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John L. Martin Partnered Project of the Year
2020 Award Application
Civil Construction Projects, under $25 M
MARYLAND AVIATION AD MINISTRATION
BWI Marshall Airport Taxiway B Reconstruction
International Partnering Institute 2020 John L. Martin Partnered Project of the Year Award Taxiway B Reconstruction
Table of Contents
I. Application Form
II. Project Stakeholders
III. Project Summary
IV. Judges’ Criteria
V. Project Charter
VI. Exhibits Letter of Support
Project Photos
Project Scorecard
The BRAVO Award
International Partnering Institute 2020 John L. Martin Partnered Project of the Year Award Taxiway B Reconstruction
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I. Application Form
Category
Category 1 (Under $25M) x Civil Construction
Buildings/Public Infrastructure
Project Team IPI Member(s): Paul Shank, PE, CM; Neal Flesner; Eileen Sien, PE
Applicant Information
Date Application Package Submitted for Consideration: February 3, 2020
Project Name: Taxiway B Reconstruction
Project Location: Baltimore/Washington International Thurgood Marshall Airport
Team Members
Owner: Maryland Department of Transportation Maryland Aviation Administration
Mailing Address: P.O. Box 8766 BWI Airport, MD 21041
Contact Name and Title: Paul Shank, Chief Engineer
Telephone Number: 410-859-7061
Email: [email protected]
Program Management: Airport Design Consultants, Inc. (ADCI)
Mailing Address: 6031 University Blvd., Suite 330 Ellicott City, MD 21043
Contact Name and Title: Alan Peljovich, Program Manager
Telephone Number: 410-935-6975
Email: [email protected]
Prime Contractor: Allan Myers
Mailing Address: 1805 Berks Road Worcester, PA
Contact Name and Title: Laurie Bryan, Project Manager
Telephone Number: 610-721-0727
Email: [email protected]
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Designer: Michael Baker International
Mailing Address: 1304 Concourse Drive, Suite 200, Linthicum, MD 21061
Contact Name and Title: Tracy Hollida, Vice President - Aviation
Telephone Number: 410-689-3412
Email: [email protected]
Construction Manager: Parsons Transportation Group
Mailing Address: 6958 Aviation Blvd, Suite J, Glen Burnie, MD 21061
Contact Name and Title: Vladimir Vinluan, Resident Engineer
Telephone Number: 410-694-0694
Email: [email protected]
Partnering Facilitator: Ventura Consulting Group
Mailing Address: 966 Peninsula Street, Ventura, California 93001
Contact Name and Title: Neal Flesner, Senior Facilitator
Telephone Number: 310-597-0403
Email: [email protected]
Project Stakeholder List: See Section II
Schedule Outcome:
A) Original planned start date: March 11, 2019
B) Original planned completion date: November 25, 2019
C) Planned number of work days: 260-calendar days
D) Actual start date (Notice to Proceed): March 11, 2019
E) Actual completion date: October 25, 2019
F) Actual number of work days: 229-calendar days
Days Ahead or Behind Schedule (F-C): 31-calendar days (ahead of schedule)
Please explain any schedule anomalies or considerations: N/A
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Project Budget Outcome:
A) Original Contract Amount: $11,555,777.00
B) Final Contract Amount: $10,381,469.03
C) Project Cost (Under or Over Budget A-B): $1,174,307.97 (under budget)
D) Cost Increase Associated with Owner Initiated Change Orders: $300,847.40
Please explain any budget amendments or considerations: The project team partnered with
MAA on value engineering items such as replacing full depth pavement sections with
econocrete for a savings of nearly $15,000. In addition, the combining of phases 4/5 resulted in
a savings of nearly $50,000 in temporary striping and eradication.
