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7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 145
Exercises
983209 SAP AG
R
Exercises
Note
There may not be sufficient time to work
through all the exercises during the course
The exercises marked Optional should be seen
as supplementary examples that can be used
time permitting during the course ttendees
can also use these exercises after the courseto consolidate what they hae learned
011000358700000335541998E
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Exercises Preparations
Preparations
To be done by Trainer
11 During the creation of the investment project the level 1 WBS element will e lineto an investment program position n orer to mae the program position availale to
e copie the $opamp program$ transaction in nvestment anagement nees to e run efore class
Field Name Data
nv program( 1)))
Approval ampear( 1+
arget nv Program( 1-))
arget Approval ampear( urrent ampear
nce the program is copie go into the program efinition an select the inicatoruget ist Annual0
Field Name Data
nv program( 1-))
Approval ampear( 1
hec the $Bug ist annl$ utton Save the program efinition
011000358700002002601998E
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Exercises Operative Structures
Unit Operative Structures
Topic WBS Elements
bull 3nerstan the aspects of creating project efinition an wor
reaown structure elements 4oth operative an stanar structures5
bull 3nerstan the aspects of operative inicators
As part of ampour companamp0s implementation team ampou are re6uire tounerstan how a WBS is structure oth operational an stanar4templates5 he following e7ercises will emonstrate the asics of WBSstructures an will also provie a asis for later e7ercises
181 As part of the project creation process the first step is to create a project efinition for the customer project he project efinition is the framewor lai own for all ojectscreate within a project t contains ata such as ates an organi9ational ata thatare efaults for the entire project reate project efinition 4eplace $$ with ampourgroup numer5
18181 reate a project efinition using project E- using project profile $$amp
18182 n orer to complete the project efintion enter the escription of the projectBuild ac(ine ) ramp an the start ate today an the finish ate + ocurrent-mont( nee to e inclue rgani9ational information is alsoimportant to inclue in the project efinition such as the person responsile
for the project $$$$$$ the controlling area an the companamp coe in thisinstance are oth $$$ as well as the usiness area $$$ an the plant numer 0$$amp
bull Save project efinition
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182 he ne7t part of the project creation process is the creation of the wor reaownstructure 4WBS5 an wor reaown structure elements he wor reaownstructure is the moel of the project that represents in a hierarchamp the tass to ecarrie out in a project he WBS enales ampou to have an overview of the projecthe wor reaown structure can tamppicallamp e organi9e amp phase 4logicltprocess5
function or oject he wor reaown structure elements 4WBS elements5 are theiniviual structure elements in the wor reaown structure he term escries aconcrete tas or a partial tas which can e further suivie =lements which cannot e further suivie are terme wor pacages
18281 reate customer project WBS elements using some of the functionalitamp whichsimplifies the creation of structures in project E-
gtour manager has given ampou the following spreasheet etailing ampour projectstructure =nter the spreasheet information e7actlamp as shown elow(
evel 1 Gr8 Buil achine
evel 1Gr
1 Buil achine 8 =ngineering
evel 1Gr
2 Buil achine 8 Procurement
evel 1)2D=-Gr
- Buil achine 8 Assemlamp
evel 1Gr
Buil achine Cualitamp Assurance
evel 1 21 Procurement =lectrical
evel 1 22 Procurement echanical
122 lic on enter an note that the mas has fille in the appropriate numeringincluing the special characters ow let the sampstem erive the appropriatelevels for the numere elements
bull ote that the levels have een change an the element have een
$inente$ to the appropriate level in the hierarchamp
1828- hange all of the WBS elements e7cept for the level 1 element to planningelements amp scrolling to the right an checing all the elements uner the P=column hange the level 1 element to a $ill$ elementgtour customer project can now e planne with costs an revenues
18- he project to e create in this e7ample is an investment project therefore ampou neeto mae sure that the project level 1 WBS element is line to its corresponing
investment program position
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18-81 reate another project efinition 12amp 3se project profile $$
18-82 =nter the escription of the project 3onstruct Buildin4 ) 5 an set thestartltfinish ate 6today7s date to last 8or9in4 day o current mont( +amprgani9ational information is also important to inclue in the projectefinition such as the person responsile for the project $$$$$$ thecontrolling area an companamp coe are oth $$$ as well as the usiness area$$$ an the plant numer 0$$amp
18-8- Assign an investment profile to the project efinition his profile can e
rawn automaticallamp amp the project profile 41)))5 if inclue there
bull Goto the ontrol Data using the appropriate ta page an enter
investment profile $$$amp
1- Goto WBS element overview amp clicing on $Structure$ utton gtour manager has given ampou the following spreasheet etailing ampour Project Structure=nter the spreasheet information e7actlamp as shown elow(
evel 1 onstruct Builing Gr
evel 1Gr
1onstruct Builing 8 =ngineering
evel 1Gr
2onstruct Builing 8 Procurement
evel 1 21 Procurement =lectrical aterials
evel 1 22 Procurement echanical aterials
evel 1 2- Procurement Builing aterials
evel 1)2D=-Gr
- onstruct Builing 8 Assemlamp
evel 1Gr
onstruct Builing CEA
18-8+ hange all of the WBS elements e7cept the level 1 element to planningelements amp scrolling to the right an checing all elements uner P= column
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18-8F =nsure project is line to nvestment anagement Select level 1 WBSelement an lin to n this scenario the investment program is 0$$ the
position D is ampamp an the approval ampear is current yearamp
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Unit Operative Structures
Topic Net8or9s
bull 3nerstan the aspects of creating networ an networ activities
4oth operative an stanar structures5
bull 3nerstan the options regaring the creation of projects using oth
networs an WBS elements in unison
As a memer of the implementation team for ampour companamp ampou have een ase to etermine whether networs an their functionalitamp will ere6uire in ampour operation he following e7ercises will guie ampouthrough the structuring an functionalitamp to enale ampou to mae therecommenation
281 reate networ without lin to project A networ contains instructions on how tocarramp out activities in a specific waamp in specific orer an in a specific time periohe asic elements of a networ are activities an relationships an ojects associatewith them etwors can e assigne to WBS elements or can stan on their own nthis e7ample the networ is eing create without eing assigne to WBS elements
28181 reate a networ using the networ tamppe PS$ without a lin to project Besure to inclue the plant 0$$ the P controller $ an the networ
profile $$$amp
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28182 gtour manager has given ampou the following spreasheet etailing the networetails =nter the spreasheet information e7actlamp as shown elow
Description( onstruct achine Group
osts automaticallamp( gtes
eservationltPurcre6( gtesBasic start( oaamp 4onlamp re60 if forwar
scheuling5
rer fin Date( 1+ltcurrent month HF 4onlamp re60if acwar scheuling5
Scheule automat gtes
apacitamp re6mnts( gtes
=7act rea times( o
2818- ontinue creating the internallamp procure networ activites from the
spreasheet etailing the activitamp numer escription normal uration anwor(
ltctivity Description Normal Wor9
))1) eview Drawings + )
))2) Pre pare =lec Specs 2) F)
))-) Prepare ech Specs 1) -)
))) Purchase =lec Parts 2+ 2)
))+) Purchase ech Parts 1+ 1+
))F) Assemle =lec Parts ) 1F
))) Assemle ech Parts 2)
))) eceive an place in stores + 2)
bull Go ac to the networ heaer an release the networ
bull Save the networ an recor the networ numer IIIIIIIIIIIII
an staamp in the same screen
282 n this e7ample the networ is eing create amp copamping an e7isting networ an will e assigne to ampour customer project WBS elements t will also e e7pane toinclue relationships for scheuling purposes etwors can e copie from stanarnetwors 4similar to WBS5 or from other operative networ which we will o
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28281 reate a networ using networ tamppe PS$ with lin to project heorgani9ational information ampou will nee to create this networ is plant 0$$P controller $ networ profile $$$ an copamp the net8or9 created ine=ercise --amp
28282 lic $General$ utton an enter the following information
Description( onstruct achine
osts automaticallamp( gtes
eservationlt Pur re6( gtes
Allocation WBS element( =8 4from e7 181 of WBS=lements topic5
Scheuling tamppe 1 4Jorwar scheuling5
Scheule automat gtesapacitamp re6mnts( gtes
=7act rea times( o
bull lic $Activities$ utton an when prompte for $gtou maintaine
the project efinition or the WBS element Do ampou want to copamp atesK$ clic on $gtes$ utton he networ will tae the asic start an finishates from the WBS an since we have selecte acwars scheulingwill etermine the project scheule using the re6uire finish ate thenwor acwars to calculate re6uire start ates
bull Goto activities
2828- We will now estalish activitamp relationships an view graphics A relationshipis a waamp of escriing the lin etween the start an finish points of twoactivities in a networ or stanar networ elationships etermine these6uence of activities n the lt- sampstem there are the following tamppes ofrelationships( 415 start8start 425 finish8finish 4-5 start8finish an 45 finish8start an maamp have a time lag elationships are estalishe using either therelationship overview or networ graphic Access either the networ graphicor the overview 4tramping oth is recommene5 to create relationships
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22 Select $onnect$ utton from toolar or enter taular information to estalishrelationships
etwor graphic(
rarr 2) rarr )rarr F) rarr
1) rarr rarr )
rarr -) rarr +)rarr ) rarr
aular information(
ltctamp ltctamp 5el Succamp
1) 2)-)
JSJS
gtesgtes
2) 10)
FS JS
Nogtes
-) 10+)
FS JS
Nogtes
) 20F)
FS JS
Nogtes
+) 30
)
FS
JS
No
gtesF) 40
) FS JS
Nogtes
) 50)
FS JS
Nogtes
2828+ Scheule the networ Scheule activities amp pressing the scheule icon or ampmenu path elow
bull Bac out of graphic amp clicing on $left green arrow$ utton
bull Liew Gantt chart
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2828F Assign the networ activities to the WBS elements Scroll along until ampou seethe WBS assignment column an a the WBS element numer
Activitamp ))1) =881
Activitamp ))2) =88281
Activitamp ))-) =88282
Activitamp ))) =88281
Activitamp ))+) =88282
Activitamp ))F) =88-
Activitamp ))) =88-
Activitamp ))) =88
bull Save the networ recor the numer IIIIIIIIIIIIII an returnto the main lt- screen using the gtellow ac arrow
Note his customer project an networ as well as the investment project previouslamp create will e use as the asis for all future e7ercisesin this course he intent is to emonstrate the various methos of
planning scheuling an other functionalitamp within the Project Sampstemfrom a manamp viewpoints as possile
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Unit Operative Structures
Topic Structure Plannin4
Progtect Plannin4 Board
bull 3nerstan the asics of Structure Planning
bull 3nerstan the asics of the Project Planning Boar
gtou can use the integrate tools structure planning an the project planning oar in orer to maintain ampour projects
