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BUSINESS OFFICER
REFERENCE MANUAL
Provided by the Provost Business &
Financial Affairs Team
June 13, 2018
2
Table of Contents
Training Pages 3‐5
First Five Weeks Page 6
UC Flex (SAP) Reports Pages 7‐9
FY2019 Fringe Rates Page 10
Functional Areas Page 11
UC Financial Closing Schedule Page 12
Important Dates/Contacts Page 13
College/Unit Reference List Page 14
UC Idioms, Jargon and Acronyms Pages 15‐21
Tuition and Fees Pages 22‐28
UC Flex G/L List Pages 29‐43
Business Warehouse Tips and Tricks Page 44
Fund Types Page 45
Cost Center Master Data Pages 46‐47
FAQ Page 48
3
UC Flex Training Courses
‐ Go to http://www.uc.edu/facdev/Home.aspx
‐ We recommend that you sign up for classes as soon as possible
because completion of the classes will grant you access to the
reports you will need.
UC FLEX (Phase 1):
‐ FI UC Flex Display and Reporting
‐ Business Warehouse Reporting
‐ FI General Ledger Journal Entries
‐ FI Internal Orders
‐ FI Requisitioning
‐ HR Display and Reporting
‐ ESM Contract Management
UC FLEX (Phase 2):
‐ FI Small Dollar Invoice Processing
‐ FI Asset Inventory Tracking
4
Project Overview
Over the next two years, the University of Cincinnati will undertake a $46 million project to bring its student information system
up to date. The university’s current homegrown system, UniverSIS, has served the university well over the years, but it is now
time to replace it for several reasons:
UniverSIS is based on mainframe applications that are no longer easily supported.
The current system requires nightly updates, making it unavailable from midnight to 6 a.m. every day.
The system does not provide the kind of end‐user environment that students expect.
UC objectives supported by a new student information system:
It will support the mission of the university and our ability to achieve third‐century strategic plan goals.
It will directly support students, from applicants to alumni.
It will be the primary student data relationship tool for faculty, students and staff.
It will support the university in achieving its goal of Association of American Universities status.
Training Website: http://webcentral.uc.edu/catalystclass/home.aspx
Training to take within first 2 months:
‐ CaRT Beyond the Basics
‐ CaRT Advanced
‐ CaRT Open Labs
5
UC Central Travel Resources
The University of Cincinnati's Central Travel Resources department is here to help guide you through a worry-free trip. You will find easy step-by-step guides, videos and phone contacts to assist with travel requests, booking travel and completing expense reports.
Log in using Concur, the university's new travel and expense software. Concur serves as a tool for all employees and guests of UC who participate in university-sponsored travel and/or other use of purchasing cards.
Does this involve me? Yes, if you…
Travel on behalf of UC Purchase items with a university purchasing card – all P-card transactions must be
managed in Concur Have out-of-pocket reimbursements Approve for any of the above
Training Classes include:
Training is not mandatory to use the system, however, it is highly recommended. (Each class will last approximately 1-2 hours)
3 in-person classroom topics (Travel Request and Travel Expense Reports, Approving Travel Requests and All Expense Reports, and Non-Travel P-card Expense Reports) plus open labs
Classroom training by topic will be offered weekly through August. Beginning September 2017, sessions will be monthly
Registration is now available for the training sessions, as well as open labs Training is also available online for those who prefer E-Learning opportunities
Link to Training Courses: http://www.uc.edu/facdev/Home.aspx
6
New BA Calendar ‐ First 5 Weeks
Week 1
‐Schedule suggested UC Flex Training Courses
‐Schedule suggested Catalyst Training Courses‐Schedule suggested CONCUR Training Courses
‐Reach out to your Provost Office contact for information on your assigned BA Contact
Week 2
‐Meet with Karen Goodwin for Provost Office Introductions, basic financial/P‐Card policies, and Dean’s Travel Authorizations and other Dean items ‐Meet with Tim Bybee for basic UC Flex reports/intro to PBB (if applicable) ‐Set up monthly meetings with Kathy Qualls
Week 3
‐Meet with Scott Page and an Academic Personnel rep to discuss HR items and basic HR reporting ‐Meet with Tim Bybee to go over annual projects ‐ Budget Formulation and All Funds Budgeting (AFB)
Week 4
‐Meet with Kent Martin to go over P‐Card Responsibilities, reimbursements,
etc.
‐Meet with Provost Financial contact ‐ A123s, A200s, Contracts, Personal Service Contracts, Temporary Payroll Service forms, etc. ‐Meet with Institutional Research team member to discuss available PBB tools and reporting – contact Bob Becks to set up
Week 5
‐Meet with Provost contact for detailed UC Flex Reports
7
UC Flex Financial and HR Reports to run and be familiar with:
Report Name
Folder Location
Name of Report Description Other Features
BW ‐ FM 805
Budget Commitments vs. Actuals
Reports the current period's summary of
actual and year‐to‐date expenses and
commitments for all non‐grant funds.
Utilizes Funds Center Hierarchy. Includes Go To Function to access detailed line item data in report
FM865
BW‐ FM810
Budget Undesignated
Funds
Reports the current year‐to‐date obligations and unobligated current
budget balance for only main campus General
Funds/A100001. Includes PERM budget.
Utilizes Funds Center Hierarchy. Includes GO TO functionality to access
detailed line item data in report FM865.
BW‐ FM813
Budget 3yr. or 5 yr. Budget & Actuals
Reports Budget & Actuals in the 3 fiscal years selected, and shows
Revenue, Expenses and Transfers In & Out.
Excellent analytical tool to use during budget
formulation process. Go To functions to access line
items detail in FM865 and FM866.
BW‐FM865 Financial Viewer
Actuals Document
Journal Detail
Reports the transaction detail for all actual
expenses and transfers for all current funds including grant funds.
Navigation block includes a long list of other data that can be selected to be included in report.
BW‐ GM/FM845
Grants Management
Award Summary for Selected Grants
Reports the current modified budget‐current
period expenses & inception‐to‐date
expenses, commitments and available budget for grants and cost shares.
Includes GO TO functionality to access
detailed line item data in report FM865.
8
Report Name
Folder Location
Name of Report Description Other Features
BW‐ FM954
Balance FM Fund Balance
Reports beginning of year balance revenues,
expenses, transfers, and expendable fund balance. Does not include grant funds and non‐current
funds.
Utilizes Funds Center Hierarchy.
BW‐ FM957C
Balance
Fund Balance w/Budget, Current &
Future Commit
Reports Year‐to‐Date Ending Expendable fund
balance.
Only applicable to fund types‐ B, C, D, E, F, H, J, P6.
BW‐ LH100 E,F,G,P
Labor History
Labor History Detail
Labor History Detail by Employee, Fund, Grant,
by Posting Period
BW‐ PBC616
Position Budgeting & Control
Position Funding
Reports the budget and actuals for the cost range entered in the variables,
plus includes the positions with funding for
those account lines.
Report does not include Student salary expenses.
This report is for the current fiscal year ONLY.
R/3 ‐ ZENDW_18
Decentral Financial Reports‐ Treasurer
Endowment Earnings Data
Reports endowment fund holdings in the
endowment pools. Report will include shares
held, cash balances, market value of shares, and projected income
and fees.
BW‐ HR100 Human
Resources Current Basic HR Data
Reports base employee data that offers a wide variety of variables for individuals . All Data is for the current date!
Reports can be used to build departmental HR lists from employee master
data. Develop lists such as birthday lists.
9
Report Name
Folder Location
Name of Report Description Other Features
BW ‐ HR101
Human Resources
Historical Employee Basic
Data for Selected Date.
Reports base employee data that offers a wide variety of variables for individuals on a selected date. Since July 1, 2006
Report can be used to build departmental HR lists from Employee master data. GO TO function of detailed
employee information from PA20 and
ZHRPA_Cost_DIST.
BW‐ HR705 Human
Resources
Cost Distribution for
Basic Pay
Reports the cost distribution account lines
that have been established for basic pay via PCR for employees during a specified time
period.
BW‐ HR710 Human
Resources
Recurring & One‐Time Payments
Reports the cost distribution account lines for Recurring payments and One‐Time payments for employees during a specified time period.
Report shows amounts, dates, and account lines for individual employee or groups of employees.
R/3 ‐ PA20 Decentral HR
Viewer HR Master
Data
Shows designated employee files. View Only
access.
R/3‐ PPOSE Decentral HR
Viewer
Display Organization and Staffing
Reports organizational units, positions and jobs within an organizational structure in UC Flex.
