Building Effective Discovery Tools for Building Effective Discovery Tools for Academic Promotion and Tenure Academic Promotion and Tenure

EvidenceEvidence

The Added Value of ETD andInstitutional Repository

Metadata, Citations and Access

IntroductionIntroduction

• How do we engage faculty to have a positive experience with the IR?

• ETD Experience and graduate student success

• Faculty promotion and tenure process

• IR as official record of deposit

• Build convenient tools for faculty

Electronic Institutional Document Repository

Theses & Dissertations (eTD Program)Graduate Research

Electronic Scholarly Resources Archive (eSRA)

Faculty Research,Administrative Reports,

Student Programs

Honors Theses(eHT Program)

Undergraduate Research

West Virginia UniversityeIDR

University Libraries

Background and SupportBackground and Support

• Top down support

• Student programs success

• History of collaboration

• IR is work in progress

WVU 2010 Strategic PlanWVU 2010 Strategic Plan

• “A University that understands the nature of permeable boundaries looks simultaneously inward and outward as it considers ways to foster a vital intellectual climate. Permeable boundaries value the influx of new ideas and new people, invite collaboration across disciplines, and extend knowledge and ideas beyond the walls of the institution. Such sharing and exchange of ideas and the people who possess them are important to advance learning and foster innovation .”

WVU CollaborationWVU Collaboration

• University Libraries• Office of Academic Affairs and Research / Provost• Office of Graduate Education• Office of Information Technology• Office for Institutional Advancement• Office of Technology Transfer• Honors College• ETD Task Force• NDLTD Consortium• WVU Faculty, Students and Staff

Electronic Theses and Dissertations Electronic Theses and Dissertations (eTD)(eTD)

•Required electronic submission since 1998•Over 7 million ETDs served (1 million hits average / year)•Over 100 countries access WVU research•ETDs are accessed 145,000% more than print documents•Over 3,000 documents in the collection (500 / year)•81% of the collection is available without restriction•Most popular ETD accessed over 15,000 times•Excellent promotional tool for students and departments

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WVU ETDs are accessed 145,000%

more than print documents

WVU Print vs. ElectronicThesis & Dissertation Access

1998-99: Print

2000-01: Electronic

Electronic Honor’s ThesesElectronic Honor’s Theses(eHT)(eHT)

• Undergraduate senior projects, technical reports, capstone experiences

• Over 900 students in WVU Honors College• Thesis submission required as of Fall 2005• eHT program will use online submission process to

create digital collection• Excellent promotional tool for students and departments

Electronic Scholarly Resources Electronic Scholarly Resources Archive (eSRA)Archive (eSRA)

• Faculty technical reports / white papers, pre-prints, post-prints

• Conference / Symposium proceedings• Departmental Showcase Venue• E-Portfolios• Administrative Reports• Excellent promotional tool for faculty and departments

Electronic Scholarly Resources Archive

WVU eIDR Web InterfaceWVU eIDR Web Interface

The FutureThe Future

• Completed RFP for commercial IR vendor & system– Standards compliance– Avoid over-dependency on in-house operation

and key personnel

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↓↑

System Indices Required:

Record ID Number & Date/Time Stamp of last record update (date of approval)

WVU EIDR Database

Metadata Compiled via OAICat Software

WVU Open Archives InitiativeProtocol for Metadata Harvesting

MARC21-XMLRecords Derived

Provides Metadata to

OAI Harvesters & Automated Cataloging Records for

MountainLynx

Input Library Catalog Input Library Catalog Bibliographic RecordsBibliographic Records

Open AccessOpen Access

Self-Acknowledged Archiving of Research = 2-5 Times Increased Scholarly Citations

WVU ETD Collection Web Distribution 1998 - 2006

No Access0.32%

World81%

Campus Encrypted

2%Campus Only17%

Justification and GoalsJustification and Goals

• SCOPE (Scholarly Communications Outreach Program for E-Documents)

• Promote enhanced scholarly communication– Information Literacy / Marketing Strategies

• Enhance record-keeping & accountability

• Provide infrastructure for integrated approach to digital collections on campus

Research & Economic ImpactResearch & Economic Impact

•Generate & disseminate new knowledge, techniques, scholarly & creative works•Promote economic development through technology transfer

1998-99

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2000-01

2001-02

2002-03

2003-04

2004-05

2005-06

2006-07

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CumulativeNumber of

Submissions

Fiscal Year

WVU IR Submissions Growth

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200000

400000

600000

800000

1000000

1200000

Number of Hits (document downloads)

1 2 3 4 5 6 7 8 9 10

Year

Overall ETDs Accessed

7,713,494

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

Number of Hits

Cumulative ETDs Accessed 1998 - 2007

WVU IR Submissions by Year

0

50

100

150

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450

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1998-99 1999-00 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07

Fiscal Year

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ETD

EHT

ESRA

Let us promote your academic career!Electronic Scholarly Resources Archive

- We’ve made it…

Academia can be a real jungle!Electronic Scholarly Resources Archive

- With our help, you can be a…

Open Access…Open Access… “And by the year 2000, I predict that it’s

going to arrive. People suddenly are going to understand the meaning of what they need to do. This means they are going to share information freely with one another. People who are now holding information to themselves[…] they’re going to give it all because other people are looking for that information so that something can be developed to heal our world.”

- Chief Jake Swamp, Mohawk Nation(from Schein, Anna M., ed. White Pine Spirit of Peace: The WVU Peace Tree, 73)

Creative Commons defines the spectrum of possibilities between full copyright — all rights reserved — and the public domain — no rights reserved. Our licenses help you keep your copyright while inviting certain uses of your work — a "some rights reserved" copyright.

RecommendationsRecommendations

• Work with your system

• Initial voluntary phase– Information Literacy Campaign

• Eventual mandatory submission policy

• Web 2.0 & beyond

• Listen to what they want

• Engage faculty with useful resources

Don’t worry, be happy!Don’t worry, be happy!

WVU ETD Program URLsWVU ETD Program URLs• WVU ETD Program

www.wvu.edu/~thesis

• WVU Guide to the Preparation of Theses and Dissertationshttp://www.libraries.wvu.edu/theses/

• WVU eIDR Systemhttp://eidr.wvu.edu/

Presented by John H. Hagen,WVU Libraries

ETD 2007 SymposiumUppsala University,Uppsala, Sweden

15 June 2007John.Hagen@mail.wvu.edu