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BUDGET ENTRY & REPORTING
ORACLE HYPERION CLOUD
FY20 BUDGETFebruary 2019
Today’s Topics
• Budget Calendar & Planning Parameters
• Accessing the System/Initial Setup
• Data Entry – Entering your Budget using Forms
• Checking your Entries – Reviewing your Budget using Reports
• Promoting Your Budget
Oracle Hyperion Entry and Reporting
• All Departments February 12th and 13th
• All Departments One-on-one sessions as requested
Topics for Discussion:
• Setting your User Variables• Budget Entry (use data from a specific schedule to illustrate input)• Reporting (for meetings with your Chairs, Directors, and/or Staff)• Budget Review using Oracle Hyperion Reports and Excel• Promoting Budget to F&A Analyst
FY20 Budget | Training
•February 15 Non-Standing Faculty and PhD P2 Projections
•March 7ALL BUDGETS DUE
•March 18 – March 29 Budget Meetings (applicable depts.)
•April 15April Forecast Due
•April 24 & 30 Budget Review (w/Dean Garrett)
•May 1Wharton Budget due to Central
FY20 Budget | Key Dates
! Contact your analyst with any questions during the budget prep period
(now through March 7)
Strategic Planning Group | Help us help you!
Lisa Dresner 8-2691 / Sarah Grady 8-9227Todd Pustilnick 6-8299 / Jim Quinn 3-5404
Owen & Paige ScottyCharlotte & Abigail
Preliminary Planning Parameters FY20
Compensation
Standing Faculty: Budget Increase for Salary Pool 3.0%
Staff: Budget Increase for Salary Pool 3.0%
Anticipated Employee Benefit Rates (change from FY19)
Full-Time EB Rate 29.5%
Dependent Tuition Rate – Full-Time Only 2.2%
Part-Time EB Rate 9.0%
Other Planning Parameters
Current Expense Increase 0%
010701 Revenue Overhead (Obj-5283) 19.1%
Sponsored Program Indirect Cost Recovery (OH-Obj-5282) 62%
Oracle Hyperion Cloud | Accessing the System
Oracle Hyperion Cloud
Access:PennKey (and PennKey password) to login. PLEASE USE FIREFOX!
Access Hyperion Cloud via the Planning Application section of the Budget Office website – www.budget.upenn.edu
Select “PennPlan Login” from the red box on the left side.
If prompted, please note that our Identity Domain is: a183374.
Budget Entry:In some cases, particularly with Current Expense, Object Codes that appear in BEN are consolidated in Oracle Cloud.http://www.budget.upenn.edu/dlDocs/RCM_template_1A.pdf
Web Browsers for the Cloud / Access for NEW USERS
Firefox is compatible with Hyperion Cloud (Preferred Browser)
Access for NEW USERS:
If you are a NEW USER and do not currently have access to Oracle Hyperion, please complete the attached form:https://finadmin.wharton.upenn.edu/wp-content/uploads/2018/02/Hyperion-Planning-Access-Request-Form.pdf
For assistance completing the form refer to the Access Form How-To Guide Here: https://finadmin.wharton.upenn.edu/training-access/
Please drop off completed forms to SHDH 1100, with Attention: Mary Marino
Click “PennPlan Login”
Access Oracle Hyperion Cloud
Go to: www.budget.upenn.edu
Login with PennKey
Oracle Hyperion Cloud | Homepage
Select “Tools” and “User Preferences” to Check/Update USER VARIABLES here (1)
Budget Entry here (2)
Promote Budgets here (4)
Running Reports here (3)
Oracle Hyperion Cloud | User Variables
Note: User Variables are your “baseline” settings. You will still need to select specific GL items (Fund, Object Code, etc.) when (1) entering data, and (2) running reports.
“Organization” selection may be different based upon your system access and area of responsibility.
Click on the Member Selector to open the selection window (which allows you to change/save your settings).
Oracle Hyperion Cloud | User Variables
Check user preferences here
Select the shaded square to changeUser Variable
Changing the Org within User Variables
Oracle Hyperion Cloud | User Variables
(1) Search For Org by Number here(type number; press Enter)
(2) Click on blue check mark
(4) Choose OK(3) Selection should appear here
Setting ORG User Variable
If you have access to… Set your Org Variable to… Examples
One parent org (including all child orgs)
The Parent Org ORG-WHGD (Graduate Division Parent)
One org That Org ORG-0708 (Statistics)
Two unrelated orgs One Org at a time – you will need to change your Variable when you are ready to budget the second org
ORG-0779 (Risk Center)
AND
ORG-0709 (OID)
Budget Data Entry
Oracle Hyperion Cloud | Budget Data Entry
Select Data
Oracle Hyperion Cloud | Budget Data Entry
Check user preferences here
Most of the Budget data entry will happen in Primary Forms
Click triangles to expand section
Oracle Hyperion Cloud | Budget Data Entry
The main forms you are going to use for data entry are:
A – Primary Forms:2. Revenue3. Expense4a. Salaries
Instant updates from budget entry to reporting output!