Change Order Outcome:
Number of Change Orders Processed: 12
Number of Owner Initiated Change Orders: 8
Number of Field Initiated Change Orders: 4
Claims Outcome:
Number of Claims Accepted: 0
Number of Unresolved Claims (at close-out, ongoing?): 0
Safety Outcome:
OSHA Recordables: 0
Lost-Time rate: 0
Number of Fatalities: 0
Comments regarding safety issues that occurred in the project: Throughout construction, the
contractor utilized a myriad of strategies to ensure the safety of the workers and airfield
operations, including required safety training before site access, continuous reoccurring
training, tool box talks prior to initiation of any new item of work, initiating weekly
meetings with a “safety moment,” and discussions during partnering on how we as a
team make sure no one becomes complacent with the work and everyone has an eye
open for the safety of all.
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Personal Fulfillment Outcome (from participant surveys):
Initial Participant Project Satisfaction Level: 7.5
Final Participant Project Satisfaction Level: 9.6
Partnering Expense Analysis:
Total Cost of Project Partnering: $41,485.38
Final Project Cost: $10,381,469.03
Partnering Expense as a % of Project Budget: 0.4%
Estimated Savings due to Partnering: $1,174,307.97
Partnering Expense / Saving Expense Ratio (e.g. $1/$40): $1/ $28
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II. Project Stakeholders
Note – Names in italics denote members of the Executive Team.
NAME ORGANIZATION TITLE EMAIL ADDRESS
Alan Peljovich PMT Program Manager [email protected]
Alex Ollerman MAA MAA Design [email protected]
Andy Conlon MAA Operations [email protected]
Ben Martinez MAA Operations [email protected]
Bob Boblitz MAA Security [email protected]
Brian Smith MAA Maintenance [email protected]
Buddy Vinluan PTG Resident Engineer [email protected]
Christine Varney PMT Task Manager [email protected]
Corey Duane AM QC [email protected]
Eileen Sien PMT Task Manager [email protected]
Eric Eastin AM Construction Manager [email protected]
Fran Purcell AM General Superintendent [email protected]
Greg Solek MAA Operations [email protected]
Greg Trusty MAA Grounds Maintenance [email protected]
Jeff Kolb Baker Technical Manager [email protected]
Jeff Tyley PTG Project Manager [email protected]
John Hurt MAA Environmental Plan. & Comp. [email protected]
John Stewart MAA Operations [email protected]
Joyce Olive AM Security Coordinator [email protected]
Kathleen Leahy AM Project Controls [email protected]
Keith Fritz ADCI Senior Engineer [email protected]
Kieva Rodriques MAA Dep Chief Engineer [email protected]
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Laurie Bryan AM Project Manager [email protected]
Lordian Turner Baker Pavement Engineer [email protected]
Mark Garrett PTG Electrical Inspector [email protected]
Matt Koss AM Health/Safety Envir. Specialist [email protected]
Michael Harris, Jr. Glen Elg Electrical Contractor [email protected]
Mike Kennedy MAA Office of Fire Marshal [email protected]
Neal Flesner Ventura
Consulting Facilitator [email protected]
Nick Chiffons AM Survey Manager [email protected]
Patty Hollar MAA Commercial Management [email protected]
Paul Bobson MAA Air Service Development [email protected]
Paul Shank MAA Chief Engineer [email protected]
Peggy Summers Mimar Construction
Manager [email protected]
Randall Paton PTG Sr. Resident Engineer [email protected]
Rich Dungan AM Vice President [email protected]
Robin Bowie MAA Environmental Plan. & Comp. [email protected]
Ryan Frame AM Superintendent [email protected]
Scott Proudfoot FAA BWI ATCT Manager [email protected]
Terence Wright Hill Intl. Civil Inspector [email protected]
Thomas Hayden MAA Office of Fire Marshal [email protected]
Tom Priscilla FAA [email protected]
Tom Varughese MAA MAA Eng & Constr. [email protected]
Tony Libonate PTG Civil Inspector [email protected]
Tracy Hollida Baker Project Manager [email protected]
Wayne Pennell MAA Operations [email protected]
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III. Project Summary The Maryland Department of Transportation Maryland Aviation Administration (“MDOT MAA”)
Taxiway B Reconstruction project was critical to MDOT MAA’s ongoing operations at
Baltimore/Washington International Thurgood Marshall Airport (BWI Marshall). Taxiway B is the
primary access from the north cargo apron and international areas of the terminal to the airfield.
