Buildsoft Users Guide

1. When you double click the Global Estimating icon the following screen will come out;

How to Create a new Project & New Job & Restore the jobs

1. Go to Set Project Mode and click the icon.

Click on this

icon

2. You will see a list of project.

You only have one

project here

3. Create a project by clicking on the create icon and type in the new project name and click ok.

Click on Create then type in the project

name.

4. You will see the project name you had created. Click Open.

Highlight the

project and click

Open.

5. You will see the job manager screen and your project name. You can create many jobs, as you want in this job manager under project CYBERJAYA.

Your project name

CYBERJAYA.

You can create many

jobs as you want at

here which are under

CYBERJAYA

project.

6. Click on Create icon at the job manager, to create a job call ASRAMA and click ok.

Click on this

icon and you will

see this

7. You will see the job that you had created shown at the job list.

You can see the job

called ASRAMA.

8. For example, I click on the Set Project Mode again and open the project called General Estimating.

9. You will see a job called EXAMPLE had been created in the job manager for the project General Estimating.

The project called

General Estimating.

You can see a job called EXAMPLE. This is our Buildsoft sample job. You can

create as much as the jobs that under the

General Estimating project.

10. You can restore the sample jobs that I had backup into the Buildsoft Reference CD. Put the CD into your CD-ROM. Click on Restore button and click on Browse button.

Click on Restore button then you will

see this screen

Then click

on Browse

button.

11. You will see a screen like below and select your CD drive.

You will see this

screen and select

your CD drive from

here

12. Double click on the Sample Jobs folder inside your CD then click OK.

Double click on

Sample Jobs folder

and click OK button.

13. Click on Get Details button.

Click on this Get

Details button.

14. You will see two jobs called BLOCK A and BLOCK B. Tick the box beside the job name to select which job you want to restore. For example, I ticked both jobs.

After that, click on Restore button.

You can see two jobs here and choose

the jobs by ticking here.

After selected the jobs,

click on Restore button.

15. You will see the jobs had restored under your project.

The jobs had restored.

Create a Price List or called Library 1. Click on Set Price List Mode icon.

Click on Set Price List Mode

icon

2. You will see a list of price list.

Some of the example price lists.

3. Click on Create icon and type in the new price list name (such as ABCD) and click OK.

Click on Create icon and you will see the

screen and type in the

price list name called

ABCD and click OK.

4. You will see the ABCD at the price lists column. Highlight the ABCD and click Open button.

You can see the ABCD, click on it and then click

Open button.

5. You will see the price list summary level. Double click on the row or click on View next level button.

You can see the sentences 1. PRICE LIST SUMMARY ABCD. That meant you are at summary level or level 1 of ABCD pricelist.

Double click on the row or click on View next level button, you will go to 2. PRICE

LIST TRADE BREAKUP or level 2.

6. You will see the price list trade breakup level, for you to key in the item description. Then you can go to another level called Price List Rate Breakup"

Here for you to key in item description.

If you want to the Price List Rate Breakup level; Make sure you highlight this cell.

Click on View Next Level to go to the Price List Rate Breakup sheet or you can double click the cell.

7. Double click on the rate column or highlight the rate column and click on view next level, you will see the price list rate breakup sheet for you to built-up the rates. To go to the previous level, click on View Previous Level.

Click on this icon View Previous Level to go back to Price List Trade Breakup level and click again to go back to the Price List Summary level and click again to

exit the price list.

Restoring the Sample Price List (Library) from the Buildsoft Reference CD 1. Insert the Buildsoft Reference CD into your CD-ROM. 2. Click on Set Price List Mode icon. 3. Click on Restore button.

Click on Restore button.

4. You will see the following screen and click on Browse button.

You can see this screen and

click on Browse button.

5. You will see the following screen and select your CD-ROM drive.

You will see this

screen and select

your CD drive

from here

6. Double click on the Sample Price List (Library) folder inside your CD then click OK.

Double click on

Sample Price List (Library) folder and click OK button.

7. Click on Get Details button.

Click on this Get Details button.

8. You will see two price lists called QS and CONT. Tick the box beside the price list name to select which price list you want to restore. For example, I ticked both

price lists. After that, click on Restore button.