10
FY2019 Fringe Rate Information
11
Functional Areas
Functional area is a key accounting element as the University is required to report expenses on its Statement of Revenues,
Expenses and Changes in Net Position using functional classifications. All expense account lines (GL accounts 500000 – 599999)
must have an appropriate functional area. Sometimes an expense will have to be split coded across multiple functional areas
depending on the nature of the service provided. Determining a suitable functional area isn’t always straightforward. Please
contact the Controller’s Office for any assistance.
0 ‐ Instruction
Expenses incurred providing credit and noncredit courses taught to registered students
1 ‐ Research
Activities to produce research
2 ‐ Public Service
Activities providing any noncredit courses or services benefiting individuals not associated with UC
(noncredit continuing education for nonregistered students, conferences, institutes, general advisory services)
3 ‐ Academic Support
Expenses resulting from an effort to provide instruction, research, and public service
(libraries, museums, galleries, information technology, audio visual services, academic administrators, academic personnel development)
4 ‐ Student Services
Organized activities to provide assistance and support to students
(counseling, financial aid administration, admissions, student records, student health services, social and cultural development)
5 ‐ Institutional Support
Expenses for central activities involving management and long‐range planning for the entire institution
(Board of Trustees, investments, legal services, space management, employee records, printing, development, purchasing, transportation, alumni services, administrative IT, accounting, executive management)
6 ‐ Operations and Maintenance
Expenses relating to UC's physical plant
(janitorial, utility, repairs and maintenance to buildings, furniture or equipment, grounds keeping, security and safety, disaster preparedness, hazardous waste disposal, insurance, physical plant admin, central receiving, space and capital leasing)
7 ‐ Scholarship and Fellowship
Expenses for scholarships, fellowships, trainee stipends, prizes, and awards to UC students that do not require work or teaching on the student's part
8 ‐ Auxiliary
Expenses related to auxiliary enterprises. This is the only functional area an auxiliary unit should use.
(campus recreation, parking, conference services, faculty club, campus services, food service, athletics, bookstore, Stratford Heights, Bellevue Gardens)
X ‐ Unassigned
Used with revenues and transfers only
12
13
Important Dates
Fiscal Year begin July 1
Fiscal Year end June 30
All Funds Budgeting February/March
Budget Formulation April and May
Budget Presentations April and May
Important Contacts
Provost Business and Financial Affairs Phone #
Kathy Qualls Sr. Vice Provost 6‐6919
Karen Goodwin Assistant Vice President 6‐5039
Scott Page Sr. HR Director 6‐6920
Tim Bybee Director, Business Affairs 6‐6143
Angel Prewitt Business Manager 6‐8578
Brad Hoffman Sr. Financial Analyst 6‐6922
Kent Martin Sr. HR Coordinator 6‐4398
HR Topics Contact Name Phone #
AAUP Contract Matt Serra 6‐3944
Faculty Policy and Leave Deborah deGroot‐Osswald 6‐4317
Non AAUP Union Bill Johnson 6‐0343
Abolishment/ Reduction in Force Delores Blackwell 6‐1247
Data Operations Manager 6‐2464
Payroll Issues Fred Beckett 6‐2468
Benefits Liz Aumann 6‐1381
Retirement Plans Sue Ratto 8‐1005
Business/Finance Name Phone #
Controller's Office Carol Metzger 6‐2256
Treasurer's Office Susan Albonetti 6‐4793
Office of General Counsel Korin Landon 8‐1726
Government Cost Compliance Lisa Deckard 6‐2628
Sponsored Research Services John Ungruhe 6‐4817
Institutional Research Susana Luzuriaga 6‐0364
Office of Budget Management Kelly Beck 6‐0378
Internal Audit Christine Ackerman 6‐4310
14
15
UC Idioms, Jargon and Acronyms
This stylesheet is intended for UC employees, particularly new ones who are unfamiliar with university terms, jargon, acronyms
and idioms. Pronunciation hints are italicized in parentheses.
The guide is revised periodically. If you have questions or comments, please email Deb Rieselman.
For additional guidelines on spelling, grammar and the names of UC facilities, visit the University Stylebook.
A
A114 (A‐1‐14): A Request for Payment form used to reimburse individuals for expenses paid, or to pay for freelance or personal
services contract work
A123 (A‐1‐23): A budget request form
AAPW: The Association for Administrative and Professional Women — a nonprofit organization that provides a forum for
sharing and discussing issues concerning UC women, professional development, networking and community service
AAUP: American Association of University Professors — a collective bargaining unit representing UC faculty
Academic Health Center: This term refers to UC's four health‐related colleges (the College of Medicine, College of Allied Health
Sciences, College of Nursing and the James L. Winkle College of Pharmacy), as well as Hoxworth Blood Center. The colleges are
located on the university's medical campus.
AFSCME (afs‐mee): American Federation of State, County and Municipal Employees — a collective bargaining unit representing
facilities, parking, maintenance and related employees
A&S: The McMicken College of Arts and Sciences
ARP: Alternative Retirement Plan — one of the state retirement systems available for employees hired after a certain date
AY: Academic year
B
Bearcats: The name of UC's athletic teams. The team mascot is the Bearcat.
Bearcat Campus Card (BCC): A UC debit card available to students, faculty and staff for a variety of on‐campus and off‐campus
purchases
Blackboard: A Web‐based portal for that allows teachers and students to communicate outside the classroom and that
provides miscellaneous services to faculty and staff, too
C
CAHS: College of Allied Health Sciences
16
Campus Green: Grassy area bordered by Martin Luther King Boulevard, Lindner Hall, the Alumni Center, the dorms along
Jefferson Avenue and Sigma Sigma Commons
CASE: An acronym for the professional organization Council for Advancement and Support of Education, mostly used by those
involved in alumni affairs, development work or publications aimed at donors and alumni
CATapult: A partial athletics acronym in which the first three letters stand for"championships and academics together
CCM: College‐Conservatory of Music
CEAS: College of Engineering and Applied Science
CECH: College of Education, Criminal Justice and Human Services
Clifton Campus: A common, but erroneous, name for the largest campus. Technically, Clifton is a community located one‐half
mile north of campus. The preferred term is Uptown Campus.
COB: Lindner College of Business (formerly CBA, College of Business Administration)
COM: College of Medicine
C‐paw: The athletics logo that resembles the letter "C' turned into a claw. The symbol is reserved for sporting events or
student‐focued events. Its use in academic references is inappropriate. There is nothing called a C‐claw.
CRC: Used to describe both the Curriculum Resources Center in Blegen Library as well as the Campus Recreation Center. It
usually means the latter, but be careful in using the initials.
CUFS (cuffs): The UC accounting system no longer exists. It was replaced by UCFlex in 2005.
D
DAAP (dap or D‐A‐A‐P): College of Design, Architecture, Art, and Planning. Older alumni often call it DAA, because the P wasn't
added until after they graduated.
E
East Campus/West Campus: These are common terms, but not preferred ones. East Campus refers to the Academic Health
Center or the medical campus. West Campus is a shortened name for Uptown Campus West and is used as both an
organizational term for non‐medical units and a geographical term that refers to the superblock campus bounded by Clifton
Avenue, Calhoun Street, Martin Luther King Drive and Jefferson Avenue.
Edwards I, II, III, IV: The Edwards Center on W. Corry Boulevard consists of four separate sections, each with its own
individually numbered entrance.
East Campus: Officially called the medical campus, it houses the colleges of the Academic Health Center, UC Medical Center
hospital and university offices in the area bounded by Martin Luther King Drive, Vine Street and Burnet Avenue.
ERC: The Engineering Research Center
17
ESS (Employee Self Service): A Web‐based tool for employees to manage their benefits
F
Fifth Third Arena: the preferred reference for the location of basketball games within in the Shoemaker Center. Fifth Third
Arena consists of Ed Jucker Court, 13,176 seats, private suites and a restaurant that overlook the court. The facility also
accommodates commencement and occasional special events.
French buildings: Two buildings are named French. The Hastings L. and William A. French Building, usually shortened to the
French East and sometimes called the French Building, houses the College of Allied Health Sciences on the Academic Health
Center Campus, and French Hall is located on Uptown Campus West across from the Jefferson Residence Hall Complex.