Oracle Hyperion Cloud | Budget Data Entry - Salaries
Click on hyperlink to select budget item
Oracle Hyperion Cloud | Budget Data Entry - Salaries
1. Set the GL Dial
2. Press the Arrow to save GL Dial
3. Enter data (FY20 Budget column only!!)
4. Press Save after data entry
5. Press Close to exit
Oracle Hyperion Cloud | Budget Data Entry - Salaries
2. Press the Arrow to save GL Dial
1. Set the GL Dial (modified items shaded in yellow until you press arrow)
Oracle Hyperion Cloud | Budget Data Entry - Salaries
3. Enter data (FY20 Budget column only!!)
4. Press Save after data entry (numbers will be yellow until you save)
Oracle Hyperion Cloud | Budget Data Entry - Salaries
5. Press Close to exit
Budget Planning Schedule for Org: 0700
Professional Staff (5100)
000000
Home OrgPosition Number Name Job Title FY2019 YoY Incr.
FY2020 Proposed % Amount % Amount Amount Org(s) % Amount
If you have an open position, please note the approximate start date; any other
relevant notes
0700 15151 O'NEILL,WILLIAM ASSOCIATE DIRECTOR 72,000$ 3.00% 74,160$ -$ -$ 74,160$ -$ 0700 21521 HANSEN,KATE BUSINESS ADMINISTRATOR 62,500$ 3.00% 64,375$ -$ -$ 64,375$ -$ 0700 50505 MATTHEWS,MOLLY ASSOCIATE DIRECTOR Yes 69,800$ 3.00% 71,894$ 100% 71,894$ -$ -$ -$ 0700 3.00% -$ -$ -$ -$ -$ Total 204,300$ 210,429$ 71,894$ -$ 138,535$ -$
Org Fund Obj Code Prog Cref Amount Per Hyperion report
Check report to Hyperion input
0700 400404 5100 1000 07-0000 71,894$ - (71,894) 0700 000000 5100 1000 07-0000 138,535$ - (138,535)
Payments by Other Orgs -$ Check for 0 -$
Base Salary (5100)
Check to B3 or A8 report
Salary Pmts by Outside Orgs Position added after
FY19 budget?
You are responsible for inputting these columns into Hyperion.
400404 Fund 2Input only if staff member's Home Org is
0700
Hyperion Planning Input
user:Enter amount from report
26
Inputting Budget Schedules into HyperionStaff Salaries
Budget Planning Schedule for Org: 0700
Professional Staff (5100)
000000
Home OrgPosition Number Name Job Title FY2019 YoY Incr.
FY2020 Proposed % Amount Amount
0700 15151 O'NEILL,WILLIAM ASSOCIATE DIRECTOR 72,000$ 3.00% 74,160$ -$ 74,160$ 0700 21521 HANSEN,KATE BUSINESS ADMINISTRATOR 62,500$ 3.00% 64,375$ -$ 64,375$ 0700 50505 MATTHEWS,MOLLY ASSOCIATE DIRECTOR Yes 69,800$ 3.00% 71,894$ 100% 71,894$ -$ 0700 3.00% -$ -$ -$ Total 204,300$ 210,429$ 71,894$ 138,535$
Org Fund Obj Code Prog Cref Amount
0700 400404 5100 1000 07-0000 71,894$ 0700 000000 5100 1000 07-0000 138,535$
Payments by Other Orgs -$ Check for 0 -$
Base Salary (5100)
Position added after
FY19 budget?
You are responsible for inputting these columns into Hyperion.
400404Input only if staff member's Home Org is
0700
Hyperion Planning Input
27
Inputting Budget Schedules into HyperionStaff Salaries
Per Schedule:
Per Hyperion:
Budget Planning Schedule for Org: 0700
Professional Staff (5100)
000000
Home OrgPosition Number Name Job Title FY2019 YoY Incr.
