Budget Message11 12 - City of Shawneegsh.cityofshawnee.org/pdf/finance/2014_general_fund.pdf · Total Intergovernmental 43,240 25,000 43,700 25,000 LICENSES AND PERMITS 43211 Occupation

GENERAL FUNDFUND NUMBER 101

ACTUAL BUDGET REVISED BUDGET

2012 2013 2013 2014

FUND BALANCE BEGINNING 19,654,057$ 15,128,161$ 17,381,628$ 16,861,628$

REVENUE

Taxes 33,859,350 34,154,106 34,036,843 35,343,359 Intergovernmental 43,240 25,000 43,700 25,000 Licenses & Permits 781,712 737,500 834,400 857,500 Service Charges 1,795,802 1,522,467 1,796,257 1,762,000 Fines 1,218,300 1,428,200 1,230,500 1,242,800 Interest Income 57,476 65,600 74,100 68,500 Sale of Property 40,241 5,000 5,000 5,000 Miscellaneous 470,739 358,900 452,300 345,341

TOTAL REVENUE 38,266,861 38,296,773 38,473,100 39,649,500

EXPENDITURES

City Council 222,258 229,100 232,300 237,200 City Manager's Office 5,823,560 3,368,300 3,836,000 3,985,800 Information Technology 1,771,439 1,499,400 1,530,700 1,527,000 Finance 1,103,280 594,100 672,900 667,700 Planning 644,498 648,200 646,800 650,400 Development Services 1,162,323 1,241,500 1,222,800 1,321,000 Public Works 7,358,461 7,112,200 6,896,000 7,226,500 Police 12,124,457 12,757,100 12,753,500 13,477,500 Fire 6,500,558 6,846,100 7,001,700 7,334,000 Culture and Recreation 3,828,456 3,989,100 4,200,400 4,247,400

TOTAL EXPENDITURES 40,539,290 38,285,100 38,993,100 40,674,500

REVENUE OVER EXPENDITURES (2,272,429) 11,673 (520,000) (1,025,000)

FUND BALANCE ENDING 17,381,628$ 15,139,833$ 16,861,628$ 15,836,627$

Fund Balance % of Revenue 45% 40% 44% 40%

Page 71

General FundRevenue Detail

Acct. ACTUAL BUDGET REVISED BUDGET

No. Classification 2012 2013 2013 2014

TAXES43011 Property $10,116,441 $9,887,200 $9,886,000 $10,791,90043011 Property - In Lieu Of 145,866 104,900 104,900 104,90043012 Motor Vehicle 1,212,556 1,209,706 1,236,800 1,249,20043031 Back Taxes 237,686 200,000 117,443 150,00043041 Sales Tax - County 5,339,342 5,409,200 5,452,900 5,542,00043042 Sales Tax - City Option 8,444,149 8,648,000 8,654,100 8,814,95943043 Use Tax - County 963,450 1,027,500 982,700 997,40043044 Use Tax - City 1,172,908 1,215,200 1,209,300 1,223,50043050 Use Tax - County Public Safety 192,690 190,000 197,000 200,90043049 Sales Tax - County Public Safety 1,067,871 1,097,000 1,097,000 1,118,90043081 Liquor Control 230,284 240,400 232,600 234,90043091 Franchise KCP&L 1,767,263 1,742,700 1,784,900 1,802,70043092 Franchise Westar Energy 1,094,069 1,029,800 1,105,000 1,116,10043093 Franchise Kansas Gas 736,937 1,002,900 827,000 835,30043094 Franchise Telephone 216,499 215,000 218,700 220,90043095 Franchise AOL/Time Warner 488,655 488,500 493,500 498,40043096 Franchise Atmos Energy 8,330 10,600 8,400 8,50043098 Franchise Everest 424,354 435,500 428,600 432,900

Total Taxes 33,859,350 34,154,106 34,036,843 35,343,359

INTERGOVERNMENTAL43150 Grants 43,240 25,000 43,700 25,000

Total Intergovernmental 43,240 25,000 43,700 25,000

LICENSES AND PERMITS

43211 Occupation Licenses 372,635 369,300 376,400 380,20043221 Building Permits 319,968 282,600 368,000 386,40043231 Burning Permits 5,192 4,900 5,200 5,30043244 Pet Permits 1,760 2,200 1,800 1,80043250 Land Development Fees 22,073 12,500 22,300 22,50043261 Other Permits 60,084 66,000 60,700 61,300

Total Licenses and Permits 781,712 737,500 834,400 857,500

Page 72

General FundRevenue Detail

Acct. ACTUAL BUDGET REVISED BUDGET

No. Classification 2012 2013 2013 2014

SERVICE CHARGES43310 Pool Daily Admissions 214,431 192,564 216,575 218,74143311 Pool Season Memberships 272,672 286,753 275,399 278,15343312 Pool Concessions 85,310 75,149 86,163 87,02543323 Storm Water Detention 117,246 16,600 16,600 16,80043326 Economic Dev. Fees 73,038 26,100 73,800 74,50043331 Inspection Fees 24,563 28,600 109,019 58,08143341 Maps, Copying & Misc. 21,346 21,200 21,600 21,80043351 Miscellaneous Fees 235,461 192,000 237,800 240,20043362 Donations 152 2,500 200 20043371 Shawnee Town Rental 90,087 84,700 91,000 91,90043372 Civic Centre Rental 120,387 114,300 121,600 122,80043373 Sports Field Rental 109,120 101,000 110,200 111,30043381 Aquatics Programs 143,272 113,300 144,700 146,10043382 Sports Programs 69,123 60,600 69,800 70,50043383 Fitness Programs 60,340 60,700 60,900 61,50043384 Dance Programs 14,377 13,100 14,500 14,60043385 Arts & Crafts Programs 8,271 10,300 8,400 8,50043386 Personal Enrichment Programs 41,427 35,400 41,800 42,20043389 Special Events Programs 82,255 67,700 83,100 83,90043395 Shawnee Town Historical Programs 6,708 13,500 6,800 6,90043396 Shawnee Town Tours 1,950 2,800 2,000 2,00043397 Farmer's Market 2,477 2,200 2,500 2,50043398 Shawnee Town Mdse. Sales 1,791 1,400 1,800 1,800

Total Service Charges 1,795,802 1,522,467 1,796,257 1,762,000

FINES43411 Court 1,022,239 1,204,100 1,032,500 1,042,80043413 Court Costs 196,061 224,100 198,000 200,000

Total Fines 1,218,300 1,428,200 1,230,500 1,242,800

USE OF MONEY & PROPERTY43511 Interest 57,476 65,600 74,100 68,50043521 Sale of Property 40,241 5,000 5,000 5,000

Total Use of Money and Property 97,717 70,600 79,100 73,500

MISCELLANEOUS 43614 Reimbursed Expenses 123,676 64,100 64,700 65,30043615 Reimbursed Exp. - Mowing 41,242 25,300 25,600 25,90043621 Transfer from Other Funds 119,600 123,000 117,700 121,54143630 Cancel PY Encumbrance 49,740 - 113,000 - 43631 Miscellaneous 136,482 146,500 131,300 132,600

Total Miscellaneous 470,739 358,900 452,300 345,341

Total Revenue $38,266,861 $38,296,773 $38,473,100 $39,649,500

Page 73

City of ShawneeGeneral Fund Expenditures by Character and Object

ACTUAL BUDGET REVISED BUDGETACCT. # CLASSIFICATION 2012 2013 2013 2014

PERSONAL SERVICES51110 Salaries 16,385,369$ 16,991,500$ 17,022,800$ 17,651,300$ 51110 Salaries - Holiday 68,134 - - - 51120 FICA 1,285,907 1,389,400 1,394,000 1,442,100 51130 KPERS 639,958 751,100 756,300 921,800 51132 Supplemental Retirement 663,866 693,300 710,800 729,900 51135 KP&F 1,984,822 2,200,900 2,254,200 2,591,400 51140 Overtime 1,098,072 1,170,600 1,202,400 1,202,400 51140 Overtime - Holiday 23,499 - - - 51161 Employee Life Insurance 29,843 33,300 31,400 33,800 51162 Workman's Compensation Insurance 411,971 428,400 438,700 460,900 51163 Employee Health Insurance 2,667,846 2,999,600 2,781,500 2,947,400 51164 Employee Dental Insurance 101,151 108,400 103,600 108,300 51165 Unemployment Insurance 26,872 28,200 42,600 43,700

Total Personal Services 25,387,310 26,794,700 26,738,300 28,133,000

CONTRACTUAL SERVICES52110 Postage 53,816 54,500 56,100 56,800 52120 Telecommunications 428,303 221,500 320,200 292,900 52130 Transportation/Reception 140,579 159,800 177,200 179,700 52140 Education 163,974 216,100 222,400 221,700 52142 Educational Programming 21,249 17,000 20,000 20,000 52143 Grants - 1,200 15,000 15,000 52160 Car Allowance 57,492 60,400 69,600 76,000 52230 Prisoner Care 161,210 142,500 165,000 165,000 52310 Printing 45,792 60,700 66,600 67,400 52330 Legal & Classified Advertising 21,457 33,100 32,300 32,300 52340 Photography 6,164 3,600 7,000 5,000 52410 Building & Content Insurance 50,580 55,500 57,800 62,400 52411 General Liability Insurance 35,793 38,600 60,500 65,400 52420 Public Safety Insurance 41,318 46,500 47,600 51,400 52450 Motor Vehicle Insurance 51,191 61,300 67,300 72,100 52451 Inland Marine Insurance 15,546 17,600 18,700 20,200 52475 Public Official Liability 28,195 41,900 23,900 25,100 52510 Utilities 672,374 707,300 712,400 712,400 52512 Traffic Signals & Streetlights 1,063,089 1,210,000 1,170,000 1,154,600 52516 Park Lights - 500 - - 52520 Buildings - Operations & Maint. 625,762 674,000 731,200 663,600 52531 Repair Motor Vehicles Lic. 328,875 424,000 407,000 398,000 52532 Repair Operations Equipment 193,984 231,900 240,400 232,800 52533 Repair Communications Equipment 15,836 24,600 29,800 29,800 52534 Repair Office Furn. & Equip. 58,254 70,100 80,200 75,900 52540 Land Improvement Maint. 684,647 688,100 716,800 747,300 52630 Rent-Machinery & Equipment 58,121 63,400 74,400 74,400 52631 Rent Identi Kit Equipment 374 500 500 500 52720 Dues & Subscriptions 103,351 114,700 142,000 142,600 52780 Clothing Allowance 32,315 34,800 34,200 34,200 52790 Other Contractual Service 10,615 16,400 53,200 53,200 52810 Sales Tax 7,069 8,400 8,700 8,700 52820 Elections 112,729 23,800 12,000 - 52851 Professional Services 1,693,226 1,828,100 2,026,000 2,038,900 52852 Professional Services-Human Svc 91,986 97,900 97,900 97,900 52853 Information Purchases 3,534 1,500 3,600 3,600 52854 Professional Services Technology 169,262 201,100 211,100 191,100

Total Contractual Services 7,248,066 7,652,900 8,178,600 8,087,900

Page 74

City of ShawneeGeneral Fund Expenditures by Character and Object


COMMODITIES53110 Office Supplies 97,750 117,900 123,900 120,600 53410 Expendable Tools 30,553 28,800 28,800 28,800 53530 Gasoline, Diesel & Oil 441,356 590,400 609,400 609,400 53590 Books & Films 9,618 15,900 19,500 17,200 53600 Police Operating Supplies 22,799 25,000 24,400 33,400 53610 Uniforms & Wear Appl. 181,597 222,200 208,600 218,500 53620 Paint Supplies - 500 500 500 53630 Concession Supplies/Sales Merch 41,806 51,500 51,500 51,500 53660 Parks & Recreation Equipment 26,845 57,900 41,900 57,900 53760 Guns & Ammunition 57,184 56,300 64,800 64,800 53780 Asphalt & Road Oil 99,589 100,000 100,000 100,000 53810 Ice Control Materials - 453,500 226,100 390,700 53830 Signs & Pavement Material 59,421 83,000 83,000 93,000 53840 Signal & Light Material 95,455 89,200 99,200 100,400 53860 Sand Gravel Rock 5,996 3,500 3,500 3,500 53870 Other Operating Supplies 73,616 66,200 84,300 66,200 53872 Engineering Supplies 746 2,200 2,200 2,200 53875 Technology 307,409 284,900 589,500 235,900

Total Commodities 1,551,739 2,248,900 2,361,100 2,194,500

CAPITAL OUTLAY54300 Land Improvements 199,800 340,000 415,000 - 54420 Operations Equipment 28,410 10,000 88,000 - 54430 Communications Equipment 15,093 21,500 19,000 19,000 54440 Office Furn. & Equip. Over 10,000 97,695 109,000 85,000 95,000 54445 Office Furn. & Equip. Under 10,000 7,797 3,000 3,000 -

Total Capital Outlay 348,796 483,500 610,000 114,000

TRANSFERS58000 Transfers to Other Funds 5,987,900 1,081,600 1,081,600 2,121,600

Total Transfers 5,987,900 1,081,600 1,081,600 2,121,600 REFUNDS

59000 Refunds 15,480 23,500 23,500 23,500 Total Refunds 15,480 23,500 23,500 23,500

TOTAL 40,539,290$ 38,285,100$ 38,993,100$ 40,674,500$

Expenditure by CategoryPERSONAL SERVICES 25,387,310$ 26,794,700$ 26,738,300$ 28,133,000$ CONTRACTUAL SERVICES 7,248,066 7,652,900 8,178,600 8,087,900 COMMODITIES 1,551,739 2,248,900 2,361,100 2,194,500 CAPITAL OUTLAY 348,796 483,500 610,000 114,000 TRANSFERS 5,987,900 1,081,600 1,081,600 2,121,600 REFUNDS 15,480 23,500 23,500 23,500 Total Expenditures 40,539,290$ 38,285,100$ 38,993,100$ 40,674,500$

Page 75

City of ShawneeGeneral Fund Expenditures by Department


2012 2013 2013 2014

City Council $222,258 $229,100 $232,300 $237,200

City Manager's OfficeCity Manager 396,553 406,400 414,400 433,000 Legal 564,209 596,400 592,100 604,700 City Clerk 667,013 624,100 662,000 557,800 Human Resources 488,197 462,200 497,800 516,000 General Overhead 3,707,588 807,500 877,000 1,123,100 Municipal Court - 471,700 768,100 543,000 Communications - - 24,600 208,200

Total Administration 5,823,560 3,368,300 3,836,000 3,985,800

Information Technology 1,771,439 1,499,400 1,530,700 1,527,000

FinanceFinance 526,772 594,100 672,900 667,700 Municipal Court 576,507 - - -

Total Finance 1,103,280 594,100 672,900 667,700

Planning 644,498 648,200 646,800 650,400

Development Services 1,162,323 1,241,500 1,222,800 1,321,000

Public WorksAdministration 690,052 749,500 1,092,100 1,096,100 Street Maintenance 3,221,196 2,385,100 1,993,300 2,266,000 Traffic 1,880,645 2,273,100 2,184,900 2,120,300 Codes Administration 752,879 811,600 840,600 899,500 Stormwater 450,000 450,000 450,000 500,000 Fleet Management 363,688 442,900 335,100 344,600

Total Public Works 7,358,461 7,112,200 6,896,000 7,226,500

Police Administration 646,344 735,900 674,400 748,900 Patrol 6,773,639 7,017,200 6,964,100 7,356,600 Support Services 4,704,474 5,004,000 5,115,000 5,372,000

Total Police 12,124,457 12,757,100 12,753,500 13,477,500

Fire 6,500,558 6,846,100 7,001,700 7,334,000

Culture & RecreationAdministration 338,545 367,200 370,200 365,800 Parks Maintenance 1,467,688 1,461,500 1,567,900 1,589,000 Aquatics 868,485 928,900 959,200 963,900 Civic Centre 379,222 430,800 416,900 431,200 Recreation Programs 242,602 245,300 264,100 265,300 Shawnee Town 531,914 555,400 622,100 632,200

Total Culture & Recreation 3,828,456 3,989,100 4,200,400 4,247,400

Total Expenditures 40,539,290 38,285,100 38,993,100 40,674,500

Page 76

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Page 77

Boards and Commissions

The City has a variety of boards and commissions that act as advisory boards to the City Council. The members of each of these bodies are appointed by the Mayor with the consent of the Governing Body.