-81 he Project Planning Boar is a multi8purpose tool which can e use for creating project an networ activities using a graphical view for scheuling an capacitamp planning purposes t is ase on an interactive Gantt chart Go into the ProjectPlanning Boar using the following tale
Field Name Data
Project ef( =8
Basic ates( ampesJorecast ates( no
Actual ates( no
=arliest ates( ampes
atest ates( no
Planning oar profile( SAPPSIP)))1
With activities gtes
Drag the iviing line over to the right to e7pose all columns an note that thescheule ates are in the appropriate places an are represente amp ar charts in the
graphical sie Also note that there are no planne cost for the project ampet
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-8181 o provie more etaile planning ampou will a a new element with newactivities to the project in the project planning oar he information
provie amp the engineer for the new master ata is as follows(
Field Name Data
WBS elem( =88+
Description( nstallation
Planning element( gtes
Account assignment element( gtes
-8182 hange the ae element to mae it level 2 in the hierarchamp Select the newelement an level it own
-818- Still with the new element selecte a two activities( activitamp 1) is for themove to location an activitamp 2) is for the installation in the location nceagain the engineer responsile for the project has provie the followinginformation to create the master ata(
Field Name Data
Description( ove to location
Wor( 4Mrs5
ormal Duration( - 4Daamps5
Field Name Data
Description( nstall in location
Wor( 1F 4Mrs5
Duration( 1 4Daamp5
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-818 Select the new activitamp 1) an press the $preecessorltsuccessor$ icon an
enter the following information
ltctamp Type Scsamp
2)) 4networ create in the last topic5
JSJS
gtes o
-1+ Go to the etail screen of the new activitamp 1) 4$ove to location$5 with aoule8clic
Field Name Data
Business area( 2)))
ject class( PD
bull eturn to the overview of the project planning oar
bull
aintain the same ata for activitamp 2) 4$nstall in location$5
-1F Save the project using the icon an return to Project Planning screen with thegreen ac arrows
int gtou have use the Project Planning Boar to refine ampour structuren the ne7t chapter ampou will use it to scheule the project ase on the
networ activities gtou will have an opportunitamp to loo at capacitampleveling in the same screen t is important to rememer that the networsto e assigne to WBS elements can e taen copie from stanarnetwors which have the activities an re6uire materials alreaampevelope
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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Exercises Preparations
Preparations
To be done by Trainer
11 During the creation of the investment project the level 1 WBS element will e lineto an investment program position n orer to mae the program position availale to
e copie the $opamp program$ transaction in nvestment anagement nees to e run efore class
Field Name Data
nv program( 1)))
Approval ampear( 1+
arget nv Program( 1-))
arget Approval ampear( urrent ampear
nce the program is copie go into the program efinition an select the inicatoruget ist Annual0
Field Name Data
nv program( 1-))
Approval ampear( 1
hec the $Bug ist annl$ utton Save the program efinition
011000358700002002601998E
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Exercises Operative Structures
Unit Operative Structures
Topic WBS Elements
bull 3nerstan the aspects of creating project efinition an wor
reaown structure elements 4oth operative an stanar structures5
bull 3nerstan the aspects of operative inicators
As part of ampour companamp0s implementation team ampou are re6uire tounerstan how a WBS is structure oth operational an stanar4templates5 he following e7ercises will emonstrate the asics of WBSstructures an will also provie a asis for later e7ercises
181 As part of the project creation process the first step is to create a project efinition for the customer project he project efinition is the framewor lai own for all ojectscreate within a project t contains ata such as ates an organi9ational ata thatare efaults for the entire project reate project efinition 4eplace $$ with ampourgroup numer5
18181 reate a project efinition using project E- using project profile $$amp
18182 n orer to complete the project efintion enter the escription of the projectBuild ac(ine ) ramp an the start ate today an the finish ate + ocurrent-mont( nee to e inclue rgani9ational information is alsoimportant to inclue in the project efinition such as the person responsile
for the project $$$$$$ the controlling area an the companamp coe in thisinstance are oth $$$ as well as the usiness area $$$ an the plant numer 0$$amp
bull Save project efinition
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182 he ne7t part of the project creation process is the creation of the wor reaownstructure 4WBS5 an wor reaown structure elements he wor reaownstructure is the moel of the project that represents in a hierarchamp the tass to ecarrie out in a project he WBS enales ampou to have an overview of the projecthe wor reaown structure can tamppicallamp e organi9e amp phase 4logicltprocess5
function or oject he wor reaown structure elements 4WBS elements5 are theiniviual structure elements in the wor reaown structure he term escries aconcrete tas or a partial tas which can e further suivie =lements which cannot e further suivie are terme wor pacages
18281 reate customer project WBS elements using some of the functionalitamp whichsimplifies the creation of structures in project E-
gtour manager has given ampou the following spreasheet etailing ampour projectstructure =nter the spreasheet information e7actlamp as shown elow(
evel 1 Gr8 Buil achine
evel 1Gr
1 Buil achine 8 =ngineering
evel 1Gr
2 Buil achine 8 Procurement
evel 1)2D=-Gr
- Buil achine 8 Assemlamp
evel 1Gr
Buil achine Cualitamp Assurance
evel 1 21 Procurement =lectrical
evel 1 22 Procurement echanical
122 lic on enter an note that the mas has fille in the appropriate numeringincluing the special characters ow let the sampstem erive the appropriatelevels for the numere elements
bull ote that the levels have een change an the element have een
$inente$ to the appropriate level in the hierarchamp
1828- hange all of the WBS elements e7cept for the level 1 element to planningelements amp scrolling to the right an checing all the elements uner the P=column hange the level 1 element to a $ill$ elementgtour customer project can now e planne with costs an revenues
18- he project to e create in this e7ample is an investment project therefore ampou neeto mae sure that the project level 1 WBS element is line to its corresponing
investment program position
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18-81 reate another project efinition 12amp 3se project profile $$
18-82 =nter the escription of the project 3onstruct Buildin4 ) 5 an set thestartltfinish ate 6today7s date to last 8or9in4 day o current mont( +amprgani9ational information is also important to inclue in the projectefinition such as the person responsile for the project $$$$$$ thecontrolling area an companamp coe are oth $$$ as well as the usiness area$$$ an the plant numer 0$$amp
18-8- Assign an investment profile to the project efinition his profile can e
rawn automaticallamp amp the project profile 41)))5 if inclue there
bull Goto the ontrol Data using the appropriate ta page an enter
investment profile $$$amp
1- Goto WBS element overview amp clicing on $Structure$ utton gtour manager has given ampou the following spreasheet etailing ampour Project Structure=nter the spreasheet information e7actlamp as shown elow(
evel 1 onstruct Builing Gr
evel 1Gr
1onstruct Builing 8 =ngineering
evel 1Gr
2onstruct Builing 8 Procurement
evel 1 21 Procurement =lectrical aterials
evel 1 22 Procurement echanical aterials
evel 1 2- Procurement Builing aterials
evel 1)2D=-Gr
- onstruct Builing 8 Assemlamp
evel 1Gr
onstruct Builing CEA
18-8+ hange all of the WBS elements e7cept the level 1 element to planningelements amp scrolling to the right an checing all elements uner P= column
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18-8F =nsure project is line to nvestment anagement Select level 1 WBSelement an lin to n this scenario the investment program is 0$$ the
position D is ampamp an the approval ampear is current yearamp
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Unit Operative Structures
Topic Net8or9s
bull 3nerstan the aspects of creating networ an networ activities
4oth operative an stanar structures5
bull 3nerstan the options regaring the creation of projects using oth
networs an WBS elements in unison
As a memer of the implementation team for ampour companamp ampou have een ase to etermine whether networs an their functionalitamp will ere6uire in ampour operation he following e7ercises will guie ampouthrough the structuring an functionalitamp to enale ampou to mae therecommenation
281 reate networ without lin to project A networ contains instructions on how tocarramp out activities in a specific waamp in specific orer an in a specific time periohe asic elements of a networ are activities an relationships an ojects associatewith them etwors can e assigne to WBS elements or can stan on their own nthis e7ample the networ is eing create without eing assigne to WBS elements
28181 reate a networ using the networ tamppe PS$ without a lin to project Besure to inclue the plant 0$$ the P controller $ an the networ
profile $$$amp
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28182 gtour manager has given ampou the following spreasheet etailing the networetails =nter the spreasheet information e7actlamp as shown elow
Description( onstruct achine Group
osts automaticallamp( gtes
eservationltPurcre6( gtesBasic start( oaamp 4onlamp re60 if forwar
scheuling5
rer fin Date( 1+ltcurrent month HF 4onlamp re60if acwar scheuling5
Scheule automat gtes
apacitamp re6mnts( gtes
=7act rea times( o
2818- ontinue creating the internallamp procure networ activites from the
spreasheet etailing the activitamp numer escription normal uration anwor(
ltctivity Description Normal Wor9
))1) eview Drawings + )
))2) Pre pare =lec Specs 2) F)
))-) Prepare ech Specs 1) -)
))) Purchase =lec Parts 2+ 2)
))+) Purchase ech Parts 1+ 1+
))F) Assemle =lec Parts ) 1F
))) Assemle ech Parts 2)
))) eceive an place in stores + 2)
bull Go ac to the networ heaer an release the networ
bull Save the networ an recor the networ numer IIIIIIIIIIIII
an staamp in the same screen
282 n this e7ample the networ is eing create amp copamping an e7isting networ an will e assigne to ampour customer project WBS elements t will also e e7pane toinclue relationships for scheuling purposes etwors can e copie from stanarnetwors 4similar to WBS5 or from other operative networ which we will o
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28281 reate a networ using networ tamppe PS$ with lin to project heorgani9ational information ampou will nee to create this networ is plant 0$$P controller $ networ profile $$$ an copamp the net8or9 created ine=ercise --amp
28282 lic $General$ utton an enter the following information
Description( onstruct achine
osts automaticallamp( gtes
eservationlt Pur re6( gtes
Allocation WBS element( =8 4from e7 181 of WBS=lements topic5
Scheuling tamppe 1 4Jorwar scheuling5
Scheule automat gtesapacitamp re6mnts( gtes
=7act rea times( o
bull lic $Activities$ utton an when prompte for $gtou maintaine
the project efinition or the WBS element Do ampou want to copamp atesK$ clic on $gtes$ utton he networ will tae the asic start an finishates from the WBS an since we have selecte acwars scheulingwill etermine the project scheule using the re6uire finish ate thenwor acwars to calculate re6uire start ates
bull Goto activities