FTE: Full‐time equavalent
FY: Fiscal Year (begins July 1 and ends June 30 at UC)
G
GEARUP: An acronym for Gaining Early Awareness and Readiness for Undergraduate Programs
GED: Abbreviation for General Education Development
GETit: The online ordering system for UCIT products and services
Gettler Stadium: The soccer field and track
Great Hall: The large meeting room on the fourth floor of Tangeman University Center
GRI: Genome Research Institute — research facility located at Galbraith and Reading roads
H
Help Desk: 556‐HELP, support for all phone, computing, email and server concerns, for both on‐campus and remote access (M‐
F, 7 a.m.‐9 p.m.; S‐S, 8 a.m.‐9 p.m.)
HPB: Health Professions Building
HR: Human Resources
Human Resources Service Center (or HRSC): Includes business services, consulting services, data operations, program
administration services, records/system administrative services and internal office management.
I
Impact: The employee assistance program, available via telephone 24/7, 365 days a year, answered live by licensed master's‐
level counseling professionals
18
IUOE: International Union of Operating Engineers — a collective bargaining unit representing power plant and trades
employees
K
Kronos: Online system used to record time for hourly paid employees
L
LGBTQ: Lesbian, gay, bi‐sesxual, transgender and questioning.
Lindner Hall/Center: There are two Linder facilities. Carl H. Lindner Hall, usually shortened to Lindner Hall, houses the College
of Business, and the Richard E. Lindner Center is the athletics center in Varsity Village.
M
MainStreet: A corridor that stretches from University Pavilion, past Tangeman University Center and the Student Recreation
Center, ending at Sigma Sigma Commons. Serves as a hub for student services, including academic services, shopping, dining,
recreational and social needs.
Marge Schott Stadium: The baseball stadium
McMicken Commons: The grassy area between McMicken Hall and Tangeman University Center
Mick and Mack: Twin lions guarding the entrance at McMicken Hall
Mick and Mack's: The name of a restaurant in Tangeman University Center
MSB: Not an academic degree, but the Medical Sciences Building
N
Nippert: The football stadium
NIU: "Non‐cash Intra‐University" form used to charge another department within the university
Non‐traditional student: A student who is either returning to college or starting college at an age older than typical freshmen
O
ONA: Ohio Nurses Association — a collective bargaining unit representing nurses
One Stop Service: Simply called One Stop most of the time. Located in University Pavilion. Allows students to register for
classes, check financial aid status, view bills, check grades and request transcripts in "one stop" (www.onestop.uc.edu).
OPERS (O‐purz): Ohio Public Employees Retirement System — one of the state retirement systems
19
P
P‐Card: Purchase Card — a university credit card used to make purchases directly from vendors
EPDQ: Electronic Position Description Questionnaire — used to describe the duties and responsibilities of a position for Human
Resources' review
PeopleAdmin: The online employment application and hiring system.
Please?: Cincinnati‐speak for "What?" or "I beg your pardon?" — stemming from the city's German heritage. It's the English
translation of the German bitte.
Q
Quad: Engineering Quadrangle, bordered by Swift, Old Chem and Baldwin halls
R
RWC: Raymond Walters College is the former name of UC Blue Ash College
RX: Purchase Requisition
S
SAP (S‐A‐P): Software used in the UCFlex system.
SDI: Small dollar invoice
Sears building: Officially named the Campus Services Building, yet often called "Sears" because the building at the corner of
Reading and University once housed a Sears store. UC offices are being phased out of the building.
SEIU/1199: Service Employees International Union — a collective bargaining unit representing office employees
Shoe: "The Shoe" is short for the Myrl Shoemaker Center, which houses the Fifth Third Arena and support services for the
Bearcat sports teams, including the women's basketball offices, meeting rooms, locker rooms and related facilities.
Short Vine: The business district on the section of Vine Street that takes a jog to the east and is bounded by Corry Boulevard
and Martin Luther King Drive
Sigma Sigma Commons: Light tower and grassy amphitheater near French Hall, a gift of Sigma Sigma fraternity
signature architect buildings: UC has gained international acclaim for its buildings designed by these renowned architects,
known as "signature architects." Those buildings are the Aronoff Center for Design, Architecture, Art, and Planning; Campus
Recreation Center; Center for Academic and Research Excellence (CARE)/Crawley Building; Central Utility Plant; College‐
Conservatory of Music Villiage; Edwards Center; Engineering Research Center; the Richard Lindner Center; the Steger Student
Life Center; the Tangeman University Center renovation; University Pavilion; Van Wormer Library renovation; and Vontz Center
for Molecular Studies.
20
STEMM: UC's preferred acronym for collectively referring to the disciplines of science, technology, engineering, mathematics
and medicine. The Ohio Board of Regents uses the acronym STEM, omitting the reference to medicine. When appropriate to
use the state's style, do so.
STRS (sturz): State Teachers Retirement System — one of the state retirement systems
T
TA: Travel Authorization form (not a teaching assistant) ‐ needs to be authorized before you go anywhere.
TUC: Tangeman University Center ‐ the student union
Two Sisters: The two high‐rise residential halls along Jefferson Avenue (Morgens and Scioto)
U
UC2019►: UC's strategic academic master plan, implemented by former President Gregory Williams in 2010. Can be written as
UC2019. The formal name is "UC2019►Accelerating our Transformation."
UC|21: Shorthand for "UC|21: Defining the new Urban Research University," the university's strategic plan preceding UC2019,
implemented by former President Nancy Zimper. Replaced by Santa Ono's "Creating Our Third Century."
UCAAMP (U‐kamp): University of Cincinnati Association of Administrators, Managers and Professionals — a networking and
professional development group for unclassified, unrepresented staff
UCATS (U‐cats): University of Cincinnati Athletic Teams Scholarships — donors who contribute at a minimum level to fund UC
student‐athletes may purchase priority seating tickets to Bearcat games
UCFlex (UC‐flex): The university's new integrated business system. UC Flex Financials replaced the College and University
Financial System (CUFS), and UC Flex Human Resources replaced the Human Resources Management System (HRMS) and
Benefits Management System (BMS).
University of Cincinnati Medical Center: UC's primary teaching hospital, not technically part of the university, although medical
faculty teach there
UC is Listening: Online feedback forum for compliments, complaints, questions, suggestions and surveys.
(www.feedback.uc.edu)
UCIT (UC‐I‐T): UC Information Technologies ‐ provides computer and telephone services, previously called CITS (sits)
U‐Hall: University Hall ‐— location of many administrative offices
UniverSIS (univer‐sis): University Student Information System (also called SIS) — a computerized system that consolidates all UC
student databases and streamlines record‐keeping and student‐support operations
Uptown Campus: East Campus and West Campus combined
USAs: University Service Associates — cross‐trained staff who provide admissions, financial aid and other services to current
and prospective students, particularlly in the One Stop Services Center, but also in other UC departments
21
V
Varsity Village: Officially named the Richard E. Lindner Varsity Village, this is the area that comprises all the athletics facilities,
including the Lindner Center, Fifth Third Arena for basketball, Nippert Stadium for football, Gettler Stadium for soccer and
track, Marge Schott Stadium for baseball and the Trabert‐Talbert Tennis Center
W
West Campus: Officially called Uptown Campus West. All academic colleges and university offices in the area bounded by
Martin Luther King Drive, Jefferson Avenue, Calhoun Street and Clifton Avenue.
WIN (win): Women's Initiatives Network — serves as an umbrella group for faculty, staff, student and alumni organizations on
campus that are dedicated to serving women.
Work Control: The department handles facilities services, such as maintenance and HV/AC
22
Tuition & Fees - Academic Year 2018-19
Tuition and Fees (2018-2019) The fees listed were either approved by the Board of Trustees on 06/23/2015 or by the President via the Special Fee Approval process. Tuition, housing and insurance rates begin Fall 2015, unless otherwise noted.
Please note, some tuition amounts are set by college, others are determined by program level (undergraduate, graduate or professional) and still others are specific to the course of study itself. As well, some colleges or majors have individual fees that are assessed only to their students. Details on college-specific fees can be found in the Fees by College link for any given tuition year in the navigation bar at the left.
Campus / Major Programs Ohio Students Out‐of‐State Students 1
Part‐Time
Per
Hour
Full‐Time
Per
Term
Full‐Time
Per
Year 2
Part‐Time
Per
Hour
Full‐Time
Per
Term
Full‐Time
Per
Year 2
UC Uptown $459 $5,500 $11,000 $1,098 $13,167 $26,334
UC Clermont 222 2,658 5,316 523 6,274 12,548
UC Blue Ash 251 3,005 6,010 617 7,404 14,808
Graduate 724 7,234 14,468 1,311 13,105 26,210
23
PharmD 1,016 10,159 20,318 1,662 16,623 33,246
College of Law 1,001 12,005 24,010 1,209 14,505 29,010
College of Medicine (M.D.) 1,301 15,591 31,182 2,062 24,723 49,446
1 Some non-Ohio residents may qualify for reciprocity or metropolitan tuition rates based on program, county of residence and application approval.