As such, the taxiway experiences traffic from some of the heaviest aircraft traveling through BWI
Marshall. The taxiway had become a recurring problem with rutting and subgrade failures
occurring in the existing asphalt pavement. After several resurfacing/ patching projects, it became
apparent that a full concrete reconstruction of the taxiway was needed for the future aircraft traffic.
The project was selected by MDOT MAA as eligible for an Airport Improvement Program (AIP)
grant from the FAA. The project was part of the airport’s overall Pavement Management Program
and required enabling work on a parallel taxiway to be completed the year before in order to detour
aircraft during construction. The Design Team and Program Management Team worked diligently
to meet the FAA deadline and secure the grant from the FAA, which covered up to 75% of the
project costs. A contract duration of 260 days was specified to complete the reconstruction of the
1350’ long taxiway. In addition, several airline and gate relocations were required to provide a safe
construction site and ensure uninterrupted operations for the three carriers affected. Clear
expectations were established at initial partnering sessions regarding the schedule, phasing, airline
impacts, and stakeholder communication. The team worked together from the start to maximize
efficiency by identifying product substitutions, proposing phasing modifications, and coordinating
with all stakeholders to ensure smooth transitions between construction phases. Requests for
Information (RFIs) and product submittals were returned expediently, and often issues were
discussed and resolved in meetings or the field before a confirming RFI was written.
The dedication and exceptional teamwork displayed by the team was paramount to the success
of the project. The team, who had worked together previously on projects, leveraged deep working
relationships to ensure the project moved smoothly. As result, all work was substantially complete
31 days ahead of the contract completion date. The Project Team beat the schedule, came in
under budget, and maintained a safe workspace that produced a high-quality product. The Team
also came away with the added benefit of creating strong partnerships with all team members. The
Team achieved all of its Big Hairy Audacious Goals (BHAGs) initially set and scored itself as a
world class team with a final rating of 9.6.
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IV. Judges’ Criteria 1. How Did You Partner This Project? (15 points)
Did you use a Professional Neutral Facilitator? For how many sessions? Please specify if you held a kick-off session, interim follow-up sessions and/or a close out lessons learned session, and if these sessions were facilitated. A previous MDOT MAA project, Runway 15R-33L Runway Safety Area, was a difficult experience
for the entire team. During that project with Allan Myers (Myers), MDOT MAA sought to find ways
to address the issues the team was having and find a better way to work together. It was through
this initiative that MDOT MAA began formal collaborative partnering. By partnering on that project,
team stress was reduced and collaboration increased, resulting in benefits to the schedule, project
costs, and team relationships. In subsequent projects with Myers the team has learned to
communicate and work together, culminating in their excellent performance on this project five
years later, rating themselves as a world class team.
Because of this positive initial experience, MDOT MAA recognizes the value of formal partnering
and requires construction projects over $10 million to utilize partnering through a neutral partnering
facilitator. For this project, Myers hired Ventura Consulting as the partnering facilitator for the
project. There was a total of eight facilitated partnering meetings held: four of the meetings were
with the entire project team and four of the meetings were with the Executive Team. The larger
group meetings were facilitated by Neal Flesner* and the Executive meetings were facilitated by
Eileen Sien* (ADCI). The four larger group sessions were held quarterly, including a kick-off in
February 2019 and a close out lessons learned session in October 2019. (*IPI Professional
Facilitators)
Did the project use Surveys? If so, how many did your team use?
The team used electronic surveys for the project. A total of four surveys were completed during the
months in between the larger group meetings (March, April, June and July).
How did your team follow up on survey findings? If applicable, include an example of a decision the team made based on survey findings.