2828- We will now estalish activitamp relationships an view graphics A relationshipis a waamp of escriing the lin etween the start an finish points of twoactivities in a networ or stanar networ elationships etermine these6uence of activities n the lt- sampstem there are the following tamppes ofrelationships( 415 start8start 425 finish8finish 4-5 start8finish an 45 finish8start an maamp have a time lag elationships are estalishe using either therelationship overview or networ graphic Access either the networ graphicor the overview 4tramping oth is recommene5 to create relationships
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22 Select $onnect$ utton from toolar or enter taular information to estalishrelationships
etwor graphic(
rarr 2) rarr )rarr F) rarr
1) rarr rarr )
rarr -) rarr +)rarr ) rarr
aular information(
ltctamp ltctamp 5el Succamp
1) 2)-)
JSJS
gtesgtes
2) 10)
FS JS
Nogtes
-) 10+)
FS JS
Nogtes
) 20F)
FS JS
Nogtes
+) 30
)
FS
JS
No
gtesF) 40
) FS JS
Nogtes
) 50)
FS JS
Nogtes
2828+ Scheule the networ Scheule activities amp pressing the scheule icon or ampmenu path elow
bull Bac out of graphic amp clicing on $left green arrow$ utton
bull Liew Gantt chart
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2828F Assign the networ activities to the WBS elements Scroll along until ampou seethe WBS assignment column an a the WBS element numer
Activitamp ))1) =881
Activitamp ))2) =88281
Activitamp ))-) =88282
Activitamp ))) =88281
Activitamp ))+) =88282
Activitamp ))F) =88-
Activitamp ))) =88-
Activitamp ))) =88
bull Save the networ recor the numer IIIIIIIIIIIIII an returnto the main lt- screen using the gtellow ac arrow
Note his customer project an networ as well as the investment project previouslamp create will e use as the asis for all future e7ercisesin this course he intent is to emonstrate the various methos of
planning scheuling an other functionalitamp within the Project Sampstemfrom a manamp viewpoints as possile
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Unit Operative Structures
Topic Structure Plannin4
Progtect Plannin4 Board
bull 3nerstan the asics of Structure Planning
bull 3nerstan the asics of the Project Planning Boar
gtou can use the integrate tools structure planning an the project planning oar in orer to maintain ampour projects
-81 he Project Planning Boar is a multi8purpose tool which can e use for creating project an networ activities using a graphical view for scheuling an capacitamp planning purposes t is ase on an interactive Gantt chart Go into the ProjectPlanning Boar using the following tale
Field Name Data
Project ef( =8
Basic ates( ampesJorecast ates( no
Actual ates( no
=arliest ates( ampes
atest ates( no
Planning oar profile( SAPPSIP)))1
With activities gtes
Drag the iviing line over to the right to e7pose all columns an note that thescheule ates are in the appropriate places an are represente amp ar charts in the
graphical sie Also note that there are no planne cost for the project ampet
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-8181 o provie more etaile planning ampou will a a new element with newactivities to the project in the project planning oar he information
provie amp the engineer for the new master ata is as follows(
Field Name Data
WBS elem( =88+
Description( nstallation
Planning element( gtes
Account assignment element( gtes
-8182 hange the ae element to mae it level 2 in the hierarchamp Select the newelement an level it own
-818- Still with the new element selecte a two activities( activitamp 1) is for themove to location an activitamp 2) is for the installation in the location nceagain the engineer responsile for the project has provie the followinginformation to create the master ata(
Field Name Data
Description( ove to location
Wor( 4Mrs5
ormal Duration( - 4Daamps5
Field Name Data
Description( nstall in location
Wor( 1F 4Mrs5
Duration( 1 4Daamp5
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-818 Select the new activitamp 1) an press the $preecessorltsuccessor$ icon an
enter the following information
ltctamp Type Scsamp
2)) 4networ create in the last topic5
JSJS
gtes o
-1+ Go to the etail screen of the new activitamp 1) 4$ove to location$5 with aoule8clic
Field Name Data
Business area( 2)))
ject class( PD
bull eturn to the overview of the project planning oar
bull
aintain the same ata for activitamp 2) 4$nstall in location$5
-1F Save the project using the icon an return to Project Planning screen with thegreen ac arrows
int gtou have use the Project Planning Boar to refine ampour structuren the ne7t chapter ampou will use it to scheule the project ase on the
networ activities gtou will have an opportunitamp to loo at capacitampleveling in the same screen t is important to rememer that the networsto e assigne to WBS elements can e taen copie from stanarnetwors which have the activities an re6uire materials alreaampevelope
011000358700002002621998E
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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Exercises Operative Structures
Unit Operative Structures
Topic WBS Elements
bull 3nerstan the aspects of creating project efinition an wor
reaown structure elements 4oth operative an stanar structures5
bull 3nerstan the aspects of operative inicators
As part of ampour companamp0s implementation team ampou are re6uire tounerstan how a WBS is structure oth operational an stanar4templates5 he following e7ercises will emonstrate the asics of WBSstructures an will also provie a asis for later e7ercises
181 As part of the project creation process the first step is to create a project efinition for the customer project he project efinition is the framewor lai own for all ojectscreate within a project t contains ata such as ates an organi9ational ata thatare efaults for the entire project reate project efinition 4eplace $$ with ampourgroup numer5
18181 reate a project efinition using project E- using project profile $$amp
18182 n orer to complete the project efintion enter the escription of the projectBuild ac(ine ) ramp an the start ate today an the finish ate + ocurrent-mont( nee to e inclue rgani9ational information is alsoimportant to inclue in the project efinition such as the person responsile
for the project $$$$$$ the controlling area an the companamp coe in thisinstance are oth $$$ as well as the usiness area $$$ an the plant numer 0$$amp
bull Save project efinition
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182 he ne7t part of the project creation process is the creation of the wor reaownstructure 4WBS5 an wor reaown structure elements he wor reaownstructure is the moel of the project that represents in a hierarchamp the tass to ecarrie out in a project he WBS enales ampou to have an overview of the projecthe wor reaown structure can tamppicallamp e organi9e amp phase 4logicltprocess5
function or oject he wor reaown structure elements 4WBS elements5 are theiniviual structure elements in the wor reaown structure he term escries aconcrete tas or a partial tas which can e further suivie =lements which cannot e further suivie are terme wor pacages
18281 reate customer project WBS elements using some of the functionalitamp whichsimplifies the creation of structures in project E-
gtour manager has given ampou the following spreasheet etailing ampour projectstructure =nter the spreasheet information e7actlamp as shown elow(
evel 1 Gr8 Buil achine
evel 1Gr
1 Buil achine 8 =ngineering
evel 1Gr
2 Buil achine 8 Procurement
evel 1)2D=-Gr
- Buil achine 8 Assemlamp
evel 1Gr
Buil achine Cualitamp Assurance
evel 1 21 Procurement =lectrical
evel 1 22 Procurement echanical
122 lic on enter an note that the mas has fille in the appropriate numeringincluing the special characters ow let the sampstem erive the appropriatelevels for the numere elements
bull ote that the levels have een change an the element have een
$inente$ to the appropriate level in the hierarchamp
1828- hange all of the WBS elements e7cept for the level 1 element to planningelements amp scrolling to the right an checing all the elements uner the P=column hange the level 1 element to a $ill$ elementgtour customer project can now e planne with costs an revenues
18- he project to e create in this e7ample is an investment project therefore ampou neeto mae sure that the project level 1 WBS element is line to its corresponing
investment program position
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18-81 reate another project efinition 12amp 3se project profile $$
18-82 =nter the escription of the project 3onstruct Buildin4 ) 5 an set thestartltfinish ate 6today7s date to last 8or9in4 day o current mont( +amprgani9ational information is also important to inclue in the projectefinition such as the person responsile for the project $$$$$$ thecontrolling area an companamp coe are oth $$$ as well as the usiness area$$$ an the plant numer 0$$amp
18-8- Assign an investment profile to the project efinition his profile can e
rawn automaticallamp amp the project profile 41)))5 if inclue there
bull Goto the ontrol Data using the appropriate ta page an enter
investment profile $$$amp
1- Goto WBS element overview amp clicing on $Structure$ utton gtour manager has given ampou the following spreasheet etailing ampour Project Structure=nter the spreasheet information e7actlamp as shown elow(
evel 1 onstruct Builing Gr
evel 1Gr
1onstruct Builing 8 =ngineering
evel 1Gr
2onstruct Builing 8 Procurement
evel 1 21 Procurement =lectrical aterials
evel 1 22 Procurement echanical aterials
evel 1 2- Procurement Builing aterials
evel 1)2D=-Gr
- onstruct Builing 8 Assemlamp
evel 1Gr
onstruct Builing CEA
18-8+ hange all of the WBS elements e7cept the level 1 element to planningelements amp scrolling to the right an checing all elements uner P= column
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18-8F =nsure project is line to nvestment anagement Select level 1 WBSelement an lin to n this scenario the investment program is 0$$ the
position D is ampamp an the approval ampear is current yearamp
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Unit Operative Structures
Topic Net8or9s
bull 3nerstan the aspects of creating networ an networ activities
4oth operative an stanar structures5
bull 3nerstan the options regaring the creation of projects using oth
networs an WBS elements in unison
As a memer of the implementation team for ampour companamp ampou have een ase to etermine whether networs an their functionalitamp will ere6uire in ampour operation he following e7ercises will guie ampouthrough the structuring an functionalitamp to enale ampou to mae therecommenation
281 reate networ without lin to project A networ contains instructions on how tocarramp out activities in a specific waamp in specific orer an in a specific time periohe asic elements of a networ are activities an relationships an ojects associatewith them etwors can e assigne to WBS elements or can stan on their own nthis e7ample the networ is eing create without eing assigne to WBS elements
28181 reate a networ using the networ tamppe PS$ without a lin to project Besure to inclue the plant 0$$ the P controller $ an the networ
profile $$$amp
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28182 gtour manager has given ampou the following spreasheet etailing the networetails =nter the spreasheet information e7actlamp as shown elow
Description( onstruct achine Group
osts automaticallamp( gtes
eservationltPurcre6( gtesBasic start( oaamp 4onlamp re60 if forwar
scheuling5
rer fin Date( 1+ltcurrent month HF 4onlamp re60if acwar scheuling5
Scheule automat gtes
apacitamp re6mnts( gtes
=7act rea times( o
2818- ontinue creating the internallamp procure networ activites from the
spreasheet etailing the activitamp numer escription normal uration anwor(
ltctivity Description Normal Wor9
))1) eview Drawings + )
))2) Pre pare =lec Specs 2) F)
))-) Prepare ech Specs 1) -)
))) Purchase =lec Parts 2+ 2)
))+) Purchase ech Parts 1+ 1+
))F) Assemle =lec Parts ) 1F
))) Assemle ech Parts 2)
))) eceive an place in stores + 2)
bull Go ac to the networ heaer an release the networ
bull Save the networ an recor the networ numer IIIIIIIIIIIII
an staamp in the same screen