FY2020 Proposed % Amount Amount
0700 15151 O'NEILL,WILLIAM ASSOCIATE DIRECTOR 72,000$ 3.00% 74,160$ -$ 74,160$ 0700 21521 HANSEN,KATE BUSINESS ADMINISTRATOR 62,500$ 3.00% 64,375$ -$ 64,375$ 0700 50505 MATTHEWS,MOLLY ASSOCIATE DIRECTOR Yes 69,800$ 3.00% 71,894$ 100% 71,894$ -$ 0700 3.00% -$ -$ -$ Total 204,300$ 210,429$ 71,894$ 138,535$
Org Fund Obj Code Prog Cref Amount
0700 400404 5100 1000 07-0000 71,894$ 0700 000000 5100 1000 07-0000 138,535$
Payments by Other Orgs -$ Check for 0 -$
Base Salary (5100)
Position added after
FY19 budget?
You are responsible for inputting these columns into Hyperion.
400404Input only if staff member's Home Org is
0700
Hyperion Planning Input
28
Inputting Budget Schedules into HyperionStaff Salaries
Per Schedule:
Per Hyperion:
29
Inputting Budget Schedules into HyperionStanding Faculty – Base Salary
0754 Enter Org FT 29.5% Assumed Merit ----------> 3.0%DTR 2.2% 31.7%
PT 9.0%
Name FY2019 YoY Incr.FY2020
ProposedFund
Number Total YieldSalary Yld net of EBs
From (ORG) Amount To (ORG) % Amount LOA pool Other Notes
POWELL,ROBERT 188,000 3.0% 193,640$ 462955 64,150$ 48,709$ -$ 0% 144,931$ Endow ed Chair pays a portion of salary
HARPER,KATHRYN 190,000 3.0% 195,700$ -$ 0823 25% 48,925$ 0% 146,775$
Kathryn is receiving 1 CU course relief for Vice Dean role w ith ORG 0823 (25% buyout). Confirmed w ith 0823 BA.
MCCHANIC,MARY 0 3.0% -$ -$ 0707 42,500$ -$ 0% 42,500$ Buy-in (25%) for Mary from ORG 0707 for teaching 1 CU in Spring
FITZGERALD, LARRY 224,000 3.0% 230,720$ -$ -$ 0% 230,720$ Dept Chair
SMITH, TAYLOR 166,000 3.0% 170,980$ -$ -$ 170,980$ 100% -$ On leave in Fall 2019 and Spring 2020
TURNER, BARRETT 168,000 3.0% 173,040$ -$ -$ 0% 173,040$ Offer outstanding - should know decision by early April
3.0% -$ -$ -$ 0% -$ TOTAL 936,000$ 964,080$ 64,150$ 48,709$ 42,500$ 48,925$ 170,980$ -$ 737,966$
Reconciliation - (This section will automatically fill from schedule above)964,080$ Base Salary42,500$ plus: Buy-Ins
(48,925)$ less: Buy-Outs(170,980)$ less: LOA pool
-$ less: Other Leave786,675$ Total Adjusted Base
-$ Control Check = Adjusted Base - Total Input to Hyperion Object Code 5010(Control Check should equal 0), if not please review schedule for errors, or contact F&A.
Hyperion Planning Input Org Fund Object Prog Cref Amount Per Hyperi 0754 000000 5010 1000 07-0000 737,966$ 0754 462955 5010 1000 07-0000 48,709$ 0754 0 5010 1000 07-0000 -$
Check to B3 or A7 and A8 report
$ (737,966)Check report to Hyperion input
$ (48,709) $ -
Budget Planning Schedule for Org:
Amount Paid from Chair (4XXXXX)% Salary
Paid
Buy-ins Buy-outs
Total Charged to 000000 Fund
Standing Faculty Base Salary
DutiesBase Salary (5010) (Reduction in Faculty Costs)dditional Faculty Cost
Hyperion Planning Input Org Fund Object Prog Cref Amount0706 000000 5010 1000 07-0000 510,374$ 0706 462955 5010 1000 07-0000 48,193$
30
Inputting Budget Schedules into HyperionStanding Faculty – Base Salary
Per Schedule:
Per Hyperion:
Box will turn white after you “Save”.
Hyperion Planning Input Org Fund Object Prog Cref Amount0706 000000 5010 1000 07-0000 510,374$ 0706 462955 5010 1000 07-0000 48,193$
31
Inputting Budget Schedules into HyperionStanding Faculty – Base Salary
Per Schedule:
Per Hyperion:
Box will turn white after you “Save”.
