Embed Size (px)
DESCRIPTION
BUSINESS SERVICES . PLANNING PRIORITIES FOR 2010-11. BUSINESS SERVICES. BUSINESS SERVICES ADMINISTRATION BUDGETING CONTROLLER PURCHASING AND INVENTORY INFORMATION TECHNOLOGY PARKING INSTITUTIONAL SERVICES IN 2010-11 . Business Services Administration . - PowerPoint PPT Presentation
Citation preview
BUSINESS SERVICES
PLANNING PRIORITIES FOR 2010-11
2
BUSINESS SERVICES BUSINESS SERVICES ADMINISTRATION BUDGETING CONTROLLER PURCHASING AND INVENTORY INFORMATION TECHNOLOGY PARKING INSTITUTIONAL SERVICES IN 2010-11
Business Services Administration
4
TOP ACCOMPLISHMENTS FOR FY 2009-10• Successfully managed the College’s
budgetEstablished a 6% minimum budget reserve at
the beginning of the yearMoved equipment purchasing deadline to
mid-November 2009 and for all other state-funded purchases to December 31, 2009
Monitored budgets carefully to make sure funds were available to meet projected and expected expenditures from all funding sources
Monitored and utilized necessary non-state financial resources to ensure the College met its educational core mission
• Participated in the planning for the Union Station
• Established the Parking Coordinator Position
• Served as the Colleague CIS Project Manager
5
Accomplishments Continued
• Chaired the NCCCS AR/CR Review Team and participated in the Core and Mega Teams to review technical issues and proposed/tested software changes
6
Accomplishments Continued
7
MAJOR OBJECTIVES FOR 2010-11• Effectively manage the College’s financial resources
• Assume management responsibility for facility planning and construction, facility maintenance, plant operations including security and housekeeping, and contract administration
• Monitor and participate in the construction projects for the Union Station Parking Deck, Union Station, and Fine Arts building
• Continue to serve as the Colleague CIS Project Manager
• CIS R18 Workgroup will begin working with Datatel with the planning technique Action Plan
8
Major Objectives Continued
BUDGETING
10
TOP ACCOMPLISHMENTS FOR FY 2009-10• Requested and allocated state budget
funds• Maintained “My Budget” in Web Advisor
Insured appropriate access by budget managers
Created and provided electronic internal user’s manual
• Developed a variety of reports• Participated in the development of
capturing CE payroll encumbrance data
11
MAJOR OBJECTIVES FOR 2010-11
• Implement project to capture CE payroll encumbrance data
• Request and allocate approved State budget funds
• Maintain WebAdvisor departmental budget access
• Continue to serve on NCCCS Assignment Contract Committee
CONTROLLER
13
TOP ACCOMPLISHMENTS FOR FY 2009-10• Enhanced financial integrity by strengthening internal controls where needed
• AR Staff assisted NCCCS in the development and implementation of a Colleague utility for all community colleges to use
• Implemented document imaging in accounts payable and payroll
• Implemented storing electronic Colleague reports on shared drive. Reduced computer paper usage by 100 cases this fiscal year.
14
Top Accomplishments Continued
15
MAJOR OBJECTIVES FOR 2010-11
• Receive a clean financial audit report• Implement Enhancing Accountability in Government through Leadership and Education (EAGLE) program
• Continuous improvement of internal controls
• Improve billing and collection of student and third party receivables
PURCHASING AND INVENTORY
17
TOP ACCOMPLISHMENTS FORFY 2009-10• Maintained purchasing efficiency
while adhering to state purchasing policies
• Participated in the NC E-Procurement Users Group
• Worked with NCCCS Support Team to improve accuracy of calculating the useful life of assets on community college financial statements
• Moved bookstore operation to its newly renovated and expanded space. Sales are up by 29% through May 2010
• Implemented textbook reservation program Sea Devil Express
• Implemented forklift safety training program for College employees
• Shipping and Receiving staff began assisting with tagging and recording information on new equipment
Top Accomplishments Continued
19
MAJOR OBJECTIVES FOR 2010-11
• Focus on training and development of new purchasing technicians
• Continue to work with Colleague SA in the development of workflow for equipment disposal process
• Purchase Forklift Compliance Kit to enable forklift certification
20
Major Objectives Continued
• Increase Bookstore’s on-line presence such as Facebook and Twitter
• Plan and organize more Bookstore events to increase student shopping
• Manage growth and maximize employee productivity at both bookstores
INFORMATION TECHNOLOGY
22
TOP ACCOMPLISHMENTS FOR 2009-10• Supported technology in new constructionCosmetology/Early College buildingBookstore renovation and expansionParking deck network infrastructure and
card access systemUnion Station infrastructure design
• Rolled out record number of new IT equipment705 desktop computers73 laptops38 printers
Top Accomplishments Continued
24
Top Accomplishments Continued
• Added new services in conjunction with other departmentsOn-line transcript request paymentsOn-line payments for the Child Care
Center and Dental ClinicOn-line donations for the CFCC
FoundationCreated Virtual Campus Tour on cfcc.edu
• New services continued:Created first mobile service Library in
Your PocketImplemented V-Motion which provides
fault-tolerance for several servers/services
Top Accomplishments Continued
26
MAJOR OBJECTIVES FOR 2010-11
• Complete Payment Card Industry Certification
• Assist in technology planning for Union Station and Fine Arts building
• Continue migration to Microsoft Active Directory
• Participate in Microsoft’s Campus Agreement
PARKING
28
TOP ACCOMPLISHMENTS FOR FY 2009-10
• Opened CFCC’s first parking deck• Received training and implemented parking software which controls access to the deck
• Created a parking web page and Twitter account
• Increased the number of full-time employee parking spaces in the Schwartz Center parking lot
29
MAJOR OBJECTIVES FOR 2010-11• Continue to learn the ScanNet software
and its reporting capabilities• Continue to develop and improve parking
policy and procedures• Implement parking plan to accommodate
loss of employee and student parking behind the Schwartz Center due to Union Station Parking Deck construction
• Continue to train CFCC parking staff on equipment and customer service
30
INSTITUTIONAL SERVICES
• Completed Cosmetology/Early College building: 30,000 SF
• Completed Nutt St Deck: 135,000 SF • Completed Bookstore expansion and renovation
• Completed ACL building demolition to prepare for Union Station building construction
31
TOP ACCOMPLISHMENTS FOR FY 2009-10
• Refurbished and renovated two elevators in the McLeod and Galehouse buildings
• Initiated Allied Health water intrusion project
• Installed energy control monitoring systems to improve energy efficiency in all buildings
• Installed a two-classroom modular unit at the Burgaw Center
Top Accomplishments Continued
• Construction will begin for the 1,200 car Union Station Parking Deck July-August 2010
• Construction will begin for the 250,000 SF Union Station in October 2010
• Renovate Warwick building on Front St for additional classrooms and faculty offices
• Improve accessibility to all campus facilities through maintenance, custodial services, and security for students, employees, and visitors
33
MAJOR OBJECTIVES FOR FY 2010-11
34
QUESTIONS?
35
THANK YOU