282 n this e7ample the networ is eing create amp copamping an e7isting networ an will e assigne to ampour customer project WBS elements t will also e e7pane toinclue relationships for scheuling purposes etwors can e copie from stanarnetwors 4similar to WBS5 or from other operative networ which we will o
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28281 reate a networ using networ tamppe PS$ with lin to project heorgani9ational information ampou will nee to create this networ is plant 0$$P controller $ networ profile $$$ an copamp the net8or9 created ine=ercise --amp
28282 lic $General$ utton an enter the following information
Description( onstruct achine
osts automaticallamp( gtes
eservationlt Pur re6( gtes
Allocation WBS element( =8 4from e7 181 of WBS=lements topic5
Scheuling tamppe 1 4Jorwar scheuling5
Scheule automat gtesapacitamp re6mnts( gtes
=7act rea times( o
bull lic $Activities$ utton an when prompte for $gtou maintaine
the project efinition or the WBS element Do ampou want to copamp atesK$ clic on $gtes$ utton he networ will tae the asic start an finishates from the WBS an since we have selecte acwars scheulingwill etermine the project scheule using the re6uire finish ate thenwor acwars to calculate re6uire start ates
bull Goto activities
2828- We will now estalish activitamp relationships an view graphics A relationshipis a waamp of escriing the lin etween the start an finish points of twoactivities in a networ or stanar networ elationships etermine these6uence of activities n the lt- sampstem there are the following tamppes ofrelationships( 415 start8start 425 finish8finish 4-5 start8finish an 45 finish8start an maamp have a time lag elationships are estalishe using either therelationship overview or networ graphic Access either the networ graphicor the overview 4tramping oth is recommene5 to create relationships
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22 Select $onnect$ utton from toolar or enter taular information to estalishrelationships
etwor graphic(
rarr 2) rarr )rarr F) rarr
1) rarr rarr )
rarr -) rarr +)rarr ) rarr
aular information(
ltctamp ltctamp 5el Succamp
1) 2)-)
JSJS
gtesgtes
2) 10)
FS JS
Nogtes
-) 10+)
FS JS
Nogtes
) 20F)
FS JS
Nogtes
+) 30
)
FS
JS
No
gtesF) 40
) FS JS
Nogtes
) 50)
FS JS
Nogtes
2828+ Scheule the networ Scheule activities amp pressing the scheule icon or ampmenu path elow
bull Bac out of graphic amp clicing on $left green arrow$ utton
bull Liew Gantt chart
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2828F Assign the networ activities to the WBS elements Scroll along until ampou seethe WBS assignment column an a the WBS element numer
Activitamp ))1) =881
Activitamp ))2) =88281
Activitamp ))-) =88282
Activitamp ))) =88281
Activitamp ))+) =88282
Activitamp ))F) =88-
Activitamp ))) =88-
Activitamp ))) =88
bull Save the networ recor the numer IIIIIIIIIIIIII an returnto the main lt- screen using the gtellow ac arrow
Note his customer project an networ as well as the investment project previouslamp create will e use as the asis for all future e7ercisesin this course he intent is to emonstrate the various methos of
planning scheuling an other functionalitamp within the Project Sampstemfrom a manamp viewpoints as possile
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Unit Operative Structures
Topic Structure Plannin4
Progtect Plannin4 Board
bull 3nerstan the asics of Structure Planning
bull 3nerstan the asics of the Project Planning Boar
gtou can use the integrate tools structure planning an the project planning oar in orer to maintain ampour projects
-81 he Project Planning Boar is a multi8purpose tool which can e use for creating project an networ activities using a graphical view for scheuling an capacitamp planning purposes t is ase on an interactive Gantt chart Go into the ProjectPlanning Boar using the following tale
Field Name Data
Project ef( =8
Basic ates( ampesJorecast ates( no
Actual ates( no
=arliest ates( ampes
atest ates( no
Planning oar profile( SAPPSIP)))1
With activities gtes
Drag the iviing line over to the right to e7pose all columns an note that thescheule ates are in the appropriate places an are represente amp ar charts in the
graphical sie Also note that there are no planne cost for the project ampet
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-8181 o provie more etaile planning ampou will a a new element with newactivities to the project in the project planning oar he information
provie amp the engineer for the new master ata is as follows(
Field Name Data
WBS elem( =88+
Description( nstallation
Planning element( gtes
Account assignment element( gtes
-8182 hange the ae element to mae it level 2 in the hierarchamp Select the newelement an level it own
-818- Still with the new element selecte a two activities( activitamp 1) is for themove to location an activitamp 2) is for the installation in the location nceagain the engineer responsile for the project has provie the followinginformation to create the master ata(
Field Name Data
Description( ove to location
Wor( 4Mrs5
ormal Duration( - 4Daamps5
Field Name Data
Description( nstall in location
Wor( 1F 4Mrs5
Duration( 1 4Daamp5
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-818 Select the new activitamp 1) an press the $preecessorltsuccessor$ icon an
enter the following information
ltctamp Type Scsamp
2)) 4networ create in the last topic5
JSJS
gtes o
-1+ Go to the etail screen of the new activitamp 1) 4$ove to location$5 with aoule8clic
Field Name Data
Business area( 2)))
ject class( PD
bull eturn to the overview of the project planning oar
bull
aintain the same ata for activitamp 2) 4$nstall in location$5
-1F Save the project using the icon an return to Project Planning screen with thegreen ac arrows
int gtou have use the Project Planning Boar to refine ampour structuren the ne7t chapter ampou will use it to scheule the project ase on the
networ activities gtou will have an opportunitamp to loo at capacitampleveling in the same screen t is important to rememer that the networsto e assigne to WBS elements can e taen copie from stanarnetwors which have the activities an re6uire materials alreaampevelope
011000358700002002621998E
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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182 he ne7t part of the project creation process is the creation of the wor reaownstructure 4WBS5 an wor reaown structure elements he wor reaownstructure is the moel of the project that represents in a hierarchamp the tass to ecarrie out in a project he WBS enales ampou to have an overview of the projecthe wor reaown structure can tamppicallamp e organi9e amp phase 4logicltprocess5
function or oject he wor reaown structure elements 4WBS elements5 are theiniviual structure elements in the wor reaown structure he term escries aconcrete tas or a partial tas which can e further suivie =lements which cannot e further suivie are terme wor pacages
18281 reate customer project WBS elements using some of the functionalitamp whichsimplifies the creation of structures in project E-
gtour manager has given ampou the following spreasheet etailing ampour projectstructure =nter the spreasheet information e7actlamp as shown elow(
evel 1 Gr8 Buil achine
evel 1Gr
1 Buil achine 8 =ngineering
evel 1Gr
2 Buil achine 8 Procurement
evel 1)2D=-Gr
- Buil achine 8 Assemlamp
evel 1Gr
Buil achine Cualitamp Assurance
evel 1 21 Procurement =lectrical
evel 1 22 Procurement echanical
122 lic on enter an note that the mas has fille in the appropriate numeringincluing the special characters ow let the sampstem erive the appropriatelevels for the numere elements
bull ote that the levels have een change an the element have een
$inente$ to the appropriate level in the hierarchamp
1828- hange all of the WBS elements e7cept for the level 1 element to planningelements amp scrolling to the right an checing all the elements uner the P=column hange the level 1 element to a $ill$ elementgtour customer project can now e planne with costs an revenues
18- he project to e create in this e7ample is an investment project therefore ampou neeto mae sure that the project level 1 WBS element is line to its corresponing
investment program position
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18-81 reate another project efinition 12amp 3se project profile $$
18-82 =nter the escription of the project 3onstruct Buildin4 ) 5 an set thestartltfinish ate 6today7s date to last 8or9in4 day o current mont( +amprgani9ational information is also important to inclue in the projectefinition such as the person responsile for the project $$$$$$ thecontrolling area an companamp coe are oth $$$ as well as the usiness area$$$ an the plant numer 0$$amp
18-8- Assign an investment profile to the project efinition his profile can e
rawn automaticallamp amp the project profile 41)))5 if inclue there
bull Goto the ontrol Data using the appropriate ta page an enter
investment profile $$$amp
1- Goto WBS element overview amp clicing on $Structure$ utton gtour manager has given ampou the following spreasheet etailing ampour Project Structure=nter the spreasheet information e7actlamp as shown elow(
evel 1 onstruct Builing Gr
evel 1Gr
1onstruct Builing 8 =ngineering
evel 1Gr
2onstruct Builing 8 Procurement
evel 1 21 Procurement =lectrical aterials
evel 1 22 Procurement echanical aterials
evel 1 2- Procurement Builing aterials
evel 1)2D=-Gr
- onstruct Builing 8 Assemlamp
evel 1Gr
onstruct Builing CEA
18-8+ hange all of the WBS elements e7cept the level 1 element to planningelements amp scrolling to the right an checing all elements uner P= column
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18-8F =nsure project is line to nvestment anagement Select level 1 WBSelement an lin to n this scenario the investment program is 0$$ the
position D is ampamp an the approval ampear is current yearamp
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Unit Operative Structures
Topic Net8or9s
bull 3nerstan the aspects of creating networ an networ activities
4oth operative an stanar structures5
bull 3nerstan the options regaring the creation of projects using oth
networs an WBS elements in unison
As a memer of the implementation team for ampour companamp ampou have een ase to etermine whether networs an their functionalitamp will ere6uire in ampour operation he following e7ercises will guie ampouthrough the structuring an functionalitamp to enale ampou to mae therecommenation
281 reate networ without lin to project A networ contains instructions on how tocarramp out activities in a specific waamp in specific orer an in a specific time periohe asic elements of a networ are activities an relationships an ojects associatewith them etwors can e assigne to WBS elements or can stan on their own nthis e7ample the networ is eing create without eing assigne to WBS elements
28181 reate a networ using the networ tamppe PS$ without a lin to project Besure to inclue the plant 0$$ the P controller $ an the networ
profile $$$amp
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28182 gtour manager has given ampou the following spreasheet etailing the networetails =nter the spreasheet information e7actlamp as shown elow
Description( onstruct achine Group
osts automaticallamp( gtes
eservationltPurcre6( gtesBasic start( oaamp 4onlamp re60 if forwar
scheuling5
rer fin Date( 1+ltcurrent month HF 4onlamp re60if acwar scheuling5
Scheule automat gtes
apacitamp re6mnts( gtes
=7act rea times( o
2818- ontinue creating the internallamp procure networ activites from the
spreasheet etailing the activitamp numer escription normal uration anwor(
ltctivity Description Normal Wor9
))1) eview Drawings + )
))2) Pre pare =lec Specs 2) F)
))-) Prepare ech Specs 1) -)
))) Purchase =lec Parts 2+ 2)
))+) Purchase ech Parts 1+ 1+
))F) Assemle =lec Parts ) 1F
))) Assemle ech Parts 2)
))) eceive an place in stores + 2)
bull Go ac to the networ heaer an release the networ
bull Save the networ an recor the networ numer IIIIIIIIIIIII
an staamp in the same screen
