C I T Y O F S I L V E R T O N BUDGET COMMITTEE AGENDA

C I T Y O F S I L V E R T O N

BUDGET COMMITTEE AGENDA Silverton Community Center – Council Chambers – 421 South Water St. The Silverton Community Center – Council Chambers is handicapped-accessible. Please contact Ruth Mattox at 503-874-2204 by 5:00 p.m. on the business day prior to the meeting date if you will need special accommodation to attend the meeting.

Wednesday, April 10, 2013, 6:00 PM AGENDA ITEMS I. OPENING CEREMONIES: Call to Order & Pledge of Allegiance

Randal Thomas – Chairperson Stu Rasmussen – Budget Member Ken Hector – Budget Member Jason Freilinger – Budget Member Laurie A Carter – Budget Member Scott Walker – Budget Member Bill Cummins – Budget Member Kyle Palmer – Budget Member Steve Kaser – Budget Member Gary McKeon – Budget Member Joseph Pelletier – Budget Member Jeff DeSantis – Budget Member Will Posegate – Budget Member Oliver Coker– Budget Member II. Approval of Minutes from Meetings held March 5, March 13, March 19, and March 21, 2013 DISCUSSION/ACTION 2.1 Discussion of the April 22

nd Town Hall Meeting

2.2 Other Business

III. Adjourn

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March 5, 2013 Budget Committee Meeting 1

C I T Y O F S I L V E R T O N B U D G E T C O M M I T T E E M I N U T E S Silverton Community Center – Council Chambers – 421 South Water St. Tuesday, March 5, 2013, 6:00 PM

AGENDA ITEMS

I. OPENING CEREMONIES: Call to Order & Pledge of Allegiance Chairperson Thomas called the meeting to order at 6:01 p.m. and led the Pledge of Allegiance.

Present Absent Excused

Absent Unexcused

X Randal Thomas – Chairperson

X Ken Hector

X Laurie A. Carter

X Bill Cummins

X Stu Rasmussen

X Jason Freilinger

X Scott Walker

X Kyle Palmer

X Steve Kaser

X Gary McKeon

X Joseph Pelletier

X Will Posegate

X Jeff DeSantis

X Oliver Coker

Staff Present: City Manager, Bob Willoughby; Chief of Police, Jeff Fossholm; Police Captain, Buck Pilmore; Interim Community Development Director, Jason Gottgetreu; Finance Director, Kathleen Zaragoza; Public Works Water Quality Division Supervisor, Steve Starner; Public Works Director, Gerald Fisher; and Administrative Services Director, Ruth Mattox. II. DISCUSSION/ACTION 2.1 Review Long-Range Financial Plan by Program

Chairperson Thomas provided a brief introduction and an update on the status of the plan thus far. Budget Member Carter arrived at 6:04 p.m.

Water Program Chairperson Thomas questioned if there were any comments from Committee Members related to the Water Program that was discussed at the last month. Budget Member Kaser informed the Committee that he had investigated the cost of an inclinometer casing and installation, and stated that he found a price for 30% less than listed in the 5-Year Water Project Summary spreadsheet. Public Works Director Gerald

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Fisher explained that the figures on the CIMP are based on current prices plus a contingency of 30%. Ms. Taylor explained that the City is in a high level planning stage right now. She explained that the figures listed now are placeholders for planning purposes. Budget Member McKeon explained he is concerned because the place holding numbers are being used for calculating rate increases. Ms. Taylor indicated that the rates are projected out to the future and will be revised on an annual basis. She said the numbers are not based on one person’s opinion; they were compiled by a group of professional Engineers. Director Fisher reiterated the Financial Plan will be reviewed annually and the numbers will be adjusted each year as circumstances change. Budget Member Walker commented that capital improvement projects were selected by Director Fisher through his review process. Director Fisher responded that he is recommending community projects that have been adopted and approved in the Master Plan by the City Council. Budget Member Carter noted that there are undetermined variables that have to be anticipated and they cannot expect to pay the current price for equipment in two years’ time. Director Fisher referenced an article in the League of Oregon Cities (LOC) Local Focus Magazine titled “Wanted: $2 Billon for City Infrastructure.” He reviewed information in the article relating to infrastructure improvements and maintenance; noting that the LOC estimates there is more than $2 billion needed in infrastructure improvements based on information collected from 80 cities statewide.