You can see two price lists here and choose

the price lists by ticking here.

After selected the price

lists, click on Restore button.

9. You will see the price lists had restored.

The price lists

had restored.

Create a Sample Price List or Library The price list that you had created, you can keep;

Material Rate Database which you can keep your various supplier rates.

Standard Rate which you can built-up you standard rate for the pricing purposes. You can copy from your Material Rate Database when you are building up your standard rate.

Standard Description which you can keep the standard description inside here.

MATERIAL RATE DATABASE

1. Open the ABCD price list. At the Price List Summary level, differentiate the 3 portions of your database. (Material Rate Database, Standard Rate & Standard

Description). Highlight the Concretor under the MATERIAL RATE DATABASE and click on View Next Level to go to Price List Trade Breakup level or double click on Concretor.

To keep your supplier rates.

You can differentiate your

materials by trades.

For you to built-up the standard rate for pricing

purposes. You can differentiate your standard

rates by trades.

For you to keep the standard

description and you can copy it to

your new job when preparing the

BoQ. You can differentiate by

trades or elements.

Note:

For consultant QS firms, you might

be built up your rates under this

section and not necessary create

Standard Rates section.

2. Under the Concretor trade breakup level, you can key in the item description such as I put in the 10mm Diameter for high tensile steel bar. The code will automatically come out or you can key in your own code if you want.

You can key in the materials here such as I

keyed in rebar items here.

The codes will automatic come out or you

can key in your own code.

Double click unit cell to select the unit or

your can direct key in.

Key in your supplier rate for this item or

you can double click to go in rate breakup

level to key in the multiple suppliers rate.

3. Double click the rate cell for 10mm Diameter and you will see the following screen. You can key in your suppliers name and rate here. After that click on View previous level button.

Key in your

suppliers name Key in your

suppliers rate

If you want to get the average rate

please key in 3 (depend on how many suppliers you have) at the

quantity column and put the +

sign beside it.

Once you finished, click on

View previous level button.

4. After that, you will see the rate shows the average rate from your 3 suppliers and shows in Blue colour. Blue colour that means you have keyed in some information under the sub-level. Black colour shows you direct key in the rate without go into rate breakup level to key in the rate.

5. After you finished keyed in, you can go back to summary level by clicking on View previous level button.

The average rate shows in

Blue colour.

The rate that you directly key in

will show in Black colour.

STANDARD RATES

1. At the Price list summary level. Double click the Concretor row under the STANDARD RATES.

Click on View Next Level button

or

Double click on this row

2. You will go to trade breakup level.

You can key in the description from the

schedules of the rates here.





Key in your rate for each item or you can

double click to go in rate breakup level to

build up your composite rate.

3. For example, I want to build up the composite rate for mild steel bars in reinforcement to concrete work generally including all cutting, bending and placing in

position for 10mm Diameter. Then I double click on the rate cell of this item, it will go to the rate breakup level.

Build up composite rate

for this item

Double click on this cell

4. You will see the following screen (rate breakup level). You can copy your materials rate from your MATERIAL RATE DATABASE section by clicking on Quick Copy from a Price List button from the screen.

Click on Quick Copy from a Price List icon to copy your MATERIAL RATE

DATABASE.

5. Once you click the Quick Copy from a Price List, you will see the following screen. You can select the trades and click OK button.

Highlight this

row and click

OK.

6. Select the items that you want to copy and click either Transfer Entire Row(will transfer the descriptions, unit and rate), Transfer Description(will transfer description only) or Transfer Current Rate(will transfer rate only). You can press ctrl key to select alternate items that you want to transfer.

Highlight the item that you

want to copy

Click on this icon to Transfer

Entire Row.

7. You will see the items had been copied. You can see the rate show in Pink colour, that mean it have formula. You can see the formula by single click on that cell and

you can see the formula show at the bottom or right click your mouse and select Edit cell, you should be able to see the formula.

Highlight the cell

Right click your mouse and you

will see the option screen

Or you can see the formula at

the bottom

8. If you select the Edit cell you can see the formula is @C015. C015 is representing the code for that item (10mm Diameter) and @ is representing the

current rate is linking to the item C015. If you have any update about your material,

you no need to come back here to update. You just need to go to the item C015 to

update and it will automatically update the items rate here.