282 n this e7ample the networ is eing create amp copamping an e7isting networ an will e assigne to ampour customer project WBS elements t will also e e7pane toinclue relationships for scheuling purposes etwors can e copie from stanarnetwors 4similar to WBS5 or from other operative networ which we will o
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28281 reate a networ using networ tamppe PS$ with lin to project heorgani9ational information ampou will nee to create this networ is plant 0$$P controller $ networ profile $$$ an copamp the net8or9 created ine=ercise --amp
28282 lic $General$ utton an enter the following information
Description( onstruct achine
osts automaticallamp( gtes
eservationlt Pur re6( gtes
Allocation WBS element( =8 4from e7 181 of WBS=lements topic5
Scheuling tamppe 1 4Jorwar scheuling5
Scheule automat gtesapacitamp re6mnts( gtes
=7act rea times( o
bull lic $Activities$ utton an when prompte for $gtou maintaine
the project efinition or the WBS element Do ampou want to copamp atesK$ clic on $gtes$ utton he networ will tae the asic start an finishates from the WBS an since we have selecte acwars scheulingwill etermine the project scheule using the re6uire finish ate thenwor acwars to calculate re6uire start ates
bull Goto activities
2828- We will now estalish activitamp relationships an view graphics A relationshipis a waamp of escriing the lin etween the start an finish points of twoactivities in a networ or stanar networ elationships etermine these6uence of activities n the lt- sampstem there are the following tamppes ofrelationships( 415 start8start 425 finish8finish 4-5 start8finish an 45 finish8start an maamp have a time lag elationships are estalishe using either therelationship overview or networ graphic Access either the networ graphicor the overview 4tramping oth is recommene5 to create relationships
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22 Select $onnect$ utton from toolar or enter taular information to estalishrelationships
etwor graphic(
rarr 2) rarr )rarr F) rarr
1) rarr rarr )
rarr -) rarr +)rarr ) rarr
aular information(
ltctamp ltctamp 5el Succamp
1) 2)-)
JSJS
gtesgtes
2) 10)
FS JS
Nogtes
-) 10+)
FS JS
Nogtes
) 20F)
FS JS
Nogtes
+) 30
)
FS
JS
No
gtesF) 40
) FS JS
Nogtes
) 50)
FS JS
Nogtes
2828+ Scheule the networ Scheule activities amp pressing the scheule icon or ampmenu path elow
bull Bac out of graphic amp clicing on $left green arrow$ utton
bull Liew Gantt chart
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2828F Assign the networ activities to the WBS elements Scroll along until ampou seethe WBS assignment column an a the WBS element numer
Activitamp ))1) =881
Activitamp ))2) =88281
Activitamp ))-) =88282
Activitamp ))) =88281
Activitamp ))+) =88282
Activitamp ))F) =88-
Activitamp ))) =88-
Activitamp ))) =88
bull Save the networ recor the numer IIIIIIIIIIIIII an returnto the main lt- screen using the gtellow ac arrow
Note his customer project an networ as well as the investment project previouslamp create will e use as the asis for all future e7ercisesin this course he intent is to emonstrate the various methos of
planning scheuling an other functionalitamp within the Project Sampstemfrom a manamp viewpoints as possile
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Unit Operative Structures
Topic Structure Plannin4
Progtect Plannin4 Board
bull 3nerstan the asics of Structure Planning
bull 3nerstan the asics of the Project Planning Boar
gtou can use the integrate tools structure planning an the project planning oar in orer to maintain ampour projects
-81 he Project Planning Boar is a multi8purpose tool which can e use for creating project an networ activities using a graphical view for scheuling an capacitamp planning purposes t is ase on an interactive Gantt chart Go into the ProjectPlanning Boar using the following tale
Field Name Data
Project ef( =8
Basic ates( ampesJorecast ates( no
Actual ates( no
=arliest ates( ampes
atest ates( no
Planning oar profile( SAPPSIP)))1
With activities gtes
Drag the iviing line over to the right to e7pose all columns an note that thescheule ates are in the appropriate places an are represente amp ar charts in the
graphical sie Also note that there are no planne cost for the project ampet
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-8181 o provie more etaile planning ampou will a a new element with newactivities to the project in the project planning oar he information
provie amp the engineer for the new master ata is as follows(
Field Name Data
WBS elem( =88+
Description( nstallation
Planning element( gtes
Account assignment element( gtes
-8182 hange the ae element to mae it level 2 in the hierarchamp Select the newelement an level it own
-818- Still with the new element selecte a two activities( activitamp 1) is for themove to location an activitamp 2) is for the installation in the location nceagain the engineer responsile for the project has provie the followinginformation to create the master ata(
Field Name Data
Description( ove to location
Wor( 4Mrs5
ormal Duration( - 4Daamps5
Field Name Data
Description( nstall in location
Wor( 1F 4Mrs5
Duration( 1 4Daamp5
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-818 Select the new activitamp 1) an press the $preecessorltsuccessor$ icon an
enter the following information
ltctamp Type Scsamp
2)) 4networ create in the last topic5
JSJS
gtes o
-1+ Go to the etail screen of the new activitamp 1) 4$ove to location$5 with aoule8clic
Field Name Data
Business area( 2)))
ject class( PD
bull eturn to the overview of the project planning oar
bull
aintain the same ata for activitamp 2) 4$nstall in location$5
-1F Save the project using the icon an return to Project Planning screen with thegreen ac arrows
int gtou have use the Project Planning Boar to refine ampour structuren the ne7t chapter ampou will use it to scheule the project ase on the
networ activities gtou will have an opportunitamp to loo at capacitampleveling in the same screen t is important to rememer that the networsto e assigne to WBS elements can e taen copie from stanarnetwors which have the activities an re6uire materials alreaampevelope
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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18-81 reate another project efinition 12amp 3se project profile $$
18-82 =nter the escription of the project 3onstruct Buildin4 ) 5 an set thestartltfinish ate 6today7s date to last 8or9in4 day o current mont( +amprgani9ational information is also important to inclue in the projectefinition such as the person responsile for the project $$$$$$ thecontrolling area an companamp coe are oth $$$ as well as the usiness area$$$ an the plant numer 0$$amp
18-8- Assign an investment profile to the project efinition his profile can e
rawn automaticallamp amp the project profile 41)))5 if inclue there
bull Goto the ontrol Data using the appropriate ta page an enter
investment profile $$$amp
1- Goto WBS element overview amp clicing on $Structure$ utton gtour manager has given ampou the following spreasheet etailing ampour Project Structure=nter the spreasheet information e7actlamp as shown elow(
evel 1 onstruct Builing Gr
evel 1Gr
1onstruct Builing 8 =ngineering
evel 1Gr
2onstruct Builing 8 Procurement
evel 1 21 Procurement =lectrical aterials
evel 1 22 Procurement echanical aterials
evel 1 2- Procurement Builing aterials
evel 1)2D=-Gr
- onstruct Builing 8 Assemlamp
evel 1Gr
onstruct Builing CEA
18-8+ hange all of the WBS elements e7cept the level 1 element to planningelements amp scrolling to the right an checing all elements uner P= column
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18-8F =nsure project is line to nvestment anagement Select level 1 WBSelement an lin to n this scenario the investment program is 0$$ the
position D is ampamp an the approval ampear is current yearamp
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Unit Operative Structures
Topic Net8or9s
bull 3nerstan the aspects of creating networ an networ activities
4oth operative an stanar structures5
bull 3nerstan the options regaring the creation of projects using oth
networs an WBS elements in unison
As a memer of the implementation team for ampour companamp ampou have een ase to etermine whether networs an their functionalitamp will ere6uire in ampour operation he following e7ercises will guie ampouthrough the structuring an functionalitamp to enale ampou to mae therecommenation
281 reate networ without lin to project A networ contains instructions on how tocarramp out activities in a specific waamp in specific orer an in a specific time periohe asic elements of a networ are activities an relationships an ojects associatewith them etwors can e assigne to WBS elements or can stan on their own nthis e7ample the networ is eing create without eing assigne to WBS elements
28181 reate a networ using the networ tamppe PS$ without a lin to project Besure to inclue the plant 0$$ the P controller $ an the networ
profile $$$amp
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28182 gtour manager has given ampou the following spreasheet etailing the networetails =nter the spreasheet information e7actlamp as shown elow
Description( onstruct achine Group
osts automaticallamp( gtes
eservationltPurcre6( gtesBasic start( oaamp 4onlamp re60 if forwar
scheuling5
rer fin Date( 1+ltcurrent month HF 4onlamp re60if acwar scheuling5
Scheule automat gtes
apacitamp re6mnts( gtes
=7act rea times( o
2818- ontinue creating the internallamp procure networ activites from the
spreasheet etailing the activitamp numer escription normal uration anwor(
ltctivity Description Normal Wor9
))1) eview Drawings + )
))2) Pre pare =lec Specs 2) F)
))-) Prepare ech Specs 1) -)
))) Purchase =lec Parts 2+ 2)
))+) Purchase ech Parts 1+ 1+
))F) Assemle =lec Parts ) 1F
))) Assemle ech Parts 2)
))) eceive an place in stores + 2)
bull Go ac to the networ heaer an release the networ
bull Save the networ an recor the networ numer IIIIIIIIIIIII
an staamp in the same screen
282 n this e7ample the networ is eing create amp copamping an e7isting networ an will e assigne to ampour customer project WBS elements t will also e e7pane toinclue relationships for scheuling purposes etwors can e copie from stanarnetwors 4similar to WBS5 or from other operative networ which we will o
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28281 reate a networ using networ tamppe PS$ with lin to project heorgani9ational information ampou will nee to create this networ is plant 0$$P controller $ networ profile $$$ an copamp the net8or9 created ine=ercise --amp
28282 lic $General$ utton an enter the following information
Description( onstruct achine
osts automaticallamp( gtes
eservationlt Pur re6( gtes
Allocation WBS element( =8 4from e7 181 of WBS=lements topic5
Scheuling tamppe 1 4Jorwar scheuling5
Scheule automat gtesapacitamp re6mnts( gtes
=7act rea times( o
bull lic $Activities$ utton an when prompte for $gtou maintaine
the project efinition or the WBS element Do ampou want to copamp atesK$ clic on $gtes$ utton he networ will tae the asic start an finishates from the WBS an since we have selecte acwars scheulingwill etermine the project scheule using the re6uire finish ate thenwor acwars to calculate re6uire start ates
bull Goto activities
2828- We will now estalish activitamp relationships an view graphics A relationshipis a waamp of escriing the lin etween the start an finish points of twoactivities in a networ or stanar networ elationships etermine these6uence of activities n the lt- sampstem there are the following tamppes ofrelationships( 415 start8start 425 finish8finish 4-5 start8finish an 45 finish8start an maamp have a time lag elationships are estalishe using either therelationship overview or networ graphic Access either the networ graphicor the overview 4tramping oth is recommene5 to create relationships
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22 Select $onnect$ utton from toolar or enter taular information to estalishrelationships