Stormwater Program Ms. Lipscomb reviewed the Stormwater forecast figures and graphs. She indicated they are proposing a program associated fee that would support the capital needs for the Stormwater fund. She noted that if nothing is done, the City will incur a $2 million dollar loss by the end of 2016. Director Fisher reviewed summary for the 5-year Stormwater Project and answered questions related to the projects and options for funding them. The Committee deliberated forming Local Improvement Districts within neighborhoods wherein Stormwater projects are completed.

Transportation Program Ms. Lipscomb reviewed the 5-year Transportation program figures and graphs. The Committee asked for clarification on the proposed capital projects revenue sources. They inquired about fees previously proposed to be implemented to fund the Transportation capital improvements. Committee Members debated whether some of the projects should be removed from the 5-year summary. Budget Member Posegate joined the meeting at 7:25 p.m. Chairperson Thomas called for a recess at 7:25 p.m. The Meeting Reconvened at 7:35 p.m. Director Fisher reviewed the 5-year Transportation Project summary spreadsheet. Committee Members discussed the projects listed and questioned what factors would cause the City to begin the signal lights or the Streetscape projects outlined. Director

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Fisher said the Oregon Department of Transportation may require the City to install the traffic lights if the City decided to start the Streetscape Project. Budget Member Cummins left the Meeting at 8:00 p.m. The Committee reviewed the proposed bicycle and pedestrian projects. Budget Member DeSantis moved to reprioritize the pedestrian projects so that they are completed before the bicycle projects. Budget Member Freilinger seconded the motion and it carried as follows: Aye: Randal Thomas Stu Rasmussen Jason Freilinger Laurie Carter Oliver Coker

Will Posegate Kyle Palmer Ken Hector Scott Walker Joseph Pelletier Jeff DeSantis Steve Kaser Nay: Gary McKeon Abstain: None

Absent: Bill Cummins Budget Member McKeon expressed concern, stating he feels all the Committee has done is reprioritize the Transportation Projects. Budget Member Pelletier recommended that the Steelhammer Project be completed sooner than slated in the 5-year plan. Director Fisher explained that the funding is not available to complete the project. Budget Member Pelletier suggested that a portion of the project could be completed if full funding is not available. The Committee considered whether the project could be completed in segments. The Committee discussed how decisions will be made and what direction will be given to Staff.

III. ADJOURNMENT Chairperson Thomas adjourned the Meeting at 8:37 p.m. Respectfully Submitted By: Ruth S. Mattox, Administrative Services Director

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Tuesday, March 13, 2013 Silverton Budget Committee Meeting 1

C I T Y O F S I L V E R T O N B U D G E T C O M M I T T E E M I N U T E S Silverton Community Center – Council Chambers – 421 South Water St.

Wednesday, March 13, 2013, 6:00 PM AGENDA ITEMS

I. OPENING CEREMONIES: Call to Order & Pledge of Allegiance

Chairperson Thomas called the meeting to order at 6:02 p.m. and led the Pledge of Allegiance.