Note:

If you have any update about your materials rate,

please always recalculate you all sub-level by going

to summary or trade breakup level and go to menu

and select Tools then select Recalculate All Sublevels. It will automatically update all the rates

for you.

9. To copy other items again from MATERIAL RATE DATABASE click on Quick Copy from a Price List.

Click on Change Trade button

to change the trade.

10. If you click on Change Trade icon, you will see the following screen again. For example, I click on Labour Rates.

11. Then I want to select Labourer (Unskilled) and Steel Barbender and Fixer and click on Transfer Entire Row icon.

12. You can change the colour of the description. You can click on the description that you want to change the colour and going to click on Edit from the menu and select Change Colour of Description

13. You can insert new rows by highlighting the row where you want to insert and right click your mouse and select Insert Row(s).

Click on the row and right

click your mouse you can

see the screen beside and

select Insert Row(s).

14. After you selected the Insert Row(s), you will see a screen ask you to key in number of rows that you want to insert. Type in the number and click OK.

15. You can see the rows already inserted.

16. Now you can build up your base cost for rebar 10mm diameter in kg. You can see your rate that transferred from your MATERIAL RATE DATABASE was in tonne. So you need to convert it into kg. By doing this, you can go to the rate cell beside the kg and type in the formula by linking to the above rate in tonne. By converting into kg from tonne, you need to divide by 1000. You can type in # follow by line number and divide by 1000 (such as #2/1000). You can key in the

formula like what you do in Microsoft Excel such as +, -, / and etc.

Click on this cell and type in the

formula #2/1000. That mean the rate

in row 2 will divide by 1000.

17. Then you can see the rate will show in Pink colour. That mean it got formula. If you want to add some wastage, you can go to Mark Up % column and punch in the percentage that you want to mark up such as I put 5 for 5% mark up. After that, you need to key in the constant for your labour rates such as 0.029. That mean one

labourer (unskilled), and one steel barbender and fixer needs 0.029 day to finish 1 kg

of the 10mm diameter rebar. Normally, every contractor firms have their own rate

constant. Once you finished, you can click on View previous level to go back to trade breakup level.

You can key in your

mark up here.

You can key in

your constant here.

You can see your final

composite rate here.

18. Under the trade breakup level, you can see the rate for item 10mm Diameter shows in Blue colour. If you dont want to build up your composite rate, you can straight forward key in the rates in this level and it will show in Black colour. Then you can click on View previous level to go back to summary level.

Rate shows in Blue colour it you have

composite rate inside.

Rate shows in Black colour if

you directly key in the rate here.

STANDARD DESCRIPTION

1. If you want to build-up your standard description for the Excavation work, double click that row or highlight the row and click on View Next Level at summary level.

Double click on this

row (Excavation

work)

2. You will go to the trade breakup level. After keyed in the descriptions, unit and rates, then you can click on View previous level to go to summary level and click View previous level again to exit the price list or library.

You can key in the standard descriptions

over here





Key in your rate for each item or you can

double click to go in rate breakup level to

build up your composite rate.

After finished, click on View previous level button to go back to

summary level and click again to exit

the price list or library.

Copy the job from one project to another project

1. Click on Set Project Mode and select the General Estimating project. Then click on Open button.

2. You will see a list of jobs under the General Estimating project. Click on the job calls BLOCK A and click on Copy button. Click on Copy to Project button.

Click on BLOCK A

Click on Copy button.

You will see this

screen

Click on Copy to Project button

3. Then you will see the below screen. You can change the job name if you want. Select the name of project to copy the job to (CYBERJAYA) and click OK button.

You will see this

screen.

Change the job

name if you want.

Select the project

name.

Click on OK

button.

4. Click on Set Project Mode and select the CYBERJAYA project. Then click on Open button. You will see the job BLOCK A appeared under the job list.

The BLOCK A

had copied to here.

Preparing a Job or Bill of Quantities

1. At the job manager screen, click on Set Project Mode button and select the project called CYBERJAYA and click Open.

2. Click on Create button to create a new job call APARTMENT and choose a price list or library that you want to link with and click OK.