etwor graphic(
rarr 2) rarr )rarr F) rarr
1) rarr rarr )
rarr -) rarr +)rarr ) rarr
aular information(
ltctamp ltctamp 5el Succamp
1) 2)-)
JSJS
gtesgtes
2) 10)
FS JS
Nogtes
-) 10+)
FS JS
Nogtes
) 20F)
FS JS
Nogtes
+) 30
)
FS
JS
No
gtesF) 40
) FS JS
Nogtes
) 50)
FS JS
Nogtes
2828+ Scheule the networ Scheule activities amp pressing the scheule icon or ampmenu path elow
bull Bac out of graphic amp clicing on $left green arrow$ utton
bull Liew Gantt chart
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2828F Assign the networ activities to the WBS elements Scroll along until ampou seethe WBS assignment column an a the WBS element numer
Activitamp ))1) =881
Activitamp ))2) =88281
Activitamp ))-) =88282
Activitamp ))) =88281
Activitamp ))+) =88282
Activitamp ))F) =88-
Activitamp ))) =88-
Activitamp ))) =88
bull Save the networ recor the numer IIIIIIIIIIIIII an returnto the main lt- screen using the gtellow ac arrow
Note his customer project an networ as well as the investment project previouslamp create will e use as the asis for all future e7ercisesin this course he intent is to emonstrate the various methos of
planning scheuling an other functionalitamp within the Project Sampstemfrom a manamp viewpoints as possile
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Unit Operative Structures
Topic Structure Plannin4
Progtect Plannin4 Board
bull 3nerstan the asics of Structure Planning
bull 3nerstan the asics of the Project Planning Boar
gtou can use the integrate tools structure planning an the project planning oar in orer to maintain ampour projects
-81 he Project Planning Boar is a multi8purpose tool which can e use for creating project an networ activities using a graphical view for scheuling an capacitamp planning purposes t is ase on an interactive Gantt chart Go into the ProjectPlanning Boar using the following tale
Field Name Data
Project ef( =8
Basic ates( ampesJorecast ates( no
Actual ates( no
=arliest ates( ampes
atest ates( no
Planning oar profile( SAPPSIP)))1
With activities gtes
Drag the iviing line over to the right to e7pose all columns an note that thescheule ates are in the appropriate places an are represente amp ar charts in the
graphical sie Also note that there are no planne cost for the project ampet
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-8181 o provie more etaile planning ampou will a a new element with newactivities to the project in the project planning oar he information
provie amp the engineer for the new master ata is as follows(
Field Name Data
WBS elem( =88+
Description( nstallation
Planning element( gtes
Account assignment element( gtes
-8182 hange the ae element to mae it level 2 in the hierarchamp Select the newelement an level it own
-818- Still with the new element selecte a two activities( activitamp 1) is for themove to location an activitamp 2) is for the installation in the location nceagain the engineer responsile for the project has provie the followinginformation to create the master ata(
Field Name Data
Description( ove to location
Wor( 4Mrs5
ormal Duration( - 4Daamps5
Field Name Data
Description( nstall in location
Wor( 1F 4Mrs5
Duration( 1 4Daamp5
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-818 Select the new activitamp 1) an press the $preecessorltsuccessor$ icon an
enter the following information
ltctamp Type Scsamp
2)) 4networ create in the last topic5
JSJS
gtes o
-1+ Go to the etail screen of the new activitamp 1) 4$ove to location$5 with aoule8clic
Field Name Data
Business area( 2)))
ject class( PD
bull eturn to the overview of the project planning oar
bull
aintain the same ata for activitamp 2) 4$nstall in location$5
-1F Save the project using the icon an return to Project Planning screen with thegreen ac arrows
int gtou have use the Project Planning Boar to refine ampour structuren the ne7t chapter ampou will use it to scheule the project ase on the
networ activities gtou will have an opportunitamp to loo at capacitampleveling in the same screen t is important to rememer that the networsto e assigne to WBS elements can e taen copie from stanarnetwors which have the activities an re6uire materials alreaampevelope
011000358700002002621998E
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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18-8F =nsure project is line to nvestment anagement Select level 1 WBSelement an lin to n this scenario the investment program is 0$$ the
position D is ampamp an the approval ampear is current yearamp
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Unit Operative Structures
Topic Net8or9s
bull 3nerstan the aspects of creating networ an networ activities
4oth operative an stanar structures5
bull 3nerstan the options regaring the creation of projects using oth
networs an WBS elements in unison
As a memer of the implementation team for ampour companamp ampou have een ase to etermine whether networs an their functionalitamp will ere6uire in ampour operation he following e7ercises will guie ampouthrough the structuring an functionalitamp to enale ampou to mae therecommenation
281 reate networ without lin to project A networ contains instructions on how tocarramp out activities in a specific waamp in specific orer an in a specific time periohe asic elements of a networ are activities an relationships an ojects associatewith them etwors can e assigne to WBS elements or can stan on their own nthis e7ample the networ is eing create without eing assigne to WBS elements
28181 reate a networ using the networ tamppe PS$ without a lin to project Besure to inclue the plant 0$$ the P controller $ an the networ
profile $$$amp
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28182 gtour manager has given ampou the following spreasheet etailing the networetails =nter the spreasheet information e7actlamp as shown elow
Description( onstruct achine Group
osts automaticallamp( gtes
eservationltPurcre6( gtesBasic start( oaamp 4onlamp re60 if forwar
scheuling5
rer fin Date( 1+ltcurrent month HF 4onlamp re60if acwar scheuling5
Scheule automat gtes
apacitamp re6mnts( gtes
=7act rea times( o
2818- ontinue creating the internallamp procure networ activites from the
spreasheet etailing the activitamp numer escription normal uration anwor(
ltctivity Description Normal Wor9
))1) eview Drawings + )
))2) Pre pare =lec Specs 2) F)
))-) Prepare ech Specs 1) -)
))) Purchase =lec Parts 2+ 2)
))+) Purchase ech Parts 1+ 1+
))F) Assemle =lec Parts ) 1F
))) Assemle ech Parts 2)
))) eceive an place in stores + 2)
bull Go ac to the networ heaer an release the networ
bull Save the networ an recor the networ numer IIIIIIIIIIIII
an staamp in the same screen
282 n this e7ample the networ is eing create amp copamping an e7isting networ an will e assigne to ampour customer project WBS elements t will also e e7pane toinclue relationships for scheuling purposes etwors can e copie from stanarnetwors 4similar to WBS5 or from other operative networ which we will o
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28281 reate a networ using networ tamppe PS$ with lin to project heorgani9ational information ampou will nee to create this networ is plant 0$$P controller $ networ profile $$$ an copamp the net8or9 created ine=ercise --amp
28282 lic $General$ utton an enter the following information
Description( onstruct achine
osts automaticallamp( gtes
eservationlt Pur re6( gtes
Allocation WBS element( =8 4from e7 181 of WBS=lements topic5
Scheuling tamppe 1 4Jorwar scheuling5
Scheule automat gtesapacitamp re6mnts( gtes
=7act rea times( o
bull lic $Activities$ utton an when prompte for $gtou maintaine
the project efinition or the WBS element Do ampou want to copamp atesK$ clic on $gtes$ utton he networ will tae the asic start an finishates from the WBS an since we have selecte acwars scheulingwill etermine the project scheule using the re6uire finish ate thenwor acwars to calculate re6uire start ates
bull Goto activities
2828- We will now estalish activitamp relationships an view graphics A relationshipis a waamp of escriing the lin etween the start an finish points of twoactivities in a networ or stanar networ elationships etermine these6uence of activities n the lt- sampstem there are the following tamppes ofrelationships( 415 start8start 425 finish8finish 4-5 start8finish an 45 finish8start an maamp have a time lag elationships are estalishe using either therelationship overview or networ graphic Access either the networ graphicor the overview 4tramping oth is recommene5 to create relationships
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22 Select $onnect$ utton from toolar or enter taular information to estalishrelationships
etwor graphic(
rarr 2) rarr )rarr F) rarr
1) rarr rarr )
rarr -) rarr +)rarr ) rarr
aular information(
ltctamp ltctamp 5el Succamp
1) 2)-)
JSJS
gtesgtes
2) 10)
FS JS
Nogtes
-) 10+)
FS JS
Nogtes
) 20F)
FS JS
Nogtes
+) 30
)
FS
JS
No
gtesF) 40
) FS JS
Nogtes
) 50)
FS JS
Nogtes
2828+ Scheule the networ Scheule activities amp pressing the scheule icon or ampmenu path elow
bull Bac out of graphic amp clicing on $left green arrow$ utton
bull Liew Gantt chart
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2828F Assign the networ activities to the WBS elements Scroll along until ampou seethe WBS assignment column an a the WBS element numer
Activitamp ))1) =881
Activitamp ))2) =88281
Activitamp ))-) =88282
Activitamp ))) =88281
Activitamp ))+) =88282
Activitamp ))F) =88-
Activitamp ))) =88-
Activitamp ))) =88
bull Save the networ recor the numer IIIIIIIIIIIIII an returnto the main lt- screen using the gtellow ac arrow
Note his customer project an networ as well as the investment project previouslamp create will e use as the asis for all future e7ercisesin this course he intent is to emonstrate the various methos of
planning scheuling an other functionalitamp within the Project Sampstemfrom a manamp viewpoints as possile
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Unit Operative Structures
Topic Structure Plannin4
Progtect Plannin4 Board
bull 3nerstan the asics of Structure Planning
bull 3nerstan the asics of the Project Planning Boar
gtou can use the integrate tools structure planning an the project planning oar in orer to maintain ampour projects
-81 he Project Planning Boar is a multi8purpose tool which can e use for creating project an networ activities using a graphical view for scheuling an capacitamp planning purposes t is ase on an interactive Gantt chart Go into the ProjectPlanning Boar using the following tale
Field Name Data
Project ef( =8
Basic ates( ampesJorecast ates( no
Actual ates( no
=arliest ates( ampes
atest ates( no
Planning oar profile( SAPPSIP)))1
With activities gtes
Drag the iviing line over to the right to e7pose all columns an note that thescheule ates are in the appropriate places an are represente amp ar charts in the
graphical sie Also note that there are no planne cost for the project ampet
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-8181 o provie more etaile planning ampou will a a new element with newactivities to the project in the project planning oar he information
provie amp the engineer for the new master ata is as follows(
Field Name Data
WBS elem( =88+
Description( nstallation
Planning element( gtes
Account assignment element( gtes
-8182 hange the ae element to mae it level 2 in the hierarchamp Select the newelement an level it own
-818- Still with the new element selecte a two activities( activitamp 1) is for themove to location an activitamp 2) is for the installation in the location nceagain the engineer responsile for the project has provie the followinginformation to create the master ata(
Field Name Data
Description( ove to location
Wor( 4Mrs5
ormal Duration( - 4Daamps5
Field Name Data
Description( nstall in location
Wor( 1F 4Mrs5
Duration( 1 4Daamp5
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-818 Select the new activitamp 1) an press the $preecessorltsuccessor$ icon an
enter the following information