Present Absent Excused

Absent Unexcused


X Ken Hector

X Laurie A. Carter

X Bill Cummins

X Stu Rasmussen

X Jason Freilinger

X Scott Walker

X Kyle Palmer

X Steven Kaser

X Gary McKeon

X Joseph Pelletier

X Will Posegate

X Jeff DeSantis

X Oliver Coker

Staff Present: City Manager, Bob Willoughby; Chief of Police, Jeff Fossholm; Police Captain, Buck Pilmore; Interim Community Development Director, Jason Gottgetreu; Finance Director, Kathleen Zaragoza; Public Works Water Quality Division Supervisor, Steve Starner, Public Works Director, Gerald Fisher; and Administrative Services Director, Ruth Mattox. II. DISCUSSION/ACTION Chairperson Thomas reviewed the role of the Budget Committee and the process for completing the Long Range Financial Plan. Budget Member Carter made a motion to remove the intersection improvements out of the 5-year plan and move them to year six (6). Budget Member Freilinger seconded the motion, and after further discussion, the motion carried as follows: Aye: Randal Thomas Stu Rasmussen Kyle Palmer Steve Kaser

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Oliver Coker Joseph Pelletier Scott Walker Ken Hector Will Posegate Laurie Carter Jason Freilinger Gary McKeon Nay: None Abstain: None Absent: Bill Cummins Jeff DeSantis Budget Member Palmer inquired why the roadway improvements costs are not listed in the 5-year Transportation Project Summary. Director Fisher responded that the project may be extended beyond the current 5-year planning period. Budget Member Kaser asked Director Fisher if the project summaries would have changed if he had relied more on his own experience rather than the Master Plans. Director Fisher stated he is comfortable with the priorities in Stormwater and Water Master Plan, because he was able to participate in their development. He indicated that the Transportation Master Plan may have had significant changes. Budget Member Kaser moved that the Committee recommend Director Fisher to modify the 5-year capital improvement projects summary using Staff experience and knowledge rather than the Master Plans. Budget Member McKeon seconded the motion and the Committee discussed the Master Planning process. Budget Member Kaser amended his motion to recommend to completely remove the Transportation Projects out of the 5-year Financial Planning process until the Transportation Master Plan can be updated and to move the Transportation Master Planning Process to FY2013/2014. Budget Member McKeon seconded the amended motion. After further discussion in regards to postponing all Transportation Projects, Budget Member Kaser amended his motion to move the Transportation Master Plan planning process to Fiscal Year 2013-2014. Budget Member McKeon seconded the amended motion and the motion carried as follows:

Aye: Randal Thomas Stu Rasmussen Kyle Palmer Steve Kaser Oliver Coker Joseph Pelletier Scott Walker Ken Hector Will Posegate Laurie Carter Jason Freilinger Gary McKeon Nay: None Abstain: None Absent: Bill Cummins Jeff DeSantis

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2.1 Review Guiding Principles Chairperson Thomas recalled that during the FY 2012-2013 budget process, the Committee approved to seek a Long Range Financial Plan and directed the Budget Officer to find a consultant. He indicated one goal of the Committee was to replenish depleted contingency funds, which may include fee increases. Ms. Lipscomb suggested the Committee meet on April 3 and April 10 and reviewed the proposed Meeting Agendas. Ms. Taylor reviewed the Guiding Principles document with the Committee.

2.2 Discuss Operations

Sewer Program Operations

Water Program Operations

Storm Program Operations

Transportation Program

Ms. Lipscomb reviewed the Sewer Operations Graph and Figures. Budget Member Kaser asked what categories are included in Operations. Budget Member Carter clarified categories include personnel, utilities and regular daily operations. Ms. Lipscomb presented the Sewer Program Core Activities and issues. Chairman Thomas called for a recess at 7:12 p.m. The Meeting reconvened at 7:22 p.m. Ms. Lipscomb summarized the Sewer Program Core Activities and continued onto the Water Programs Operations presentation. The Committee briefly discussed core versus non-core activities. Ms. Lipscomb displayed the Stormwater Program operations graphs, figures, core activities and issues. The Committee did not have any questions and Ms. Lipscomb moved onto the Transportation Program Operations graphs, figures, core activities, and issues. The Committee did not have any questions. Ms. Lipscomb reviewed a table listing Public Works non-core activities. The Committee examined the table and compared core versus non-core activities.