2 A year is defined as 2 semesters so amounts reflect the total of 2 semesters. Some program curriculums require summer semester enrollment which will increase costs for a year.
Tuition Showing Standard Required Fees per Term
For a more detailed description of fees visit the Student Bill Line Item Description page.
Full‐Time
Undergraduate
Programs
General
Fee
Campus
Life Fee
ITIE
Fee
Instructional
Fee
In‐State
Total
Non‐
Resident
Surcharge
Non‐
Resident
Total
UC Uptown $398 $257 $184 $4,661 $5,500 $7,667 $13,167
UC Clermont 233 N/A 135 2,290 2,658 3,616 6,274
UC Blue Ash 233 N/A 135 2,637 3,005 4,399 7,404
Graduate Programs
Graduate 398 257 184 6,395 7,234 5,871 13,105
College of
Medicine
398 257 184 6,395 7,234 5,871 13,105
24
Professional Programs
Law (JD) 398 257 184 11,166 12,005 2,500 14,505
Medicine
(MD)
398 257 184 14,752 15,591 9,132 24,723
Pharmacy
(PharmD)
398 257 184 9,320 10,159 6,464 16,623
Part‐Time (per credit hour)
Undergraduate Programs
UC Uptown $33.00 $22.00 $15.00 $389.00 $459.00 $639.00 $1,098.00
UC Clermont 19.00 N/A 11.00 192.00 222.00 301.00 523.00
UC Blue Ash 19.00 N/A 11.00 221.00 251.00 366.00 617.00
Graduate Programs
Graduate 39.80 26.20 18.00 640.00 724.00 587.00 1,311.00
College of
Medicine
39.80 26.20 18.00 640.00 724.00 587.00 1,311.00
Professional Programs
25
Law (JD) 33.00 22.00 15.00 931.00 1,001.00 208.00 1,209.00
Medicine
(MD)
33.00 22.00 16.00 1,230.00 1,301.00 761.00 2,062.00
Pharmacy
(PharmD)
39.80 26.20 18.00 932.00 1,016.00 646.00 1,662.00
College Program Fees
Undergraduate Program
Part‐Time
Per
Credit
Hour
Full‐
Time
Per
Term
Flat
Fee
Per
Term
Flat Fee
Fall/First
Term
Only
College of Arts & Sciences (STEM Disciplines) $18 $215
College of Allied Health Sciences 18 215
College of Allied Health Sciences ‐ Distance
Learning
7 75
UC Blue Ash (Health Programs) 18 215
UC Blue Ash First Year Student Success 15 175
Clermont College (Allied Health Programs) 18 215
College of Business 42 500
26
College of Education, Criminal Justice & Human
Services
(Information Technology Program only)
25 300
College ‐ Conservatory of Music 75 750
College of Design, Architecture, Art, and Planning 63 750
College of Design, Architecture, Art, and Planning
BA in Art History, BS in Horticulture,
BS in Urban Studies & Certificate Programs
34 400
College of Engineering & Applied Science 42 504
College of Nursing BSN Programs 29 338
Distance Learning Fee 22 257
Transition and Access Program $7,980
Graduate Programs
College of Allied Health Sciences 22 215
College of Allied Health Sciences ‐ Distance
Learning
8 75
College ‐ Conservatory of Music 75 750
College of Design, Architecture, Art, and Planning 75 750
27
College of Design, Architecture, Art, and Planning
MA & PhD Degrees and MS in Architecture
40 400
College of Engineering & Applied Science 51 504
College of Medicine ‐ Genetic Counseling 100
(Flat Fee)
500
College of Nursing Anesthesia Simulation Lab Fee
(Nurse Anesthesia Program)
250
College of Nursing MSN Programs 34 338
College of Nursing MSN Distance Learning
Programs
(except Nursing Education Certificate)
563
College of Business ‐ Taxation Programs 100 1,000
Distance Learning Fee 26.20 257
Medical Education Resource Fee
(once per Academic Career for MD/PhD
students)
$155
Professional Programs
College of Medicine MD Program 175
MD Program Point‐of‐Care Ultrasound Fee
528
28
Students Admitted Fall 2016 (once per Academic Year)
Students Admitted Fall 2017 and after (once per Academic Career)
325
Medical Education Resource Fee
(once per Academic Career for MD students)
155
Distance Learning Fee 26.20 257
Other Required Fees
Description Fall Spring Summer
International Student Fee $125 $125 N/A
New Student Fee $85 (once per lifetime)
Professional Practice/Coop ‐ Undergraduate $465 (per Term based on Coop Enrollment)
Professional Practice/Coop ‐ Graduate $675 (per Term based on Coop Enrollment)
29
UC Flex (SAP) General Ledger (G/L) Codes G/L
Expenditures ‐ Salaries 510000 Academic Full Time Salaries 510030 Full Time AAUP Base Salary 510031 Full Time AAUP Other Compensation 510032 Visiting Faculty Salary 510033 Full Time Non‐AAUP Other Compensation 510034 Full Time Faculty Fellow & Post Doc 510035 Full Time Non AAUP Base Salary 510036 Full Time AAUP Salary2 510037 Full Time AAUP ADL 510038 Full Time Non AAUP Salary2 510039 Full Time Non AAUP ADL 510099 Full Time Faculty Reserve 510200 Academic Part Time Salaries 510230 AAUP Part Time Salaries 510231 AAUP Part Time Other Compensation 510232 Non‐Represented Adjuncts 510233 Non‐Represent Adjunct Other Compensation 510234 AAUP Part Time Salary2 510235 AAUP Part Time ADL 510236 Non‐Represent Adjunct Salary2 510237 Non‐Represent Adjunct ADL 510299 Academic Part Time Reserves 510300 Academic Faculty Salary Accrual 510301 Faculty 912 Year End Accrual 511000 Unrepresented Unclassified Exempt Salaries 511040 Full Time Unrepresented Unclassified Exempt Base S 511094 Unrep Unclassified Exempt Salary2 511095 Unrep Unclassified Exempt ADL 511096 Unrep Unclassified Exempt Other Compensation 511097 Unrep Unclassified Exempt Part‐Time <80% FTE 511099 Unrepresented Unclassified Reserves 511100 Unrepresented Unclassified Non‐Exempt Hourly 511140 Full Time Unrepresented Unclassified Non‐Exempt Ba 511196 Unrep Unclassified Non‐Exempt Other Compensation 511197 Unrepresented Unclassified Non‐Exempt Part Time <8 511198 Unrepresented Unclassified Non‐Exempt Overtime 511199 Unrepresented Unclassified Non‐Exempt Reserves 511200 Unrepresented Classified Non‐Exempt Hourly 511240 Full Time Unrep Classified Non‐Exempt Base Salary 511241 Temporary Salaries 511296 Unrepresented Classified Non‐Exempt Other Comp 511297 Unrep Classified Non‐Exempt Part‐Time <80% Fte 511298 Unrepresented Classified Non‐Exempt Overtime 511299 Unrepresented Classified Non‐Exempt Reserves 511700 Post Doctoral Fellows & Research Fellows 511770 Post Doctoral Fellows
30
511771 Research Fellows 511795 Post Doc & Research Fellows ADL 511796 Post Doc & Research Fellows Other Comp 511797 Research Fellows Non‐Exempt 511798 Research Fellows Non‐Exempt Overtime 511799 Post Doctoral Fellows & Research Fellows Reserves 511900 BiWeekly Year End Salary Accrual 511901 BiWeekly Year End Salary Accrual 512000 AFSCME Salaries 512040 Full Time AFSCME Base Salary 512096 AFSCME Other Compensation 512097 AFSCME Part‐Time <80% FTE 512098 AFSCME Overtime 512099 AFSCME Reserves 513000 IUOE Salaries 513040 Full Time IUOE Base Salary 513096 IUOE Other Compensation 513097 IUOE Part‐Time <80% FTE 513098 IUOE Overtime 513099 IUOE Reserves 514000 ONA Salaries 514040 Full Time ONA Base Salary 514096 ONA Other Compensation 514097 ONA Part‐Time <80% FTE 514098 ONA Overtime 514099 ONA Reserves 515000 SEIU/1199 Salaries 515040 Full Time SEIU/1199 Base Salary 515096 SEIU/1199 Other Compensation 515097 SEIU/1199 Part‐Time <80% FTE 515098 SEIU/1199 Overtime 515099 SEIU/1199 Reserves 515500 FOP Salaries 515540 Full Time FOP Base Salary 515596 FOP Other Compensation 515597 FOP Part‐Time <80% FTE 515598 FOP Overtime 515599 FOP Reserves 516000 Intern Residents Special Fellows 516047 Intern Residents Special Fellows ‐ Hourly 516048 Intern Residents Special Fellows ‐ Monthly 516096 Interns Residents Special Fellows Other Comp 516098 Interns Residents Special Fellows Overtime 519000 Graduate Student Stipends 519060 Graduate Administrative Assistant 519061 Graduate Teaching Assistant 519062 Graduate Research Assistant 519063 Student Instructors 519099 Grad Student Reserve 519100 Graduate Assistants Univ Dean Stipends UGA