Bicycle Advisory Committee: This committee meets four times per year. The Committee consists of five members, all of whom are active bicyclists, with at least four Shawnee residents. Members serve two-year staggered terms. This committee monitors the community's bicycle friendly status, and makes recommendations to the Parks and Recreation Advisory Board.

Board of Zoning Appeals: Meetings are the third Thursday of the month and only held when an appeal is scheduled. This body consists of seven members who hear appeals concerning the zoning ordinance. Members serve three-year staggered terms.

City Council Committee: The City of Shawnee has a single Council Committee. The Council president is the Chair of the committee and the Council selects a vice-chair each year to serve in the case the Council President is absent. The Council Committee meets to discuss selected issues prior to City Council consideration. The Council Committee meetings are less formal than City Council meetings, allowing for a presentation of ideas, debate of options, and general discussion. The Committee does not take final action on topics that are discussed; instead the Committee provides direction of action for City Staff and/or recommendations to the City Council for formal action. The Council Committee is comprised of all eight members of the City Council. As provided in Charter Ordinance No. 40, the Mayor serves as an ex officio member of all Committees; however the Mayor does not have any voting rights on the Committee.

Civil Service Commission: Meetings are held when needed. This body consists of five members who serve three-year staggered terms. The commission's charge is to hear disciplinary appeals from police officers and to advise and assist in policy development, education and community outreach and communications related to racial profiling as required by the Kansas Statutes.

Code Board of Appeals: Meetings are held when needed. The board consists of five members who hear appeals concerning the City's building codes. This board also serves as the Fair Housing Committee and hears complaints related to discriminating housing practices.

Downtown Partnership: Meetings are held when needed. The Partnership consists of 17 regular voting members who act in an advisory capacity to the Mayor and City Council in promoting, aiding, and encouraging the enhancement of Shawnee's Downtown.

Parks and Recreation Advisory Board: Meetings are held the first Thursday of the month. This board consists of nine members who serve three year staggered terms recommended for appointment by the Ward Councilmember. Members advise the Mayor and City Council in planning, maintenance, and operation of all recreation areas and facilities.

Planning Commission: Meetings are held the first and third Mondays of the month. This commission consists of 11 members who hear requests for zoning changes and approve development plans for new business sites and subdivisions, making sure that plans comply with City ordinances and the Comprehensive Plan. Members serve three-year staggered terms.

Page 78

Department: City CouncilDivision: City Council 101.110

ACTUAL BUDGET REVISED BUDGETACCT # CLASSIFICATION 2012 2013 2013 2014

PERSONAL SERVICES 51110 Salaries 92,443$ 97,200$ 97,200$ 97,200$ 51120 FICA 7,420 7,400 7,400 7,400 51130 KPERS 5,720 5,300 5,700 5,700 51162 Workman's Compensation Insurance 260 300 200 200 51165 Unemployment Insurance 157 100 200 200

Total Personal Services 106,000 110,300 110,700 110,700

CONTRACTUAL SERVICES52120 Telecommunications 209 500 600 600 52130 Transportation/Reception 33,052 33,700 33,700 33,700 52140 Education 4,044 12,000 12,000 12,000 52160 Car Allowance 5,400 5,400 5,400 5,400 52310 Printing 6,108 10,600 11,800 2,600 52533 Repair Communications Equipment 5,641 100 100 100 52720 Dues & Subscriptions 39,343 43,500 45,000 46,000 52851 Professional Services 13,950 2,000 2,000 15,100

Total Contractual Services 107,747 107,800 110,600 115,500

COMMODITIES53110 Office Supplies 8,511 11,000 11,000 11,000

Total Commodities 8,511 11,000 11,000 11,000

TOTAL 222,258$ 229,100$ 232,300$ 237,200$

The City Council budget for 2014 includes $13,125 in funding for the Citizen Survey. The 2014 Budget includes funds for dues to the League of Kansas Municipalities, Mid America Regional Council (MARC), National League of Cities and the Alliance for Innovation.

Page 79

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Page 81

2013-2014 Work Plan The City Manager’s Office is charged with overseeing and managing the City’s overall Work Plan as well as those specific items designated inside of the City-wide Work Plan (found in the Strategic Planning tab of this document) as City Manager’s Office. The department also has identified the following strategies and projects for 2013-2014.

Strategic Goal: Good Government Starts Here Strategy: Ensure current policies and practices to maximize efficiencies and customer service. Projects

Audit internal practices and policies; update, streamline and modify to ensure efficiency for Municipal Court.

Audit internal practices and policies; update, streamline and modify to ensure efficiency for Prosecutor’s Office.

Audit internal practices and policies; update, streamline and modify to ensure efficiency for Human Resources.

Audit internal practices and policies; update, streamline and modify to ensure efficiency for City Clerk’s area.

Strategy: Protect our significant assets in order to provide a high level of functionality and minimize future costs. Projects

Research, purchase and implement new Municipal Court Software.

Explore Human Resources Information System Options.

Implement Phase I of On-site Storage of City Records.

Implement Phase II of Electronically Stored Personnel Records (All new hires after 1/1/2012).

Page 82

Performance Data

Performance Measures

2011 Benchmark*

2011 2012 Benchmark*

2012 2013E 2014

Projected

Outputs

Employee Turnover Rate *(ICMA)

8.81% 4.57% 10% 6% 5.5% 6.2%

Worker’s Comp Claims Per 100 *(ICMA)

13.7 10.9 9.4 10.9 10.9 8.4

Effectiveness/ Efficiency

% of Employee Reviews Completed on Time *(ICMA)

56% 75% 60% 10% 67.8% 70%

Workload Measures 2012 2011 2010

Number of Shawnee e-newsletter produced 12 12 12

Number of press releases issued 39 24 19

Number of informational notices published 83 52 70

Number of felony cases filed in District Court 13 20 21

Number of cases filed 12.399 13,564 13,962

Number of cases disposed 12,529 14,149 13,726

Number of cases put on diversion 148 202 387

Number of customers assisted (phone/counter) 20,000 21,165 21,500

Number of formal open records requests processed 115 56 33

Number of Senior Citizen Telephone Rebates processed 345 401 396 Number of Low Income Franchise/Stormwater Utility Fee Rebates issued

278 53 23

Number of businesses/regulatory licenses issued 3000+ 2,600+ 2,800+ Number of participants in Shape Up Shawnee wellness program

119 95 120

Number of City-wide training classes coordinated 23 29 13

Number of employment applications processed 1,805 1,548 1,236

Number of new hire orientations conducted 31 39 24

Number of internal promotional processes 7 10 8

Number of Probation cases 211 222 470

Number of Appeals 1 6 5

Number of Volunteer Hours 3,853 NA NA

Page 83

Department: City Manager's OfficeDivision: All Divisions 101.120


ACCT. # CLASSIFICATION 2012 2013 2013 2014

PERSONAL SERVICES

51110 Salaries 918,139$ 1,253,200$ 1,306,600$ 1,392,400$

51110 Salaries - Holiday 4,227 - - -

51120 FICA 66,086 95,900 100,000 106,500

51130 KPERS 75,441 121,400 126,600 147,200

51132 Supplemental Retirement 41,134 55,300 58,200 59,800

51140 Overtime - 1,000 1,000 1,000

51161 Employee Life Insurance 1,544 2,500 2,600 3,000

51162 Workman's Compensation Insurance 2,358 3,700 3,300 3,800

51163 Employee Health Insurance 102,239 158,500 139,800 162,200

51164 Employee Dental Insurance 4,590 7,300 6,700 6,900

51165 Unemployment Insurance 1,462 1,900 3,300 3,400


CONTRACTUAL SERVICES

52110 Postage 41,825 42,500 43,200 43,900

52120 Telecommunications 5,110 6,800 11,200 12,400

52130 Transportation/Reception 20,937 24,500 26,900 32,200

52140 Education 13,208 18,300 18,500 22,900

52160 Car Allowance 11,800 11,800 14,600 16,600

52310 Printing 919 9,700 9,700 18,900

52330 Legal & Classified Advertising 14,743 23,000 23,000 23,000

52410 Building & Content Insurance 2,790 3,100 3,200 3,500

52411 General Liability Insurance 12,230 12,900 20,200 21,800

52475 Public Official Liability 27,965 41,600 23,700 24,800

52510 Utilities 45,263 60,400 48,600 48,600

52520 Buildings - Operation & Maintenance 90,066 97,100 114,600 89,900

52533 Repair Communications Equip. 36 200 200 200

52534 Repair Office Furn. & Equip. 14,141 20,500 20,500 20,500

52630 Rent Equipment - 900 900 900

52720 Dues & Subscriptions 21,351 29,000 45,500 44,200

52810 Sales Tax - 200 200 200

52820 Elections 112,729 23,800 12,000 -

52851 Professional Services 666,193 657,900 713,200 719,000

52854 Professional Services Technology 31,800 31,800 32,800 27,800


COMMODITIES

53110 Office Supplies 17,597 25,400 29,500 27,800

53590 Books & Film 1,528 5,200 5,200 5,200

53610 Uniforms & Wear Apparel 784 1,300 800 800

53870 Other Operating Supplies 18,556 22,000 22,000 22,000

53875 Technology 11,099 21,000 301,200 49,000


Page 84

Department: City Manager's OfficeDivision: All Divisions 101.120



CAPITAL OUTLAY

54420 Operations Equipment - - 70,000 -

54440 Office Equipment over 10,000 8,193 - - -

54445 Office Furn. & Equip. under 10k - 3,000 3,000 -

Total Capital Outlay 8,193 3,000 73,000 -

TRANSFERS

58000 Transfer to Other Funds 3,400,000 450,000 450,000 800,000

Total Transfers 3,400,000 450,000 450,000 800,000

REFUNDS

59000 Refunds 15,480 23,500 23,500 23,500

Total Refunds 15,480 23,500 23,500 23,500

TOTAL 5,823,560$ 3,368,300$ 3,836,000$ 3,985,800$

Page 85

Department: City Manager's OfficeDivision: City Manager 101.120.010


PERSONAL SERVICES 51110 Salaries 282,969$ 280,000$ 286,100$ 297,200$ 51110 Salaries - Holiday 1,126 - - - 51120 FICA 19,417 21,400 21,900 22,700 51130 KPERS 23,063 27,100 27,700 31,400 51132 Supplemental Retirement 14,676 15,300 14,500 14,900 51161 Employee Life Insurance 333 300 400 400 51162 Workman's Compensation Insurance 636 700 700 700 51163 Employee Health Insurance 23,394 25,000 24,100 25,300 51164 Employee Dental Insurance 1,005 1,200 800 800 51165 Unemployment Insurance 433 400 700 700


CONTRACTUAL SERVICES52120 Telecommunications 1,630 2,200 2,200 2,200 52130 Transportation/Reception 8,615 10,500 10,500 10,500 52140 Education 5,071 5,600 5,400 5,500 52160 Car Allowance 8,200 8,200 11,000 13,000 52533 Repair Communications Equip. - 100 100 100 52720 Dues & Subscriptions 4,271 3,500 4,300 4,300 52851 Professional Services 226 - - -


COMMODITIES53110 Office Supplies 1,489 1,800 2,900 2,200 53590 Books & Films - 100 100 100 53875 Technology - 3,000 1,000 1,000


TOTAL 396,553$ 406,400$ 414,400$ 433,000$

The City Manager and staff will continue to be involved in the International City Management Association; Kansas Association of City Managers, International Shopping Center Council, Urban Land Institute, National League of Cities; League of Kansas Municipalities; and other professional associations in 2014.

Page 86

Department: City Manager's OfficeDivision: Legal 101.120.020


PERSONAL SERVICES 51110 Salaries 144,661$ 150,900$ 146,500$ 154,200$ 51110 Salaries - Holiday 76451120 FICA 10,177 11,500 11,200 11,80051130 KPERS 10,603 14,600 14,200 16,30051132 Supplemental Retirement 6,077 6,300 5,900 6,00051161 Employee Life Insurance 242 300 300 30051162 Workman's Compensation Insurance 360 400 300 30051163 Employee Health Insurance 18,666 20,400 18,300 19,40051164 Employee Dental Insurance 580 700 800 80051165 Unemployment Insurance 245 200 400 400


CONTRACTUAL SERVICES52120 Telecommunications 2,029 2,000 2,200 2,200 52130 Transportation/Reception 5,642 3,000 5,200 5,200 52140 Education 4,030 3,800 4,200 4,200 52720 Dues & Subscriptions 11,989 15,000 15,300 15,300 52851 Professional Services 346,212 365,000 365,000 366,000


COMMODITIES53110 Office Supplies 1,792 1,800 1,800 1,800 53590 Books & Films 140 500 500 500


TOTAL 564,209$ 596,400$ 592,100$ 604,700$

The City Attorney and other legal fees are budgeted in the Legal Division at $366,000 in 2014. Access to on-line legal research for the Prosecurtor's Office is budgeted at $10,800.

Page 87

Department: City Manager's OfficeDivision: City Clerk 101.120.030


PERSONAL SERVICES 51110 Salaries 316,921$ 340,000$ 359,800 308,600$ 51110 Salaries - Holiday 1,507 - - - 51120 FICA 23,721 26,000 27,500 23,600 51130 KPERS 26,370 32,900 34,800 32,600 51132 Supplemental Retirement 13,007 13,500 13,100 13,500 51161 Employee Life Insurance 513 700 700 700 51162 Workman's Compensation Insurance 918 900 700 700 51163 Employee Health Insurance 39,822 61,600 54,100 56,800 51164 Employee Dental Insurance 1,471 1,900 2,000 2,100 51165 Unemployment Insurance 504 500 900 700


CONTRACTUAL SERVICES52120 Telecommunications 726 1,000 3,000 1,700 52130 Transportation/Reception 4,112 6,900 6,900 5,700 52140 Education 2,374 3,000 3,000 2,400 52160 Car Allowance 3,600 3,600 3,600 3,600 52310 Printing 515 2,700 2,700 900 52330 Legal & Classified Advertising 10,601 15,000 15,000 9,000 52533 Repair Communications Equip. 36 100 100 100 52534 Repair Office Furn. & Equip. 673 800 800 800 52720 Dues & Subscriptions 1,600 1,700 16,700 1,300 52820 Elections 112,729 23,800 12,000 - 52851 Professional Services 67,376 50,200 63,700 63,700 52854 Professional Services Technology 28,500 28,500 29,500 24,500


COMMODITIES53110 Office Supplies 3,200 3,400 5,400 2,400 53590 Books & Films 28 400 400 400 53875 Technology 6,188 2,000 2,600 2,000


CAPITAL OUTLAY54445 Office Furn. & Equip. under $10k - 3,000 3,000 -

Total Capital Outlay - 3,000 3,000 -

TOTAL 667,013$ 624,100$ 662,000 557,800$

The City Clerk Division is responsible for maintaining official records for the City, processing business and alcohol licenses, and refunding franchise fees to low-income residents. $9,000 is allocated for legal publications, notice of abatements, public hearings and City event or program promotions. In addition, $35,000 is included for the City Ride program, a local transportation program for senior citizens and persons with disabilities.