*Remember to click on the blue check mark when changing anything on the dial
Oracle Hyperion Cloud | Budget Data Entry – Expense
Check user preferences here
Use the “3. Expense” form to enter Current Expense and Student Aid
33
Inputting Budget Schedules into HyperionCurrent Expense
0700
FY19 Current Expense Increase 0.0%FY20 Current Expense Increase 0.0%
Fund
FY18 Actuals
Adjusted FY18 Actuals
(to FY19 based on the increase
parameter)
FY19 Trended
Average of FY18 adjusted
actuals & FY19 trended
FY20 Budget (based on % Increase over Prior Years'
Actual)
Budget if different from recommended
(explain in sections below )
Explanation for difference between recommended and final budget
Per Hyperion Report Difference
000000 64,000 64,000 62,476 63,238 63,238
010701 12,500 12,500 8,333 10,417
4XXXXX 7,700 7,700 10,780 9,240
6XXXXX 14,000 14,000 15,273 14,636
Applicable Object CodesFY20 Budget000000 010701 4XXXXX 6XXXXX
5200 10,238 4,000 5214 30,000 5249 14,636 52245250 23,000 530753085333 5,240 5339 11,000 530253265400540154025403540554065407
Total 63,238 11,000 9,240 14,636 CHECK 0 - - -
10,417
9,240
14,636
9,240
14,636
11,000 The consulting expense for FY20 is under
contract for $11,000 11,000
N/A
Prior Years' Actual Results FY20 Current Expense Budget
Budget Planning Current Expense Schedule for Org:
Check to B3 or A7 and A8 report
(63,238)
34
Inputting Budget Schedules into HyperionCurrent Expense
Per Schedule:
Per Hyperion:
*Remember to click on the blue check mark when
changing anything on the
dial
0700
FY19 Current Expense Increase 0.0%FY20 Current Expense Increase 0.0%
Fund
FY18 Actuals
Adjusted FY18 Actuals
(to FY19 based on the increase
parameter)
FY19 Trended
Average of FY18 adjusted
actuals & FY19 trended
FY20 Budget (based on % Increase over Prior Years'
Actual)
Budget if different from recommended
(explain in sections below )
000000 64,000 64,000 62,476 63,238 63,238 N/A
Prior Years' Actual Results FY20 Current Expense Budget
Budget Planning Current Expense Schedule for Org:
35
Inputting Budget Schedules into HyperionStanding Faculty - DARTS
Standing Faculty DARTS
Existing Faculty New Faculty
Regular Additional
Funding Over Dept Standard
Name 010702 DARTs
010702 DARTs
010702 DARTs
010703 DARTs 462345 Fund 2 Total DARTs Faculty CREF
WAREHAM,DEAN $ 8,000 $ 2,000 10,000$ 1234EDEN,SEAN $ 8,500 1,500$ 10,000$ 2345WALL,LEE $ 10,000 10,000$ 5555HARWOOD,JUSTIN (New Faculty) $ 10,000 $ 5,000 15,000$ 9898PHILLIPS,BRITTA $ 10,000 10,000$ 4540
TOTAL FROM POST DOC SCHEDULE 2,500$ 2,500$ TOTAL FROM VISITING FACULTY SCHEDULE 5,000$ 5,000$ TOTAL 54,000$ 2,000$ 5,000$ -$ 1,500$ -$ 62,500$
Hyperion Planning Input Org Fund Object Prog Cref AmountRegular DARTS 0701 010702 5249 6603 07-0000 54,000$
Existing Faculty / Additional 0701 010702 5249 6603 07-9999 2,000$ <-- Please add to AFR scheduleNew Faculty / Over Dept Standard 0701 010702 5249 6603 07-3438 5,000$
0701 010703 5249 6603 07-0000 -$ 0701 462345 5249 6603 07-0000 1,500$ 0701 Fund 2 5249 6603 07-0000 -$ 0701 010702 4820 6603 07-0000 (61,000)$ <-- Please add to Transfer schedule
Budget Planning Schedule for Org: 0701
Restricted Fund DARTs
Hyperion Planning Input Org Fund Object Prog Cref AmountRegular DARTS 0701 010702 5249 6603 07-0000 54,000$
Existing Faculty / Additional 0701 010702 5249 6603 07-9999 2,000$ <-- Please add to AFR scheduleNew Faculty / Over Dept Standard 0701 010702 5249 6603 07-3438 5,000$
0701 010703 5249 6603 07-0000 -$ 0701 462345 5249 6603 07-0000 1,500$ 0701 Fund 2 5249 6603 07-0000 -$ 0701 010702 4820 6603 07-0000 (61,000)$ <-- Please add to Transfer schedule
36
Inputting Budget Schedules into HyperionStanding Faculty - DARTS
Per Schedule:
Per Hyperion:
Hyperion Planning Input Org Fund Object Prog Cref AmountRegular DARTS 0701 010702 5249 6603 07-0000 54,000$
