Budget Proposal Project

“Piecing It All Together”

The Budget Process

The Library Budget

• Each LRC is given the same amount of money-the budget is NOT based on student population

• An exception was made in 2008 when Barnsdale opened

• Amount has remained the same for over 10 years but was reduced by over half in 2011

• Most often, the building principals or district can support the needs of the library-ONE JUST NEEDS TO ASK!

• If the LRC does not spend its budget, any remaining funds will NOT be forwarded to the next school year

Selection Policies and Procedures

• No formal policies • Procedure for ordering materials for the LRC

(Learning Resource Center) is DIFFERENT than all other areas

• Budget comes from the district level rather than building-In other words, the principal does NOT have a line item for materials for LRC

• Principal signs PO as a formality but not for approval-TRUST is placed on director

You

Success!

Step 1Choose a vender and create a list of the items you want to purchase.

Step 3Fill out purchaseorder.

Step 5Submit completed order to Ms. Boxell for signature.

Step 4Purchase items online or overthe telephone.

Step 2Call the Admin Office for purchase order number.

5 steps to placing your order

A monthly letter will inform the librarian the total expenditures and show any encumbrances.

FormsOrder for Payment (pink form)To be filled out with every purchase made from the Activity Fund

Purchase OrderTo be filled out with every purchase

2012-2013 BudgetItem Description Estimated Cost2013 Monarch Nominees 19 titles nominated for the 2013

ISLMA Monarch Award. All titles are FollettBound.

$500.00

Supporting Curriculum Materials and Teacher Requests

Titles and videos that support the existing curriculum or are referenced in teaching manuals, conferences, or by teacher request.

$1,000.00

Parent/Student Requests Specific titles or topics requested by parents or students

$500.00

SEL focused books Titles and videos that focus on social emotional topics such as bullying, feelings, and sharing.

$200.00

Award Winning or Recognized Titles Titles found on lists such as ALSC’s notable children’s books or books featured in reputable magazines that also have trustworthy reviews

$500.00

Supplemental Materials Titles and videos based from interest based learning topics

$550.00

Miscellaneous Items such as barcode labels, book protectors, tape, address stamp or ziplock baggies

$250.00

Total $3,500.00

Things to RememberBudget Overview

1. Budget is handled at the district level, not building.

2. Fill out a PO for EVERY purchase, even for self reimbursement.

3. For any purchases made from the Activity Fund, an Order for Payment form (pink) must be filled out and submitted with invoice (if sent to you) and packing slip.

4. Technology equipment is purchased by district with district funds. This even includes small items such as batteries and headsets. The technology team will make all decisions and allocate equipment to schools and personnel.

5. ALL purchases must be made from LRC budget or Activity fund. This includes any big ticket items such as shelves or furniture. (However, be sure to check with principals before purchases to see if they can help with the cost from one of their line items or if the district can help with the cost. They also might ask the PTO to help purchase these items.)