Page 88

Department: City Manager's OfficeDivision: Human Resources 101.120.040

ACTUAL BUDGET REVISED BUDGETACCT .# CLASSIFICATION 2012 2013 2013 2014

PERSONAL SERVICES 51110 Salaries 173,588$ 187,900$ 185,900$ 192,300$ 51110 Salaries - Holiday 830 - - - 51120 FICA 12,771 14,400 14,200 14,700 51130 KPERS 15,404 18,200 18,000 20,300 51132 Supplemental Retirement 7,373 7,700 7,800 8,000 51161 Employee Life Insurance 456 400 400 400 51162 Workman's Compensation Insurance 445 500 400 500 51163 Employee Health Insurance 20,357 21,900 20,800 21,900 51164 Employee Dental Insurance 1,533 1,600 1,600 1,600 51165 Unemployment Insurance 280 300 400 500


CONTRACTUAL SERVICES52120 Telecommunications 725 800 2,500 2,500 52130 Transportation/Reception 2,568 2,000 2,000 4,700 52140 Education 1,733 2,400 2,400 3,200 52310 Printing - 500 500 500 52330 Legal & Classified Advertising 4,142 8,000 8,000 8,000 52720 Dues & Subscriptions 1,597 5,600 5,600 6,100 52851 Professional Services 217,599 157,200 193,000 196,000 52854 Professional Services Technology 3,300 3,300 3,300 3,300


COMMODITIES53110 Office Supplies 2,796 2,800 3,300 3,800 53590 Books & Films 1,360 3,900 3,900 3,900 53610 Uniforms & Wear Apparel 784 800 800 800 53870 Other Operating Supplies 18,556 22,000 22,000 22,000 53875 Technology - - 1,000 1,000


TOTAL 488,197$ 462,200$ 497,800$ 516,000$

The Human Resources Division includes funding for administrative, actuary and legal costs for the Supplemental Pension Plan, an Employee Assistance Program, and the City's Benefit Broker. In addition, funding for a Wellness Coach is included in the Human Resources Budget.

Page 89

Department: City Manager's OfficeDivision: General Overhead 101.120.050


CONTRACTUAL SERVICES52110 Postage 41,825$ 42,500$ 43,200$ 35,400$ 52310 Printing 404 5,300 5,300 5,300 52410 Building & Content Insurance 2,790 3,100 3,200 3,500 52411 General Liability Insurance 12,230 12,900 20,200 21,800 52475 Public Official Liability 27,965 41,600 23,700 24,800 52510 Utilities 45,263 60,400 48,600 48,600 52520 Buildings -Operations/Maint 90,066 97,100 114,600 89,900 52534 Repair Office Furn. & Equip. 13,468 19,200 19,200 19,200 52630 Rent-Machinery & Equipment - 900 900 900 52720 Dues & Subscriptions 1,895 2,500 2,500 2,500 52810 Sales Tax - 200 200 200 52851 Professional Services 34,779 34,200 37,800 38,400


COMMODITIES53110 Office Supplies 8,321 9,100 9,100 9,100 53875 Technology 4,911 5,000 5,000 -


CAPITAL OUTLAY54420 Operations Equipment - - 70,000 - 54440 Office Equipment over $10,000 8,193 - - -

Total Capital Outlay 8,193 - 70,000 -

TRANSFERS58000 Transfers to Other Funds 3,400,000 450,000 450,000 800,000

Total Transfers 3,400,000 450,000 450,000 800,000

REFUNDS59000 Refunds 15,480 23,500 23,500 23,500

Total Refunds 15,480 23,500 23,500 23,500

TOTAL 3,707,588$ 807,500$ 877,000$ 1,123,100$

The General Overhead budget allocates $450,000 in 2013R and $800,000 in 2014 for transfers to the Equipment Reserve Fund. Additionally, $70,000 is budgeted in 2013R for the purchase of a generator.

Page 90

Department: City ManagerDivision: Municipal Court 101.120.070


PERSONAL SERVICES 51110 Salaries -$ 294,400$ 313,200$ 319,900$ 51120 FICA - 22,600 24,000 24,500 51130 KPERS - 28,600 30,400 33,900 51132 Supplemental Retirement - 12,500 16,900 17,400 51140 Overtime - 1,000 1,000 1,000 51161 Employee Life Insurance - 800 800 800 51162 Workman's Compensation Insurance - 1,200 1,200 1,300 51163 Employee Health Insurance - 29,600 19,900 24,600 51164 Employee Dental Insurance - 1,900 1,300 1,200 51165 Unemployment Insurance - 500 800 800

Total Personal Services - 393,100 409,500 425,400

CONTRACTUAL SERVICES52120 Telecommunications - 800 900 900 52130 Transportation/Reception - 2,100 2,100 3,100 52140 Education - 3,500 3,500 6,100 52310 Printing - 1,200 1,200 1,200 52534 Repair Office Furn. & Equip. - 500 500 500 52720 Dues & Subscriptions - 700 600 700 52780 Clothing Allowance - 200 - - 52851 Professional Services - 51,300 53,500 54,300

Total Contractual Services - 60,300 62,300 66,800

COMMODITIES53110 Office Supplies - 6,500 6,500 6,500 53590 Books & Films - 300 300 300 53610 Uniforms - 500 - - 53875 Technology - 11,000 289,500 44,000

Total Commodities - 18,300 296,300 50,800

TOTAL -$ 471,700$ 768,100$ 543,000$

A part-time public defender is budgeted at $29,000 to assist Municipal Court employees with trials. Interpreting services are allocated at $6,000 to assist with non-English speaking citizens. The 2013R budget includes $75,000 for the purchase of E-Ticketing software. Additionally, the 2013R budget includes $198,500 for the purchase of new Court software.

Page 91

Department: City ManagerDivision: Communications 101.120.080


PERSONAL SERVICES 51110 Salaries -$ -$ 15,100$ 120,200$ 51120 FICA - - 1,200 9,200 51130 KPERS - - 1,500 12,700 51161 Employee Life Insurance - - - 400 51162 Workman's Compensation Insurance - - - 300 51163 Employee Health Insurance - - 2,600 14,200 51164 Employee Dental Insurance - - 200 400 51165 Unemployment Insurance - - 100 300

Total Personal Services - - 20,700 157,700

CONTRACTUAL SERVICES52110 Postage - - - 8,500 52120 Telecommunications - - 400 2,900 52130 Transportation/Reception - - 200 3,000 52140 Education - - - 1,500 52310 Printing - - - 11,000 52330 Legal & Classified Advertising - - - 6,000 52720 Dues & Subscriptions - - 500 14,000 52851 Professional Services - - 200 600

Total Contractual Services - - 1,300 47,500

COMMODITIES53110 Office Supplies - - 500 2,000 53875 Technology - - 2,100 1,000

Total Commodities - - 2,600 3,000

TOTAL -$ -$ 24,600$ 208,200$

This newly created Division will provide a comprehensive communications strategy that incorporates all facets of social and traditional media and integrates the City and departments' communications needs into a central function.

Page 92

Information Technology

Department: Information Technology Division: Information Technology 101.140

Department Mission Our mission is to deliver technology solutions to our central stakeholders that create and sustain operational efficiencies and promote an exceptional quality of life for our community stakeholders. Department Budget Overview

Total Budget $1,527,000

Expenditures by Type

Department Programs Application and GIS Support Network and Enterprise Support Desktop Support Telephone System & Communication Support I/T Administration Web Hosting and Content Management System Information Security Additionally, department highlights from 2012 can be found in our annual report published each year that can be accessed at http://gsh.cityofshawnee.org/pdf/cityclerk/YearEndReport_12.pdf.

Personal Services

66%

Contractual Services

23%

Commodities 3%

Capital Outlay 8%

Page 93

http://gsh.cityofshawnee.org/pdf/cityclerk/YearEndReport_12.pdf

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Page 94

2013-2014 Work Plan The Information Technology department is charged with specific projects designated inside of the City-wide Work Plan (found in the Strategic Planning tab of this document). The department also has identified the following strategies and projects for 2013-2014 that correspond to the City’s strategic goals.

Strategic Goal: Good Government Starts Here

Strategy: Promote environmentally friendly practices in all City facilities and at City events and in the community

Projects Implement Phase II SAN and Virtual Servers to reduce Servers and reduce hardware and electrical

power consumption. Provide network & wireless access and data services at City facilities and events. Complete Phase I of Virtual Desktop Initiative (VDI) to reduce hardware and electrical power

consumption. Implement new court software system.

Strategy: Protect our significant assets in order to provide a high level of functionality and minimize future costs.

Projects Implement storage & retention quotas and/or technology enhancements to provide required server

capacities and increase operational efficiencies. Continue the City’s 6 year PC replacement program Examine and implement redundancy for technology services. Continuity of Operations Plan (COOP) Continue to analyze document imaging and workflow opportunities to reduce our dependency on paper. Maintain Software Services through patching and upgrades.

Strategy: Ensure current policies and practices maximize efficiencies and customer service. Projects

Volunteer and Technology Use Policy. Technology Security Program and Policy. Security mandates that include KCJIS and PCI Compliance. Mobile Device use policy.

Storage & retention policies

Strategy: Support Next Generation Systems

Projects

New Court Software Online Police Reporting CBRM (Citizen & Business Relationship Management) software New HRMS/Payroll (Human Resource Management System) Firehouse system upgrades

Strategic Goal: Good Living Starts Here

Strategy: Enhance our sense of community through increased connectedness and engagement; and, creating a clear vision for the community future.

Projects Continue to provide new options for CBRM. (SDC, form submission, electronic payments, Portals, etc.)

via the City website and GIS Applications. Mass notification and emergency preparedness. Continue to provide community connectedness and engagement via the changing communications of

social networking applications. Page 95

Performance Data


2011 Actual

Benchmark* 2011 2012E

2012 Actual

Benchmark* 2012

2013 Projected 2013E

2014 Projected

Efficiency

Network & server uptime *(internal)

99.9 99.8 99.8 99.8 99.8 99.8 99.8 99.9

Average ticket resolution time (In hours) *(internal)

24 24 24 24 24 24 24 24

ICT Service Timeliness (Survey Results 1-5 rating)

N/A N/A N/A 4.23 >3.7 >3.7 >3.7 >3.7

Effectiveness

Percent of repair calls resolved within 24 hours *(ICMA)

90% 76.9% 84% 84% 84.5% 84% >84% >84%

Service Quality (Survey Results (1-5 rating)

N/A N/A N/A 4.14 >3.7 >3.7 >3.7 >3.7

Percent of IT employee turnover

0% <11% 11% 11% <12% <12% <12% <12%

Workload Measures 2012 2011 2010 PCs/Laptops maintained 290 315 276 Virtual desktops (VDI) 25 12 N/A Telecommunications devices (VoIP) 398 390 380 Mobile devices – smart phones and tablets 150 87 64 Number of servers 68 68 18 Network & Security Components 120 115 105 Number of MDT’s (Mobile Data Terminals) 68 59 59 Total ICT devices 1,520 1,474 1,450 Number of problem/request tickets 3,735 3,858 4,955 ICT Help Desk call volumes 1,881 2,363 2,169 Website page views per month 78,726 65,000 60,000 GIS data layers maintained 340 285 283

Page 96

Department: Information TechnologyDivision: Information Technology 101.140


PERSONAL SERVICES 51110 Salaries 797,831$ 697,300$ 735,100$ 724,900$ 51110 Salaries - Holiday 3,181 - - - 51120 FICA 57,398 53,300 56,200 55,500 51130 KPERS 59,309 67,400 68,700 76,600 51132 Supplemental Retirement 29,770 30,900 27,500 28,200 51161 Employee Life Insurance 960 1,000 1,000 1,000 51162 Workman's Compensation Insurance 1,881 1,900 1,900 1,900 51163 Employee Health Insurance 86,580 89,000 112,500 115,400 51164 Employee Dental Insurance 3,406 3,300 3,600 3,800 51165 Unemployment Insurance 1,136 1,100 1,800 1,700

Total Personal Services 1,041,453 945,200 1,008,300 1,009,000

CONTRACTUAL SERVICES52120 Telecommunications 293,221 77,800 93,200 52,200 52130 Transportation/Reception 1,451 4,100 3,600 3,600 52140 Education 9,569 12,000 10,500 10,500 52160 Car Allowance 3,946 5,400 5,400 5,400 52450 Motor Vehicle Insurance 497 600 700 700 52520 Buildings - Operations/Maint. 4,062 13,000 13,000 6,500 52531 Repair Motor Vehicles 232 200 200 200 52533 Repair Communications Equip. 202 800 800 800 52534 Repair Office Furn. & Equip. 31,695 25,600 25,600 31,000 52720 Dues & Subscriptions 315 600 600 600 52851 Professional Services 227,198 232,000 213,000 242,000


COMMODITIES53110 Office Supplies 3,288 7,100 7,100 7,100 53530 Gasoline/Diesel 769 900 900 900 53870 Other Operating Supplies 42,591 35,000 35,000 35,000 53875 Technology 6,355 8,600 8,800 7,500


CAPITAL OUTLAY54430 Communicatons Equipment 15,093 21,500 19,000 19,000 54440 Office Equipment over $10,000 89,503 109,000 85,000 95,000

Total Capital Outlay 104,596 130,500 104,000 114,000

TOTAL 1,771,439$ 1,499,400$ 1,530,700$ 1,527,000$

The I/T department budget provides funding for all City communication (data and telecommunication) services which includes our Web, Internet and VoIP (phone) services. Annually I/T budgets capital investments for technology. Technology investments include data storage, servers, network switching and security hardware, and supplies. I/T oversees software & hardware license/maintenance fees for the entire city, which averages $500,000 annually across all departments, with over $240,000 being paid from the I/T budget. Software license and maintenance cost accounts for $250,000. Annual hardware maintenance is $77,000. Subscriptions and data use cost accounts for $34,000 and appliance maintenance annual cost is $42,000.

Page 97

Finance

Department: Finance Division: All Divisions 101.150

Department Mission The City of Shawnee Finance Department’s mission is to provide sound financial management achieved through solid policies and management of City resources. Department Budget Overview

Total Budget $667,700


Department Programs

Accounts and Reports Accounts Payable

Employee Retirement Plans Payroll

Debt Management Risk Management

Additionally, department highlights from 2012 can be found in our annual report published each year that can be accessed at http://gsh.cityofshawnee.org/pdf/cityclerk/YearEndReport_12.pdf.

Personal Services

70%


26%

Commodities 4%

Page 98


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2013-2014 Work Plan The Finance department is charged with specific projects designated inside of the City Work Plan (found in the Strategic Planning tab of this document). The department also has identified the following strategies and projects for 2013-2014 that correspond to the City’s strategic goals.

Strategic Goal: Good Government Starts Here Strategy: Ensure current policies and practices maximize efficiencies and customer service.

Projects Collaborate with HR and IT staff to evaluate, select and implement an integrated HR information/payroll

solution. Working in conjunction with the Planning Department, assume responsibility for KNRA rebate tracking

and payment. Strategy: Protect our significant assets in order to provide a high level of functionality and minimize future costs. Projects

Continue discussion with the Governing Body and finalize the draft Comprehensive Financial Policy.

Strategic Goal: Good Business Starts Here

Strategy: Identify and develop clear vision and plans for sites, and assist in getting them development ready. Then, market the “product”.

Projects Implement a performance measurement process to evaluate past and future economic development

projects, including IRB’s, TIF, CID, TDD, KNRA, and excise tax abatement agreements.


Strategy: Enhance our sense of community through increased connectedness and engagement; and, creating a clear vision for the community future. Projects

Collaborate with Administration to incorporate Citizen Survey data into the budget document, align performance measures with goals and strategies, and further incorporate GFOA scoring recommendations, as well as enhance citizen participation in the budget process by developing clear and understandable ways to tell the City’s financial story.