Click on Create button.

You will see this screen.

Type in the new job name

calls APARTMENT.

Select the price list you

want to link to this job.

Click on OK button.

3. If you want to change the price list, highlight the job and the Price List and press Up and Down key to select other price list.

Highlight the job

that you want to

change its price

list.

Highlight here

and press Up and Down key to select the

other price list.

4. Highlight the job and Click on Open button to open the job.

Highlight the job.

Click on Open

button.

5. You are now at JOB SUMMARY level. You can type in the elements or you can click on Quick Copy from a Job icon.

You can type in the

elements.

Or

Click on Quick Copy

from a job icon.

6. When you click on Quick Copy from a job icon, you will see the following screen and select the job calls BLOCK A that you want to copy from and click OK button.

Highlight the job that

you want to copy

from.

Click on OK button.

7. You will see the screen below. You can select the description that you want to copy by clicking on the numbers and it will shows in black colour. Then click on OK button. Otherwise, you can change the job that you want to copy from by clicking on

Change Job button.

Select the

description by

clicking on the

numbers.

Then click on OK button.

If you want to

change the job that

you want to copy

from, click on

Change Job

button.

8. Then you will see the description had copied and its only copied the elements description, not including the item descriptions.

9. You also can copy the elements from other job by opening the other job in the split screen format. By opening other job, please click on Job Manager-CYBERJAYA and open the job you want to copy.

Click here

10. Then you will see the following screen and click on the job BLOCK A that you want to copy from, click on Open button.

Click on the job that you want

to copy from.

Click on Open button.

11. You will see the following screen. Highlight the element (PILING) that you want to copy from and right click your mouse and select Copy Line(s) to Other Window.

You can see BLOCK

A show at below.

Highlight the

element that you

want to copy from.

Right click your

mouse and you will

see the screen and

select Copy Line(s)

to Other Window.

12. You can see the PILING had been copied to APARTMENT job. After copied, highlight the BLOCK A job and click on View Previous Level icon to close the BLOCK A job.

13. Double click on the element you had copied, you can see all the item description also copied.

You can see the

element had been

copied.

Make sure you highlight the

BLOCK A job.

Click on View previous

level icon to close the job.

14. If you want to edit the description, click on the description and right click the mouse and select Edit cell.

15. If you want to Insert a row or delete a row, right click your mouse and select Insert row(s) or Delete row(s) (refer to above).

If you want to

move the

description, click

Move.

If you want to Insert Row(s) or Delete Row(s), click here.

Click on the description that

you want to edit.

Right click your mouse and

you will see the screen and

select Edit cell.

16. If you want to move the description, highlight the description and right click your mouse and select Move (refer to above). Type in the line number and click ok.

17. If you want to key in the item descriptions for the element (SUBSTRUCTURE), highlight that element and click on View next level or double click the element, it will go to trade breakup level.

Type in the line

number that you

want to move to

18. At the Trade Breakup level. You can direct type in the description, Quick Copy from a Job, Quick Copy from a Price List or Open a Price List.

Quick copy from

a job Quick Copy

from a Price List

Open a Price List

19. Click on Quick copy from a job, you can select the job that you want to copy from and click OK button. Then you can select the element that you want to copy from and click on OK button.

20. You will see the following screen. You can select the descriptions that you want to copy and click on Transfer Entire Row, Transfer Description, Transfer Current Qty or Transfer Current Rate. You can choose to Transfer Sublevels as well. If you want to change the elements or job, click on Change trade or Change Job icons.

You can tick this to

transfer sublevels such as

the Calculation sheet or Rate breakup sheet from the items that you

selected.

You can click on

this icon to change

the job.

You can click on

this icon to change

the trade.

You can select either Transfer Entire Row, Transfer Description, Transfer Current Qty or Transfer Current

Rate.

You can click on

this icon to select

the item heading.

21. Click on Quick Copy from a Price List. You will see the following screen. You can select what trade description; you want to copy from such as Excavation work.

Click on this.

Then click

OK button.

Click these two arrows to

open the next or previous

pages.