The monthly survey results were shared with the team at the progress meetings and the executive
partnering meetings. Attention was given to any areas where there was a dip in the ratings from
the team. For example, the budget BHAG showed a decrease in rating from the March to April
survey. The change was discussed by the group and it was noted that invoices were taking longer
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than expected to be processed and payment received. This discussion created an action item for
the team to track the invoices on a weekly basis at the progress meetings with dates of submitted
and updates on the progress. Another example of the value of the survey findings is that the
Executive Team noted how high the team was scoring themselves during a critical construction
phase and made a point to acknowledge the team as a whole at the next progress meeting as well
as plan a Safety Celebration for the Team. (See Photos in Exhibits)
2. Goals and Outcomes of the Partnership (35 points) - What were the team’s goals relative to scope, schedule, quality, safety & budget? What project-specific goals did your team set?
As part of the initial partnering meeting, all parties of the team worked together to establish the Big,
Hairy, Audacious Goals (BHAGs) that the team would strive to achieve on the project. The BHAGs
identified were:
1. Safety: Zero recordable incidents and zero lost time accidents. Start all meetings with safety
as the first topic.
2. RFI: Proposed solution and verbal discussion prior to written RFIs.
3. Quality: 100% PWL (passing within limits) for project pavement.
4. Schedule: Taxiway open to operations by November 19th, 2019 – project completion.
5. Budget (Updated): All parties achieve projected profit and the team doesn’t have to go back
to board of public works.
6. Operations: No unplanned interruptions to airport operations. No incursions or incidents. No
security violations.
7. Teamwork: Build lasting relationships and we want to work together again. Team wins
awards.
8. Environmental: Environmental corrective actions taken within 24 hours of notification.
Were the partnership’s goals updated/amended throughout the project? The partnership goals were evaluated by the team in each large partnering meeting. Updates were
made to the goals as necessary to remain relevant to the current stage of the project. For example,
the wording of the budget goal was updated to remain relevant mid-project. The monthly surveys
also included a section for team members to score the progress toward each goal from 1-10.
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What were the outcomes of your goals? Did the project exceed expectations in terms of scope, schedule, budget, safety, quality, personal fulfillment, etc.? If so, please provide details. Scope – The purpose of the Taxiway B Reconstruction project was to restore a primary taxiway
supporting the international concourse and north cargo area of the airport. The Designer, Michael
Baker (Baker), developed the project documents to specify how the taxiway would be
reconstructed to reliably support existing and future aircraft traffic. The MDOT MAA and Program
Management Team (ADCI) worked with the designers to procure the contractor and secure the
FAA AIP grant. The contractor, Allan Myers (Myers), performed the work according to the plans
and specifications with management and inspection by Parsons, the CMI. Each of these important
roles played a part in the team’s ability to deliver the high-quality product needed by MDOT MAA
to ensure the reliability and longevity of this portion of the airfield for use by the airlines and FAA.
Schedule – At the initial partnering meeting, MDOT MAA project stakeholders and team members
decided that one of the goals of the project would be an early completion ahead of the
Thanksgiving holiday when the airport is extremely busy. Myers proposed combining two of the
project phases (Phases 4 and 5) in order to work more efficiently in a larger area and therefore
save time on the schedule. The proposed phasing changes also involved working in a taxiway
intersection (Phase 5) during daytime hours when the contract called for that work to be performed
at night. The project team and MAA stakeholders reviewed the proposal and accepted the phasing
revisions, with the understanding that Phase 5 area would be worked first and returned to
operations as soon as possible. Combining the phases resulted in greater production for Myers to
make critical gains on the project schedule. Close coordination with their concrete supplier was
required to schedule the necessary deliveries throughout the summer season, often with concrete
pours starting at 3 am. Myers and their subcontractors worked 15-16 hour shifts, 6 days a week,
to complete 34 total concrete pours through the summer. The hard work and dedication of the
construction team along with the teamwork displayed by the partnering team helped the project
significantly exceed its schedule goal by completing 31 days early.
Quality – The project was over $10M and had only 45 RFIs. This was remarkable and was a result
of the specific efforts by the whole team to work with confirming RFIs. The project had minimal
rework, a few minor repairs at the end of the project. The team support of the econcrete substitution
aided in the quality of the overall project. Recognizing that concrete supply was a significant
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component of the project’s success, the team coordinated with the concrete supply subcontractor
and included them in the partnering process. This allowed the subcontractor to see firsthand how
their one task of supplying concrete had an overall impact on the success of this project that was
critical to BWI airport operations.