Performance Data

Performance Measures 2011


2012 Actual

Benchmark* 2012


2014 Projected

Efficiency Expenditures per Capita *(JoCo)

$1,264 $2,102 $1,443 $1,445 $2,236 $1,313 $1,399 $1,343

Effectiveness Moody’s Bond Rating *(internal)

Aa1 Aa1 Aa1 Aa1 Aa1 Aa1 Aa1 Aa1


Number of accounts payable vendor payments processed 6,498 6,747 6,800

Number of payroll payments issued 9,108 9,174 9,100

Page 100

Department: FinanceDivision: Finance 101.150


PERSONAL SERVICES51110 Salaries 574,810$ 318,700$ 325,000$ 334,200$ 51110 Salaries - Holiday 2,832 - - - 51120 FICA 42,644 24,400 24,900 25,600 51130 KPERS 50,826 30,800 31,500 35,400 51132 Supplemental Retirement 19,754 8,200 12,100 12,400 51140 Overtime 66 200 1,000 1,000 51140 Overtime - Holiday 7 - - - 51161 Employee Life Insurance 1,140 500 500 500 51162 Workman's Compensation Insurance 1,910 900 900 900 51163 Employee Health Insurance 77,353 56,100 54,200 56,900 51164 Employee Dental Insurance 2,917 1,200 1,200 1,200 51165 Unemployment Insurance 834 500 800 800


CONTRACTUAL SERVICES52120 Telecommunications 1,543 1,300 1,400 1,400 52130 Transportation/Reception 5,313 4,000 4,000 4,000 52140 Education 2,342 2,600 3,300 3,300 52160 Car Allowance 3,946 5,400 5,400 5,400 52310 Printing 4,909 3,500 3,900 3,900 52475 Public Official Liaiblity 230 300 200 300 52533 Repair Communications Equip. - 100 100 100 52534 Repair Office Furn. & Equip. 1,710 1,200 1,200 1,200 52720 Dues & Subscriptions 3,144 2,900 2,900 2,900 52851 Professional Services 146,403 101,300 163,800 146,300 52854 Professional Services Technology - 1,500 1,500 1,500


COMMODITIES53110 Office Supplies 7,337 2,200 4,800 2,200 53590 Books & Films 522 300 300 300 53875 Technology 150,743 26,000 28,000 26,000


TOTAL 1,103,280$ 594,100$ 672,900$ 667,700$

$25,000 is budgeted annually for the maintenance contract on the City’s financial software. Payroll/HR services with ADP, which includes tracking seasonal pool time and attendance, quarterly tax filing and human resource tracking is budgeted in this department at $83,000. 2014 includes $20,000 for Priority Based Budgeting and $30,000 for the annual audit, which will be performed in early 2014 for the 2013 calendar year.

Page 101

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Page 102

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Page 103

2013-2014 Work Plan The Planning department is charged with specific projects designated inside of the City-wide Work Plan (found in the Strategic Planning tab of this document). The department also has identified the following strategies and projects for 2013-2014 that correspond to the City’s strategic goals.

Strategic Goal: Good Government Starts Here Strategy: Assure procedures for development are coordinated and efficient. Projects

Complete Planning Department section of written Developer’s Handbook . Review and update current subdivision regulations.

Strategy: Enhance document archiving capabilities. Projects

Archive site plan, plat, special use permit, and rezoning files. Develop quick links in zoning and subdivision regulations to various sections of the code and other

documents.


Strategy: Identify and develop clear vision and plans for sites and assist in getting them development ready. Projects

Approve design guidelines brochure for I-435 Corridor. Implement amendments to the Comprehensive Plan to address business park standards for the 43rd

Street and K-7 Corridor.

Strategy: Proactively promote opportunities for infill development/revitalization. Projects

Develop single family residential infill standards to promote neighborhood stability. Promote the KNRA program in the downtown area and along Shawnee Mission Parkway west to Pflumm. Coordinate with Business Liaison and SEDC staff to promote retail retention and attraction in downtown

area through creation of a variety of social media enhance communications with existing businesses and the community.


Strategy: Utilize new resource data to assess community trends over the past ten years. Projects

Continue review of 2010 Census data as it is released and provide other departments information relevant to programmatic and service changes that might be needed due to demographic changes; maintain inventory of data to assist other departments in grant applications and update Comprehensive Plan to reflect changes as needed.

Strategy: Proactively reach out to new and current businesses and engage them in the community. Gain an understanding of their business mission and work to support them. Projects

Make additional information from Shawnee Development Center available on the web page.

Page 104

Strategy: Actively promote multiple modes of transportation and housing diversity to ensure a variety of options exist to meet the needs of a diverse population. Projects

Work with the City’s Transportation Manager to review opportunities for alternative transit along Shawnee Mission Parkway.

Assist in partnership with MARC in Preparation of Creating Sustainable Places Initiative along Shawnee Mission Parkway, and Planning Sustainable Places Initiative along Nieman Road.

Performance Data

Workload Measures 2012 2011 2010 Number of rezonings 2 2 2

Number of site plan reviews 22 28 25

Planning Commission Minutes 21 19 23

Specialized Maps Created 18 36 25

Special Use Permits 8 6 12

BZA Variances 6 6 8

Sign Permits 254 256 321

Plats 5 4 8

Special Events 33 42 38

Illegal Signs 546 702 1,519

Site Inspections 178 109 182

Meetings with Developers 206 133 197

Page 105

Department: PlanningDivision: Planning 101.200


PERSONAL SERVICES 51110 Salaries 387,609$ 355,100$ 354,300$ 361,700$ 51110 Salaries - Holiday 1,592 - - - 51120 FICA 28,950 27,400 27,300 27,900 51130 KPERS 30,800 34,600 34,600 38,500 51132 Supplemental Retirement 14,190 14,700 13,700 14,000 51140 Overtime 2,254 3,000 3,000 3,000 51161 Employee Life Insurance 561 700 700 700 51162 Workman's Compensation Insurance 971 1,000 1,000 1,000 51163 Employee Health Insurance 46,307 56,600 45,400 48,100 51164 Employee Dental Insurance 1,716 2,100 2,000 2,100 51165 Unemployment Insurance 562 600 900 900


CONTRACTUAL SERVICES52120 Telecommunications 521 900 600 600 52130 Transportation/Reception 1,767 3,000 2,700 2,700 52140 Education 1,386 3,300 3,000 3,000 52160 Car Allowance 5,400 5,400 5,400 5,400 52310 Printing 71 300 300 300 52330 Legal & Classified Advertising - 100 100 100 52450 Motor Vehicle Insurance 248 300 400 400 52531 Repair Motor Vehicle - 300 300 300 52534 Repair Office Furn. & Equip. 1,299 1,600 1,600 1,600 52720 Dues & Subscriptions 2,815 2,900 2,900 3,000 52790 Other Contractural Services 1,387 1,200 1,200 1,200 52851 Professional Services 175 10,100 10,100 10,100 52852 Professional Services Human Services 91,986 97,900 97,900 97,900


COMMODITIES53110 Office Supplies 3,806 5,000 5,300 5,800 53530 Gasoline 107 500 500 500 53590 Books & Films 21 400 400 400 53870 Other Operating Supplies - 200 200 200 53875 Technology - 1,000 13,000 1,000


TRANSFERS58000 Transfer to Other Funds 18,000 18,000 18,000 18,000

Total Transfer to Other Funds 18,000 18,000 18,000 18,000

TOTAL 644,498$ 648,200$ 646,800$ 650,400$

The Planning Division administers $15,000 in funds for the Utility Assistance Program and $14,000 for the Minor Home Repair Program to citizens who meet income requirements. $19,610 is allocated to United Community Services which then distributes to agencies that further the goals of building economic reliance for families and individuals to meet basic needs or protecting personal or community safety. The County HOME Match program is also administered from the Planning Division budget with an allocation of $19,300 to this program.

Page 106

Development Services

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Page 108

2013-2014 Work Plan The Development Services department is charged with specific projects designated inside of the City-wide Work Plan (found in the Strategic Planning tab of this document). The department also has identified the following strategies and projects for 2013-2014 that correspond to the City’s strategic goals.

Strategic Goal: Good Government Starts Here Strategy: Ensure current policies and practices maximize efficiencies, effectiveness, openness and customer service. Projects

Update the General Provisions Section of the Shawnee Design and Construction Manual. Improve the speed and accuracy of data and information retrieval by bringing more file history on-site and

imaging documents. Develop, use and maintain regular inspection reports. Implement project planning, scheduling and tracking procedure.

Strategy: Protect our significant assets in order to provide a high level of functionality and minimize future costs. Projects

Research and identify projects for future years that best meet the City’s overall goals of stimulating development, sustainability and minimizing long term maintenance costs and simultaneously identify opportunities to leverage outside funding sources for these projects.


Strategy: Identify and develop a clear vision and plans for sites and assist in getting them development ready. Then, market the “product.” Projects

Lead efforts related to planning, funding and constructing utilities and infrastructure for EcoCommerce Center and Shawnee North Business Park.

Strategy: Improve development related services to create the most responsive and professional development process in Johnson County. Projects

Make additional information from Shawnee Development Center available on the web page. Inventory individual certifications and licenses. Set goals for each employee for continual learning.


Strategy: Plan and implement sustainable design practices on public projects. Projects

Whenever possible, incorporate environmentally friendly features into upcoming projects: 59th Street and Quivira, 60th and Barton, Erfurt Park, mill and overlay project.

Strategy: Develop communication strategies to improve customer service and increase the level of involvement so that projects enhance the sense of community through safety, walkability and convenience. Projects

Whenever possible, incorporate neighborhood meetings, information blasts, regular project updates and other communication into upcoming projects: 59th Street and Quivira, 60th and Barton, Erfurt Park, mill and overlay project. Page 109

Performance Data

Workload Measures 2012 2011 2010Lane miles resurfaced 14 14.16 10.2 **These workloads impact the Public Works pavement conditions measure.

Page 110

Department: Development ServicesDivision: Administration 101.210.010


PERSONAL SERVICES 51110 Salaries 708,581$ 743,700$ 732,200$ 758,300$ 51110 Salaries - Holiday 3,054 - - - 51120 FICA 51,653 58,400 57,500 59,500 51130 KPERS 61,892 73,800 72,700 82,300 51132 Supplemental Retirement 29,701 30,900 26,100 26,800 51140 Overtime 3,120 20,000 20,000 20,000 51161 Employee Life Insurance 1,226 2,500 1,300 2,500 51162 Workman's Compensation Insurance 26,980 27,400 32,000 33,600 51163 Employee Health Insurance 116,387 124,200 115,000 120,800 51164 Employee Dental Insurance 4,346 4,100 4,800 5,000 51165 Unemployment Insurance 1,334 1,200 1,800 1,900


CONTRACTUAL SERVICES52120 Telecommunications 3,624 6,600 5,800 6,700 52130 Transportation/Reception 6,954 9,400 8,900 8,900 52140 Education 6,400 10,700 10,700 10,700 52160 Car Allowance 5,400 5,400 5,400 5,400 52310 Printing 289 300 300 300 52340 Photography 217 200 200 300 52450 Motor Vehicle Insurance 1,739 2,000 1,900 2,100 52531 Repair Motor Vehicle 4,205 3,000 3,000 2,500 52533 Repair Communications Equip. 52 - - - 52534 Repair Office Furn. & Equip. - 2,000 2,000 2,000 52720 Dues & Subscriptions 5,859 2,900 6,900 7,200 52780 Clothing Allowance 875 1,000 1,000 1,000 52851 Professional Services 55,965 50,400 53,700 105,200 52854 Professional Services Technology 40,000 40,000 40,000 33,000


COMMODITIES53110 Office Supplies 7,046 5,500 5,500 6,300 53530 Gasoline 4,327 6,000 6,000 6,000 53590 Books & Films 459 600 600 1,300 53610 Uniforms - 1,200 1,200 1,200 53872 Engineering Supplies 746 2,000 2,000 2,000 53875 Technology 2,096 6,100 4,300 8,200


CAPITAL OUTLAY54445 Office Furn. & Equip (under $10,000) 7,797 - - -

Total Capital Outlay 7,797 - - -

TOTAL 1,162,323$ 1,241,500$ 1,222,800$ 1,321,000$

The maintenance contract for the engineering applications is budgeted at $33,000 which includes ESRI licenses. Outside engineering consulting is budgeted in 2014 at $45,000 with an additional $57,000 for capital project engineering services. Also budgeted is $4,000 for the Kansas City Metro Materials Board annual membership fee.

Page 111

Public Works

Department: Public Works Division: All Divisions 101.220

Department Mission The mission of the Public Works department is to provide a safe and well maintained public infrastructure for all citizens while promoting responsible stewardship of resources and assisting individuals in understanding and complying with building codes and municipal regulations.

Department Budget Overview

Expenditures by Division


Department Programs Curb and Sidewalk Maintenance and Management Facility Maintenance and Management Fleet Maintenance and Management Municipal Codes Enforcement Pavement Marking Maintenance and Management Public Works Administration Right-of-Way Maintenance and Management Sign Maintenance and Management Snow Removal Stormwater Management – Drainage and System

Maintenance

Stormwater Management Program - Flood Mitigation Stormwater Management Program - Floodplain Regulation Stormwater Management Quality and Pollution Control Street Maintenance and Management Street Sweeping Streetlight Maintenance and Management Traffic Data Management Traffic Signal Maintenance and Management

Additionally, department highlights from 2012 can be found in our annual report published each year that can be accessed at http://www.cityofshawnee.org/pdf/cityclerk/YearEndReport_12.pdf.

Personal Services

42%


30%

Commodities 13%

Transfers 15%

Division Budget Administration

$1,096,100 Streets $2,266,000 Traffic

$2,120,300 Codes $899,500 Stormwater $500,000 Fleet $344,600 Total $7,226,500

Page 112

http://www.cityofshawnee.org/pdf/cityclerk/YearEndReport_12.pdf

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Page 113

2013-2014 Work Plan The Public Works department is charged with specific projects designated inside of the City Work Plan (found in the Strategic Planning tab of this document). The department also has identified the following strategies and projects to take on for 2013-2014 that correspond to the City’s strategic goals.

Strategic Goal: Good Government Starts Here Strategy: Protect our significant assets in order to provide a high level of functionality and minimize future costs. Projects

Review and revise policies and past practices for long term street maintenance (pavement management) strategy and evaluate funding options.

Implement a complete Fleet Management System to include green practices, alt fuels, preventative maintenance plans, replacement policy and schedule and fleet size.

Review long term stormwater management strategy and develop different resource models for various alternatives.

Develop a targeted training plan for department employees. Revise City’s street sign Inventory/reflectivity condition plan to meet current federal mandates.

Strategy: Ensure current policies and practices maximize efficiencies and customer service. Projects

Expand/enhance the centralized facility maintenance plan/team. Analyze and evaluate data for performance measures and develop benchmarks. Implement cross departmental team for stormwater management. Complete Public Works Department Policy and Procedures Manual and streamline/modify key practices

and policies to ensure efficiency and accuracy. Implement and train employees on LEOP program. Enhance Web Site information to provide better/more information on maintenance programs and projects.

Strategy: Promote environmentally friendly practices in all Public Works facilities and work activities and in the community. Projects

Develop and implement Stormwater Program in house training modules for all employees that will include a revised SWPPP for the Service Center.


Strategy: Proactively reach out to new and current businesses and engage them in the community. Gain an understanding of their business mission and work to support them. . Projects

Provide education/training on the new building energy code. Develop and implement a building permit process to allow remote access, payment, and issuance for

simple projects. Strategic Goal: Good Living Starts Here

Strategy: Maintaining the value and vibrancy of older commercial areas and neighborhoods. Projects

Review and revise property maintenance code enforcement policies, practices and approach.

Page 114

Performance Data


2011 Benchmark

*2011 2012 Benchmark *2012 2013E 2014

Projected

Efficiency

Full Time Employees Per Lane Mile *(JoCo)

0.061 0.109 0.061 0.105 0.061 0.061

Effectiveness

% of Publically Maintained Stormwater Structures Inspected

27% 10% 10% 10% 14% 10%

% of Publically Maintained Stormwater Pipes Inspected

4.4% 4.4% 5.1% 4.4% 4.4% 4.4%

% of Building Inspections performed within 24 hours *(internal)

99% 100% 99% 99% 99% 99%


Pavement Condition 5.6 5.9 6.0 Total lane miles of street sweeping for the year 2,716 2,635 3,020 Citizen Service Requests Completed (Field Operations/Codes) 5,791 6,111 8,952

Street Pavement Potholes Patched 1,797* 428 408 Resurface lane miles (all treatments) (Street Maintenance Budget) 14.04 14.16 10.50

Total Employee Hours for Snow Removal 935 5,501.25 5,193 *In 2012, number of potholes being patched began to be tracked by individual potholes. Previously it was being tracked by number of citizen service requests.