Existing Faculty / Additional 0701 010702 5249 6603 07-9999 2,000$ <-- Please add to AFR scheduleNew Faculty / Over Dept Standard 0701 010702 5249 6603 07-3438 5,000$
0701 010703 5249 6603 07-0000 -$ 0701 462345 5249 6603 07-0000 1,500$ 0701 Fund 2 5249 6603 07-0000 -$ 0701 010702 4820 6603 07-0000 (61,000)$ <-- Please add to Transfer schedule
37
Inputting Budget Schedules into HyperionStanding Faculty - DARTS
Per Schedule:
Per Hyperion: *Remember to click on the blue check mark when changing
anything on the dial
Hyperion Planning Input Org Fund Object Prog Cref AmountRegular DARTS 0701 010702 5249 6603 07-0000 54,000$
Existing Faculty / Additional 0701 010702 5249 6603 07-9999 2,000$ <-- Please add to AFR scheduleNew Faculty / Over Dept Standard 0701 010702 5249 6603 07-3438 5,000$
0701 010703 5249 6603 07-0000 -$ 0701 462345 5249 6603 07-0000 1,500$ 0701 Fund 2 5249 6603 07-0000 -$ 0701 010702 4820 6603 07-0000 (61,000)$ <-- Please add to Transfer schedule
38
Inputting Budget Schedules into HyperionStanding Faculty - DARTS
Per Schedule:
Per Hyperion: *Remember to click on the blue check mark when changing
anything on the dial
Oracle Hyperion Cloud | Budget Data Entry - Revenue
Use 2. Revenue for Revenues & Transfers:• 4920 Misc Rev• 4400 Gift Rev• 4399 Other Sales/Service• 4820 Transfer-In• 4825 Transfer-Out Always remember to (1) set your GL Dial, (2) press arrow, and (3) SAVE entries!
40
Inputting Budget Schedules into HyperionTransfers
Instructions: Available Object Codes:(1) For transfers within your org, please show both sides of the transfer (the transfer in and the transfer out). 4820-RESOURCE TRANSFERS IN (enter as NEGATIVE number)(2) For transfers within Wharton and outside of Wharton, please show only the side of the transfer that you made. 4825-RESOURCE TRANSFERS OUT (enter as POSITIVE number)(3) For all transfers, please show amount as you entered it into Planning (negative for a transfer in and positive for a transfer out). 4409-REALLOCATION OF GIFT REVENUE (negative for transfer-in; positive for transfer-out)(4) Please be as detailed as possible in the Transfer Description section. 4709-REALLOC INV INC (negative for transfer-in; positive for transfer-out)
TRANSFERS WITHIN WHARTON
Org # Transfer Out Fund # Object Code Org # Transfer In Fund # Object Code Transfer Description Amount Person verifying the transfer Confirmed with Other Org?
0709 010701 4825 0772 010701 4820Support of Research Center Guest
Speaker Series 2,500 Andrea Nurse Yes
Hyperion Planning Input Table and Transfer Reconciliation
ORG # Fund Transfer Out
(4825) Transfer In (4820) Transfer In/Out of
Endowments (4709) Transfer In/Out of Gifts (4409) Totals
(per schedule above) (positive/ debit amount)
(negative/ credit amount)
0709 010701 2,500 2,500 - -
2,500 - - - 2,500 total of input tableNote: include transfer amounts for your ORGs only, which you will enter to Hyperion 2,500 total of schedule (above)
- should equal 0
WHARTON TRANSFER RECONCILIATION - FY20
(may be $0, a positive/debit, or a negative/credit amount depending on net result)
41
Inputting Budget Schedules into HyperionTransfersPer Schedule:
Per Hyperion:
Hyperion Planning Input Table and Transfer Reconciliation
ORG # Fund Transfer Out
(4825) Transfer In (4820) Transfer In/Out of
Endowments (4709) Transfer In/Out of Gifts (4409) Totals
(per schedule above) (positive/ debit amount)
(negative/ credit amount)
0709 010701 2,500 2,500 - -
2,500 - - - 2,500 total of input tableNote: include transfer amounts for your ORGs only, which you will enter to Hyperion 2,500 total of schedule (above)
- should equal 0
(may be $0, a positive/debit, or a negative/credit amount depending on net result)
Oracle Hyperion Cloud | Still Awake??
Check user preferences here
Running Hyperion Reports
(please remember to STAY COOL!!)