Budget – The project was successfully completed under the budget. The early completion saved
the project $1,174,307.97. Myers made their expected profit and there were no outstanding
claims. Additionally, the smooth execution of the project and lack of excessive change orders and
issues allowed MDOT MAA to fully leverage an AIP grant from the FAA to cover 75% of the project
costs to improve this critical section of the BWI airfield.
Safety – The project team prioritized safety of the construction team members and all users of the
airfield throughout the project duration. At the initial partnering workshop, the project team decided
that one of the goals of the project would be to incur no recordable safety incidents during the life
of the project. To promote the culture of safety within the team, Myers began each weekly project
meeting with a safety moment covering a safety topic relevant to their construction work.
Additionally, Myers would hold monthly “Safety Standowns” with their entire crew and
subcontractors. These safety meetings would cover the risks involved with each phase of the
project and how to be vigilant on the project site to ensure that no injuries or mishaps occurred.
The construction team worked hard to eliminate complacency for a project with 25,000 manhours
(March- November), a high volume of deliveries, and a tight work site on active airfield. The
constant focus on safety by the whole team resulted in the achievement of the team’s safety goal.
Project Specific Goals – The project team set project specific goals related to operations,
teamwork and environmental. The team was successful in achieving the goals of no unplanned
interruptions to operations, and environmental corrective action taking place within 24 hours of
notification. The last target, to win awards for the team, is why this application is being submitted
to IPI. This is the final piece of a very successful team effort pushing to be World Class. The MDOT
MAA recognizes that this team emphasized the spirit of partnering and is looking forward to building
upon the success accomplished with this project.
Personal Fulfillment
During the close-out lessons learned partnering session there was a general consensus among
the team that this project was enjoyable to work on. The team focus was present and felt by all
the members of the team. There was great satisfaction in the hard work completed and the way
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the team worked together. The recipients of the prestigious BRAVO award were honored to have
their partnering efforts recognized by the project team.
2. Issue Resolution (25 points) - Describe issues your team overcame through Partnering. One of the major goals identified from the partnering sessions was to complete the project ahead
of the contract schedule. With this goal in mind, an emphasis was made by Baker to review and
return product submittals, shop drawings, and RFIs as quickly as possible. The partnering sessions
and weekly progress meetings helped to open the line of communication between the designers
and contractor. Issues were often discussed in the meetings with follow up site visits scheduled as
needed to resolve issues before an RFI was even written. Due to this ongoing communication
between the design and construction teams, the project experienced a remarkably low number of
RFIs (45) and field revisions (7).
The project site was on an active airfield which needed to maintain operations throughout
construction. Extensive coordination occurred during the partnering meetings to accommodate the
needs of the contractors, airport operations, and air traffic control (ATC). This coordination ensured
that operations were not interrupted and a safe worksite was maintained throughout each phase
of construction. In order for the mainline of Taxiway B to be constructed, the Essential Air Service
(EAS) carriers had to be relocated to the other side of the commuter terminal at the end of
Concourse D. This effort required much coordination with the airlines and contractors to ensure
the transition to the new gates went smoothly. Parsons and ADCI worked closely with the airlines
to plan this move at the beginning and end of that project phase. As a result of a field walk with the
EAS representatives, the team made changes to the contract to reinstall striping at their existing
gates along with crosswalks in order to make their operation safer.
Phase 1 of the project originally called for soil cement to be placed as the pavement base.
However, the work area in this phase was too narrow to be able to fit the soil cement equipment to
complete the installation. Myers proposed to utilize an alternate base material, econocrete, which
would allow them to place the pavement base using smaller equipment and incur a shorter cure
time before placing the final surface course of the pavement. The substitution request was
discussed with the design team during partnering sessions, and the request was approved.
Econocrete was then decided to be utilized as the base for all of the project pavement due to the
reduced cure time required prior to placing the final surface course. The substitution resulted in
schedule savings to the project at no added cost to MDOT MAA.