Page 115

Department: Public WorksDivision: All Divisions 101.220


PERSONAL SERVICES 51110 Salaries 1,841,177$ 1,856,900$ 1,892,900$ 1,979,200$ 51110 Salaries - Holiday 7,766 - - - 51120 FICA 137,078 152,500 154,800 161,400 51130 KPERS 159,762 192,700 193,700 220,200 51132 Supplemental Retirement 73,034 76,000 70,500 72,300 51140 Overtime 41,747 135,100 130,100 130,100 51140 Overtime - Holiday 1,197 - - 51161 Employee Life Insurance 3,800 4,500 4,200 4,500 51162 Workman's Compensation Insurance 75,385 82,800 88,500 93,000 51163 Employee Health Insurance 336,766 382,800 340,300 356,000 51164 Employee Dental Insurance 11,974 12,600 12,800 13,400 51165 Unemployment Insurance 2,883 3,200 4,700 4,800


CONTRACTUAL SERVICES52120 Telecommunications 16,734 17,200 27,100 27,100 52130 Transportation/Reception 7,998 19,500 20,100 20,100 52140 Education 13,336 22,500 22,500 22,500 52160 Car Allowance 5,400 5,400 5,400 5,400 52340 Photography 219 700 700 700 52410 Building & Content Insurance 976 1,100 1,300 1,300 52411 General Liability Insurance 8,540 9,200 14,400 15,600 52450 Motor Vehicle Insurance 12,419 15,800 17,300 18,600 52451 Inland Marine Insurance 10,370 11,800 12,500 13,500 52510 Utilities 63,125 84,500 54,000 54,000 52512 Traffic Signals & Streetlights 1,063,089 1,210,000 1,170,000 1,154,600 52516 Park Lights - 500 - - 52520 Buildings - Operations & Maint. 99,087 104,200 103,600 99,700 52531 Repair Motor Vehicles Lic. 63,651 104,100 110,600 102,600 52532 Repair Operations Equipment 87,054 122,000 118,500 110,900 52533 Repair Communications Equipment - 2,000 2,500 2,500 52534 Repair Office Furn. & Equip. - 11,000 13,100 1,000 52540 Land Improvement Maint. 193,962 233,500 233,500 253,500 52630 Rent-Machinery & Equipment 14,180 20,000 23,500 23,500 52720 Dues & Subscriptions 4,477 5,800 5,800 5,800 52780 Clothing Allowance 4,690 5,300 5,300 5,300 52851 Professional Services 143,144 263,200 315,300 240,400 52854 Professional Services Technology 18,000 18,000 18,000 14,000


Page 116

Department: Public WorksDivision: All Divisions 101.220


COMMODITIES53110 Office Supplies 11,424 18,500 17,300 17,000 53410 Expendable Tools 14,356 13,200 13,200 13,200 53530 Gasoline, Diesel & Oil 86,552 170,700 171,000 171,000 53590 Books & Films 1,279 2,000 2,000 2,000 53610 Uniforms & Wear Appl. 14,927 17,400 18,400 18,400 53620 Paint Supplies - 500 500 500 53780 Asphalt & Road Oil 99,589 100,000 100,000 100,000 53810 Ice Control Materials - 453,500 226,100 390,700 53830 Signs & Pavement Material 59,421 83,000 83,000 93,000 53840 Signal & Light Material 95,455 89,200 99,200 100,400 53860 Sand Gravel Rock 5,996 3,500 3,500 3,500 53870 Other Operating Supplies 2,188 2,000 2,000 2,000 53872 Engineering Supplies - 200 200 200 53875 Technology 2,488 7,000 7,000 7,000


CAPITAL OUTLAY54300 Land Improvements 199,800 340,000 340,000 - 54420 Operations Equipment 21,100 10,000 10,000 -


TRANSFERS58000 Transfers to Other Funds 2,219,900 613,600 613,600 1,078,600

Total Transfers 2,219,900 613,600 613,600 1,078,600

TOTAL 7,358,461$ 7,112,200$ 6,896,000$ 7,226,500$

Page 117

Department: Public WorksDivision: Administration 101.220.010



PERSONAL SERVICES

51110 Salaries 488,301$ 476,400$ 478,800$ 487,900$ 51110 Salaries - Holiday 1,742 - - - 51120 FICA 33,524 37,100 36,900 37,600 51130 KPERS 44,030 46,800 46,600 51,900 51132 Supplemental Retirement 17,667 18,400 17,000 17,400 51140 Overtime 935 8,000 3,000 3,000 51161 Employee Life Insurance 656 600 400 600 51162 Workman's Compensation Insurance 7,286 7,500 18,000 18,900 51163 Employee Health Insurance 71,596 86,200 72,100 75,700 51164 Employee Dental Insurance 2,336 2,400 2,700 2,900 51165 Unemployment Insurance 701 800 1,200 1,200


CONTRACTUAL SERVICES52120 Telecommunications 2,420 3,000 5,600 5,600 52130 Transportation/Reception 3,170 8,900 9,500 9,500 52140 Education 2,764 8,100 8,100 8,100 52160 Car Allowance 5,400 5,400 5,400 5,400 52450 Motor Vehicle Insurance 248 300 400 400 52510 Utilities - - 54,000 54,000 52520 Buildings - Operations & Maint. - - 103,600 99,700 52531 Repair Motor Vehicle 403 7,100 7,100 7,100 52533 Repair Communications Equip. - 100 100 100 52534 Repair Office Furn. & Equip. - 10,100 12,200 100 52720 Dues & Subscriptions 1,167 2,500 2,500 2,500 52780 Clothing Allowance 175 200 200 200 52851 Professional Services 1,438 7,600 7,600 7,500


COMMODITIES53110 Office Supplies 652 3,100 14,300 14,000 53530 Gasoline 944 2,800 163,000 163,000 53610 Uniforms 11 1,100 16,800 16,800 53875 Technology 2,488 5,000 5,000 5,000


TOTAL 690,052$ 749,500$ 1,092,100$ 1,096,100$

Professional organization dues for many of the Public Works Department employees are budgeted at $2,500 in 2014 and Performance Management Systems analysis services are budgeted at $7,500. Beginning in 2013R Utilities, Buildings - Operation & Maintenance and Fuelare budgeted in the Administration Division for the entire Public Works Department.

Page 118

Department: Public WorksDivision: Street Maintenance 101.220.410


PERSONAL SERVICES 51110 Salaries 487,425$ 492,400$ 498,700$ 513,600$ 51110 Salaries - Holiday 2,131 - - - 51120 FICA 38,159 43,400 43,900 45,00051130 KPERS 42,201 54,900 55,500 62,20051132 Supplemental Retirement 20,102 20,900 19,000 19,50051140 Overtime 23,845 75,000 75,000 75,00051140 Overtime - Holiday 725 - - - 51161 Employee Life Insurance 1,292 1,800 1,700 1,80051162 Workman's Compensation Insurance 32,020 35,300 33,600 35,30051163 Employee Health Insurance 103,125 118,900 105,700 110,90051164 Employee Dental Insurance 3,802 3,900 3,900 4,00051165 Unemployment Insurance 779 900 1,400 1,400


CONTRACTUAL SERVICES52120 Telecommunications 6,477 4,500 8,100 8,100 52130 Transportation/Reception 3,385 4,300 4,300 4,300 52140 Education 4,277 4,900 4,900 4,900 52310 Printing - 500 500 500 52410 Building & Content Insurance 728 800 900 900 52411 General Liability Insurance 8,540 9,200 14,400 15,600 52450 Motor Vehicle Insurance 8,196 11,200 10,900 11,600 52451 Inland Marine Insurance 8,874 10,100 10,700 11,600 52510 Utilities 49,788 36,600 - - 52520 Buildings -Operations/Maint 48,046 46,400 - - 52531 Repair Motor Vehicle 41,354 64,000 64,000 64,000 52532 Repair Operations Equip 82,372 99,900 99,900 99,900 52533 Repair Communications Equip. - 500 500 500 52534 Repair Office Furn. & Equip. - 400 400 400 52540 Land Improvement Maint. 185,551 203,500 203,500 213,500 52630 Rent-Machinery & Equipment 9,770 15,000 15,000 15,000 52720 Dues & Subscriptions 1,186 1,000 1,000 1,000 52780 Clothing Allowance 2,065 2,200 2,200 2,200 52810 Sales Tax 32 - - - 52851 Professional Services 31,460 24,100 24,100 24,100


Page 119

Department: Public WorksDivision: Street Maintenance 101.220.410


COMMODITIES53110 Office Supplies 5,308 4,800 - - 53410 Expendable Tools 5,075 8,000 8,000 8,000 53530 Gasoline, Diesel & Oil 42,426 68,500 - - 53590 Books & Films 15 500 500 500 53610 Uniforms & Wear Apparel 8,981 8,300 - - 53620 Paint Supplies - 500 500 500 53780 Asphalt & Road Oil 99,589 100,000 100,000 100,00053810 Ice Control Materials - 453,500 226,100 390,70053860 Sand Gravel & Rock 5,996 3,500 3,500 3,50053870 Other Operating Supplies - 1,000 1,000 1,000


CAPITAL OUTLAY54300 Land Improvements 199,800 340,000 340,000 - 54420 Operations Equipment >5k - 10,000 10,000 -


TRANSFERS58000 Transfer to Special Highway 1,606,300 - - 415,000

Total Transfers 1,606,300 - - 415,000

TOTAL 3,221,196$ 2,385,100$ 1,993,300$ 2,266,000$

Ice control salt used to treat the streets during the winter months is estimated at $357,500 and $31,200 for magnesium chloride. Street repair materials such as hot mix asphalt, spray injection patch materials, cold patch materials and road oil are budgeted for a total of $100,000. Budget figures for Utilities, Building Operations, Office Supplies, Gasoline/Diesel/Oil, and Uniforms which are split between Field Operations divisions (street maintenance, traffic, fleet and facilities) have been moved to the Administration budget.

Page 120

Department: Public WorksDivision: Traffic 101.220.420


PERSONAL SERVICES 51110 Salaries 235,409$ 249,200$ 276,000$ 283,500$ 51110 Salaries - Holiday 1,090 - - - 51120 FICA 17,838 21,200 23,200 23,800 51130 KPERS 20,232 26,800 27,400 30,100 51132 Supplemental Retirement 8,416 8,800 10,200 10,400 51140 Overtime 6,543 27,500 27,500 27,500 51140 Overtime - Holiday 145 - - - 51161 Employee Life Insurance 532 800 800 800 51162 Workman's Compensation Insurance 14,083 14,400 14,400 15,100 51163 Employee Health Insurance 42,221 47,300 45,700 47,900 51164 Employee Dental Insurance 1,746 2,000 1,900 2,000 51165 Unemployment Insurance 362 400 500 500


CONTRACTUAL SERVICES52120 Telecommunications 3,066 2,900 4,100 4,100 52130 Transportation/Reception 742 1,400 1,400 1,400 52140 Education 1,930 4,000 4,000 4,000 52450 Motor Vehicle Insurance 2,484 2,800 3,200 3,500 52451 Inland Marine Insurance 1,496 1,700 1,800 1,900 52510 Utilities 13,337 17,000 - - 52512 Traffic Signals & Street Lights 1,063,089 1,210,000 1,170,000 1,154,600 52520 Buildings -Operations/Maint 23,571 28,500 - - 52531 Repair Motor Vehicle 10,199 23,000 23,000 15,000 52532 Repair Operations Equip 3,004 13,600 13,600 6,000 52533 Repair Communications Equip. - 1,300 1,300 1,300 52534 Repair Office Furn. & Equip. - 400 400 400 52540 Land Improvement Maint. 8,366 30,000 30,000 40,000 52630 Rent-Machinery & Equipment 674 3,500 3,500 3,500 52720 Dues & Subscriptions 715 1,000 1,000 1,000 52780 Clothing Allowance 875 900 1,000 1,000 52851 Professional Services 44,854 140,500 150,500 81,300


COMMODITIES53110 Office Supplies 1,932 4,400 - - 53410 Expendable Tools 2,564 2,000 2,000 2,000 53530 Gasoline, Diesel & Oil 25,414 45,700 - - 53610 Uniforms & Wear Apparel 3,055 3,600 - - 53830 Signs & Pavement Material 59,421 83,000 83,000 93,000 53840 Signal & Light Material 95,455 89,200 99,200 100,400 53870 Other Operating Supplies 2,188 500 500 500 53872 Engineering Supplies - 200 200 200


Page 121

Department: Public WorksDivision: Traffic 101.220.420


TRANSFERS58000 Transfers to Other Funds 163,600 163,600 163,600 163,600

Total Transfers 163,600 163,600 163,600 163,600

TOTAL 1,880,645$ 2,273,100$ 2,184,900$ 2,120,300$

The 2014 budget shows a transfer from the Traffic Division to the Traffic Signal Capital ImprovementFund to make payments on the 2010 KCP&L signal purchase and for traffic signal refurbishing expenses. This budget also includes $93,000 for signs and pavements materials and $100,400 for signal and light

Page 122

Department: Public WorksDivision: Codes Administration 101.220.430


PERSONAL SERVICES 51110 Salaries 450,905$ 454,600$ 440,600$ 486,400$ 51110 Salaries - Holiday 1,973 - - - 51120 FICA 33,354 35,900 34,800 38,300 51130 KPERS 36,592 45,400 44,000 53,000 51132 Supplemental Retirement 18,502 19,200 16,900 17,400 51140 Overtime 1,495 14,600 14,600 14,600 51140 Overtime - Holiday 327 - - - 51161 Employee Life Insurance 903 900 900 900 51162 Workman's Compensation Insurance 15,949 16,300 15,500 16,300 51163 Employee Health Insurance 86,764 90,500 82,100 85,000 51164 Employee Dental Insurance 2,594 2,800 2,800 2,900 51165 Unemployment Insurance 720 800 1,100 1,200


CONTRACTUAL SERVICES52120 Telecommunications 4,225 5,100 7,800 7,800 52130 Transportation/Reception 77 2,900 2,900 2,900 52140 Education 3,724 4,000 4,000 4,000 52310 Printing 933 1,000 1,000 1,000 52340 Photography 219 700 700 700 52450 Motor Vehicle Insurance 1,739 1,800 1,900 2,100 52520 Buildings - Operations & Maint. 292 - - - 52531 Repair Motor Vehicle 2,392 6,500 6,500 6,500 52533 Repair Communications Equip. - 500 500 500 52630 Rent-Machinery & Equipment 3,225 3,500 3,500 3,500 52720 Dues & Subscriptions 570 800 800 800 52780 Clothing Allowance 875 1,000 900 900 52851 Professional Services 58,439 68,500 122,500 122,500 52854 Professional Services Technology 18,000 18,000 18,000 14,000


COMMODITIES53110 Office Supplies 1,883 3,000 3,000 3,000 53410 Expendable Tools 286 200 200 200 53530 Gasoline, Diesel & Oil 4,122 8,000 8,000 8,000 53590 Books & Films 1,265 1,500 1,500 1,500 53610 Uniforms & Wear Apparel 537 1,600 1,600 1,600 53875 Technology - 2,000 2,000 2,000


TOTAL 752,879$ 811,600$ 840,600$ 899,500$

The 2014 Budget includes $60,000 allocated for mowing properties that are not abiding by Shawnee code and demolition of dangerous buildings. Additionally, $35,000 has been budgetedfor a temporary help on building inspections and $21,000 has been allocated for temporary administrative services.

