Business Inclusion and Diversity (MWESB) Update

Procurement & Contract Servicesand

Planning & Capital Construction

April 18, 2019

Activities since the previous Board update

• Certified Vendors identified in Banner– Vendor codes were added for Certification Office for Business Inclusion

and Diversity (COBID) Certifications– Active Vendors with COBID Certifications identified for Fiscal Year (FY) 18

and FY-19• Early involvement in formal solicitations to identify and provide outreach to

Certified firms• Distributed Substitute Taxpayer Identification Form (W-9) which captures

COBID and Small Business Administration (SBA) certifications.• Outreach and Networking activities – NIGP Reverse Vendor Trade Show,

Governor’s Marketplace, BestHQ, PCC Outreach Events

MWESB Outreach Events

On-going Monthly OAME and PBDG meetings

February 28 Outreach Event at Southeast Campus

March 21 Governor’s Marketplace

April 4 Best HQ

April 23 Outreach Event at Rock Creek Campus

April 26 Outreach to consultants in partnership with City of

Portland at OAME

May 9 OAME Annual Trade Show & Luncheon

Current COBID Certification Demographics

NOTE: Some firms have more than one certification. As a result, the sum of the certifications is greater than the total.

3454

759

2292

881

76

1551

2978

477

2291

684

66

1315

2074

344

1534

542

44

996

0

500

1000

1500

2000

2500

3000

3500

4000

Total COBID CertifiedFirms

DisadvantagedBusiness Enterprise

(DBE)

Emerging SmallBusiness (ESB)

Minority BusinessEnterprise (MBE)

Service-DisabledVeteran Business

Enterprise (SDVBE)

Women BusinessEnterprise (WBE)

# of

Cer

tifie

d Fi

rms

All Oregon PCC Operating Counties

PCC FY-18 COBID Demographics

NOTE: Some firms have more than one certification. As a result, the sum of the certifications is greater than the total.

49

12

23

11

2729

5

13

4

1717

7 8 7 8

3 2 2

0

10

20

30

40

50

60

Total COBID Certified Firms Disadvantaged BusinessEnterprise (DBE)

Emerging Small Business(ESB)

Minority Business Enterprise(MBE)

Women Business Enterprise(WBE)

# of

Cer

tifie

d Fi

rms

Total COBID General/Misc. Capital Projects Grants

COBID Certified Firm Spend: FY-18

Capital Projects General/Misc. Grants

DBE $261,877.80 $72,275.83 $0.00

ESB $163,508.33 $83,873.97 $16,525.00

MBE $305,619.05 $30,649.58 $0.00

WBE $182,207.59 $207,853.76 $36,429.55

Total COBID $500,115.45 $274,372.99 $37,029.55

Total Spend $13,781,658.73 $40,541,654.15 $328,764.59 $0.00

$100,000.00

$200,000.00

$300,000.00

$400,000.00

$500,000.00

$600,000.00

$700,000.00

$800,000.00

$900,000.00

TotalCOBID

DBE ESB MBE WBE

Capital Projects

General/Misc.

Grants

NOTES: - Some firms have multiple certifications. As a result, the sum of the spend for each certification is greater than the Total COBID spend indicated.- Risk Management Fund, Debt Service, and Financial Aid excluded.

FY-18 COBID Certification Spend Distribution

NOTE: Some firms have multiple certifications. As a result, the sum of the spend for each certification is greater than 100%.

34.8%

27.5%

27.5%

21.4%

0.0% 5.0% 10.0% 15.0% 20.0% 25.0% 30.0% 35.0% 40.0%

Women Business Enterprise (WBE)

Minority Business Enterprise (MBE)

Emerging Small Business (ESB)

Disadvantaged Business Enterprise (DBE)

% of COBID Spend

Bond program update:• Three most recent projects had a total of $3.8M spent with MWESB firms• Current Projects:

– Sylvania CC (Complete) 23.5%

– Sylvania Child Development Center (Complete) 5.67%

– Rock Creek Child Development Center (Completion date July) 37.3%

• Projects in Process: Planning

– OMIC (Design Build)

– RC Dealer Services Technology Building (DSTB) (Design Build)

– SY CC Roof (Design Build)

– SY Health Technology Renovation (CMGC)

Next Steps

• COBID and SBA Certifications going forward:– All Active Vendors with Certifications will be identified in Banner.– New Vendors will be checked for COBID and SBA Certifications and identified

when entered in Banner.– Investigate how to capture p-Card spend with Certified firms

• Provide additional assistance to departments for certified firm identification and outreach when obtaining quotes to increase participation for Direct Award and Intermediate Procurements

• Require documentation of Certified Firm outreach with all Contract requests for Intermediate Procurements requiring three (3) quotes.

• Investigating a disparity study and proper metrics to bring goals for Supplier Inclusion and Diversity to the Board.

Planning & Capital Construction Procurement Diversity Plan

• MWESB Policy B506 – Update on Procurement Diversity Plan• Current Goal: MWESB: 20% Participation

• Resolution request:• Add Service-Disabled Veteran-Owned Business and Disadvantaged

Business Enterprise• Of the 20% allow no more than 14% of the goal from Emerging Small

Businesses• Add Workforce Diversity Goals: 20% minority and 15% women