

Jump Lists let you quickly open

favourite items and recently opened

files. Just right click an applications icon

on the taskbar, and then select the item

from its Jump List.

To pin an item so that it stays in theJump List, point to the item then click its

pushpin icon.

Pinning applications to the taskbar and

pinning files to the Jump Lists lets you

keep your desktop wallpaper clear and

uncluttered.

Snap - resize open windows

Snap is a quick way to resize openwindows, simply by dragging them to

the edges of your screen.

Depending on where you drag a

window, you can make it expand

vertically, take up the entire screen, or

appear side-by-side with another

window.

Snap can be especially helpful when

comparing two documents, copying ormoving files between two windows,

maximizing a window, or expanding

long documents so theyre easier to

read.

To use Snap, drag the title bar of an

open window to either side of the

desktop to align it there, or drag it to

the top to maximize the window.

To expand a window vertically usingSnap, drag the top edge of the window

to the top of the desktop.

Shake - focus on a single window

You can use Aero Shake to quickly

minimise all open windows except the

one you're shaking.

Just drag (or shake) the title bar back

and forth quickly. To restore theminimised windows, shake the open

window again.

Installing a printer

To install a printer, simply click Start, All

Programs, BT Print, BT Print Website.

Further information on BT Print is

available fromFixIT> Using BT Webtop

7 > Printing

Office 2010

Office 2010 Pro Plus is nowavailable to

all BT Webtop 7 users, (this includes

Outlook, Word, Excel, PowerPoint,

OneNote, Publisher, Access, InfoPath

andSharePoint Workspace 2010).

Office 2010 Pro Plus is pre-installed on

all new BT Webtop 7 PCs.

Wondering where your favourite menu

and toolbar commands are located in

Office 2010, then please use these

interactive guides

All Office applications can be run from

the Start Menu, All Programs, under the

Microsoft Office folder, and they can

also be pinned to the taskbar.

Office 2010 offers new and improved

picture editing and formatting tools.

Use the new Paste with Live Preview

feature, available in many Office 2010
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applications, to preview your Paste

Options before you paste.

For help within Office 2010 applications

- just press the F1 key

Additional help and guidance is

available fromFixIT

Outlook 2010

Outlook 2010 helps you to reduce

information overload and manage your

e-mail more efficiently.

You can compress long e-mail threads

into a few conversations that can be

categorized, prioritized, and

conveniently filed.

With the new Quick Steps feature, you

can perform multi-step tasks, such as

reply and delete, all within a single click.

All BT Webtop 7 users will have a mail

box quota of 2GB.

Email Archiving will not take place but, if

you used it previously you can view your

Archive Vault by creating Internet

Explorer Favorites:

For Archive Explorer use:

http://ArchiveExplorer.intra.bt.com

For Search Vaults use:

http://SearchVault.intra.bt.com

Lync 2010

Collaborate quickly and easily with

others via instant messaging, voice,

desktop sharing and video.

Lync is fully integrated with programs

such as Office e.g. Word, Excel and

SharePoint.

BT Control Panel

The BT Control Panel is a focal point for

accessing many key features of your BT

Webtop 7 PC and is accessed by clicking

Start > BT Control Panel.

BT FolderSync

BT FolderSync ensures that your data is

securely backed up by keeping asynchronised copy of your Documents

folder on the Network Storage server.

Whenever a file on your PC is created or

changed, FolderSync will automatically

synchronise your data.

BT FolderSync can be opened by double

clicking on the icon in the hidden

area of the taskbar and you can start

synchronisation manually by clicking theSync buttonif you wish.

Please pay attention to any warning

messages that BT FolderSync displays,

for example, that you have reached

your storage limit;otherwise your data

may be at risk.

To help keep within your quota you can

exclude unimportant files from

synchronisation using the Advancedbutton dropdown, My Folders...
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Your data and settings on any PC

As a BT Webtop 7 user, all your data

and settings are immediately available

to you on any BT Webtop 7 PC.

Your settings are roamed between PCs

so you will find your Outlook settings,

including signatures and many other

personalisation settings instantly

available.

If you log on to someone elses PC, set

BT FolderSync to Online mode when

prompted and your Desktop and My

Documents folders will be instantly

available to you.

BitLocker To Go

BitLocker To Go provides software

encryption for portable USB or SD card

data storage devices. This encryption

will safely manage data on these

devices, and will prevent BT data being

accessed, transmitted or copied in the

event of the storage device being lost or

stolen.

BitLocker To Go is enforced on Portable

USB data storage devices, often known

as hard drives, pen drives, sticks or flash

drives and SD cards, but devices such as

HTC phones, iPods and iPads will not be

targeted.

Additional help and guidance is

available fromFixIT

Getting administrator access

Some actions, such as installing a local

printer, may require you to have

administrative rights.

To request administrative rights, click

Start, BT Control Panel, Security Settings

to get to the Request Administrator

Access utility.

Select the required time period and why

its needed (e.g. software installation)

Once authorised, you will need to log

off and log back on again for your

admin rights to become effective.

Help and support

FixIT is the IT Self-Help portal for BTpeople. So whether you need help with

an application, resetting a password or

ordering computing and telephony

products, FixIT is your first port of call.

If you still need help use the eChat

service via FixIT. This is the preferred

method of contacting the Service Desk.

Finally, if you are unable to use eChat,

call the Service Desk on 08702 405060,if based outside the UK call the World

Wide Service Desk on +44 1325 561020.
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Reference

FixIT, the One place for help and support

http://fixit.bt.com/

BT Webtop 7 FixIT content

http://snip.nat.bt.com/BTWebtop7

BT Webtop 7 Learning Gateway

http://snip.nat.bt.com/LearnManaging Network Connections

http://snip.nat.bt.com/BTWebtop7Network

Managing Applications

(Using BT Webtop 7 - Software Catalogue)

http://snip.nat.bt.com/BTWebtop7ManageApps

Windows 7 user features

http://snip.nat.bt.com/Windows7Help

Office 2010

http://snip.nat.bt.com/Office2010Outlook

http://snip.nat.bt.com/Outlook

Lync 2010

http://snip.nat.bt.com/lync_2010

BT FolderSync

(Using BT Webtop 7 - BT FolderSync)

http://snip.nat.bt.com/BTFolderSync

BT Smartcard

http://snip.nat.bt.com/BTSmartcard

Servicedesk Number 08702 405060

International users +44 1325 561020
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