Page 123

Department: Public WorksDivision: Stormwater 101.220.440


58000 Transfer to Other Funds 450,000 450,000 450,000 500,000 Total Transfer to Other Funds 450,000 450,000 450,000 500,000

TOTAL 450,000$ 450,000$ 450,000$ 500,000$

The 2014 budget shows a transfer from the Stormwater Division of Public Works General Fund Budget to the Stormwater Utility Fund. All Stormwater Program expenses are budgeted in the Stormwater Utility

Page 124

Department: Public WorksDivision: Fleet Management 101.220.450


PERSONAL SERVICES 51110 Salaries 179,138$ 184,300$ 198,800$ 207,800$ 51110 Salaries - Holiday 830 - - - 51120 FICA 14,203 14,900 16,000 16,70051130 KPERS 16,706 18,800 20,200 23,00051132 Supplemental Retirement 8,347 8,700 7,400 7,60051140 Overtime 8,929 10,000 10,000 10,00051161 Employee Life Insurance 418 400 400 40051162 Workman's Compensation Insurance 6,048 9,300 7,000 7,40051163 Employee Health Insurance 33,061 39,900 34,700 36,50051164 Employee Dental Insurance 1,497 1,500 1,500 1,60051165 Unemployment Insurance 322 300 500 500


CONTRACTUAL SERVICES52120 Telecommunications 546 1,700 1,500 1,500 52130 Transportation/Reception 624 2,000 2,000 2,000 52140 Education 642 1,500 1,500 1,500 52450 Motor Vehicle Insurance - - 1,300 1,400 52510 Utilities - 24,400 - - 52520 Buildings -Operations/Maint 27,178 29,300 - - 52531 Repair Motor Vehicle 9,303 10,000 10,000 10,000 52532 Repair Operations Equip 1,679 5,000 5,000 5,000 52533 Repair Communications Equip. - 100 100 100 52534 Repair Office Furn. & Equip. - 100 100 100 52540 Land Improvement Maint. 45 - - - 52630 Rent-Machinery & Equipment 511 1,500 1,500 1,500 52720 Dues & Subscriptions 839 500 500 500 52780 Clothing Allowance 700 1,000 1,000 1,000 52851 Professional Services 6,952 22,500 10,600 5,000


COMMODITIES53110 Office Supplies 1,649 3,200 - - 53410 Expendable Tools 6,431 3,000 3,000 3,000 53530 Gasoline, Diesel & Oil 13,647 45,700 - - 53610 Uniforms & Wear Apparel 2,344 2,800 - - 53870 Other Operating Supplies - 500 500 500


Page 125

Department: Public WorksDivision: Fleet Management 101.220.450


CAPITAL OUTLAY54420 Operations Equipment >5k 21,100 - - -

Total Capital Outlay 21,100 - - -

TOTAL 363,688$ 442,900$ 335,100$ 344,600$

This budget division of the Public Works General Fund Budget was implemented in the 2012 budget. Prior to 2012, this activity was combined with the Street Maintenance budget and not accounted for separately. The primary function of this division is to maintain Public Works, City Hall, and Police Department vehicles and equipment and to maintain the Frank C. Goode Public Works Center.

Page 126

Police

Department: Police Division: All Divisions 101.240

Department Mission We, the members of the Shawnee Police Department, are honored to work in cooperation with our community. Our commitment is to provide comprehensive law enforcement services in a fair and professional manner.

Department Budget Overview


Division Budget Administration $748,900 Patrol $7,356,600 Support Services $5,372,000 Total $13,477,500


Department Programs Administration Division Management Physical Fitness Program Animal Control Police Canine Operations Building and Property Operations Maintenance Police Communications Unit Citizen Complaint Investigations and Police Department Administration Major After Action Reviews Police Records Citizen Police Academy Police Technical Services Codes Enforcement Research and Analysis

Community/School Resource Officer Road Patrol Court Security School Crossing Guards Crime Analysis School Resource Officer Crime Resistant Community Policing Special Investigations Unit Crisis Intervention Team Special Operations Bureau Directed Patrol Unit Staff Services Administration Emergency Management Planner Support Services Division Administration Employee Training Special Tactics and Response Team (STAR) Evidence and Property Control Traffic Safety General Assignment Unit Training Officer Investigations Administration Warrant Officer Patrol Division Administration Additionally, department highlights from 2012 can be found in our annual report published each year that can be accessed at http://gsh.cityofshawnee.org/pdf/cityclerk/YearEndReport_12.pdf.

Personal Services

83%


11%

Commodities 5%

Transfers 1%

Page 127


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Page 128

2013-2014 Work Plan The Police Department has set the following values for carrying out their duties:

Integrity: We resolve to do what is right based on being honest, fair and respectful in all our endeavors while being accountable for our actions. Teamwork: We, through open and shared communication, are committed to working together and with our community, to provide excellent services. Professionalism: We conduct ourselves in a manner that reflects the highest standards of character and dedication to service. We strive for excellence through training, education and superior individual effort. Dedication: We demonstrate commitment, perseverance, and pride to our department and community in the performance of our duties.

The Police Department is charged with specific projects designated inside of the City-wide Work Plan (found in the Strategic Planning tab of this document). The department also has identified the following strategies and projects for 2013-2014 that correspond to the City’s strategic goals.

Strategic Goal: Good Government Starts Here Strategy: Participate in the review and update of the City’s Local Emergency Operation Plan (LEOP).

Projects Review Risk Analysis for new threats. Review and recommend updates to the City’s Basic LEOP in reference to Police Department operations. Train all police employees to appropriate level of ICS/NIMS. Train police staff and participate in a City-wide exercise of the LEOP.

Strategy: Implement a succession planning program in the Police Department.

Projects

Research and discuss other law enforcement policies on succession planning. Research and discuss IACP model policies on succession planning. Review and discuss Shawnee Fire Department’s succession planning model. Review and discuss “Acting Supervisor” concept recommended to the BOB Committee. Prepare draft policy. Present recommendations and draft policy to the BOB Committee, Command Staff and department

personnel. Revisions will be made as needed. Approve and issue final policy.

Strategy: Formalize the Traffic Safety Program in the Police Department. Projects

Develop and implement Traffic Safety Program policies and guidelines. Conduct officer training in reference to traffic safety priorities. Disseminate public information and educational materials to the community. Adapt enforcement activity to traffic safety hotspot areas. Create incentives and recognition programs for the community and officers.

Page 129

Performance Data


2011 Actual


2012 Actual

Benchmark* 2012


2014 Projected

Outputs

UCR Part 1 Violent Crimes Reported Per

1,000 Population *(ICMA)

1.55 1.98 1.3 1.3 2.6 1.3 1.3 1.3

UCR Part 1 Property Crimes

Reported Per 1,000 Population

*(ICMA)

20.5 30.1 14.2 17.4 37.1 14.0 17.8 18.0

Efficiency

Commissioned Officers Per Square Mile

*(JoCo)

2.04 3.06 2.00 2.03 3.07 2.00 2.02 2.00

Effectiveness Injury Accidents Per Lane Mile

*(JoCo) 0.13 0.31 0.13 0.15 0.32 0.13 0.16 0.15

Workload Measures 2012 2011 2010 Number of officer initiated activities 22,698 18,756 20,212

Number of calls for service 23,349 23,985 25,648

Number of 9-1-1 calls 24,684 24,446 23,578

Number of Part Two Crime Reports 851 985 1,016

Number of Miscellaneous Reports 889 821 912

Number of traffic crash investigations 894 891 971

Number of municipal court citations issued 10,780 13,373 11,937

Number of house watch checks 21,538 16,299 15,081

Page 130

Department: PoliceDivision: All Divisions 101.240


PERSONAL SERVICES 51110 Salaries 6,214,171$ 6,485,300$ 6,339,800$ 6,585,300$ 51110 Salaries - Holiday 27,808 - - - 51120 FICA 508,718 543,900 535,500 554,200 51130 KPERS 102,265 115,600 112,500 193,000 51132 Supplemental Retirement 272,167 286,000 276,600 284,200 51135 KP&F 1,058,431 1,226,200 1,194,100 1,500,700 51140 Overtime 646,940 624,500 660,500 660,500 51140 Overtime - Holiday 9,965 - - - 51161 Employee Life Insurance 12,256 12,600 12,300 12,600 51162 Workman's Compensation Insurance 117,524 122,400 122,400 128,500 51163 Employee Health Insurance 1,097,972 1,222,700 1,115,800 1,179,500 51164 Employee Dental Insurance 44,016 46,600 42,900 45,000 51165 Unemployment Insurance 10,937 11,400 16,800 17,300


CONTRACTUAL SERVICES52110 Postage 2,339 1,500 2,400 2,400 52120 Telecommunications 71,923 75,100 128,700 128,700 52130 Transportation/Reception 31,120 33,400 40,700 39,700 52140 Education 82,198 81,500 92,600 87,500 52160 Car Allowance 5,400 5,400 7,700 10,800 52230 Prisoner Care 161,210 142,500 165,000 165,000 52310 Printing 8,050 7,900 8,100 8,900 52330 Legal & Classified Advertising 403 2,000 500 500 52340 Photography 5,464 1,600 4,000 2,900 52410 Building & Content Insurance 20,173 22,200 23,000 24,800 52411 General Liability Insurance 6,589 7,400 11,600 12,500 52420 Public Safety Insurance 39,881 45,000 46,000 49,700 52450 Motor Vehicle Insurance 19,894 25,900 28,500 30,400 52510 Utilities 126,458 148,200 141,800 141,800 52520 Buildings - Operations & Maint. 151,486 151,600 177,200 151,500 52531 Repair Motor Vehicles Lic. 148,837 180,400 156,900 156,400 52532 Repair Operations Equipment 31,488 28,400 35,400 35,400 52533 Repair Communications Equipment 1,858 5,200 9,900 9,900 52534 Repair Office Furn. & Equip. 6,418 2,700 8,200 13,100 52630 Rent-Machinery & Equipment 496 800 800 800 52631 Rent Identi Kit Equipment 374 500 500 500 52720 Dues & Subscriptions 7,115 7,400 8,000 8,000 52780 Clothing Allowance 25,646 27,200 26,800 26,800 52851 Professional Services 178,026 202,900 281,900 300,500 52853 Information Purchases 3,534 1,500 3,600 3,600 52854 Professional Services Technology 74,962 98,300 104,300 104,800


Page 131

Department: PoliceDivision: All Divisions 101.240


COMMODITIES53110 Office Supplies 12,980 14,600 13,800 13,800 53530 Gasoline, Diesel & Oil 263,567 354,000 344,000 344,000 53590 Books & Films 2,098 2,300 4,400 2,400 53600 Police Operating Supplies 22,799 25,000 24,400 33,400 53610 Uniforms & Wear Appl. 89,734 107,000 90,600 100,500 53760 Guns & Ammunition 57,184 56,300 64,800 64,800 53875 Technology 106,482 194,200 193,200 120,200


CAPITAL OUTLAY54300 Land Improvements - - 75,000 -

Total Capital Outlay - - 75,000 -

TRANSFERS58000 Transfers to Other Funds 235,100 - - 120,700

Total Transfers 235,100 - - 120,700

TOTAL 12,124,457$ 12,757,100$ 12,753,500$ 13,477,500$

Page 132

Department: PoliceDivision: Administration 101.240.010

ACTUAL BUDGET REVISED BUDGETACCT. NOCLASSIFICATION 2012 2013 2013 2014

PERSONAL SERVICES 51110 Salaries 435,055$ 489,500$ 415,200$ 426,300$ 51110 Salaries - Holiday 1,979 - - - 51120 FICA 32,274 37,500 31,800 32,600 51130 KPERS 18,429 13,200 14,300 24,800 51132 Supplemental Retirement 17,459 18,100 17,100 17,500 51135 KP&F 43,704 72,300 54,700 61,400 51140 Overtime 401 500 500 500 51161 Employee Life Insurance 570 600 600 600 51162 Workman's Compensation Insurance 7,604 7,800 7,800 8,200 51163 Employee Health Insurance 41,848 46,500 29,900 37,900 51164 Employee Dental Insurance 1,907 2,300 1,400 1,600 51165 Unemployment Insurance 693 800 1,000 1,000


CONTRACTUAL SERVICES52120 Telecommunications 2,182 3,600 3,700 3,700 52130 Transportation/Reception 6,672 5,500 8,200 8,200 52140 Education 4,924 4,000 3,000 3,000 52160 Car Allowance 5,400 5,400 7,700 10,800 52310 Printing 1,057 1,300 800 1,600 52330 Legal & Classified Advertising 403 2,000 500 500 52531 Repair Motor Vehicles 149 500 500 - 52532 Repair Operations Equipment 60 200 200 200 52533 Repair Communications Equip. - 100 100 100 52534 Repair Office Furn. & Equip. 3,558 500 1,000 1,000 52720 Dues & Subscriptions 5,200 4,700 5,200 5,200 52780 Clothing Allowance 2,208 2,300 2,300 2,300 52851 Professional Services 375 4,000 52,900 88,900


COMMODITIES53110 Office Supplies 2,492 2,800 2,500 2,500 53590 Books & Films 2,098 2,300 4,400 2,400 53600 Police Operating Supplies 2,240 4,000 3,000 3,000 53610 Uniforms & Wear Apparel 821 1,600 1,100 1,100 53875 Technology 4,582 2,000 3,000 2,000


TOTAL 646,344$ 735,900$ 674,400$ 748,900$

The Police Department's Administration Division oversees operations department-wide with the Chief and Deputy Chief of Police, as well as other functions including the Research and Analysis Manager and Crime Analyst. Highlights of the Administration Division's 2014 budget include $88,900 for professional services which includes the contracted Crime Analyst position.

Page 133

Department: PoliceDivision: Patrol 101.240.500


PERSONAL SERVICES 51110 Salaries 3,540,450$ 3,676,800$ 3,666,300$ 3,800,900$ 51110 Salaries - Holiday 15,962 - - - 51120 FICA 295,684 316,500 316,000 326,300 51130 KPERS 8,972 15,700 15,200 16,900 51132 Supplemental Retirement 163,110 169,300 146,600 150,700 51135 KP&F 725,764 829,300 813,100 941,800 51140 Overtime 454,506 460,000 465,000 465,000 51140 Overtime - Holiday 8,354 - - - 51161 Employee Life Insurance 7,345 7,700 7,500 7,700 51162 Workman's Compensation Insurance 79,455 80,600 80,600 84,600 51163 Employee Health Insurance 678,897 762,200 716,000 751,800 51164 Employee Dental Insurance 28,820 30,400 26,200 27,400 51165 Unemployment Insurance 6,439 6,600 9,900 10,200


CONTRACTUAL SERVICES52120 Telecommunications 53,456 53,500 93,400 93,400 52130 Transportation/Reception 14,797 9,900 14,500 14,500 52140 Education 44,401 43,000 50,000 50,000 52310 Printing 6,393 6,100 6,500 6,500 52340 Photography 2,050 500 500 500 52531 Repair Motor Vehicles 137,172 165,500 142,000 142,000 52532 Repair Operations Equip 25,289 22,200 28,800 28,800 52533 Repair Communications Equip. 156 3,500 2,000 2,000 52534 Repair Office Furn. & Equip. 1,080 1,000 6,200 11,100 52630 Rent-Machinery & Equip - 300 300 300 52720 Dues & Subscriptions 850 1,300 1,600 1,600 52780 Clothing Allowance 4,034 3,400 3,400 3,400 52851 Professional Services 131,878 150,700 161,200 163,400 52854 Professional Services Technology - 1,600 1,600 1,600


COMMODITIES53110 Office Supplies 4,521 4,800 4,800 4,800 53600 Police Operating Supplies 17,426 18,000 18,300 27,300 53610 Uniforms & Wear Apparel 73,306 82,600 69,400 80,200 53875 Technology 7,975 94,200 97,200 21,200




TOTAL 6,773,639$ 7,017,200$ 6,964,100$ 7,356,600$

The Police Department's Patrol Division oversees road patrol, traffic safety, police canine, animal control, codes enforcement, and tactical operations functions. Highlights of the Patrol Division's 2014 budget include $50,000 for training of division employees, $142,000 for division fleet maintenance and repairs, and $163,400 for professional services, which includes the contracted school crossing guard program.