31
519101 Graduate Assistants Univ Dean Stipends UGA Accrual 519160 Graduate Administrative Assistant Stipends UGA 519161 Graduate Teaching Assistant Stipends UGA 519162 Graduate Research Assistant Stipends UGA 519400 UC/519400 519500 Student Salaries 519563 Student Salaries Hourly 519564 Student Salaries Monthly 519565 Student Salaries Co‐Op 519566 Work Study Students‐On Campus 519567 Work Study Student Off Campus 519596 Student Other Comp 519598 Student Overtime 519599 Student Reserves 519900 Hospital Salaries 519901 Hospital Admin/Management Mo Salaries 519902 Hospital Clerical/Admin Bi Salaries 519903 Hospital Prof/Tech Non‐Med Mo Salaries 519904 Hospital Prof/Tech Medical Mo Salaries 519905 Hospital Prof/Tech Medical Bi Salaries 519906 Hospital Registered Nursing Bi Salaries 519907 Hospital Maintenance Service Bi Salaries Expenditures ‐ Supplies 530100 Non‐Employee Compensation & Awards (Individuals) 530101 Honorarium Non‐Employee 530102 Contract Srvcs‐Individual, PSC & Limited Services 530103 Temporary Agencies 530104 Ticket Takers/Sellers/Ushers 530105 Referees & Officials 530106 Interpreter/Signer 530107 Award‐Community Member 530200 Admin & Educational Supplies 530201 Office Supplies 530202 Instructional Supplies 530203 Audio Visual & Media Parts/Supplies 530204 Business Forms 530205 Plaques/Trophies/Awards 530206 Preservation Supplies 530207 Flowers & Cards 530300 Computing Expenses 530301 Computer Supplies 530302 Printer Supplies 530303 Standard Computer Paper 530304 Custom Computer Forms 530305 Stock Computer Forms 530306 Computing Parts 530307 Computing Maintenance & Repairs 530308 Software Maintenance Agreements 530309 Computing Lease/Rental 530310 AV Planning & Consulting
32
530311 Computing Consulting Services 530312 Desktop Services‐Hardware/Software Support 530314 Digital Media 530315 E‐Mail Expense 530316 Computing Exam Grading 530317 Hosting Services 530318 Programming Services 530319 Computing Storage 530320 Uniprint 530321 Video Conferencing 530322 Webcasting 530323 Web Design & Maintenance 530324 Other Computing Services 530400 Meetings/Seminars/Events 530401 Refreshments & Meals 530402 Decorations 530403 Meeting Facilities 530405 Entertainment 530406 Student Club Activities 530407 Alcohol (Approved Purchases) 530500 Employee Travel & Training 530501 Employee Training Registration & Fees 530502 Employee Training Materials 530503 Employee In‐State Travel 530504 Employee Out‐of‐State Travel 530505 Employee Foreign Travel 530600 Student Travel 530601 Student Registration & Fees 530602 Student Transportation 530603 Student Lodging 530604 Student Travel Meals & Other Expenses 530700 Other Travel 530701 Non‐Employee Travel 530702 Team Travel 530703 Recruitment Travel 530800 Grant Special Travel 530801 In‐State Travel Grant Trainee 530802 Out‐of‐State Travel Grant Trainee 530803 Foreign Travel Grant Trainee 530900 Advertising & Development 530901 Marketing/Promotion 530902 Fundraising Activities 530903 Employee Recruitment Advertising 530904 Student Recruitment Advertising 530905 Bid Specs Advertising 530906 Print Advertising 530907 Media Advertising 531000 Postage & Delivery 531001 US Postage Stamp & Meter 531002 Delivery & Express Mail
33
531003 Shipping Materials 531004 Bulk Mail 531005 Postal Fees 531006 Direct Mail 531100 Memberships & Dues 531101 Professional Membership & Dues 531102 Institutional Membership & Dues 531103 Other Membership & Dues 531200 Publications 531201 Journals/Print Subscriptions 531202 Database Subscriptions 531203 Books 531204 Reprints 531300 Printing/Duplicating/Graphics 531301 Printing 531302 Duplicating/Photocopying 531303 Graphics 531304 Photography 531305 Tickets 531306 Scanning Services 531400 Telecommunications 531401 Telephones 531402 Pagers 531403 Cellular Phones 531404 Voice Mail 531405 Voice Trees 531406 Long Distance 531407 Highspeed Internet Service 531408 Help Phones & Alarms 531409 Wireless 531410 Telephone Devices 531411 Telephone Supplies 531412 Trunks 531413 Telephone Line Costs 531414 Telephone Installation/Moves/Changes 531415 Network Installation/Moves/Changes 531416 Special Circuits 531417 Directory Expense 531418 Node Room Environmentals 531419 Backbone Network 531420 ACD 531421 Other Voice & Data 531422 Taxable Exployee Reimbursement 531500 UCnet Access Data Ports Local Funded 531600 UCnet Access Data Ports‐Central Funded 531700 Computing Usage‐Local Funded 531800 Computing Usage‐Central Funded 531801 Computing Labor Services Subsidized Gf 531802 Hardware Services Usage Subsidized Gf 531900 Lab Expenses
34
531901 Lab Supplies 531902 Lab Devices, Non Equipment 531903 Chemicals/Solutions 531904 Radioactive Materials 531905 Biological Agents Or Toxins 531906 Liquids & Gases 531907 Glassware 531908 Lab Linens 531909 Rubber Goods 531910 UC Scientific Core Facilities Services 531911 Chemistry Stockroom 531912 Physics Stockroom 531913 Radiation Film Badges 531914 Radioactive Waste Removal 531915 Hazardous Waste Removal 531916 Biological Waste Removal 531917 Prescription Drugs 532000 Lab Animal Medicine 532001 Lab Animals 532002 Per Diem Cage Charges 532003 Animal Medical Supplies & Procedures 532004 Animal Food 532005 Animal Bedding 532006 Lab Animal Services 532007 Lab Animal Requistion Fee 532100 Subject Incentives 532101 Cash Subject Incentives 532102 Non Cash Subject Incentives 532200 Subcontracts 532201 Subcontract With F&A (Indirect) 532202 Subcontract Without F&A (Indirect) 532300 Sponsored Account Overdraft 532301 Sponsored Account Loc Overspent 532400 Other Cost Sharing 532401 Other Cost Sharing‐Federal Fringe 532402 Other Cost Sharing‐Non‐Fed Fringe 532403 Other Cost Sharing‐Supplies 532500 Rental & Lease 532501 Equipment Leases 532502 Office & Classroom Rental 532503 Donor Center Lease 532504 Set Rental 532505 Costume Rental 532506 Music Rental 532507 Booth Rental 532508 Studio Rental 532600 Fees 532601 Parking Fees (Non‐Travel Related) 532602 UC Grounds & Moving Fees 532603 Licensing/Certification Fees
35
532604 Professional Licensure 532605 Patents 532606 Copyright/Royalty Fees 532607 Permits 532608 Bank Service Fees 532609 Credit Card Processing Fee 532610 Credit Bureau Fee 532611 Fines/Penalties 532612 Management Fees 532613 Game Guarantee Fees 532614 Post Season Ticket Requirements 532615 Accreditation Fees 532616 Hood Certification 532617 Recycling Fees 532618 Interest on Internal Loans 532619 Interest on UC Fund Overdrafts 532620 Storage Fees 532621 Interest Expense Miscellaneous 532622 Royalty Payment Fee Through Payroll 532700 Moving Expense 532800 Employee Recognition 533100 Services 533101 Consultant Services 533102 Auditors 533103 Court Reporters 533104 Search Firms 533105 Outplacement Services 533106 Legal Services 533107 Waste Collection & Document Shredding 533108 Live Plant Rental & Care Services 533109 Armored Car Service 533110 Housekeeping Services 533111 Alterations/Renovations 533112 Security Services 533113 Exterminating Services 533114 Grounds & Landscaping Services 533115 Window Cleaning Services 533116 Laundry/Drycleaning Services 533117 Food Service Management Services 533118 Fire Protection Services 533119 Asbestos/Lead Abatement Services 533120 Lab Testing/Analysis Services 533121 Energy Management Services 533122 Environmental Studies & Tests 533123 Educational Site Agreements 533124 Evaluation Services 533125 Counseling Services 533126 Data Analysis 533500 Medical Services 533501 Patient Care