II. ADJOURNMENT Chairperson Thomas adjourned the Meeting at 8:28 p.m. Respectfully Submitted By: ______________________________________________________________ Ruth S. Mattox, Administrative Services Director

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March 19, 2013 Silverton Budget Committee 1


BUDGET COMMITTEE MINUTES Silverton Community Center – Council Chambers – 421 South Water St.

Tuesday, March 19, 2013, 6:00 PM AGENDA ITEMS

I. OPENING CEREMONIES: Call to Order & Pledge of Allegiance

Chairman Thomas called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance.

Present Absent

Excused Absent

Unexcused


X Ken Hector

Laurie A. Carter

X Bill Cummins

X Stu Rasmussen

X Jason Freilinger

X Scott Walker

X Kyle Palmer

X Steven Kaser

X Gary McKeon

X Joseph Pelletier

X Will Posegate

X Jeff DeSantis

X Oliver Coker

Staff Present: City Manager, Bob Willoughby; Chief of Police, Jeff Fossholm; Police Captain, Buck Pilmore; Interim Community Development Director, Jason Gottgetreu; Finance Director, Kathleen Zaragoza; Public Works Water Quality Division Supervisor, Steve Starner, Public Works Director, Gerald Fisher; and Administrative Services Director, Ruth Mattox. II. DISCUSSION/ACTION Chairperson Thomas recognized the effort of the Committee, in particular the citizen members for their service. The Committee continued their review of the Financial Plan. Budget Member Kaser moved to transfer the Gravel Street Grading and Dust Control from the non-core activities into the Transportation Section, where it can be prioritized within the fund. Budget Member Carter seconded the motion and it carried as follows: Aye: Randal Thomas Stu Rasmussen Kyle Palmer Steve Kaser Oliver Coker

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Scott Walker Laurie Carter Bill Cummins Jason Freilinger Gary McKeon Nay: None Abstain: None Absent: Joseph Pelletier Jeff DeSantis

Will Posegate Ken Hector

Member Posegate joined the meeting at 6:11 p.m. Ms. Lipscomb reviewed the Fleet and Equipment Program. 2.1 Public Safety Program Ms. Lipscomb presented the Public Safety Program, which included core activities, other responsibilities, program issues, graphs and figures. Budget Member Rasmussen inquired what organization regulates the staffing levels and requires the 24-hour coverage. Police Chief Jeff Fossholm indicated that Best Practices through City/County Insurance and Officer Safety also dictates it. He explained in case an arrest warrant is made and the officer has to take the person to the County Jail there is a backup officer available in the City. Budget Member Walker asked for more information regarding the Oregon Accreditation Alliance. Police Chief Fossholm stated that there are 104 standards that police departments must meet in order to be State accredited. Police Chief Fossholm stated that Silverton was the 27

th in the State to achieve the

accreditation and noted the Accreditation provides defensible standards in the event that the City is sued. Budget Member Kaser commented on the number of vehicles the Police Department has and asked why many are not used during the day. Police Chief Fossholm stated the City has a vehicle fleet replacement program for police vehicles, which are replaced after five years. Budget Member Carter questioned why more officers are not seen downtown. Police Chief Fossholm explained with the recent reduction of the School Resource Officer (SRO), officers are dispatched to other incidents. Budget Member Freilinger inquired about the motorcycle officer designation. Police Chief Fossholm stated that the officer’s focuses on traffic enforcement. Budget Member Freilinger asked what the difference between a Lieutenant and a Captain is. Police Chief Fossholm explained that second in command have different titles. Budget Member Carter moved to add an additional sworn officer within the 5-year plan. Budget Member Cummins seconded the motion and Chairman Thomas opened the floor to discussion. The Committee discussed the probability of increasing the Police Staff. Budget Member Carter tabled her motion. Budget Member Kaser commented in regards to legislation requiring increasing a demand for police services. Captain Pilmore noted that there is a bill on the floor that could affect police operations. Chairman Thomas added requirements are in effect for police facilities to be earthquake proof in the near future.