Page 134

Department: PoliceDivision: Support Services 101.240.510


PERSONAL SERVICES 51110 Salaries 2,238,666$ 2,319,000$ 2,258,300$ 2,358,100$ 51110 Salaries - Holiday 9,866 - - - 51120 FICA 180,761 189,900 187,700 195,30051130 KPERS 74,864 86,700 83,000 151,30051132 Supplemental Retirement 91,598 98,600 112,900 116,00051135 KP&F 288,963 324,600 326,300 497,50051140 Overtime 192,032 164,000 195,000 195,00051140 Overtime - Holiday 1,611 - - - 51161 Employee Life Insurance 4,341 4,300 4,200 4,30051162 Workman's Compensation Insurance 30,466 34,000 34,000 35,70051163 Employee Health Insurance 377,226 414,000 369,900 389,80051164 Employee Dental Insurance 13,289 13,900 15,300 16,00051165 Unemployment Insurance 3,805 4,000 5,900 6,100


CONTRACTUAL SERVICES52110 Postage 2,339 1,500 2,400 2,400 52120 Telecommunications 16,285 18,000 31,600 31,600 52130 Transportation/Reception 9,651 18,000 18,000 17,000 52140 Education 32,874 34,500 39,600 34,500 52230 Prisoner Care 161,210 142,500 165,000 165,000 52310 Printing 600 500 800 800 52340 Photography 3,415 1,100 3,500 2,400 52410 Building & Content Insurance 20,173 22,200 23,000 24,800 52411 General Liability Insurance 6,589 7,400 11,600 12,500 52420 Public Safety Insurance 39,881 45,000 46,000 49,700 52450 Motor Vehicle Insurance 19,894 25,900 28,500 30,400 52510 Utilities 126,458 148,200 141,800 141,800 52520 Buildings - Operations & Maint. 151,486 151,600 177,200 151,500 52531 Repair Motor Vehicles 11,517 14,400 14,400 14,400 52532 Repair Operations Equip 6,140 6,000 6,400 6,400 52533 Repair Communications Equip. 1,702 1,600 7,800 7,800 52534 Repair Office Furn. & Equip. 1,780 1,200 1,000 1,000 52630 Rent-Machinery & Equip 496 500 500 500 52631 Rent Identi Kit Equip 374 500 500 500 52720 Dues & Subscriptions 1,065 1,400 1,200 1,200 52780 Clothing Allowance 19,404 21,500 21,100 21,100 52851 Professional Services 45,773 48,200 67,800 48,20052853 Information Purchases 3,534 1,500 3,600 3,60052854 Professional Services Technology 74,962 96,700 102,700 103,200


Page 135

Department: PoliceDivision: Support Services 101.240.510


COMMODITIES53110 Office Supplies 5,967 7,000 6,500 6,500 53530 Gasoline, Diesel & Oil 263,567 354,000 344,000 344,000 53600 Police Operating Supplies 3,134 3,000 3,100 3,10053610 Uniforms & Wear Apparel 15,607 22,800 20,100 19,20053760 Guns & Ammunition 57,184 56,300 64,800 64,800 53875 Technology 93,925 98,000 93,000 97,000


CAPITAL OUTLAY54300 Land Improvements - - 75,000 -

Total Capital Outlay - - 75,000 -

TOTAL 4,704,474$ 5,004,000$ 5,115,000$ 5,372,000$

The Police Department's Investigations and Staff Services bureaus form the Support Services Division. This division oversees general criminal and special assignment investigative functions, as well as police communications, records, evidence and property control, professional standards and employee training. Highlights of the Support Services Division’s 2014 budget include $34,500 for training of division employees, $165,000 for prisoner care, $151,500 for operations and maintenance, $344,000 for department-wide gasoline and oil purchases, and $64,800 for department guns and ammunition.

Page 136

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Page 137

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Page 138

2013-2014 Work Plan The Fire Department is charged with specific projects designated inside of the City-wide Work Plan (found in the Strategic Planning tab of this document). The department also has identified the following strategies and projects for 2013-2014 that correspond to the City’s strategic goals.

Strategic Goal: Good Government Starts Here Strategy: Create or participate in a centralized training system that provides quality, consistency and is relevant to all levels of the department as well as meets the needs of our citizens and stakeholders as identified in the surveys to follow. Projects

Identify opportunities for sharing training opportunities with neighboring departments. Conduct an annual evaluation of overall and individual training programs and identify changes/new

programs for next year.

Strategy: Ensure current policies and practices maximize efficiencies, effectiveness, openness and customer service. Projects

Review all SOGs to ensure their applicability and effectiveness; research any needed changes and make modifications.

Analyze the data received from the 2012 Citizen Survey and identify options for implementation to continue to improve service and meet future community demands.

Work with neighboring departments to inventory types and levels of services provided in order to identify opportunities for cooperation.

Strategic Goal: Good Business Starts Here Strategy: Ensure activities related to business development and operation appropriately balance life, safety and business needs. Projects

Collaborate with other agencies on uniformly recommending adoption of an updated version of the International Fire Code.

Work with the Business Liaison to implement a business contact schedule to ensure the Fire Department makes contact with a proportion of Shawnee businesses each year in an effort to gain an understanding of their business missions and work to support them.

Increase the number of fire company inspections accomplished in order to finalize inspections and to enhance familiarity with facilities, operations and design.

Page 139

Performance Data

Performance Measures 2011 Actual


2012 Actual

Benchmark* 2012


2014 Projected

Outputs

Total fire incidents per 1,000 population *(ICMA)

2.16 2.99 2.17 2.8 2.9 2.19 2.8 3.1

Total non-fire incidents per 1,000 population *(ICMA)

54 74.50 59 61 73 62 77 80

Efficiency

Firefighters per 1,000 Population *(ICMA)

1.2 1.9 1.24 1.2 1.88 1.17 0.93 0.87

Firefighter per Alarm *(JoCo)

0.011 0.015 .010 .011 .014 .011 .012 .011

Effectiveness

% of Residential One and Two Family fires contained to room of origin *(ICMA)

43% 62% 45% 68% 60% 45% 65% 66%


Average Response Time: 4:14 4:22 4:45 Fire Inspections 842 895 456 Plans Examined 123 68 39 Public Education Programs 147 132 90 Public Education Contacts 7129 4,500+ 4,469 Juvenile Fire Setter Contact 1 3 7

Page 140

Department: FireDivision: Fire 101.260.600


PERSONAL SERVICES 51110 Salaries 3,344,514$ 3,594,200$ 3,610,800$ 3,765,300$ 51110 Salaries - Holiday 13,104 - - - 51120 FICA 269,617 299,300 300,600 312,400 51130 KPERS 4,473 5,100 5,100 5,700 51132 Supplemental Retirement 141,687 147,100 182,900 187,900 51135 KP&F 926,391 974,700 1,060,100 1,090,700 51140 Overtime 348,364 318,000 318,000 318,000 51140 Overtime - Holiday 11,780 - - - 51161 Employee Life Insurance 6,173 6,400 6,200 6,400 51162 Workman's Compensation Insurance 150,711 153,000 153,000 160,700 51163 Employee Health Insurance 605,995 695,800 652,000 691,800 51164 Employee Dental Insurance 20,675 23,300 21,600 22,600 51165 Unemployment Insurance 5,778 6,300 9,400 9,800


CONTRACTUAL SERVICES52110 Postage 1,652 2,000 2,000 2,000 52120 Telecommunications 22,811 21,600 34,000 46,000 52130 Transportation/Reception 17,666 15,600 18,600 18,600 52140 Education 19,800 31,000 28,000 28,000 52160 Car Allowance 5,400 5,400 9,500 10,800 52310 Printing 1,666 2,900 2,900 2,900 52340 Photography 264 500 1,500 500 52410 Building & Content Insurance 1,577 1,800 1,900 2,100 52411 General Liability Insurance 835 1,000 1,600 1,700 52420 Public Safety Insurance 1,437 1,500 1,600 1,700 52450 Motor Vehicle Insurance 6,475 7,300 8,000 8,600 52510 Utilities 92,302 120,000 100,000 100,000 52520 Buildings Operations 68,834 95,300 95,500 95,900 52531 Repair Motor Vehicles 73,983 83,000 83,000 83,000 52532 Repair Operations/Maintenance 17,999 20,500 25,500 25,500 52533 Repair Communications Equip. 7,912 15,000 15,000 15,000 52534 Repair Office Furn. & Equip. 1,936 2,500 5,000 2,500 52630 Rent-Machinery & Equip 4,461 5,200 5,200 5,200 52720 Dues & Subscriptions 2,805 2,900 3,500 4,000 52780 Clothing Allowance 1,104 1,100 1,100 1,100 52851 Professional Services 35,868 46,500 46,500 46,800 52854 Professional Services Technology 4,500 11,500 14,500 10,000


Page 141

Department: FireDivision: Fire 101.260.600


COMMODITIES53110 Office Supplies 8,317 9,600 9,600 9,600 53410 Expendable Tools 11,962 10,000 10,000 10,000 53530 Gasoline, Diesel & Oil 46,185 26,300 45,000 45,000 53590 Books & Films 529 1,900 1,900 1,900 53610 Uniforms & Wear Apparel 46,531 62,000 62,000 62,000 53870 Other Operating Supplies 10,280 7,000 25,100 7,000 53875 Technology 21,306 12,000 24,000 11,000




TOTAL 6,500,558$ 6,846,100$ 7,001,700$ 7,334,000$

Repairs to vehicles is estimated at $83,000 in the 2013R and 2014 budgets. Diesel fuel is anticipated to cost $45,000 in both years and replacement uniforms and personal protective gear for firefighters $62,000. A transfer in 2014 of $104,300 is budgeted to go to the Public Safety Equipment Reserve Fund.

Page 142

Parks & Recreation

Department: Parks and Recreation Division: All Divisions 101.290

Department Mission Shawnee Parks and Recreation will work with all citizens to be good stewards of our environment and cultural resources, and to provide healthy, safe and welcoming opportunities to play, learn, interpret and build community. Department Budget Overview


Division Budget Administration $365,800 Park Maintenance $1,589,000 Aquatics $963,900 Civic Centre $431,200 Recreational Programming $265,300 Shawnee Town $632,200 Total $4,247,400


Department Programs Administration Farmers’ Market Aquatic Facility Operations Parks and Facility Maintenance Aquatics Programs Recreation Programming Athletic Field Maintenance Shawnee Town Management Ball Field and Shelter Rental Shawnee Town Programming Cemetery Management Snow Removal City-wide Season Decorations Special Events Civic Centre Management Additionally, department highlights from 2012 can be found in our annual report published each year that can be accessed at http://gsh.cityofshawnee.org/pdf/cityclerk/YearEndReport_12.pdf.

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Page 143


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Page 144

2013-2014 Work Plan The Parks and Recreation Department is charged with specific projects designated inside of the City-wide Work Plan (found in the Strategic Planning tab of this document). The department also has identified the following strategies and projects for 2013-2014 that correspond to the City’s strategic goals.

Strategic Goal: Good Government Starts Here Strategy: Preserve our resources.

Projects Increase tree reforestation. Implement solution to new Wastewater requirements for pools and expand to include sports fields. Expand sustainability classes to residents. Develop a maintenance and replacement schedule for both aquatic facilities to assist with planning and

budgeting.


Strategy: Promote a vital environment. Projects

Increase water conservation and reduce water runoff from Listowel, Jaycee and Swarner parks by using rain gardens/Bio-retention areas.

Strategy: Innovate with every decision. Projects

Collaborate with the business community to create an environment at the Civic Centre that would be conducive to hosting business meetings and retreats.

Collaborate with the business community to create an environment at Town Hall that would be conducive to hosting business meetings and retreats.

Develop a cohesive approach/package offering local businesses recreation, aquatics, special event and facilities partnership opportunities.

Implement an on-line marketing strategy for advertising the Civic Centre and Shawnee Town Hall and incorporating pictures, room layouts, downloadable rental brochure/information packet for potential rentals.


Strategy: Create vibrant places. Projects

Implement Interpretive Plan for the Farmstead. Complete Town Research Reports and Projects. Complete Farmstead Phase of Shawnee Town Strategic Plan.

Strategy: Educate through programming. Projects

Develop new ways to meet the needs of multiple user groups through aquatics programming. Prioritize mission based programming in a way that meets multiple user group’s needs while increasing

revenue.

Page 145

Performance Data

Performance Measures 2011


2012 Actual

Benchmark* 2012

2013

Projected 2013E 2014

Projected

Outputs

Acres of park land per 1000 population *(JoCo)

15.954 14.233 16.316 15.954 13.079 16.316 15.84 15.84

Swimming pools per 1000 population *(JoCo)

0.032 0.036 0.036 0.032 0.036 0.036 0.032 0.032

Efficiency

Full time employees per acre *(JoCo)

0.018 0.064 0.017 0.018 0.060 0.017 0.018 0.018


Acres of parkland 1009.8 1009.8 672 Acres of parkland developed/maintained 407 407 407 Number of play structures maintained 16 16 16 Number of sports fields maintained 40 40 40 Number of park shelters 21 21 21 Pool attendance (number of people) 122,290 120,006 128,027 Snow removal operations performed 3 10 12

Page 146

Department: Parks & RecreationDivision: All Divisions 101.290


PERSONAL SERVICES51110 Salaries 1,506,095 1,589,900 1,628,900 1,652,800 51110 Salaries - Holiday 4,569 - - - 51120 FICA 116,344 126,900 129,800 131,700 51130 KPERS 89,471 104,400 105,200 117,200 51132 Supplemental Retirement 42,429 44,200 43,200 44,300 51140 Overtime 55,581 68,800 68,800 68,800 51140 Overtime - Holiday 549 - - - 51161 Employee Life Insurance 2,185 2,600 2,600 2,600 51162 Workman's Compensation Insurance 33,991 35,000 35,500 37,300 51163 Employee Health Insurance 198,247 213,900 206,500 216,700 51164 Employee Dental Insurance 7,512 7,900 8,000 8,300 51165 Unemployment Insurance 1,788 1,900 2,900 2,900


CONTRACTUAL SERVICES52110 Postage 8,000 8,500 8,500 8,500 52120 Telecommunications 12,608 13,700 17,600 17,200 52130 Transportation/Reception 14,322 12,600 18,000 16,200 52140 Education 11,691 22,200 21,300 21,300 52142 Educational Programming 21,249 17,000 20,000 20,000 52143 Grants - 1,200 15,000 15,000 52160 Car Allowance 5,400 5,400 5,400 5,400 52310 Printing 22,848 24,000 28,100 28,100 52330 Legal & Classified Advertising 6,310 8,000 8,700 8,700 52340 Photography - 600 600 600 52410 Building & Content Insurance 25,065 27,300 28,400 30,700 52411 General Liability Insurance 7,599 8,100 12,700 13,800 52450 Motor Vehicle Insurance 9,920 9,400 10,500 11,300 52451 Inland Marine Insurance 5,177 5,800 6,200 6,700 52510 Utilities 345,227 294,200 368,000 368,000 52520 Buildings - Operations & Maint. 212,226 212,800 227,300 220,100 52531 Repair Motor Vehicles Lic. 37,967 53,000 53,000 53,000 52532 Repair Operations Equipment 57,443 61,000 61,000 61,000 52533 Repair Communications Equipment 135 1,200 1,200 1,200 52534 Repair Office Furn. & Equip. 1,055 3,000 3,000 3,000 52540 Land Improvement Maint. 490,686 454,600 483,300 493,800 52630 Rent-Machinery & Equipment 38,984 36,500 44,000 44,000 52720 Dues & Subscriptions 16,127 16,800 20,900 20,900 52790 Other Contractual Service 9,229 15,200 52,000 52,000 52810 Sales Tax 7,036 8,200 8,500 8,500 52851 Professional Services 226,305 261,800 226,500 213,500


Page 147

Department: Parks & RecreationDivision: All Divisions 101.290


COMMODITIES53110 Office Supplies 17,444 19,000 20,000 20,000 53410 Expendable Tools 4,235 5,600 5,600 5,600 53530 Gasoline, Diesel & Oil 39,848 32,000 42,000 42,000 53590 Books & Films 3,182 3,200 4,700 3,700 53610 Uniforms & Wear Appl. 29,577 33,300 35,600 35,600 53630 Concession Supplies/Sales Merch 41,806 51,500 51,500 51,500 53660 Parks & Recreation Equipment 26,845 57,900 41,900 57,900 53875 Technology 6,840 9,000 10,000 6,000


CAPITAL OUTLAY54420 Operations Equipment 7,310 - 8,000 -


TOTAL 3,828,456$ 3,989,100$ 4,200,400$ 4,247,400$

Page 148

Department: Parks & RecreationDivision: Administration 101.290.010


PERSONAL SERVICES 51110 Salaries 201,791$ 205,800$ 205,700$ 209,900$ 51110 Salaries - Holiday 928 - - - 51120 FICA 14,993 15,700 15,700 16,100 51130 KPERS 18,322 19,900 19,900 22,200 51132 Supplemental Retirement 8,069 8,400 8,100 8,200 51161 Employee Life Insurance 228 300 300 300 51162 Workman's Compensation Insurance 4,484 4,600 4,600 4,800 51163 Employee Health Insurance 26,274 28,400 27,100 28,400 51164 Employee Dental Insurance 788 800 800 900 51165 Unemployment Insurance 323 300 500 500


CONTRACTUAL SERVICES52110 Postage 8,000 8,500 8,500 8,500 52120 Telecommunications 975 1,300 1,400 1,400 52130 Transportation/Reception 5,849 5,100 5,500 5,500 52140 Education 1,388 3,000 2,100 2,100 52160 Car Allowance 5,400 5,400 5,400 5,400 52310 Printing 15,221 11,500 16,300 16,300 52720 Dues & Subscriptions 1,539 1,800 1,800 1,800 52851 Professional Services 22,399 41,800 41,900 28,900


COMMODITIES53110 Office Supplies 1,543 4,500 4,500 4,500 53590 Books & Films 30 100 100 100


TOTAL 338,545$ 367,200$ 370,200$ 365,800$

The CityLine/Recreation Brochure which is distributed three times a year to the public is budgeted at $15,300. Credit card fees and external redirect fees are estimated at $19,875 which covers the high demand for credit card services. Professional Service fees are assessed by the credit card companies for credit card transactions that occur with on-line enrollment in recreation programs, payments received at the Civic Centre for class registrations, facility rental or pool passes and payment for admission or concessions at the Splash Cove Aquatic Center, Thomas A. Soetaert Aquatic Center and Shawnee Town.