22. You will see the following screen and you can select the item descriptions that you want to copy. Select either want to Transfer Rate Breakups sheet or not if you have built up your rate inside your price list. Then you can click on Transfer Entire Row, Transfer Description or Transfer Current Rate.

Tick here to

transfer the

rate breakup.

Click this icon

to change

trade.

You can select either to

Transfer Entire Row, Transfer Description or Transfer Current Rate.

You can select the

heading here.

23. If you click on Open a Price List icon, you should be able to see the screen like below. You price list will appear at the bottom. You can double click on the trade

descriptions that you want to copy from such as double click on Excavation work.

You price list appear

here.

Double click on the

trade.

24. Then you will see the price lists trade breakup level. You can select the description that you want to copy and go back to your job at the item description cell, type in the

item code from your price list but you need to key in @ first and follow by code number. If you remember the code, you no need to open your price list like this

format, you can straight away key in the code in your job. May you can print out your

price list and when preparing the job, you can just type in the codes.

Select which item

description you want to

copy and refer to this code.

Then come back to your job

and select which row you

want to transfer the

description to, and type in

the @ and follow by the

code.

25. After that, you can see the description already copied to your job. The rate was shown in Pink colour because it will link to your price list. If you have any update about your rate on that item, it will automatically updated because of linking to the code.

You can see the code at the bottom of the job or you can click on the rate cell and

right click your mouse and select Edit cell to see the formula. If you dont want to link, you can delete the code. The description will not link to your price list. You can

edit if you want.

The rate was shown in

Pink colour.

If you right click your

mouse and select Edit cell, you can see the formula.

You can see the formula at

the bottom also.

26. If you want to close your price list, highlight your price list and click on View previous level button to go to summary level and click again to exit the price list.

27. You also can insert row or delete row, move or edit the description such as at previous level (Summary Level).

Highlight you price

list.

Click on

this icon

28. After you had keyed in or copied the descriptions, you can go to unit column and double click the cell to select the unit for the description or you can direct type in the

unit.

When you double click

the cell, you will see this

table come out.

29. Every unit has their own definition; head1= Bold and Underlined.

head2= Bold text

head3= Normal text with underline

head4 = Normal text

head5 = Normal text in italics

Note: The shortened H1, H2, H3, H4 & H5 can be entered into the Unit

column to setup the headings also

heada = Starts a new page with head1

headb = Starts a new page with head2

headc = Starts a new page with head3

headd = Starts a new page with head4

heade = Starts a new page with head5

endh1 = End of Head1 section.




Endh5 = End of Head5 section.

spec = Lets text spread across the page.

spec0 = Lets text spread across the page, does not leave a line below.

specn = Lets text spread across the page, does not have a Bill reference.

psum = Item total displayed, but not added to job total

pcsum = Item total displayed, not added to job total. Unit displayed.

noid = Does not display a BOQ reference.

noid0 = Does not display a BOQ reference. No blank line below item.

noidc = No BOQ reference. Centres the text.

noidn = No BOQ reference. Places Note in the unit field.

noidi = No BOQ reference. Item is displayed in unit field.

30. If you want to do your measurement on this item, go to the Quantity column and double click the cell. You will go to CALC SHEET level for you to do the measurement.

If you want to do the

measurement for this

item,

Double click on the

cell under the quantity

column.

31. Then you will go to our calculation sheet. You can key in the dimension here. You can key in the formula such as +, -, /, * , tan, cos, sin and etc.

You can key in your

reference here.

You can key in the

formula under these

cells and it will show

in pink colour.

The line total

automatically

comes out.

If you want to deduct, key in

- sign here and it will show in red colour.

You can see the page

total here.

32. You can use the standard formula in you calculation sheet. By viewing the standard formula, go to Job Summary level, click on File and select View Standard Formulas.

33. If you didnt transfer the rates from your price list, you can build up your rate by double clicking on the items rate cell under the rate column and you will go to Rate Breakup Sheet.

34. Otherwise, you can copy the rates from your price list. Highlight the cell (on the rate column) that you want to copy to and click on Quick Copy from a Price List and select the standard rate that you want to copy from.

Highlight the rate

that you want to

copy from.

If you have built up

your rate in the price

list, you can tick on

this icon to transfer the

built up rate as well. After that, click

on this icon to

transfer the rate.