Oracle Hyperion Cloud | Reports
Select “Reports” from Home
Screen
Oracle Hyperion Cloud | Reports
Check user preferences here
Budget Entry hereForecast and
Budget Detail
(A7 for Non-Comp; A8 for Compensation; B03-Account Detail-
PennHist)
Endowment and Gift
Fund Analysis
(B14)
YTD Analysis (X48)
Wharton RCM Row
and Object Detail – No Rounding
(X46)
Oracle Hyperion Cloud | Reports
Oracle Hyperion Cloud | Account Detail
3 options for Report Format: HTML / PDF / Excel
Oracle Hyperion Cloud | Account Detail
Select the shaded square to change report element
Oracle Hyperion Cloud | Account Detail – Excel Output
Check user preferences here
Budget Entry here
Output saved to Excel – use Data/Filter to review by Fund, Object, Program, and/or CREF
Spring Working WorkingFY19 FY19 FY20
Organization Fund Object Program CREF Budget Forecast Budget
0700-Wharton School 000000-GENERAL UNRESTRICTED 5200-Travel FB 7001-Instruction Admin; degree 07-0000-UNDEFINED 6,480 - 5,000
0700-Wharton School 000000-GENERAL UNRESTRICTED 5249-Supplies FB 7001-Instruction Admin; degree 07-0000-UNDEFINED 4,035 - 4,035
0700-Wharton School 000000-GENERAL UNRESTRICTED 5250-Leases FB 7001-Instruction Admin; degree 07-0000-UNDEFINED 7,180 - 6,000
0700-Wharton School 000000-GENERAL UNRESTRICTED 5307-Computing, Internal FB 7001-Instruction Admin; degree 07-0000-UNDEFINED 2,398 - 2,398
0700-Wharton School 000000-GENERAL UNRESTRICTED 5308-Computing, External FB 7001-Instruction Admin; degree 07-0000-UNDEFINED 1,400 - 1,400
0700-Wharton School 000000-GENERAL UNRESTRICTED 5339-Services FB 7001-Instruction Admin; degree 07-0000-UNDEFINED 25,000 - 29,000
0700-Wharton School 000000-GENERAL UNRESTRICTED 5402-EXT SECURITY 7001-Instruction Admin; degree 07-0000-UNDEFINED 190 - -
0700-Wharton School 000000-GENERAL UNRESTRICTED 5407-INT MAINT W/O 7001-Instruction Admin; degree 07-0000-UNDEFINED 3,700 - -
0700-Wharton School 010703-WH: GEN FUND 3 5200-Travel FB 7432-Staff Relations 07-3530-Community Building Committee 3,550 - 5,050
0700-Wharton School 010703-WH: GEN FUND 3 5308-Computing, External FB 7432-Staff Relations 07-3530-Community Building Committee 3,450 - 3,500
0700-Wharton School 010703-WH: GEN FUND 3 5339-Services FB 7001-Instruction Admin; degree 07-9999-ADDITIONAL REQUEST 30,000 - 30,500
0700-Wharton School 010703-WH: GEN FUND 3 5280-TAXES 7400-Faculty-Staff Recruitment; Ret and Comp 07-3321-WORK AT WH/STAFF APPRECIATION 5,434 - 5,934
TOTALS 91,967 - 91,967
Page 1 of 1
A7-Account Detail-Non-CompensationOrg: 0700-Wharton School, Fund: CX0012-Operating BudgetObject: K088-RCM OPERATING (SURPLUS)/DEFICIT, Program: PROG-All Programs, CREF: 07-Wharton SchoolReport Name: A7-Account Detail-Non-Compensation
Run on 02/01/2019 @ 3:27:12 PM
Hyperion Planning Input Org Fund Object Prog Cref Amount Per Hyperion re0754 000000 5010 1000 07-0000 737,966$ 0754 462955 5010 1000 07-0000 48,709$
Check to B3 or A7 and A8 report
$ (737,966)Check report to Hyperion input
$ (48,709)
50
Inputting Budget Schedules into HyperionTying to Hyperion Reports – Base Salary
Please use Hyperion Report B03 or A7/A8 in order to confirm that the data from your budget schedules matches your Hyperion data entries.