ltctamp Type Scsamp
2)) 4networ create in the last topic5
JSJS
gtes o
-1+ Go to the etail screen of the new activitamp 1) 4$ove to location$5 with aoule8clic
Field Name Data
Business area( 2)))
ject class( PD
bull eturn to the overview of the project planning oar
bull
aintain the same ata for activitamp 2) 4$nstall in location$5
-1F Save the project using the icon an return to Project Planning screen with thegreen ac arrows
int gtou have use the Project Planning Boar to refine ampour structuren the ne7t chapter ampou will use it to scheule the project ase on the
networ activities gtou will have an opportunitamp to loo at capacitampleveling in the same screen t is important to rememer that the networsto e assigne to WBS elements can e taen copie from stanarnetwors which have the activities an re6uire materials alreaampevelope
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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Unit Operative Structures
Topic Net8or9s
bull 3nerstan the aspects of creating networ an networ activities
4oth operative an stanar structures5
bull 3nerstan the options regaring the creation of projects using oth
networs an WBS elements in unison
As a memer of the implementation team for ampour companamp ampou have een ase to etermine whether networs an their functionalitamp will ere6uire in ampour operation he following e7ercises will guie ampouthrough the structuring an functionalitamp to enale ampou to mae therecommenation
281 reate networ without lin to project A networ contains instructions on how tocarramp out activities in a specific waamp in specific orer an in a specific time periohe asic elements of a networ are activities an relationships an ojects associatewith them etwors can e assigne to WBS elements or can stan on their own nthis e7ample the networ is eing create without eing assigne to WBS elements
28181 reate a networ using the networ tamppe PS$ without a lin to project Besure to inclue the plant 0$$ the P controller $ an the networ
profile $$$amp
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28182 gtour manager has given ampou the following spreasheet etailing the networetails =nter the spreasheet information e7actlamp as shown elow
Description( onstruct achine Group
osts automaticallamp( gtes
eservationltPurcre6( gtesBasic start( oaamp 4onlamp re60 if forwar
scheuling5
rer fin Date( 1+ltcurrent month HF 4onlamp re60if acwar scheuling5
Scheule automat gtes
apacitamp re6mnts( gtes
=7act rea times( o
2818- ontinue creating the internallamp procure networ activites from the
spreasheet etailing the activitamp numer escription normal uration anwor(
ltctivity Description Normal Wor9
))1) eview Drawings + )
))2) Pre pare =lec Specs 2) F)
))-) Prepare ech Specs 1) -)
))) Purchase =lec Parts 2+ 2)
))+) Purchase ech Parts 1+ 1+
))F) Assemle =lec Parts ) 1F
))) Assemle ech Parts 2)
))) eceive an place in stores + 2)
bull Go ac to the networ heaer an release the networ
bull Save the networ an recor the networ numer IIIIIIIIIIIII
an staamp in the same screen
282 n this e7ample the networ is eing create amp copamping an e7isting networ an will e assigne to ampour customer project WBS elements t will also e e7pane toinclue relationships for scheuling purposes etwors can e copie from stanarnetwors 4similar to WBS5 or from other operative networ which we will o
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28281 reate a networ using networ tamppe PS$ with lin to project heorgani9ational information ampou will nee to create this networ is plant 0$$P controller $ networ profile $$$ an copamp the net8or9 created ine=ercise --amp
28282 lic $General$ utton an enter the following information
Description( onstruct achine
osts automaticallamp( gtes
eservationlt Pur re6( gtes
Allocation WBS element( =8 4from e7 181 of WBS=lements topic5
Scheuling tamppe 1 4Jorwar scheuling5
Scheule automat gtesapacitamp re6mnts( gtes
=7act rea times( o
bull lic $Activities$ utton an when prompte for $gtou maintaine
the project efinition or the WBS element Do ampou want to copamp atesK$ clic on $gtes$ utton he networ will tae the asic start an finishates from the WBS an since we have selecte acwars scheulingwill etermine the project scheule using the re6uire finish ate thenwor acwars to calculate re6uire start ates
bull Goto activities
2828- We will now estalish activitamp relationships an view graphics A relationshipis a waamp of escriing the lin etween the start an finish points of twoactivities in a networ or stanar networ elationships etermine these6uence of activities n the lt- sampstem there are the following tamppes ofrelationships( 415 start8start 425 finish8finish 4-5 start8finish an 45 finish8start an maamp have a time lag elationships are estalishe using either therelationship overview or networ graphic Access either the networ graphicor the overview 4tramping oth is recommene5 to create relationships
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22 Select $onnect$ utton from toolar or enter taular information to estalishrelationships
etwor graphic(
rarr 2) rarr )rarr F) rarr
1) rarr rarr )
rarr -) rarr +)rarr ) rarr
aular information(
ltctamp ltctamp 5el Succamp
1) 2)-)
JSJS
gtesgtes
2) 10)
FS JS
Nogtes
-) 10+)
FS JS
Nogtes
) 20F)
FS JS
Nogtes
+) 30
)
FS
JS
No
gtesF) 40
) FS JS
Nogtes
) 50)
FS JS
Nogtes
2828+ Scheule the networ Scheule activities amp pressing the scheule icon or ampmenu path elow
bull Bac out of graphic amp clicing on $left green arrow$ utton
bull Liew Gantt chart
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2828F Assign the networ activities to the WBS elements Scroll along until ampou seethe WBS assignment column an a the WBS element numer
Activitamp ))1) =881
Activitamp ))2) =88281
Activitamp ))-) =88282
Activitamp ))) =88281
Activitamp ))+) =88282
Activitamp ))F) =88-
Activitamp ))) =88-
Activitamp ))) =88
bull Save the networ recor the numer IIIIIIIIIIIIII an returnto the main lt- screen using the gtellow ac arrow
Note his customer project an networ as well as the investment project previouslamp create will e use as the asis for all future e7ercisesin this course he intent is to emonstrate the various methos of
planning scheuling an other functionalitamp within the Project Sampstemfrom a manamp viewpoints as possile
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Unit Operative Structures
Topic Structure Plannin4
Progtect Plannin4 Board
bull 3nerstan the asics of Structure Planning
bull 3nerstan the asics of the Project Planning Boar
gtou can use the integrate tools structure planning an the project planning oar in orer to maintain ampour projects
-81 he Project Planning Boar is a multi8purpose tool which can e use for creating project an networ activities using a graphical view for scheuling an capacitamp planning purposes t is ase on an interactive Gantt chart Go into the ProjectPlanning Boar using the following tale
Field Name Data
Project ef( =8
Basic ates( ampesJorecast ates( no
Actual ates( no
=arliest ates( ampes
atest ates( no
Planning oar profile( SAPPSIP)))1
With activities gtes
Drag the iviing line over to the right to e7pose all columns an note that thescheule ates are in the appropriate places an are represente amp ar charts in the
graphical sie Also note that there are no planne cost for the project ampet
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-8181 o provie more etaile planning ampou will a a new element with newactivities to the project in the project planning oar he information
provie amp the engineer for the new master ata is as follows(
Field Name Data
WBS elem( =88+
Description( nstallation
Planning element( gtes
Account assignment element( gtes
-8182 hange the ae element to mae it level 2 in the hierarchamp Select the newelement an level it own
-818- Still with the new element selecte a two activities( activitamp 1) is for themove to location an activitamp 2) is for the installation in the location nceagain the engineer responsile for the project has provie the followinginformation to create the master ata(
Field Name Data
Description( ove to location
Wor( 4Mrs5
ormal Duration( - 4Daamps5
Field Name Data
Description( nstall in location
Wor( 1F 4Mrs5
Duration( 1 4Daamp5
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-818 Select the new activitamp 1) an press the $preecessorltsuccessor$ icon an
enter the following information
ltctamp Type Scsamp
2)) 4networ create in the last topic5
JSJS
gtes o
-1+ Go to the etail screen of the new activitamp 1) 4$ove to location$5 with aoule8clic
Field Name Data
Business area( 2)))
ject class( PD
bull eturn to the overview of the project planning oar
bull
aintain the same ata for activitamp 2) 4$nstall in location$5
-1F Save the project using the icon an return to Project Planning screen with thegreen ac arrows
int gtou have use the Project Planning Boar to refine ampour structuren the ne7t chapter ampou will use it to scheule the project ase on the
networ activities gtou will have an opportunitamp to loo at capacitampleveling in the same screen t is important to rememer that the networsto e assigne to WBS elements can e taen copie from stanarnetwors which have the activities an re6uire materials alreaampevelope
011000358700002002621998E
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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28182 gtour manager has given ampou the following spreasheet etailing the networetails =nter the spreasheet information e7actlamp as shown elow
Description( onstruct achine Group
osts automaticallamp( gtes
eservationltPurcre6( gtesBasic start( oaamp 4onlamp re60 if forwar
scheuling5
rer fin Date( 1+ltcurrent month HF 4onlamp re60if acwar scheuling5
Scheule automat gtes
apacitamp re6mnts( gtes
=7act rea times( o
2818- ontinue creating the internallamp procure networ activites from the
spreasheet etailing the activitamp numer escription normal uration anwor(
ltctivity Description Normal Wor9
))1) eview Drawings + )
))2) Pre pare =lec Specs 2) F)
))-) Prepare ech Specs 1) -)
))) Purchase =lec Parts 2+ 2)
))+) Purchase ech Parts 1+ 1+
))F) Assemle =lec Parts ) 1F
))) Assemle ech Parts 2)
))) eceive an place in stores + 2)
bull Go ac to the networ heaer an release the networ
bull Save the networ an recor the networ numer IIIIIIIIIIIII
an staamp in the same screen
282 n this e7ample the networ is eing create amp copamping an e7isting networ an will e assigne to ampour customer project WBS elements t will also e e7pane toinclue relationships for scheuling purposes etwors can e copie from stanarnetwors 4similar to WBS5 or from other operative networ which we will o
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28281 reate a networ using networ tamppe PS$ with lin to project heorgani9ational information ampou will nee to create this networ is plant 0$$P controller $ networ profile $$$ an copamp the net8or9 created ine=ercise --amp
28282 lic $General$ utton an enter the following information
Description( onstruct achine
osts automaticallamp( gtes
eservationlt Pur re6( gtes
Allocation WBS element( =8 4from e7 181 of WBS=lements topic5
Scheuling tamppe 1 4Jorwar scheuling5
Scheule automat gtesapacitamp re6mnts( gtes
=7act rea times( o
bull lic $Activities$ utton an when prompte for $gtou maintaine
the project efinition or the WBS element Do ampou want to copamp atesK$ clic on $gtes$ utton he networ will tae the asic start an finishates from the WBS an since we have selecte acwars scheulingwill etermine the project scheule using the re6uire finish ate thenwor acwars to calculate re6uire start ates
bull Goto activities
2828- We will now estalish activitamp relationships an view graphics A relationshipis a waamp of escriing the lin etween the start an finish points of twoactivities in a networ or stanar networ elationships etermine these6uence of activities n the lt- sampstem there are the following tamppes ofrelationships( 415 start8start 425 finish8finish 4-5 start8finish an 45 finish8start an maamp have a time lag elationships are estalishe using either therelationship overview or networ graphic Access either the networ graphicor the overview 4tramping oth is recommene5 to create relationships