36
533502 Patient Per Diem 533503 Medical Examination Fees 533504 Pharmacy Services 533505 X‐Ray Services 533506 Lab Services 533600 Central Telecommunications 533601 Central Trunks 533602 Central Directory 533603 Central Telephone Equipment 533604 Central Long Distance 533605 Central Telephone Moves/Adds/Changes Equipment 533606 Central Special Circuits 533607 Central Telephone Lines 533608 Central Help Phones/Alarms 533609 Central Network Moves/Adds/Changes Equipment 533610 Central Cellular Phone 533611 Central Pagers 533612 Central Telephone Supplies 533613 Central Backbone Network 533614 Central Trouble Call Supplies 533615 Central Voice Mail 533616 Central High‐Speed Internet Service 533700 Repair & Maintenance 533701 Computer/Audio/Visual/Media Repair & Maintenance 533702 Medical/Scientific/Lab Repair & Maintenance 533703 Office Equipment Repair & Maintenance 533704 Musical Equipment Repair & Maintenance 533705 Furniture Repair & Maintenance 533706 Keys & Locks 533707 Signage 533708 Elevator Repair & Maintenance 533709 Window Repair & Maintenance 533710 Chiller Repair & Maintenance 533711 High Voltage Service Repair & Maintenance 533712 Electrical Repair & Maintenance 533713 Mechanical and HVAC Repair & Maintenance 533714 Carpentry Repair & Maintenance 533715 Painting Repair & Maintenance 533716 Plumbing Repair & Maintenance 533717 Machining Repair & Maintenance 533718 Masonry Repair & Maintenance 533719 Roofing Repair & Maintenance 533720 Coal/Oil Testing 533721 Rata Testing 533722 Welding Repair & Maintenance 533723 Sheet Metal Work Repair & Maintenance 533724 Asbestos & Lead Removal 533725 Ash Removal 533726 Insulation Repair & Maintenance 533727 Controls Repair & Maintenance
37
533728 Tunnel Repair & Maintenance 533729 Vehicle Repair & Maintenance 533730 Chemicals/Oils Maintenance 533731 Concrete Repair & Maintenance 533732 Water Treatment 533733 Parking Lot Repair & Maintenance 533734 Hood Maintenance 533738 Other Repair & Maintenance 533800 Repair & Maintenance Supplies 533801 Cleaning Supplies 533802 Janitorial Chemicals 533803 Shop Supplies 533804 Steel & Aluminum Supplies 533805 Mechanical & HVAC Supplies 533806 Sundry Paper Products 533807 Salt & Water Softening Products 533808 Residential Linens 533809 Drapes/Shower Curtains 533810 Laundry Supplies 533811 Plastic Bags 533812 Vacuum Supplies 533813 Carpentry/Construction Supplies 533814 Painting Supplies 533815 Hardware Supplies 533816 Electrical Supplies 533817 Electronic Supplies 533818 Plumbing Supplies 533819 Masonry Supplies 533820 Roofing Supplies 533821 Bearing Seals 533822 Gaskets 533823 Grounds & Landscaping Supplies 533824 Gases 533825 Other Maintenance Supplies 533826 Arts/Crafts/Toys 533900 Blood & Medical Supplies 533901 Blood Bags 533902 Test Kits 533903 Donor Drawing Supplies 533904 Antisara & Reagents 533905 Cryopreservation Supplies 533906 Autogrouper Supplies 533907 Bacterial Detection Supplies 533908 Contract Blood Purchases 533909 Blood Transportation 533910 Solicited Lab Tests 533911 Frozen Cells 533912 Other Medical Supplies 534000 Retail Supplies 534001 Pricing Supplies
38
534002 Shipping Supplies 534003 Cashiering Supplies 534100 Security Parts/ Supplies/Safety Devices 534101 Access Control 534102 Fire Alarm Parts/Supplies 534103 Ammunition 534200 Transportation & Vehicle Expense 534201 Vehicle Rental 534202 Vehicle Fuel 534203 Truck Operations 534300 Clothing/Uniforms 534301 Uniforms 534302 Lab Coats 534303 Shoes 534400 Training Table 534500 Insurance 534501 Malpractice Insurance 534502 Disability Insurance 534503 Pharmacy Insurance 534504 Student Health Insurance Premium 534505 Catastrophic Insurance 534506 Self‐Insured Medical 534507 General Liability Insurance 534508 Property Insurance 534509 Vehicle Insurance 534600 Production & Design Materials 534601 Scripts/Libretti/Music 534602 Props 534603 Costume Supplies 534604 Makeup Supplies 534605 Lighting Parts & Supplies 534606 Stage Management Supplies 534607 Sound Parts & Supplies 534700 Production & Design Services 534701 Choreography 534702 Costume Design 534703 Photography 534704 Stage Direction 534705 Stage Management 534706 Wig & Makeup Design 534707 Musical Direction 534708 Musical Accompaniment 534709 Properties Master 534710 Scenic Art Services 534711 Scenic Design 534712 Sound Design 534713 Interpreter/Signer 534714 Costume Stitching 535000 Utilities 535001 Electric
39
535002 Gas‐Natural 535003 Sewage 535004 Steam 535005 Fuel‐Oil 535006 Fuel‐Coal 535007 Water 535008 Sewage ‐ DNU 535009 Chilled Water 535010 Treated Water 535011 Storm Water Management 535012 Meters 535013 Internal Electric 535014 Gas Fuel Surcharge 535015 Electric Fuel Surcharge 535016 Hospital Utility 535100 Construction 535101 Architect 535102 State Architect 535103 Engineer & Engineering Services 535104 Construction Management 535105 Elevator Renovation and Replacement 535106 Electrical 535107 Plumbing 535108 HVAC 535109 Fire Protection 535110 Abatement Removal 535111 Abatement Design Services 535112 Site Preparation 535113 Demolition 535114 Studies 535115 State Admin Fee‐1.5% of FlCC 535116 State Design Fee‐7% of FlCC 535117 Local Design Fee‐% of FlCC 535118 Local Design Fee‐Negotiated Or Lump Sum 535119 Local Design Fee‐% of FF&E 535120 Local Fee‐Construction Mgmt Offloading 535121 Capitalized Issue Costs 535122 Trustee Admin Fee 535123 Project Management Software Fee 535124 Other Contruction Costs 535125 Construction Contingency 535126 PS‐ Capitalizable Movable Equipment 535127 PS‐ Critical Movable Equipment 535128 PS‐ Fixed Furnishings Non‐Modular 535129 PS‐ Fixed Modular Furniture 535130 PS‐ Lab Equipment 535131 PS‐ Cap Software $5,000+ 535200 Resale Products 535201 Resale Books & Supplies 535202 Resale Candy & Tobacco
40
535203 Resale Other Items 535300 Commissions 535301 Vending Machine Commissions 535400 Endowment Fees 535401 A Fund Endowment Fee 535402 Endowment Management Fee 535500 Collection Costs 535501 3rd Party Contingency Collection Costs 535502 3rd Party Prepaid Collection Costs 535503 Court Collection Costs 535504 Attorney Collection Costs 535505 Institutional Collection Costs 535506 Other Collection Costs 535507 Credit Bureau Collection Costs 535600 Allowances 535601 Auto Allowance 535602 Housing Allowance 535603 Meal Allowance 535604 Communication Stipend 536000 F&A Expense CUFS 536001 Sponsored Awards F&A Expense 536002 Sponsored Awards F&A LAM 536003 Internal RIA Expense 536500 Refund of Expense 537000 Leasehold Improvements <$100,000 537100 Internal Overhead Recovery 537110 A Fund Administrative Fee Recovery 537200 Matured Annuity/Life Income 537201 Matured Annuity/Life Income Expense 537400 Hospital Other Expenses 537401 Hospital Physican Comp A 537402 Hospital Clearing Account Expense 537403 Hospital Admin Overhead Charges 537500 Tax Levy Expense 537600 Inventory 537601 Inventory Purchases 537602 Inventory Adjustments 537700 KCC Expenses 537701 KCC FF&E Escrow 537702 KCC Other Operating Expenses 537800 Sponsored Student Expense 537900 Bad Debt Expense 537901 Title IV Expense 538000 Capitalized Interest 538010 Expiration of Endowment 538050 Interest Expense Contra Account 538100 Retirement of Indebtedness 538200 Interest on Indebtedness 538300 Expenditures of CUFS Debt Funds 538301 Expenditures of SAP Debt Funds