Spring Working FY19 FY20
Organization Fund Object Program CREF Budget Budget
0754-Reprographics 000000-GENERAL UNRESTRICTED 5010-Standing Faculty 1000-Instruction 07-0000-UNDEFINED 701,068 737,966
0754-Reprographics 462955-QUIGLEY DECADE 5010-Standing Faculty 1000-Instruction 07-0000-UNDEFINED 46,274 48,709
Object: OBJ-K088, Program: PROG-All Programs, CREF: 07-Wharton School
B03-Account Detail-PennHistOrg: 0754-Reprographics, Fund: CX0012-Operating Budget
Hyperion Planning Input Org Fund Object Prog Cref Amount Per Hyperion re0754 000000 5010 1000 07-0000 737,966$ $ 737,966 0754 462955 5010 1000 07-0000 48,709$ $ 48,709
Check to B3 or A7 and A8 report
$ - Check report to Hyperion input
$ -
Schedule:
Hyperion Report (after budget entry):
Schedule (after checks completed):
51
Inputting Budget Schedules into HyperionTying to Hyperion Reports - DARTSSchedule:
Hyperion Report (after budget entry):
Schedule (after checks completed):
Hyperion Planning Input Org Fund Object Prog Cref Amount Per Hyperion reportRegular DARTS 0701 010702 5249 6603 07-0000 54,000$
Existing Faculty / Additional 0701 010702 5249 6603 07-9999 2,000$ <-- Please add to AFR scheduleNew Faculty / Over Dept Standard 0701 010702 5249 6603 07-3438 5,000$
0701 010703 5249 6603 07-0000 -$ 0701 462345 5249 6603 07-0000 1,500$ 0701 Fund 2 5249 6603 07-0000 -$ 0701 010702 4820 6603 07-0000 (61,000)$ <-- Please add to Transfer schedule
$ (2,000)
Check to B3 or A7 and A8 report
Check report to Hyperion input $ (54,000)
$ (5,000) $ - $ (1,500) $ - $ 61,000
Spring Working FY19 FY20
Organization Fund Object Program CREF Budget Budget
0701-Accounting 010702-WH: GEN FUND 2 4820-RESOURCE TRANSFERS IN 6603-Faculty Research 07-0000-UNDEFINED (52,000) (61,000)
0701-Accounting 010702-WH: GEN FUND 2 5249-Supplies FB 6603-Faculty Research 07-0000-UNDEFINED 52,000 54,000
0701-Accounting 010702-WH: GEN FUND 2 5249-Supplies FB 6603-Faculty Research 07-9999-Additional Funding - 2,000
0701-Accounting 010702-WH: GEN FUND 2 5249-Supplies FB 6603-Faculty Research 07-3438-Faculty Recruting & Retention - 5,000
0701-Accounting 462345-Goldfein Phillip 5249-Supplies FB 6603-Faculty Research 07-0000-UNDEFINED 1,500 1,500
A7-Account Detail-Non-CompensationOrg: 0701-Accounting, Fund: CX0012-Operating BudgetObject: K088-RCM OPERATING (SURPLUS)/DEFICIT, Program: PROG-All Programs, CREF: 07-Wharton School
Hyperion Planning Input Org Fund Object Prog Cref Amount Per Hyperion reportRegular DARTS 0701 010702 5249 6603 07-0000 54,000$ $ 54,000
Existing Faculty / Additional 0701 010702 5249 6603 07-9999 2,000$ <-- Please add to AFR schedule $ 2,000 New Faculty / Over Dept Standard 0701 010702 5249 6603 07-3438 5,000$ 5,000$
0701 010703 5249 6603 07-0000 -$ 0701 462345 5249 6603 07-0000 1,500$ 1,500$ 0701 Fund 2 5249 6603 07-0000 -$ 0701 010702 4820 6603 07-0000 (61,000)$ <-- Please add to Transfer schedule $ (61,000)
$ -
Check to B3 or A7 and A8 report
Check report to Hyperion input $ -
$ - $ - $ - $ - $ -
52
Inputting Budget Schedules into HyperionTying to Hyperion Reports – Current ExpenseSchedule:
Hyperion Report (after budget entry):
Schedule (after checks completed):
Fund
FY18 Actuals
Adjusted FY18 Actuals
(to FY19 based on the increase
parameter)
FY19 Trended
Average of FY18 adjusted
actuals & FY19 trended
FY20 Budget (based on % Increase over Prior Years'
Actual)
Budget if different from recommended
(explain in sections below )
Explanation for difference between recommended and final budget
Per Hyperion Report Difference
000000 64,000 64,000 62,476 63,238 63,238 N/A
Prior Years' Actual Results FY20 Current Expense BudgetCheck to B3 or A7 and A8 report
(63,238)
Spring Working FY19 FY20
Organization Fund Object Program CREF Budget Budget
0700-Wharton School 000000-GENERAL UNRESTRICTED 5200-Travel FB 1000-Instruction 07-0000-UNDEFINED 9,000 9,000
0700-Wharton School 000000-GENERAL UNRESTRICTED 5214-Entertainment 1000-Instruction 07-0000-UNDEFINED 30,000 30,000
0700-Wharton School 000000-GENERAL UNRESTRICTED 5250-Leases FB 1000-Instruction 07-0000-UNDEFINED 23,000 23,000
SUBTOTAL 62,000 62,000
Object: OBJ-K088, Program: PROG-All Programs, CREF: 07-Wharton School
B03-Account Detail-PennHistOrg: 0700-Wharton School, Fund: CX0012-Operating Budget
Fund
FY18 Actuals
Adjusted FY18 Actuals
(to FY19 based on the increase
parameter)
FY19 Trended
Average of FY18 adjusted
actuals & FY19 trended
FY20 Budget (based on % Increase over Prior Years'
Actual)
Budget if different from recommended
(explain in sections below )
Explanation for difference between recommended and final budget
Per Hyperion Report Difference
000000 64,000 64,000 62,476 63,238 63,238 N/A
Prior Years' Actual Results FY20 Current Expense BudgetCheck to B3 or A7 and A8 report
$ 62,000 (1,238)
Oracle Hyperion Cloud | Endowments & Gifts
Select Org by clicking on shaded square
Oracle Hyperion Cloud | Endowments & Gifts
Investment Income is automatically calculated in Hyperion. Gift Revenue & Expense is summarizing your budget data input.