35. You can see the rate had transferred and it show in blue colour. That mean it got sub level, you can double click on that cell to go to rate breakup level to see the built up

rate. If you didnt build up your rate inside your price list, after you had copied into your job, it will show in black colour.

You can see, it shows in

blue colour and you can

double click to go in to

see the built up rate.

36. If you know the items code inside your library, you can key in the code but before that you need to key in @ and follow by code number.

Key in @ first and follow by code number

such as pl1514.

37. You can see the rate shows in pink colour and you can see the formula by right click your mouse from that cell and select Edit cell or you can see at the bottom.

The rate from your library

for the particular item will

transfer to here and

maintain link to your

library. You can right click

your mouse and select Edit cell to see the formula.

Or you can see here.

How to Print the Bill of Quantities

1. Open the job that you had prepared. 2. At the Job Summary level, highlight the element that you want to preview the BQ,

go to BOQ menu and select Preview Single BOQ Trade.

Select Preview Single BOQ

Trade.

3. You will see the preview of the single element.

4. You will see the collection page will automatically come out.

5. If you want to customize the BOQ layout you can go to Set Job BOQ Options.

Select Set Job BOQ

Options.

6. You will see the following screen come out.

7. You will see the Page 1 to Page 5 options. Every page have their own definition.

Options Page 1

Page Numbering

Select one of the following page numbering formats :-

BQ / 1 Format - eg, BQ/1, BQ/2, BQ/3 etc

1/1 Format - eg, 1/1, 1/2, 1/2 etc

A/1 Format - eg, A/1, A/2, A/3 etc

Numbering Format

Format page numbers with A.1 or BQ.1 or 1.1

Select this option if you would like the page numbering to the format selected above.

Page Format - Columns and Headings

You can click on

Page 1 to Page 5 to

customize your

BOQ.

Print BOQ in grid form with heading

This option will add the grid to the page with a heading border.

BOQ S c heading. This option adds S and c to the top of the total column.

Print BOQ in Qty - Unit - Rate form.

This will alter the column format from the standard Unit - Qty - Rate layout.

Print BOQ grids.

This option will add vertical lines between the columns, ie. grids.

Collection Pages

Print Bill of Quantities without collection pages.

Prints the BOQ without the collection pages.

Options Page 2

Trade Name

Print trade name once per trade within grid on BOQ

This option prints the Trade name once per trade only.

Do not print trade name at top right corner on BOQ.

This option turns OFF the trade name at top corner.

Do not print trade name within grid.

This option stops the trade from being printed inside the grid.

Continued

Print a blank line between continuing heads on BOQ.

This option spaces the headings by one line.

Print (Cont) or (Contt) at end of description. This option appends the continued to the description.

Use (Contd) instead of (Cont) This option selects the continued format, if selected.

Print without continued headings at top of BOQ pages.

This option removes the continued format from top of page.

Indenting

Select one of the following indenting formats :-

No special item indenting.

Indent all item descriptions by 3 characters.

Indent all descriptions by one space at following line.

Options Page 3

Grouping Columns

Append codes from group Q column to item descriptions.

This option adds the Q code to the description.

Append codes from group Q2 column to item descriptions.

This option adds the Q2 code to the item description.

Append codes from group R column to item descriptions.

This option adds the R code to the item description.

Append codes from group R2 column to item descriptions.

This option adds the R2 code to the item description.

Append codes from group R2 column to right (item level only)

This option adds the R2 code to the right side of the description column. ( useful

for accounting reasons)

Print L / M / S / P breakup on BOQ

This option prints the Labour, Material, Sub-Contractor and Preliminaries

breakup as coded in the R column of the job at the end bottom of each page,

Summary and Collection pages.

Select one of the following blocking display options :-

No blocking quantities

No reference to blocking at all.

Blocking quantity ( one per line )

Places each blocking code on a separate line.

Block quantity ( multicolumn )

Places blocking codes together ( 5 ) per line with a summary of items at top of

description column using the first 7 characters of the item description.

Note: Blocking codes are the Q2 Codes.

Other

Select the required options as follows :-

Print "Carried to Summary" at bottom of page

Do not print "Close Note" in summary page.