41
538400 Joint Use Agreement Community Development Corps 538500 Loan Principal Settlement 538600 Loan Assignment 538700 Loan Cancellation ‐ Jobs 538701 Loan Cancellation ‐ Death 538800 Correct Prior Year Expense 538900 Historical CUFS 538901 Historical Not Used 538902 Historical Not Used 538903 Historical Not Used 538907 Historical Animals 538908 Historical Grant Rest 538909 Historical Internal Recharge 538910 Historical Non University 538911 Historical 3000 DOE 538912 Historical Internal Recharge 3003‐00 538999 Purchase Order Rollover Asset Conversion 539000 Moveable Non Cap Equipment <$5,000 539001 Non Cap Computr/Printers/Monitors <$5,000 539002 Non Cap Audio/Visual Multimedia <$5,000 539003 Non Cap Musical Instruments <$5,000 539100 Non Capitalized Moveable Equipment <$5,000 539104 Non Cap Copy Equipment (Office Copiers) <$5,000 539105 Non Cap Office Equipment Other Than Copiers <$5,00 539106 Non Cap Medical/Lab/Scientific <$5,000 539107 Non Cap Automobiles/Motorcycles <$5,000 539108 Non Cap Trucks/Vans/Buses/Other Licensed <$5,000 539109 Non Cap Mobile Grounds/Maintenance <$5,000 539110 Non Cap Boats/Marine <$5,000 539111 Non Cap Athletic/Recreation Equipment <$5,000 539112 Non Cap Telecommunications Equipment <$5,000 539113 Non Cap Radio Equipment <$5,000 539114 Non Cap Security Equipment <$5,000 539115 Non Cap Printing Equipment (Offset, etc.) <$5,000 539116 Non Cap Tools/Shop/Custodial <$5,000 539117 Non Cap Food Service/Household Appliances <$5,000 539118 Non Cap Money Handling Equipment <$5,000 539119 Non Cap Sewing Equipment <$5,000 539300 Non Cap Computer Software <$5,000 539400 Furniture‐Office & Modular 539500 Furniture‐Residential 539600 Fixed Furnishings 539700 Non Cap Non‐UC Titled Assets <$5,000 Expenditures ‐ Capital Equipment 540100 Investment In Real Estate 540200 Patents 541000 Land 542000 Land Improvements 543000 Buildings 544100 AuC Construction
42
544200 AuC Departmental 545000 Infrastructure 545001 Infrastructure Roads/Driveways 545002 Infrastructure Sewers/Tunnels 545003 Infrastructure Network 546000 Building Equipment‐Lab Fixtures 549000 Moveable High Risk Capitalized Equipment $5,000+ 549001 Cap Computers/Printers/Monitors $5,000+ 549002 Cap Audio/Visual/Multimedia $5,000+ 549003 Cap Musical Instruments $5,000+ 549100 Capitalized Moveable Equipment $5,000+ 549104 Cap Copy Equipment (Office Copiers) $5,000+ 549105 Cap Office Equipment (Other Than Copiers $5,000+) 549106 Cap Medical/Lab/Scientific $5,000+ 549107 Cap Automobiles/Motorcycles $5,000+ 549108 Cap Trucks/Vans/Buses/Other Licensed $5,000+ 549109 Cap Mobile Grounds/Maintenance $5,000+ 549110 Cap Boats/Marine $5,000+ 549111 Cap Athletic/Recreation Equipment $5,000+ 549112 Cap Telecommunications Equipment $5,000+ 549113 Cap Radio Equipment $5,000+ 549114 Cap Security Equipment $5,000+ 549115 Cap Printing Equipment (Offset, etc.) $5,000+ 549116 Cap Tools/Shop/Custodial $5,000+ 549117 Cap Food Service/Household Appliances $5,000+ 549118 Cap Money Handling Equipment $5,000+ 549119 Cap Sewing Equipment $5,000+ 549300 Cap Computer Software $5,000+ 549600 Cap Furniture $5000+ 549700 Non‐UC Titled Assets 549800 Library Collections 549801 Monographs 549802 Bindings 549803 Serials 549804 Slides/Visual Aids 549805 Non‐Book 549806 Databases 549807 Electronic Books 549808 Electronic Journals 549900 Art Objects 549990 Capital Expense Year End Accrual 549997 Gain/Loss On Assets ‐ Full Accrual 549998 Asset Posting Reconciliation 2005 Fund Balance 549999 Gain/Loss On Assets ‐ Modified Accrual Expenditures ‐ Scholarships/Fellowships/Aid 550100 Scholarships 550101 College/Department Scholarship 550102 Student Financial Aid Scholarship 550103 Outside Scholarship 550104 State Scholarship
43
550105 Federal Scholarship 550106 Tuition & Fees Scholarship 550107 Room & Board Scholarship 550108 Residence Hall Scholarship 550109 Off‐Campus Residence Scholarship 550110 Book Scholarship 550111 Education Abroad Scholarship 550200 Scholarships University Dean (UGS) 550201 Scholarship Graduate Assistant Out of State Credit 550300 Fellowships University Dean (UGA) 550400 Public Interest Fellowship 550500 Fellowship Awards 550501 Fellowship 550502 Non‐Compensation, Non‐Fellow Stipend 550503 Book/Instructional Materials Fellowship 552000 Student Prizes/Awards
44
Business Warehouse Tips and Tricks
A. Helpful Hints 1. Do NOT use Firefox as your default internet browser. It is always best to use Internet Explorer. 2. If you get messages to keep logging in, call the UC Helpdesk for assistance. 3. It is never a good idea to be among the first to upgrade to the latest Internet Explorer and Excel
versions when using BW. 4. Always make sure you log into UCFlex/BW before executing bookmarks. Keep a separate internet
window open & execute bookmarks from there. 5. Maintain a list of frequently used variable lists of hierarchy nodes, ranges and multiple singles values
that can be quickly used as copy/paste variable entries. 6. NEVER use the Personalization feature. 7. Save sets of common variables as Variants for individual reports – they’ll work for the report and
bookmarks of the individual report. 8. An error message on Variables Entry that says a characteristic has no master data “or you have no
authorization” is ALWAYS a user data entry error. All users who have access to a report have authorization for the data so it is never true that the mistake is based on no authorization.
9. If you encounter a “500 Server” error, it is best to log completely out of UCFlex and back into BW. 10. Check for and use Go To drilldowns to RRI detailed reports and jumps to R/3 detailed data. They’re
faster in 7.0 BW. 11. To quickly & easily move the location of report columns, open the Navigation Block and drag columns
around within the block including moving them between Rows and Free Characteristics. But, you normally can only swap the locations of the Key Figures columns by dragging them around within the report.
12. As in 3.5 BW, it is faster and easier to totally reformat a report if you filter the report to just a few rows first. Then add/subtract/re‐sort columns, add/remove subtotals, change key/text, etc. When formatting is complete, run the report for the complete listing which is needed. Save the format as a bookmark that report style may be needed again.
13. Blank columns may be available in the Key Figures filter. They are identified by a long technical name
of alpha‐numeric characters such as 14. If you print from PDF, keep the Orientation setting on “Auto portrait/landscape” so it will follow the
choice that you made on the Export Dialog box when moving to PDF. The setting you choose in the initial “Export Dialog” box before moving to PDF will control how the data fits on the page when you print, regardless of whether you change between portrait and landscape inside PDF.