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Budget Member Walker inquired if officers are involved in code enforcement now that the code enforcement position has been eliminated. Chief Fossholm said yes. Budget Member Walker inquired if the City could have non-sworn officers involved in code enforcement. Ms. Taylor noted that two part time employees are anticipated to perform code and parking enforcement duties. Budget Member Cummins said a lot of issues concerning parking enforcement have occurred recently, and said he is concerned that the City would add a parking and code enforcement employee. City Manager Willoughby stated that the revenue would be added into the plan as a result of the addition of parking enforcement function being performed. He noted the program paid for itself in previous years, and clarified that an employee would not be hired if the increased enforcement efforts could not support the increased FTE. Budget Member Freilinger indicated that the Downtown Parking Task Force Committee has met, but have not settled on any recommendations involving the downtown parking issues. Finance Director Kathleen Zaragoza stated that revenues have been declining without any parking enforcement personnel. Budget Member Freilinger moved to eliminate the parking and code enforcement personnel from the 5-Year Financial Plan at this time. Budget Member Kaser seconded the motion and after further discussion, the motion failed as follows: Aye: Steve Kaser Oliver Coker Scott Walker Bill Cummins Jason Freilinger Nay: Randal Thomas Laurie Carter Stu Rasmussen Gary McKeon

Will Posegate Kyle Palmer

Abstain: None Absent: Joseph Pelletier Jeff DeSantis

Ken Hector The Meeting Recessed at 7:25 p.m. The Meeting Reconvened at 7:34 p.m. Ms. Lipscomb presented graphs and figures which compared the number of sworn officers per city and employee types between Silverton to other Cities. Budget Member Carter moved to add another sworn officer in the 5-year plan. Budget Member Cummins seconded the motion Chairperson Thomas opened the floor for further discussion. After further discussion, the motion failed as follows:

Aye: Randal Thomas Laurie Carter Stu Rasmussen

Nay: Scott Walker Jason Freilinger Bill Cummins Oliver Coker Gary McKeon Will Posegate Kyle Palmer Steve Kaser

Abstain: None

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Absent: Joseph Pelletier Jeff DeSantis Ken Hector

2.2 General Program

Ms. Lipscomb reviewed the City Management Program Core Activities. She indicated the City Management feels that the City Recorder functions are operating at 60% of the work that should be done. The Committee reviewed the City Recorder’s functions. Ms. Lipscomb reviewed the Core Activities of the Finance Program and the Community Development Program. She presented the City Governance Program graphs and figures. Budget Member Carter moved to increase the City Governance Program Staff by one FTE in the 5-Year Financial Plan. The motion died due to the lack of a second. The Committee considered increasing the Community Development Program Staff. City Manager Willoughby explained that the short-term approach is to contract out for current planning services as needed. He noted that the City has retained the Building Official, Daryl Jones, utilizing him in the Public Works Maintenance Division full time, and for commercial building evaluations as needed. Budget Member Rasmussen noted a discrepancy in the dollar amounts between FY2011 and FY2013. Ms. Taylor said she would research the details and respond at a future meeting.

2.3 Parks & Recreation Program

Ms. Lipscomb continued to the Parks and Recreation Program. The Committee weighed the benefits of the proposed Parks and Recreation fee. Ms. Taylor noted that the total revenue projected to be generated via the proposed fee is $125,000. The Committee contemplated the various uses of the Parks and Recreation fee revenue. Ms. Lipscomb noted that the Financial Plan proposes an increase of one FTE.

III. ADJOURNMENT The meeting adjourned at 8:40 p.m.

Respectfully Submitted By:

______________________________________________________________

Ruth S. Mattox, Administrative Services Director

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Silverton Budget Committee Meeting, March 21, 2013 1


BUDGET COMMITTEE MINUTES Silverton Community Center – Council Chambers – 421 South Water St.

Thursday, March 21, 2013, 6:00 PM AGENDA ITEMS I. OPENING CEREMONIES: Call to Order & Pledge of Allegiance

Chairperson Thomas called the meeting to order at 6:01 p.m. and led the Pledge of Allegiance.