Use "Type Face" of user selected font on BOQ report.

Note: User type face is selected from the Select Printer Font at the summary level. Font

size will be limited to fit the page.

Turn justification off.

Justification will evenly spread the text along the line to fill the column.

Options Page 4

Format Numbers

Select the required numbering format from the following :-

BOQ item total column with commas.

eg, Total = 2,000,00

BOQ item rate column with commas.

eg, Rate = 3,000

BOQ item qty column with commas.

eg, Qty = 4,000

If page total is zero, show as Nil on BOQ.

eg, Nil

Do not print qty or rate on BOQ if item is 1.

eg, only item total will be displayed if Qty or Rate = one.

*The unit has to be "item" for this function to work.

Print tonne items with 2 decimal places.

eg, Qty = 4.00 if Unit = Tonne or Ton

Apply Markups

Job markup

This option will calculate and add the Job markup to all items in the BOQ.

Trade markup

This option will calculate and add the Trade markup to all items in the trade.

Item markup

This option will calculate and add the Item markup to all items with a markup.

Exact Rate

The exact item total is displayed. (see note)

Note:

Due to rounding of Item rates that have a markup, some values can not be displayed

correctly. This will be easily seen if an item rate is very low, eg. 0.12 and a markup of

say 10% is applied. The resulting rate of 0.132 can not be shown, however the total can

be calculated correctly.

Note: The BOQ does not display a Markup field. Markup values are included in the rate.

Item Numbering

Select one of the following options :-

Standard BOQ numbering system.

Alternate BOQ numbering system.

BOQ numbering system with trade reference (2 chars)

Uses the first 2 characters of the trade as a reference to the page number eg, Co 4

( the Trade of Concrete and page No 4 )

Include item numbers 1 and 0 on BOQ printout.

This can be confused with letters i and o on the paperwork, so they can be turned

OFF.

Options Page 5

Work on BOQ Standard Phrases

This page of settings are self explanatory, these settings adjust the format of how the text

will appear on the printed report. These adjustments give you the user the option to alter

items like the format of the dollar field for a different currency.

Password

Before any permanent settings can be saved the correct password must be entered.

Once the correct password has been entered the setting can be changed. Then

saved by pressing the the "Change" button and the "SAVE" button.

The standard as shipped password is "BOQ" once entered correctly changes can be saved.

Work on BOQ Page Settings

This page of settings gives you the option to have 2 preset formats for your BOQ. Style A

or B. This is a useful feature if different printers are used the values can be adjusted to

suit, printer A or B.

Style A = which prints in size 12 point

Style B = which prints in size 10 point

Note: Any settings displayed in a light colour are preset and can not be altered by the

user.

8. If you want to print out the BOQ, you can select the BOQ menu again.

Printing the BOQ

The BOQ can be printed from the Summary level of the Estimate, under the heading of

BOQ, in the format set in the BOQ options for the Job.

Print BOQ Trades

This format will print the complete BOQ in the selected format for all the trade items at

the Trade Breakup level of the Estimate.

Trades do not need to be highlighted.

Print Priced BOQ Summary

When printed, this report will display the list of Trades, the page numbers that each

section ends on and the total value for each trade. Any other special items that have been

selected in the BOQ options will be also be printed, ie. Notes etc.

Print Without Prices

If this option is on, ie, a tick is displayed the BOQ will be printed without a price.

When "Print BOQ Trade (s) " is selected an unpriced BOQ will be printed.

When "Print Priced BOQ Summary" is selected an unpriced summary will

be printed.

Preview Single BOQ Trade

A single trade can be previewed on the screen before being printed. This is a useful

method to see if your BOQ options are satisfactory.

When the print preview is displayed you will be able to :-

Go To

When GO TO is selected a page number box will be displayed.

Enter the required page number and press "OK".

The selected page will be displayed.

Preview BOQ Summary

Selecting this function will display a preview of the Summary for the BOQ. All the

functions available for viewing the Single Trade are available.

9. If you want to print out the particular report from your existing job, you also can go to Print menu and preview every reports if you want.

Click on Print menu and select that report you want

to print out.

Documents

Buildsoft Users Guide