Full BW Tips and Tricks Guide (with screen shots) can be found at:
https://help.ucflex.uc.edu/gm/folder‐1.11.48733?originalContext=1.11.46635
45
Fund Type Descriptions
A1 Unrestricted Undesignated B1 Unrestricted Allocated C1 Unrestricted Auxiliary Operating D Designated Funds D1 Unrestricted Designated General D2 Unrest Quasi Endow/Debt Liquid Res D3 Designated Sales & Service D6 Designated‐Service Centers D7 Designated‐Overhead D8 Designated‐Internal Borrowing D9 Designated Unfunded Comp Abs E Expendable Endowments E1 Restricted Expendable Endowments E9 Restricted Exp Endowment Pools F Restricted Gifts F1 Restricted Gifts F9 Restricted Unfunded Comp Abs G Restricted Grants/Contracts G1 Federal Grants/Contracts G2 State Grants/Contracts G3 Local Grants/Contracts G4 Private Grants/Contracts G9 Other Grants/Contracts H1 Restricted State Appropriations J1 Agency JF Agency‐Federal JH Agency‐Hospital JP Agency‐Practice Plans JS Agency‐Students L1 Loan
P Plant P1 Unexpended Plant State P2 Unexpended Plant Debt P3 Unexpended Plant Local P4 Unexpended Plant Gifts P5 Unexpended Plant Grant P6 Renewal & Replacement P7 Retirement of Indebtedness P8 Investment in Plant P9 Conversion P Funds R Endowments – UC R1 UC Unrestricted True Endowment R2 UC Restricted True Endowment R3 UC Unrestricted Term Endowment R4 UC Restricted Term Endowment R5 UC Unrestricted Quasi Endowment R6 UC Restricted Quasi Endowment R9 UC Investment Pools S Endowments – UCF S1 UCF Unrestricted True S2 UCF Restricted True S3 UCF Unrestricted Term S4 UCF Restricted Term S5 UCF Unrestricted Quasi S6 UCF Restricted Quasi T Endowments – Other Trustees T1 OT Unrestricted True T2 OT Restricted True T3 OT Unrestricted Term T4 OT Restricted Term U1 Annuity and Life Income
46
Cost Center/Funds Center Master Data
VP Area Col/Div VP Area Col/Div
President 101 President VP AHC 162 VP for Health Affairs
President 260 Athletics VP AHC 614 Health Affairs & PR
President 261 Fifth Third Arena at Shoemaker Center
VP AHC 626 College of Medicine
President 262 Summer Camps VP AHC 660 Institute for the Study of Health
President 270 Board of Trustees VP AHC 665 Hoxworth Blood Center
President 280 Faculty Senate VP AHC 668 Original AIT&L
SR VP Admin & Fin 150 Sr VP Administration & Finance Admin
VP AHC 672 Student Wellness
SR VP Admin & Fin 154 Sr VP Administration & Finance
VP AHC # Not assigned
SR VP Admin & Fin 158 VP Finance VP COMM 175 VP for Communication
SR VP Admin & Fin 361 Building Maintainence/Services
VP General Counsel 186 VP for Legal Affairs & General Counsel
SR VP Admin & Fin 362 Budget & Financial Services VP General Counsel 661 Risk Management & Insurance
SR VP Admin & Fin 363 Chief Invest Officer VP Govt Rel Univ Com 174 Govt Relations
SR VP Admin & Fin 366 Financial Services VP Govt Rel Univ Com 560 Univ Communications
SR VP Admin & Fin 368 Community Development VP Research 166 VP for Research
SR VP Admin & Fin 369 UC Flex Program Office VP Research 614 Health Affairs & PR
SR VP Admin & Fin 372 Government Cost Compliance
VP Research 650 Research Compliance
SR VP Admin & Fin 375 Construction Management Administration
VP Research 651 VP Research Various
SR VP Admin & Fin 378 Associate VP & University Architect
VP Research 652 Technology Transfer & Commercialization
SR VP Admin & Fin 381 Resource Analysis VP Research 675 Lab Animal Medical Services
SR VP Admin & Fin 450 Housing, Food Services, etc. VP UC Foundation 189 VP UC Foundation
SR VP Admin & Fin 451 Facilities VP UC Foundation 290 Alumni
SR VP Admin & Fin 452 Public Safety & Parking Z Unassigned 904 University General Services
SR VP Admin & Fin 453 Human Resources Z Unassigned 906 Rental
SR VP Admin & Fin 454 Utilities Z Unassigned 907 Other‐Moving
SR VP Admin & Fin 455 Purchasing, Surplus, Univ Dupl, Mail
Z Unassigned 910 Investment Management
SR VP Admin & Fin 456 Mainframe UCIT Comp Z Unassigned 920 Controller's Admin DO NOT USE
SR VP Admin & Fin 457 Org Performance / QSI Z Unassigned 940 Scholarships
SR VP Admin & Fin 570 SA&S / EM Activities Z Unassigned 945 PSEO / Cont Ed
47
VP Area Col/Div VP Area Col/Div
SR VP Admin & Fin 580 Internal Audit Z Unassigned 950 Correct Prior Year GF Salary Expense
SR VP Admin & Fin 672 Student Wellness Z Unassigned 959 Fringe Benefits Reserves
SR VP Admin & Fin 904 University General Services Z Unassigned 960 Internal Overhead
SR VP Provst Bacc Gr 170 Sr VP & Provost Baccalaureate & Grad Ed
Z Unassigned 962 Indirect Costs
SR VP Provst Bacc Gr 178 Student Affairs Z Unassigned 966 Controller's Administration
SR VP Provst Bacc Gr 350 UCIT Z Unassigned 970 Central Tuition Revenue
SR VP Provst Bacc Gr 570 SA&S / EM Activities Z Unassigned 975 Budgeted Reserves
SR VP Provst Bacc Gr 572 Leadership & Engagement Z Unassigned 977 Budgeted Transfers
SR VP Provst Bacc Gr 573 Inclusion & Retention Z Unassigned 979 Uptown General Funds Collector
SR VP Provst Bacc Gr 574 Health & Wellness Z Unassigned 980 Transfers
SR VP Provst Bacc Gr 620 Engineering & Applied Science
Z Unassigned 981 Transfers
SR VP Provst Bacc Gr 625 College of Pharmacy Z Unassigned 983 Mandatory Transfers
SR VP Provst Bacc Gr 629 College of Nursing Z Unassigned 991 Claims on Operations
SR VP Provst Bacc Gr 635 College of Allied Health Sciences
Z Unassigned 999 Fund Balance Conversion
SR VP Provst Bacc Gr 672 Student Wellness SR VP Provst Bacc Gr 714 Provost Units SR VP Provst Bacc Gr 715 College of Arts & Sciences
SR VP Provst Bacc Gr 716 College Conservatory of Music
SR VP Provst Bacc Gr 718 Education Criminal Justice & Human Srvcs
SR VP Provst Bacc Gr 722 College of Business
SR VP Provst Bacc Gr 723 Design, Architecture, Art & Planning
SR VP Provst Bacc Gr 724 College of Law SR VP Provst Bacc Gr 731 Continuing Education
SR VP Provst Bacc Gr 736 Division of Professional Practice
SR VP Provst Bacc Gr 738 University Honors Scholars Program
SR VP Provst Bacc Gr 740 Center for Adult Credit Education
SR VP Provst Bacc Gr 755 Graduate School SR VP Provst Bacc Gr 770 UC Libraries SR VP Provst Bacc Gr 799 Dual Enrollment SR VP Provst Bacc Gr 828 UC Blue Ash College SR VP Provst Bacc Gr 834 Clermont College
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Frequently Asked Questions
Q: What signatures are required on A113 (Travel Expense Report)? Can designee sign the form when travel
Authorization form is approved by the appropriate person?
A: The signature required for the Travel Authorization is one’s supervisor (no self‐approvals and no designees).
Likewise, the required signature for an A113 (Travel Expense Report) and A114 (Non‐Travel Reimbursement) is the
traveler’s supervisor.
Q: Credit Card charge receipts‐ is the little slip that you sign enough to serve as a receipt?
A: No, that signature slip is not an itemized, original receipt.
Q: If a non UC person rents a car, are they required to purchase insurance or not? Will they be covered under UC
insurance?
A: A non UC person is not covered under UC insurance. If UC is paying for the travel of a non UC person, such
insurance will be reimbursed if purchased, however there is no requirement to purchase the insurance.
Q: If the request is made for a business or first class by a speaker or person who you are recruiting, are they
required to provide medical related documents?
A: No. In the case of a speaker or performer, the contract for first or business class should be honored. In the case
of a high‐level recruit, business or first class travel would be a policy exception with the approval by the dean, vice
president, or senior vice president.
Q: Is business class airfare OK for international travel?
A: Yes, as long as one of the legs of the trip is 5 hours or longer and pre‐approval from the supervisor is on file for
that trip.
Q: Can alcohol be purchased on p‐card?
A: Alcohol purchases are not permitted on a Purchasing Card by anyone other than a dean, vice provost, vice
president or the president with pre‐approval as noted above.
Q: Who do I contact for Start‐Up Funding requests for new Faculty Hires?
A: Per policy effective July 27, 2012, you would contact the Vice President of Research’s Office – in particular
Debi Galloway.