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In the initial partnering session, Myers noted that the schedule was quite aggressive for the large
amount of work called for in the project. They identified an opportunity to save time on the schedule,
combining phases 4 & 5, working the phases during the day shift, rather than the night work, as
specified for phase 5 in the contract. Through discussions with MDOT MAA airport operations in
partnering, the phasing modification was approved and is the primary reason for the completion
31 days ahead of schedule. A major by-product of the onsite issue resolution process was a very
small punchlist at final completion. Excellent communication in the field meant that any quality
control issues were identified by the inspectors and addressed by the construction team prior to
punchlist generation. This effort resulted in an expedient project closeout process.
What was your team’s issue resolution procedure? Provide examples. The team worked to create the Issue Resolution Ladder at our Kick-off partnering session,
identifying individuals at every level, within each organization, to own the decision making. As
issues were identified the intent was to resolve issues at the lowest level with the staff who are
most knowledgeable about the issue. However, certain issues needed to be elevated because
they were either too complex, required additional input, or could add costs/time to the project.
When an issue was noticed in the field, it would first be discussed between the Myers field
managers and Parsons onsite inspectors. If a solution was not determined or direction was needed
from the Engineer, the on-site team would elevate the issue to the next level of the resolution
ladder. There were numerous instances in which an issue was noticed, a conference call was held
between Myers, Parsons, Baker, and ADCI, and the issue was resolved during that call within the
same day. The team worked daily with the motto: “If you can meet, don’t call. If you can call, don’t
email or write.” One issue facing the team pertained to the timeliness with which the contractor
was getting paid. As the project was progressing the contractor noted their payments were delayed
and they had concerns with this impacting their subconsultants. The topic was discussed during
the progress meetings with a follow action item from MDOT MAA. Due to the complexity of the
State’s payment process and the end of the fiscal year, several invoices were late in being paid.
This sensitive and complex issue was elevated to the Executive Level, where the Chief Engineer
agreed to a review of the invoicing procedures and recommended Allan Myers submit for the
interest on the late payments based on the contract. A possible solution of weekly invoicing was
discussed but never implemented. The review of the process proved helpful and the subsequent
eight progress payments were received on time.
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Did you use Facilitated Dispute Resolution or any other form of ADR? No. Estimate the value of the issues resolved (in terms of cost and of schedule). The contract underrun is valued at $1,174,307.97 and 31 calendar days ahead of schedule.
4. Teamwork (15 points) - How did you develop team member relationships? Describe those relationships and how you maintained them. The team entered into the project with a commitment to improve the team morale from their
previous difficult project together. Working relationships were developed through constant
communication and seeing each other at the weekly progress meetings and partnering events.
The valuable discussions held in the partnering sessions helped to develop the team from a “Good
Project Team” to a “World Class Team.” At the onset of the project, the team wanted to make sure
they were finding ways to get together outside of the job site and celebrate the team members.
The creation of the BRAVO Committee was formed, with representation from the key parties of
the team. This committee worked to plan events and present awards for team members who went
above and beyond in their work to ensure the spirit of partnering. There were three BRAVO
Awards presented during the duration of the project. The winners were nominated by their
teammates and the comments included on those nominations really showed how everyone was
noticing the hard work of others. (Examples on the Exhibits).
How did you inform, educate and/or engage the public, third parties, or other project stakeholders? Describe those relationships and how you maintained them. Due to the critical location of the project site on the airfield, it was very important to keep third parties
at the airport (Operations, FAA, ATC, airlines, etc.) up to date on the project schedule, phasing and
durations. Weekly progress reports were shared with the entire stakeholder list including the
contractor’s 2-week look ahead schedule and visual exhibits of the progress to date. (See Exhibits)
In addition, monthly updates were given at the airport-wide construction briefings as well as
monthly updates with exhibits at the Airline Accommodations meetings. Parsons attended the
weekly closure meeting with MAA Operations and FAA/ATC to keep them up to speed on the
project progress and answer questions or concerns.
Provide specific examples of your partnership added value for the team and the stakeholders, including the end-users?