Page 149

Department: Parks & RecreationDivision: Parks Maintenance 101.290.700


PERSONAL SERVICES 51110 Salaries 397,530$ 404,900$ 422,800$ 432,500$ 51110 Salaries - Holiday 1,826 - - - 51120 FICA 32,976 35,900 37,200 38,000 51130 KPERS 38,067 45,300 45,500 50,800 51132 Supplemental Retirement 17,459 18,100 15,900 16,400 51140 Overtime 52,534 64,000 64,000 64,000 51140 Overtime - Holiday 549 - - - 51161 Employee Life Insurance 998 1,000 1,000 1,000 51162 Workman's Compensation Insurance 9,243 9,500 9,500 10,000 51163 Employee Health Insurance 100,696 113,900 97,900 102,800 51164 Employee Dental Insurance 3,440 3,600 3,600 3,700 51165 Unemployment Insurance 727 800 1,200 1,200


CONTRACTUAL SERVICES52120 Telecommunications 4,107 5,100 7,300 7,300 52130 Transportation/Reception 2,365 2,000 4,500 4,500 52140 Education 5,730 7,000 7,000 7,000 52310 Printing - 500 500 500 52340 Photography - 200 200 200 52410 Building & Content Insurance 7,233 7,300 7,600 8,200 52411 General Liability Insurance 3,144 3,000 4,700 5,100 52450 Motor Vehicle Insurance 9,920 9,400 10,500 11,300 52451 Inland Marine Insurance 5,177 5,800 6,200 6,700 52510 Utilities 158,654 125,000 165,300 165,300 52520 Buildings -Operations/Maint 26,389 20,300 27,300 23,300 52531 Repair Motor Vehicle 37,222 50,000 50,000 50,000 52532 Repair Operations Equip 56,977 60,000 60,000 60,000 52533 Repair Communications Equip. 135 500 500 500 52534 Repair Office Furn. & Equip. - 500 500 500 52540 Land Improvement Maint. 389,164 353,800 378,000 379,000 52630 Rent-Machinery & Equipment 22,344 17,000 21,000 21,000 52720 Dues & Subscriptions 747 1,000 1,000 1,000 52790 Other Contractual Services - 200 37,000 37,000 52851 Professional Services 24,343 47,000 19,000 19,000


Page 150

Department: Parks & RecreationDivision: Parks Maintenance 101.290.700


COMMODITIES53110 Office Supplies 1,864 3,000 3,000 3,000 53410 Expendable Tools 4,235 5,000 5,000 5,000 53530 Gasoline, Diesel & Oil 39,848 30,000 40,000 40,000 53590 Books & Films 245 500 500 500 53610 Uniforms & Wear Apparel 11,216 8,400 10,700 10,700 53875 Technology 587 2,000 2,000 2,000


TOTAL 1,467,688$ 1,461,500$ 1,567,900$ 1,589,000$

Maintenance and repairs to the 1009.8 acres of parkland in the City are estimated to cost $190,000 in 2014. Repairs to Park Maintenance equipment such as mowers, tractors, weed eaters and Bobcats is estimated at $60,000. Holiday decorating in the form of putting up and taking down of Christmas decorations and snowflakes costs approximately $18,000. Fuel for Park Maintenance vehicles is estimated at $40,000 and electricity for park trail lights and parking lots is estimated at $18,500.

Page 151

Department: Parks & RecreationDivision: Aquatics 101.290.710


PERSONAL SERVICES 51110 Salaries 486,611$ 527,500$ 525,900$ 527,100$ 51110 Salaries - Holiday 254 - - - 51120 FICA 37,184 40,400 40,200 40,300 51130 KPERS 4,940 5,500 5,500 6,100 51132 Supplemental Retirement 2,434 2,600 2,200 2,200 51161 Employee Life Insurance 114 200 200 200 51162 Workman's Compensation Insurance 15,784 16,100 16,100 16,900 51163 Employee Health Insurance 9,524 10,200 13,500 14,200 51164 Employee Dental Insurance 373 400 400 400 51165 Unemployment Insurance 120 100 100 100


CONTRACTUAL SERVICES52120 Telecommunications 3,713 3,700 3,700 3,300 52130 Transportation/Reception 660 2,900 2,900 2,900 52140 Education 3,515 6,800 6,800 6,800 52310 Printing 2,261 6,000 4,800 4,800 52330 Legal & Classified Advertising 528 500 1,200 1,200 52410 Building & Content Insurance 2,790 3,100 3,300 3,600 52411 General Liability Insurance 2,413 2,800 4,400 4,800 52510 Utilities 104,059 95,000 112,000 112,000 52520 Buildings Operations 12,173 11,400 15,900 12,400 52534 Repair Office Furn. & Equip. - 500 500 500 52540 Land Improvement Maint. 83,613 82,000 84,500 94,000 52630 Rent-Machinery & Equipment 1,459 2,000 2,000 2,000 52720 Dues & Subscriptions 5,158 3,100 7,100 7,100 52790 Other Contractual Services 1,435 1,600 1,600 1,600 52810 Sales Tax 6,882 7,700 8,000 8,000 52851 Professional Services 5,528 10,100 7,700 7,700


COMMODITIES53110 Office Supplies 4,549 4,000 4,000 4,000 53410 Expendable Tools - 500 500 500 53590 Books & Films 2,397 2,100 2,100 2,100 53610 Uniforms & Wear Apparel 10,037 12,700 12,700 12,700 53630 Concession Supplies 41,087 50,000 50,000 50,000 53660 Parks & Recreation Equipment 12,514 13,400 13,400 13,400 53875 Technology 4,375 4,000 6,000 1,000


TOTAL 868,485$ 928,900$ 959,200$ 963,900$

The Parks and Recreation Department's Aquatic Division oversees the daily operation and maintenance of the City's two aquatic facilities. It is responsible for all aquatic programs, daily open swim, facility rentals, birthday parties and concessions. Annual attendance in 2012 was 122,290. In addition, the Aquatics Division is responsible for the concession operation at the Stump Park Athletic Fields Complex.

Page 152

Department: Parks & RecreationDivision: Civic Centre 101.290.720


PERSONAL SERVICES 51110 Salaries 129,824$ 145,000$ 135,600 138,200 51110 Salaries - Holiday 335 - - - 51120 FICA 9,895 11,300 10,600 10,800 51130 KPERS 6,615 7,300 7,400 8,200 51132 Supplemental Retirement 4,591 4,800 5,000 5,200 51140 Overtime 1,182 2,500 2,500 2,500 51161 Employee Life Insurance 209 300 300 300 51162 Workman's Compensation Insurance 1,766 1,900 1,900 2,000 51163 Employee Health Insurance 16,338 22,300 13,300 13,800 51164 Employee Dental Insurance 719 800 800 800 51165 Unemployment Insurance 188 200 300 300


CONTRACTUAL SERVICES52120 Telecommunications 1,696 1,500 1,600 1,600 52130 Transportation/Reception - 200 200 200 52140 Education 174 400 400 400 52310 Printing 508 1,000 1,000 1,000 52330 Legal & Classified Advertising - 500 500 500 52340 Photography - 100 100 100 52410 Building & Content Insurance 5,337 6,000 6,200 6,700 52411 General Liability Insurance 650 700 1,100 1,200 52510 Utilities 57,223 47,900 61,300 61,300 52520 Buildings -Operations/Maint 132,529 139,500 139,200 139,500 52531 Repair Motor Vehicles Lic. 745 3,000 3,000 3,000 52532 Repair Operations Equip 466 1,000 1,000 1,000 52533 Repair Communications Equip. - 600 600 600 52534 Repair Office Furn. & Equip. - 1,000 1,000 1,000 52630 Rent-Machinery & Equipment 3,004 4,600 4,600 4,600 52720 Dues & Subscriptions 1,199 2,800 2,800 2,800 52851 Professional Services 890 500 500 500


COMMODITIES53110 Office Supplies 1,666 - - - 53410 Expendable Tools - 100 100 100 53530 Gasoline, Diesel & Oil - 2,000 2,000 2,000 53610 Uniforms & Wear Apparel 536 1,000 1,000 1,000 53660 Parks & Recreation Equipment - 18,000 10,000 18,000 53875 Technology 939 2,000 1,000 2,000


TOTAL 379,222$ 430,800$ 416,900$ 431,200$

The Parks and Recreation Department's Civic Centre Division oversees all maintenance and rental with the facility. Highlights of the 2014 budget includes $55,900 for electricity, $139,500 for general building maintenance, and $18,000 for meeting room chair replacements.

Page 153

Division: Recreational Programming 101.290.730


PERSONAL SERVICES 51110 Salaries 45,139$ 46,200$ 46,200$ 46,400$ 51110 Salaries - Holiday 208 - - - 51120 FICA 3,366 3,500 3,500 3,500 51130 KPERS 4,047 4,500 4,500 4,900 51132 Supplemental Retirement 1,808 1,900 1,800 1,800 51161 Employee Life Insurance 114 200 200 200 51162 Workman's Compensation Insurance 994 1,100 1,000 1,100 51163 Employee Health Insurance 7,801 5,500 9,800 10,300 51164 Employee Dental Insurance 391 400 400 400 51165 Unemployment Insurance 72 100 100 100


CONTRACTUAL SERVICES52120 Telecommunications 1,358 800 1,500 1,500 52130 Transportation/Reception 1,602 900 1,400 1,400 52140 Education 353 1,000 1,000 1,000 52310 Printing 665 1,500 1,500 1,500 52330 Legal & Classified Advertising 3,980 5,000 5,000 5,000 52540 Land Improvement Maint. - 300 300 300 52630 Rent-Machinery & Equipment 9,023 7,500 11,000 11,000 52720 Dues & Subscriptions 4,189 4,900 4,900 4,900 52790 Other Contractual Services 6,298 9,000 9,000 9,000 52851 Professional Services 129,971 124,300 134,300 134,300


COMMODITIES53110 Office Supplies 227 500 500 500 53610 Uniforms & Wear Apparel 6,852 9,700 9,700 9,700 53660 Parks & Recreation Equipment 14,145 16,500 16,500 16,500


TOTAL 242,602$ 245,300$ 264,100$ 265,300$

Department: Parks & Recreation

This Recreational Programming budget includes entertainment for the Summer Concert Series and Shawnee BBQ. Entertainment for these special events is estimated at $6,000. T-shirts for Tour-de-Shawnee and Shawnee BBQ participants will cost approximately $9,700. This division budgets for all recreation program instructors at $120,000. Also included in this budget are awards and trophies for various events $8,000.

Page 154

Department: Parks & RecreationDivision: Shawnee Town 101.290.740


PERSONAL SERVICES 51110 Salaries 245,201$ 260,500$ 292,700$ 298,700$ 51110 Salaries - Holiday 1,018 - - - 51120 FICA 17,930 20,100 22,600 23,000 51130 KPERS 17,481 21,900 22,400 25,000 51132 Supplemental Retirement 8,069 8,400 10,200 10,500 51140 Overtime 1,865 2,300 2,300 2,300 51161 Employee Life Insurance 523 600 600 600 51162 Workman's Compensation Insurance 1,720 1,800 2,400 2,500 51163 Employee Health Insurance 37,615 33,600 44,900 47,200 51164 Employee Dental Insurance 1,801 1,900 2,000 2,100 51165 Unemployment Insurance 358 400 700 700


CONTRACTUAL SERVICES52120 Telecommunications 760 1,300 2,100 2,100 52130 Transportation/Reception 3,846 1,500 3,500 1,700 52140 Education 531 4,000 4,000 4,000 52142 Educational Programming 21,249 17,000 20,000 20,000 52143 Grants - 1,200 15,000 15,000 52310 Printing 4,192 3,500 4,000 4,000 52330 Legal & Classified Advertising 1,803 2,000 2,000 2,000 52340 Photography - 300 300 300 52410 Building & Content Insurance 9,704 10,900 11,300 12,200 52411 General Liability Insurance 1,392 1,600 2,500 2,700 52510 Utilities 25,291 26,300 29,400 29,400 52520 Buildings -Operations/Maint 41,136 41,600 44,900 44,900 52533 Repair Communications Equip. - 100 100 100 52534 Repair Office Furn. & Equip. 1,055 1,000 1,000 1,000 52540 Land Improvement Maint. 17,909 18,500 20,500 20,500 52630 Rent-Machinery & Equipment 3,155 5,400 5,400 5,400 52720 Dues & Subscriptions 3,296 3,200 3,300 3,300 52790 Other Contractual Service 1,495 4,400 4,400 4,400 52810 Sales Tax 154 500 500 500 52851 Professional Services 43,174 38,100 23,100 23,100


COMMODITIES53110 Office Supplies 7,595 7,000 8,000 8,000 53590 Books & Films 509 500 2,000 1,000 53610 Uniforms & Wear Apparel 936 1,500 1,500 1,500 53630 Merchandise for Resale 718 1,500 1,500 1,500 53660 Parks & Recreation Equipment 186 10,000 2,000 10,000 53875 Technology 939 1,000 1,000 1,000


Page 155

Department: Parks & RecreationDivision: Shawnee Town 101.290.740


CAPITAL OUTLAY54420 Operations Equipment 7,310 - 8,000 -


TOTAL 531,914$ 555,400$ 622,100$ 632,200$

The Shawnee Town Division oversees an outdoor museum site, educational programming and manages a rental facility and the Farmers' Market. Highlights of the 2014 budget include $29,400 for utilities, $44,900 for building maintenance and $20,000 for educational programming.

Page 156

Documents

Budget Message11 12 - City of Shawneegsh.cityofshawnee.org/pdf/finance/2014_general_fund.pdf · Total Intergovernmental 43,240 25,000 43,700 25,000 LICENSES AND PERMITS 43211 Occupation