Present Absent

Excused Absent

Unexcused


X Ken Hector

X Laurie A. Carter

X Bill Cummins

X Stu Rasmussen

X Jason Freilinger

X Scott Walker

X Kyle Palmer

X Steven Kaser

X Gary McKeon

X Joseph Pelletier

X X Will Posegate

X Jeff DeSantis

X Oliver Coker

Staff Present: City Manager, Bob Willoughby; Chief of Police, Jeff Fossholm; Police Captain, Buck Pilmore; Interim Community Development Director, Jason Gottgetreu; Finance Director, Kathleen Zaragoza; Public Works Water Quality Division Supervisor, Steve Starner, Public Works Director, Gerald Fisher; and Administrative Services Director, Ruth Mattox. II. DISCUSSION/ACTION Chairman Thomas asked Committee Members for any comments before they began. Budget Member Rasmussen said that the price tag to relocate the Police Station to Masonic Building to may have increased, and suggested the City set aside funding each year in order to reserve funds in advance. Chairman Thomas suggested discussion of this item be tabled until later in the meeting. 2.1 Continue Preliminary Review of Draft Plan Ms. Lipscomb presented the Street Lighting Program information, which included graphs and figures. She noted there is a funding source for the Street Lighting Program, which is currently funded in the general fund.

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Budget Member Carter inquired about PGE’s LED Lighting Program. Public Works Director Gerald Fisher noted that PGE has a plan to replace current lighting with LED fixtures and would be working in cities of Silverton’s size in the next five to six years. Budget Member Walker asked for a breakdown of the estimated percentage of the projected $150,000 costs. Ms. Taylor responded that the electric bill is approximately $130,000 of the total, which includes operation and maintenance of the fixtures as well as an additional amount for capital improvements. Ms. Lipscomb reviewed the Trolley Program. Budget Member Rasmussen noted that the program is operated primarily with grant funding and receives no money from the City. Ms. Lipscomb reviewed the Non-Departmental program and noted the program is a placeholder for General Revenues and Expenses. Ms. Lipscomb displayed graphs depicting the General Program ending balance and amounts of funds committed and available. She noted that the available amount should allow for cash flow.

Street Lighting Program

Other Programs

2.2 Discuss Forecast and Recommend Changes Ms. Lipscomb reviewed recommended Financial Plan strategies. She reviewed a slide detailing scenarios for the average increase proposed per household. Budget Member Walker asked what the difference is between the Park Fee and the Pettit Park Fee. Ms. Lipscomb responded that the Pettit Park Fee is intended as revenue source to reimburse the Sewer Program for the purchase of the Pettit property. Budget Member Rasmussen noted that a majority of the proposed increases are proposed fees, rather than rate increases. Public Works Director Fisher reviewed the Transportation program including revisions previously requested by the Budget Committee. Budget Member Kaser expressed concern with leaving the S. Water Street improvements in the Transportation Plan. Budget Member Walker noted that a large part the project would be funded by grants and through the formation of a Local Improvement District (LID). Budget Member Kaser responded that although the funding contributed by the City is relatively small, it is still substantial. Budget Member Carter noted that the project needs to be completed for safety reasons. Budget Member Palmer moved to move the $17,996 project connecting C Street to Brooks Street to the next Fiscal Year. Budget Member DeSantis seconded the motion and it carried as follows: Aye: Randal Thomas Stu Rasmussen Kyle Palmer Steve Kaser Oliver Coker Laurie Carter Bill Cummins Jason Freilinger Gary McKeon Joseph Pelletier Jeff DeSantis