One morning the partnering committee visited the Air Traffic Control Tower (ATC) bearing donuts
and coffee. In between take-offs and landings, the partnering team gave the controllers the BRAVO
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partnering award in recognition of their cooperation in directing aircraft around the construction
area. More importantly, the stakeholders were able to find out more about each other’s roles and
responsibilities. This action assisted greatly as the project progressed towards completion and
helped to integrate an atypical partner (the actual controllers) into the partnering process.
5. Innovations and Lessons Learned (10 points) - What “out of the box,” innovative /creative ideas were implemented on this project and/or in your partnering program?
Since the quality of asphalt pavement is of such high importance to the airport, Myers decided to
utilize their new Caterpillar paver with Trimble UTS 3D grade control system. On-site training was
arranged for the crew with experts from the equipment manufacturer. First the experts ran through
the basics and calibrated the equipment with Myers’ paving crew, mechanics, and surveyors. Then
it was time to do a test run with stone, followed by placement of an asphalt test strip. The training
paid off as the team passed the test strip with flying colors and went on to place 12,000 tons with
no pavement requiring replacement due to grade tolerances.
Explain any special adaptations or refinements that were made to improve the project partnering process to fit this particular project. To strengthen communication and relationships for the team, monthly Executive Team meeting
were held. This allowed the leadership of the project team to “break bread” and discuss the project
off site, looking for ways to make the project better or address issues that had been elevated.
During casual conversation at one of these meetings, a team member shared a challenging
personal event with a recent suicide. While the topic was not specific to the project it developed
into the conversation for all, providing valuable insight and shared knowledge as well as resources.
Myers noted that they had more employees die from suicide then work accidents company wide
and that is a big problem in the construction industry. Over the duration of the project the topic
became more impactful for the group, discussing the role leaders have in their organization to shed
light on these issues. That year Myers included mental wellness as part of their overall Safety
Program company wide. The group appreciated their sharing of information as a resource.
What were your lessons learned and how will you use them to improve future projects? The project was a success on many fronts and some of the lessons learns will be used as best
practices on future projects. They included: 1) Safety Topic to start all progress meetings – carried
the theme for the team. 2) Targeted meetings when issues arise for a solution with group buy
in/support 3) If you can meet don’t call - if you can call don’t email or write - use confirming RFIs.
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6. Bonus Points (2 points)
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V. Project Charter
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What will make this a great project? 1. Proactive QC - ahead of curve avoid
delays 2. Win awards 3. Working through phasing with
operations 4. Avoid operations impacts - result of
construction 5. No safety recordables - only confirming
RFIs 6. Happy client
7. Good weather / adaptable 8. Finish in 260 or less 9. No rework 10. Profitable and within budget 11. Better friends 12. 100% within limits for paving 13. Maintain environmental compliance 14. Good partnering 15. No property or equipment damage
Challenges, Concerns, Opportunities? 16. Risk registry - accountability matrix 17. Contract/phone chain - confirming RFIs
who to call 18. Phasing of the project - can we it
better? 19. Substitution for econocrete
20. Fun committee 21. Coordination with airlines 22. Issues resolution 23. Schedule/state date - Sunday 3/10 24. Long lead items 25. Exec partnering
Project Focus
Progress Meetings Phasing Material Substitute
Coordination with Airlines Executive Partnering RFIs
Fun Committee
Issue Resolution Ladder
Allan Meyers Parsons Baker PMT JMT/ADCI
MAA
Field Manager Tony/Mark Lordian / Sunil Christine Peggy
Ryan - Super Tony/Mark/Terance Lordian / Sunil Christine Peggy
Laurie - PM Buddy / Randall Jeff K Christine Alex Eric - CM Jeff Tracy Alan Tom
Rich - Pres Jeff Tracy Cedrick Paul
3 Rules for Issue Escalation: Elevate when you agree to disagree
Elevate when it is outside your authority or experience to make a decision
Elevate when not making a decision will delay the project
International Partnering Institute 2020 John L. Martin Partnered Project of the Year Award Taxiway B Reconstruction
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VI. Exhibits Letter of Support
Project Photos
Project Status Updates
The BRAVO Award
Dear IPI Awards Committee:
January 29th 2020
Towards the end of 2018 the BWI Airport reached out to set up an initial partnering session for a contract that would kick off in early 2019 and would hopefully finish by the end of 2019. BWI had and their team had worked with the contractor, Allan Myers in the past. From my initial conversations, it was shared that the stakeholders had worked together in the past, however the results had not met expectations.
