C N H | K E Y C L U B Presented by: | Updated by: District Treasurer California-Nevada-Hawaii District July 2014 CNH Drives: Membership, Dues & Funds Darin

C N H | K E Y C L U B

Presented by:

|Updated by: District TreasurerCalifornia-Nevada-Hawaii DistrictJuly 2014CN

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Drives: Membership, Dues & Funds

Darin Ngo, District Treasurer

Training Topic: Effective Membership Drive and Dues SubmissionCNH Key Club DistrictCN

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• Freshman Orientation/ Club Fair• Showcase what makes Key Club so GOLDEN• Service• Leadership• Inclusiveness• Caring• Trustworthiness• Spirit

Step One: Attracting Them


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• Catch their eyes with…

• Spirit• BEE spirited, but do not scare them.

Moderation is key.

• Inclusiveness• Do not exclude anyone when presenting

information. Engage the audience!

• Information• Capture their interests and share your own

• Ambitious? Leadership!


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• Inspire• Bring out the leaders in them – personal

anecdotes are perfect here

• Publications• Posters• Newsletters • Brochures – there are free brochures on the KC

store

• Quick Incentives:• Candy!• Contact information


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• School• Announce meetings to the campus!

• Posters• Flyers

• School Announcements

• Wear Key Club gear• Division shirts• Officer polos• Lanyards• Pins• Other Key Club Attire


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• Time for recognition! AWARDS• Member of the Month• Recognize a member at meetings

• Templates for awards are available on the CyberKey

• Recognize the advisors as well• Appreciating the advisor can motivate the

advisor to continue their service

Step Two: Keeping Them


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• Keep members interested• Consistent service opportunities• Effective club meetings• Education topics• Icebreakers• Guest speakers


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• Create service projects with social gatherings for members to familiarize themselves with other members• Great bonding opportunity• Members love food! • Have fun activities prepared• Remember…ERFs!


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• Stay in contact with the members• If members do not know the happenings

within the club, how will the club function?

• Remind them of their successes• Be careful with language; be positive!


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• Have something new every month• Break away from traditions

• Do NOT be afraid of new things


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• Urge members (active or inactive) to renew their membership annually• Educate members on the benefits of

paying dues annually• If they know where there money is going to,

they will be more inclined to stay


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• Most of all, tell them THANK YOU.• Email• Handwritten letters• Awards


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• Now that you have them interested, encourage them to become an official member.

• Official members must pay dues• Explain what dues go towards • Be ready for questions

Dues and Membership


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Membership Card & Pin

Administrative Budget

Officer and Board Budget

(Int’l President, VP, Trustees)

Key Club Magazine

International Convention

Recognition Awards

Administrative Budget

Office and Board Budget

(Exec’s, LTGs, Committee)

Key Leader Scholarship

Recognition Awards

What Dues Go Towards

District International


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-Dues can range between $11.50-$23.00

($7.00 to International, and $4.50 to CNH)

-Dates to Remember! (received by)

The Basics

Start Paying September 1st

Early Bird November 1st

Regular Deadline December 1st

Dues Become Delinquent December 2nd

Dues Recognition February 1st

Suspension February 1st


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September 30th If your club is suspended make sure to pay your last yearsdues by this time.

October 1st MUC open September 1st First Payment Date

November 1st Early Bird Dues Consider Nov 1 “THE DUES DEADLINE”

December 1st Make sure dues are sent in by this time or your club will beconsidered delinquent Consider Dec 1 “THE LATE DEADLINE”

February 1st Membership counts used for Recognition

Important Dates


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New members are welcome ALL YEAR

Remember…


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• The beginning of the school year is always the time where incoming freshman and curious students go to meetings to see what this organization is about

• Take advantage of this burst of attendance

The Gold Mine of New Members


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#1 Question: Hey, what is Key Club?Key Club is an international, student-led organization providing its members with opportunities to perform service, build character, and develop leadership. Our vision is to develop competent, capable, and caring leaders through the vehicle of service.

What is Key Club to you?


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http://keyclub.org/muc

Membership Update Center

• Login to the MUC• Faculty Advisor’s

registered email should receive the password after pressing Register/Reset Password

• Advisor Change?Former advisor should contact Member Services with any advisor changes


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Officer and advisor information needs to be updated ASAP

• The first page of the MUC includes club info, quick financial information, club officers, advisors, and school contact information

• Club officers can be added/deleted• Advisor changes need to be made by

contacting Kiwanis• 800-KIWANIS or

[email protected]


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• Dues Collection should be introduced by the first club meeting.• Use Membership Applications for an

easy way to transfer membership information to the MUC


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• Having these selections on a membership application will make the Club Secretary’s job easier


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• After all members are inputted into the MUC, you can generate an invoice• Copies of invoice should be provided to book keeper and

faculty advisor• Follow up with book keeper to see if check mailed

• Lack of communication with club and school is a big factor of why clubs have late dues


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Send a copy of the printed invoice, along with a check payable to Key Club International to

Key Club InternationalPO Box 6069, Dept 123

Indianapolis, IN 46206-6069(unless paying via Credit Card)

Submission


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Major Errors with Dues Payments• PROCRASTINATION• NOT FOLLOWING INSTRUCTIONS• Updated MCU but did not generate

invoice• Updated MUC but did not send payment• Sent payment with NO invoice• Sent payment with NO invoice and no

reference to club, district, etc.


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EASIEST METHOD• Access MUC early to confirm access• Update roster then PAY ONLINE


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• Be mindful of language and school policies• CA Clubs: Due to the ACLU lawsuit, clubs have

challenges collecting dues.• Need to be updated on appropriate language/procedure to be

able to collect fees on time

• Dues should be introduced as soon as the first meeting

• Communication is key for on-time dues

Start early!• Identify problems with the MUC before the school year

starts

Reminders


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Questions?Comments?Concerns?

Documents

C N H | K E Y C L U B Presented by: | Updated by: District Treasurer California-Nevada-Hawaii District July 2014 CNH Drives: Membership, Dues & Funds Darin