Ken Hector

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Nay: Scott Walker Abstain: None Absent: Will Posegate There was further discussion regarding the proposed improvements on S. Water Street. Ms. Taylor noted that the local match for the project is through the formation of a LID. City Manager Willoughby noted that if the project is removed from the plan, it will not alter the amount of the proposed fee. Budget Member Cummins indicated that even with grant funding, it still comes out of the pockets of the citizens. Budget Member Palmer suggested if the project is funded by a grant, the funding source should be highly publicized. He also expressed concern that the project should not be funded with General Fund dollars if the LID is not passed. Budget Member Kaser said the timing of this project is not appropriate. Public Works Director Fisher explained the process for the formation of an LID and specified the process for this LID. Ms. Taylor noted that the only portion of the revised Transportation project summary that affects the proposed Transportation Fee is the $129,343. She clarified that the Street Maintenance Fee is different from the Transportation Fee. Budget Member Carter moved to approve the proposed Transportation and Street Maintenance Fees identified in the Long Range Financial Plan. The motion died due to the lack of a second. Budget Member Cummins asked if the proposed fees are recommended to fund the project BL-17 in Fiscal Years 16/17 and 17/18. Public Works Director Fisher replied that the proposed fee would pay for the Master Plan. Budget Member Cummins asked what the $2.85 fee in subsequent years would be used for. Ms. Taylor indicated that it could be used for upcoming Capital/Debt Service. Budget Member Cummins stated that the fees in subsequent years should be negotiated based in future years. City Manager Willoughby suggested the Budget Committee review the proposed 5-Year Project Summaries for each program and understand how the changes affect the proposed fees. Chairman Thomas said that it appears the fees may never go away. Budget Member Kaser said it’s concerning to spend $130,000 to create a transportation master plan when we don’t know if we’ll have money to pay for any future projects. City Manager Willoughby suggested the Budget Committee could recommend approval of a $2.85 fee for one year and remove the fee in subsequent years. Budget Member Kaser moved to postpone Master Plan update for one year. Budget Member Walker seconded the motion. Budget Member Rasmussen recalled that the Budget Committee felt the Transportation Master Plan could not be delayed, and reprioritized it. Budget Member Kaser noted that the priorities have not been made clear and he cannot see paying $130,000 without knowing what will happen in the future. After some deliberation, the motion failed as follows: Aye: Steve Kaser Nay: Randal Thomas

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Stu Rasmussen Kyle Palmer Oliver Coker Laurie Carter Bill Cummins Jason Freilinger Gary McKeon Joseph Pelletier Jeff DeSantis

Ken Hector Scott Walker Abstain: None Absent: Will Posegate Budget Member Palmer moved to continue with the Transportation Master Plan and zero out the fees for years two (2), three (3), and four (4) until a later year. Budget Member Freilinger seconded the motion and it carried as follows: Aye: Randal Thomas Stu Rasmussen Kyle Palmer Steve Kaser Oliver Coker Laurie Carter Bill Cummins Jason Freilinger Gary McKeon Joseph Pelletier Jeff DeSantis

Ken Hector Nay: Scott Walker Abstain: None Absent: Will Posegate The Meeting recessed at 7:23 p.m. The Meeting reconvened at 7:30 p.m. Ms. Taylor stated that the Street Maintenance Fee is intended to generate $550,000 per year for street maintenance. Budget Member Rasmussen suggested the fee be raised incrementally over the next several years rather than starting out with the high-level fees. Budget Member DeSantis countered raising the fees incrementally may cost the City in its ability to maintain streets. Public Works Director Fisher explained that the Street Maintenance Fee is to improve the Pavement Condition Index number from 77 to 83. Budget Member Walker asked if the fee is gradually increased if the maintenance needs would be reduced. Public Works Director Fisher responded that it would cost the City more later on if streets are not maintained. Budget Member Hector said that although incremental increase would be more affordable, the maintenance needs would suffer and it would cost the City more going forward. Committee members weighed advantages versus disadvantages involving approving the proposed fee increases or decreasing the fees.