Oracle Hyperion Cloud | YTD Analysis
Select Org by clicking on shaded square
Oracle Hyperion Cloud | YTD Analysis
Oracle Hyperion Cloud | YTD Analysis
Click to expand section down to object code level
HTML version of Output
Oracle Hyperion Cloud | RCM Detail
Select Blue Check Mark to change reporting parameter
Oracle Hyperion Cloud | RCM Detail
FY20 Budget entries will appear here after Data Entry is saved.
Oracle Hyperion Cloud | Promoting your Budget
Review: When you have completed your Oracle Hyperion input, please review your input and schedules using the Budget Review Checklist, before promoting your budget to your analyst. Please note that your budget schedules have “check to Hyperion” sections, which should be completed in order to reconcile the data in your schedules to your Hyperion entries.
Promote: A budget must be promoted to your analyst before they can begin their review. Once you have promoted your budget, you will still be able to view your budget, but you will not be able to make any changes (until the budget is passed back to you, if applicable). Please notify your F&A analyst when your budget is promoted – the system does not let us know.
Communicate: You and your analyst may go through several rounds of review. This is normal. Communication is key during this process to ensure efficient use of time and accurate updates. Remember to promote your budget after each round of updates with your analyst.
Oracle Hyperion Cloud | Promoting your Budget
62
Oracle Hyperion Cloud | BA Budget Review
Run the A7-Account Detail-Non-Compensation and A8-Account Detail-Compensation reports and export to excel
Apply the Auto Filter Function
Done? Academic Compensation / Standing Faculty / Base Salary (5010) NotesAgree the total base comp per the Schedule to the total 5010 on the A8-Account Detail-Compensation Report
Agree the amounts by fund (000000 Fund, Chairs, etc.)Review notes to ensure changes from original schedule are noted (e.g. salary increase % above 3%, new faculty with pending offers, leave of absence and those leaving Penn)Review the Chair Fund column to ensure that the proper amount is entered each chair (compare the yield per the schedule to the net AIF from the B14-Endowment & Gift Fund Analysis report for each fund), note any differences in the notes field.
Confirm Buy-ins/Buy-Outs with the corresponding departments' BAsConfirm all planned Leave of Absences are includes with appropriate details (i.e. Fall, Spring, both semesters? Paid from leave pool?)
Verify that the Control Check in the reconciliation section is $0
Done? Academic Compensation / Standing Faculty / Ninths (5053 and 5056) NotesAgree the of 5053 and 5056 columns per the Schedule to the totals on the A8-Account Detail-Compensation Report
Agree the amounts by fund (000000 Fund, Chairs, etc.)Review notes to ensure changes from original schedule and prior year's budget schedule are noted (e.g. changes to the # of ninths, ninths paid by outside sources)
Confirm ninths paid by other departments with the corresponding departments' BAs
Review by RCM Category
Budget Review Checklist
Oracle Hyperion Cloud | Promoting Your Budget
Select Approvals
Oracle Hyperion Cloud | Promoting Your Budget
Please be certain to select “Budget” and “Working” in this section, prior to selecting your Organization for Promotion.
Click on your org
Oracle Hyperion Cloud | Promoting Your Budget
1. Select “Promote” from Action dropdown2. Choose your F&A Analyst Name from Owner dropdown3. Click the “Change Status” button4. Click the “Done” button
Any Questions???
Contact your analyst with any questions during the budget prep period (now through March 7)
Lisa Dresner 8-2691Sarah Grady 8-9227
Todd Pustilnick 6-8299Jim Quinn 3-5404