This frank discussion, by both parties, on the commitment to put the past aside and make the Taxiway Bravo project extraordinary opened the way for some stretch goals to finish the project prior to the Thanksgiving holiday. This would produce a win for all parties and minimize disruptions to the airport and holiday travelers.
This team celebrated the success with the entire team. During the hot summer months of project they brought together the field and office staff by serving Hawaii Style Shave Ice at the job site. At each partnering review meeting they came up with a Bravo Award (as the project was on Taxiway Bravo) to recognize a team member that had gone above and beyond.
One interesting note, was that in one of the final partnering sessions, the team was rating their ability to hit the early completion date quite high. The question was asked if they could beat their original stretch goal. With hesitation and a little apprehension the team agreed to shoot for an even earlier date, which they ended up hitting.
Not only do I recommend this team for an award for their high levels of communication, collaboration, teamwork and the ability to work through challenges, but this is one of those teams that you hope gets a chance to work together again, soon.
Sincerely,
S. Neal Flesner
Taxiway B Reconstruction: Project Photos
April 1, 2019: Phase 1 of the project widened the shoulder and turning radius to parallel Taxiway S in order to maintain operations during Taxiway B closure.
Contractor Allan Myers chose to utilize new paving equipment with innovative grading control technology.
Econocrete base course was utilized as the base for the Taxiway S widening due to the narrow width. Econocrete has a shorter cure time required between paving lifts and resulted in schedule gains for the construction team.
April 24, 2019: An on-site preparatory meeting was held with the essential air service (EAS) airlines to go over their gate relocations necessary for the construction of the mainline Taxiway B.
June 1, 2019: Phases 1, 2, and 3 complete. Connecting Taxiway N is reopened and markings are installed on the opposite side of the Commuter Terminal for the EAS airlines.
June 7, 2019: Taxiway N reconstruction complete. Aircraft from North Cargo apron are redirected to parallel Taxiway S around the Phase 4 work area on mainline Taxiway B .
July 6, 2019: Excavation of Phase 4 and 5
August 31, 2019: Finishing up concrete pours on Taxiway B
Project Complete and Taxiway B reopened to air traffic on October 25, 2019
October 16, 2019: Final punchlist walkthrough
Taxiway B Reconstruction: Project Photos
September 5, 2019: Safety Celebration held on-site with Kona Ice
Taxiway B Reconstruction: Project Status Updates
Each week, the Progress Meeting minutes were shared with the entire stakeholder list via email. The minutes also included the Contractor’s 2-week look ahead schedule, identifying which trades would be working and any upcoming milestones. Another useful tool for the project stakeholders was the location sketch, which graphically displayed the areas of the site which were under construction and completed.
Lordian Turner of Michael Baker International was the recipient of the first BRAVO Award, presented at the general partnering session on May 2, 2019 (top left). Lordian was commended for going the extra mile to respond to submittals and RFIs extremely quickly. The next BRAVO award went to Buddy Vinluan, Resident Engineer with Parsons (above). Buddy was acknowledged for his exceptional organizational skills and communication with the project team and stakeholders. The final BRAVO Award went to the Air Traffic Control Tower Operators for their adaptability and cooperation throughout the various closures and phasing changes of the project (left).
At every general Partnering session for the Taxiway B Reconstruction project there will be a presentation of the BRAVO Award. This award was presented to a person who has gone above and beyond, in the spirit of Partnering, to ensure the success of the project and making this a “world-class” team.
The actual BRAVO Award was made from a slice of a concrete test core,
fitting for this large concrete reconstruction project.
Taxiway B Reconstruction: The BRAVO Award