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Budget Member Palmer moved to implement Street Maintenance Fees in the amount $6 in the first year, $8 the second year, $10 the third year, and $12 in thereafter. Budget Member Freilinger seconded the motion. The motion failed as follows: Aye: Jason Freilinger Joseph Pelletier Laurie Carter Stu Rasmussen Oliver Coker Kyle Palmer Nay: Randal Thomas Steve Kaser Bill Cummins Gary McKeon Jeff DeSantis

Ken Hector Scott Walker Abstain: None Absent: Will Posegate Budget Member Carter moved to move forward with the $12.06 fee. Budget Member DeSantis seconded the motion. The motion failed as follows: Aye: Steve Kaser Oliver Coker Laurie Carter Gary McKeon Jeff DeSantis

Ken Hector Nay: Scott Walker Jason Freilinger Randal Thomas Joseph Pelletier Stu Rasmussen Bill Cummins Kyle Palmer Abstain: None Absent: Will Posegate Budget Member Palmer moved to move forward with the fee $8 the first year, $8 the second year, $10 the third year, and $12 thereafter. Budget Member Carter seconded the motion and it carried as follows: Aye: Stu Rasmussen Kyle Palmer Oliver Coker Laurie Carter Jason Freilinger Joseph Pelletier Jeff DeSantis

Ken Hector Nay: Scott Walker Randal Thomas Steve Kaser Bill Cummins Gary McKeon

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Abstain: None Absent: Will Posegate Chairman Thomas suggested the Committee discuss the Street Light Program at this point in the meeting. Budget Member Rasmussen moved to approve the proposed Street Light Utility Fee. Budget Member Hector seconded the motion. Budget Member Rasmussen inquired why the Street Light fee is proposed at this time. Ms. Taylor said it was recommended, partly to assist with the health of the General Fund. She said many communities have street light fees in place and property taxes are not increasing. City Manager Willoughby added there are communities who have turned their Street Lights off due to budget constraints. After further discussion the motion failed as follows: Aye: None Nay: Randal Thomas Stu Rasmussen Kyle Palmer Steve Kaser Oliver Coker Laurie Carter Bill Cummins Jason Freilinger Gary McKeon Joseph Pelletier Jeff DeSantis

Ken Hector Scott Walker Abstain: None Absent: Will Posegate Budget Member Carter moved to institute a $1.50 Street Light Fee per year. Budget Member Rasmussen seconded the motion. Budget Members expressed concern about increasing fees and not cutting expenses. Budget Member Hector noted that there are some items in the General Fund budget beyond the City’s control, such as PERS. Budget Member Rasmussen suggested the Committee consider implementing a Public Safety Fee if the intent is to ensure Public Safety. The motion failed as follows: Aye: Laurie Carter Nay: Randal Thomas Stu Rasmussen Kyle Palmer Steve Kaser Oliver Coker Bill Cummins Jason Freilinger Gary McKeon Joseph Pelletier Jeff DeSantis

Ken Hector Scott Walker Abstain: None

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Absent: Will Posegate Budget Member Palmer recommended the Committee table this discussion to a future meeting. Budget Member Rasmussen moved to direct the City Manager to research the possibility of implementing a Public Safety Fee. Budget Member Palmer seconded the motion and it carried as follows: Aye: Stu Rasmussen Kyle Palmer Oliver Coker Gary McKeon Joseph Pelletier Jeff DeSantis

Ken Hector Nay: Scott Walker Jason Freilinger Randal Thomas Laurie Carter Bill Cummins Steve Kaser Abstain: None Absent: Will Posegate Budget Member Pelletier moved to not impose a Street Light Fee. Budget Member Freilinger seconded the motion. The motion failed as follows: Aye: Randal Thomas Kyle Palmer Steve Kaser Oliver Coker Scott Walker Bill Cummins Jason Freilinger Joseph Pelletier Ken Hector Nay: Jeff DeSantis Laurie Carter Gary McKeon Stu Rasmussen Abstain: None Absent: Will Posegate III. ADJOURNMENT

The Meeting adjourned at 8:39 p.m.

Respectfully Submitted By:

______________________________________________________________ Ruth S. Mattox, Administrative Services Director

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Documents

C I T Y O F S I L V E R T O N BUDGET COMMITTEE AGENDA