Bussiness Correspondence (Letter Writing)

13th Meeting

There are three general types of cover letters:

1. The application letter which responds to a known job opening

2. The prospecting letter which inquires about possible positions

3. The networking letter which requests information and assistance in your job search

Types of Cover Letters

indicate where you learned of the position and the title of the position. More importantly, express your enthusiasm and the likely match between your credentials and the position's qualifications. 

Application Letter

Contact InformationThe first section of your application letter should include information on how the employer can contact you. If you have contact information for the employer, include that. Otherwise, just list your information.

Your Contact InformationYour Name Your Address Your City, State, Zip Code Your Phone Number Your Email Address

Date

Application Letter

Employer Contact InformationName Title CompanyAddress City, State, Zip Code

Salutation Dear Mr./Ms. Last Name:

Application Letter

Body of Cover LetterThe body of your application letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.First Paragraph: The first paragraph of your letter should include information on why you are writing. Mention the position you are applying for. Include the name of a mutual contact, if you have one. Be clear and concise regarding your request. Convince the reader that they should grant the interview or appointment you requested in the first paragraph.

Application Letter

Middle Paragraphs: The next section of your application letter should describe what you have to offer the employer. Make strong connections between your abilities and their needs. Mention specifically how your skills and experience match the job you are applying for. Remember, you are interpreting your resume, not repeating it. Try to support each statement you make with a piece of evidence. Use several shorter paragraphs or bullets rather than one large block of text.

Application Letter

Final Paragraph: Conclude your application letter by thanking the employer for considering you for the position. Include information on how you will follow-up. State that you will do so and indicate when (one week's time is typical). You may want to reduce the time between sending out your resume and follow up if you fax or e-mail it.

Complimentary Close:Respectfully yours, Faithfully yours, Sincerely yours

Signature:Handwritten Signature (for a mailed letter)Typed Complete Name

Application Letter

a letter in which you inquire about possible job openings - state your specific job objective. Since this type of letter is unsolicited, it is even more important to capture the reader’s attention. 

PROSPECTING LETTER

A letter of interest, also known as a prospecting letter or inquiry letter, is sent to prospective employers that may be hiring, but, haven't listed a specific job opening to apply for.

Your letter should contain information on why the company interests you and why your skills and experience would be an asset to the company. Also provide information on how you will follow-up and where you can be reached.

PROSPECTING LETTER

Sample Letter of Interest / Prospecting Letter

Your Name Your Address Your City, State, Zip Code Your Phone Number Your Email

DateName

Job TitleCompanyStreetCity, State Zip

Dear Mr./Ms. LastName,

PROSPECTING LETTER

I read about Company X's retail management training program in College Graduate Magazine and I would like to inquire about the possibility of openings. I am interested in a career in retail management and am planning to relocate to the New York City area in the near future. I would be interested in learning more about the company and about available opportunities.

I have a Bachelor of Science degree in Management and Business, as well as retail experience as a Sales Associate and Key Holder. In addition, I completed two internships focusing on retail management.

My resume, which is enclosed, contains additional information on my experience and skills. I would appreciate the opportunity to discuss the training program with you and to provide further information on my candidacy. I can be reached anytime via my cell phone, 555-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this exciting opportunity.

Sincerely, 

Your Signature  Your Typed Name

PROSPECTING LETTER

to approach an individual for information, make your request clear. 

Networking Letter

Sample Job Search Networking Letter Contact Name

TitleCompanyAddressCity, State, Zip

Dear Mr. Contact, I was referred to you by Diane Smithers from XYZ

company in New York. She recommended you as an excellent source of information on the communications industry.

My goal is to secure an entry-level position in communications. I would appreciate hearing your advice on career opportunities in the communications industry, on conducting an effective job search, and on how best to uncover job leads.

Thanks so much, in advance, for any insight and advice you would be willing to share. I look forward to contacting you early next week to set up a telephone informational interview. Thank you for your consideration.

Sincerely, YourFirstName YourLastName

Networking Letter

Count 1 untill 3 for each students. All students having number 1 must compose an application letter. Number 2 must compose a prospecting letter and number 3 must make a networking letter. Submit it on lecturer web blog under the name of Ani Wulandari, Economic Faculty. Due day is 5 days from now.

HOMEWORK

BE DIFFERENT BE ORIGINAL!

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