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22 Select $onnect$ utton from toolar or enter taular information to estalishrelationships
etwor graphic(
rarr 2) rarr )rarr F) rarr
1) rarr rarr )
rarr -) rarr +)rarr ) rarr
aular information(
ltctamp ltctamp 5el Succamp
1) 2)-)
JSJS
gtesgtes
2) 10)
FS JS
Nogtes
-) 10+)
FS JS
Nogtes
) 20F)
FS JS
Nogtes
+) 30
)
FS
JS
No
gtesF) 40
) FS JS
Nogtes
) 50)
FS JS
Nogtes
2828+ Scheule the networ Scheule activities amp pressing the scheule icon or ampmenu path elow
bull Bac out of graphic amp clicing on $left green arrow$ utton
bull Liew Gantt chart
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2828F Assign the networ activities to the WBS elements Scroll along until ampou seethe WBS assignment column an a the WBS element numer
Activitamp ))1) =881
Activitamp ))2) =88281
Activitamp ))-) =88282
Activitamp ))) =88281
Activitamp ))+) =88282
Activitamp ))F) =88-
Activitamp ))) =88-
Activitamp ))) =88
bull Save the networ recor the numer IIIIIIIIIIIIII an returnto the main lt- screen using the gtellow ac arrow
Note his customer project an networ as well as the investment project previouslamp create will e use as the asis for all future e7ercisesin this course he intent is to emonstrate the various methos of
planning scheuling an other functionalitamp within the Project Sampstemfrom a manamp viewpoints as possile
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Unit Operative Structures
Topic Structure Plannin4
Progtect Plannin4 Board
bull 3nerstan the asics of Structure Planning
bull 3nerstan the asics of the Project Planning Boar
gtou can use the integrate tools structure planning an the project planning oar in orer to maintain ampour projects
-81 he Project Planning Boar is a multi8purpose tool which can e use for creating project an networ activities using a graphical view for scheuling an capacitamp planning purposes t is ase on an interactive Gantt chart Go into the ProjectPlanning Boar using the following tale
Field Name Data
Project ef( =8
Basic ates( ampesJorecast ates( no
Actual ates( no
=arliest ates( ampes
atest ates( no
Planning oar profile( SAPPSIP)))1
With activities gtes
Drag the iviing line over to the right to e7pose all columns an note that thescheule ates are in the appropriate places an are represente amp ar charts in the
graphical sie Also note that there are no planne cost for the project ampet
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-8181 o provie more etaile planning ampou will a a new element with newactivities to the project in the project planning oar he information
provie amp the engineer for the new master ata is as follows(
Field Name Data
WBS elem( =88+
Description( nstallation
Planning element( gtes
Account assignment element( gtes
-8182 hange the ae element to mae it level 2 in the hierarchamp Select the newelement an level it own
-818- Still with the new element selecte a two activities( activitamp 1) is for themove to location an activitamp 2) is for the installation in the location nceagain the engineer responsile for the project has provie the followinginformation to create the master ata(
Field Name Data
Description( ove to location
Wor( 4Mrs5
ormal Duration( - 4Daamps5
Field Name Data
Description( nstall in location
Wor( 1F 4Mrs5
Duration( 1 4Daamp5
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-818 Select the new activitamp 1) an press the $preecessorltsuccessor$ icon an
enter the following information
ltctamp Type Scsamp
2)) 4networ create in the last topic5
JSJS
gtes o
-1+ Go to the etail screen of the new activitamp 1) 4$ove to location$5 with aoule8clic
Field Name Data
Business area( 2)))
ject class( PD
bull eturn to the overview of the project planning oar
bull
aintain the same ata for activitamp 2) 4$nstall in location$5
-1F Save the project using the icon an return to Project Planning screen with thegreen ac arrows
int gtou have use the Project Planning Boar to refine ampour structuren the ne7t chapter ampou will use it to scheule the project ase on the
networ activities gtou will have an opportunitamp to loo at capacitampleveling in the same screen t is important to rememer that the networsto e assigne to WBS elements can e taen copie from stanarnetwors which have the activities an re6uire materials alreaampevelope
011000358700002002621998E
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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28281 reate a networ using networ tamppe PS$ with lin to project heorgani9ational information ampou will nee to create this networ is plant 0$$P controller $ networ profile $$$ an copamp the net8or9 created ine=ercise --amp
28282 lic $General$ utton an enter the following information
Description( onstruct achine
osts automaticallamp( gtes
eservationlt Pur re6( gtes
Allocation WBS element( =8 4from e7 181 of WBS=lements topic5
Scheuling tamppe 1 4Jorwar scheuling5
Scheule automat gtesapacitamp re6mnts( gtes
=7act rea times( o
bull lic $Activities$ utton an when prompte for $gtou maintaine
the project efinition or the WBS element Do ampou want to copamp atesK$ clic on $gtes$ utton he networ will tae the asic start an finishates from the WBS an since we have selecte acwars scheulingwill etermine the project scheule using the re6uire finish ate thenwor acwars to calculate re6uire start ates
bull Goto activities
2828- We will now estalish activitamp relationships an view graphics A relationshipis a waamp of escriing the lin etween the start an finish points of twoactivities in a networ or stanar networ elationships etermine these6uence of activities n the lt- sampstem there are the following tamppes ofrelationships( 415 start8start 425 finish8finish 4-5 start8finish an 45 finish8start an maamp have a time lag elationships are estalishe using either therelationship overview or networ graphic Access either the networ graphicor the overview 4tramping oth is recommene5 to create relationships
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22 Select $onnect$ utton from toolar or enter taular information to estalishrelationships
etwor graphic(
rarr 2) rarr )rarr F) rarr
1) rarr rarr )
rarr -) rarr +)rarr ) rarr
aular information(
ltctamp ltctamp 5el Succamp
1) 2)-)
JSJS
gtesgtes
2) 10)
FS JS
Nogtes
-) 10+)
FS JS
Nogtes
) 20F)
FS JS
Nogtes
+) 30
)
FS
JS
No
gtesF) 40
) FS JS
Nogtes
) 50)
FS JS
Nogtes
2828+ Scheule the networ Scheule activities amp pressing the scheule icon or ampmenu path elow
bull Bac out of graphic amp clicing on $left green arrow$ utton
bull Liew Gantt chart
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2828F Assign the networ activities to the WBS elements Scroll along until ampou seethe WBS assignment column an a the WBS element numer
Activitamp ))1) =881
Activitamp ))2) =88281
Activitamp ))-) =88282
Activitamp ))) =88281
Activitamp ))+) =88282
Activitamp ))F) =88-
Activitamp ))) =88-
Activitamp ))) =88
bull Save the networ recor the numer IIIIIIIIIIIIII an returnto the main lt- screen using the gtellow ac arrow
Note his customer project an networ as well as the investment project previouslamp create will e use as the asis for all future e7ercisesin this course he intent is to emonstrate the various methos of
planning scheuling an other functionalitamp within the Project Sampstemfrom a manamp viewpoints as possile
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Unit Operative Structures
Topic Structure Plannin4
Progtect Plannin4 Board
bull 3nerstan the asics of Structure Planning
bull 3nerstan the asics of the Project Planning Boar
gtou can use the integrate tools structure planning an the project planning oar in orer to maintain ampour projects
-81 he Project Planning Boar is a multi8purpose tool which can e use for creating project an networ activities using a graphical view for scheuling an capacitamp planning purposes t is ase on an interactive Gantt chart Go into the ProjectPlanning Boar using the following tale
Field Name Data
Project ef( =8
Basic ates( ampesJorecast ates( no
Actual ates( no
=arliest ates( ampes
atest ates( no
Planning oar profile( SAPPSIP)))1
With activities gtes
Drag the iviing line over to the right to e7pose all columns an note that thescheule ates are in the appropriate places an are represente amp ar charts in the
graphical sie Also note that there are no planne cost for the project ampet
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-8181 o provie more etaile planning ampou will a a new element with newactivities to the project in the project planning oar he information
provie amp the engineer for the new master ata is as follows(
Field Name Data
WBS elem( =88+
Description( nstallation
Planning element( gtes
Account assignment element( gtes
-8182 hange the ae element to mae it level 2 in the hierarchamp Select the newelement an level it own
-818- Still with the new element selecte a two activities( activitamp 1) is for themove to location an activitamp 2) is for the installation in the location nceagain the engineer responsile for the project has provie the followinginformation to create the master ata(
Field Name Data
Description( ove to location
Wor( 4Mrs5
ormal Duration( - 4Daamps5
Field Name Data
Description( nstall in location
Wor( 1F 4Mrs5
Duration( 1 4Daamp5
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-818 Select the new activitamp 1) an press the $preecessorltsuccessor$ icon an
enter the following information
ltctamp Type Scsamp
2)) 4networ create in the last topic5
JSJS
gtes o
-1+ Go to the etail screen of the new activitamp 1) 4$ove to location$5 with aoule8clic
Field Name Data
Business area( 2)))
ject class( PD
bull eturn to the overview of the project planning oar
bull
aintain the same ata for activitamp 2) 4$nstall in location$5
-1F Save the project using the icon an return to Project Planning screen with thegreen ac arrows
int gtou have use the Project Planning Boar to refine ampour structuren the ne7t chapter ampou will use it to scheule the project ase on the
networ activities gtou will have an opportunitamp to loo at capacitampleveling in the same screen t is important to rememer that the networsto e assigne to WBS elements can e taen copie from stanarnetwors which have the activities an re6uire materials alreaampevelope
011000358700002002621998E
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
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22 Select $onnect$ utton from toolar or enter taular information to estalishrelationships
etwor graphic(
rarr 2) rarr )rarr F) rarr
1) rarr rarr )
rarr -) rarr +)rarr ) rarr
aular information(
ltctamp ltctamp 5el Succamp
1) 2)-)
JSJS
gtesgtes
2) 10)
FS JS
Nogtes
-) 10+)
FS JS
Nogtes
) 20F)
FS JS
Nogtes
+) 30
)
FS
JS
No
gtesF) 40
) FS JS
Nogtes
) 50)
FS JS
Nogtes
2828+ Scheule the networ Scheule activities amp pressing the scheule icon or ampmenu path elow
bull Bac out of graphic amp clicing on $left green arrow$ utton
bull Liew Gantt chart
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2828F Assign the networ activities to the WBS elements Scroll along until ampou seethe WBS assignment column an a the WBS element numer
Activitamp ))1) =881
Activitamp ))2) =88281
Activitamp ))-) =88282
Activitamp ))) =88281
Activitamp ))+) =88282
Activitamp ))F) =88-
Activitamp ))) =88-
Activitamp ))) =88
bull Save the networ recor the numer IIIIIIIIIIIIII an returnto the main lt- screen using the gtellow ac arrow
Note his customer project an networ as well as the investment project previouslamp create will e use as the asis for all future e7ercisesin this course he intent is to emonstrate the various methos of
planning scheuling an other functionalitamp within the Project Sampstemfrom a manamp viewpoints as possile
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Unit Operative Structures
Topic Structure Plannin4
Progtect Plannin4 Board
bull 3nerstan the asics of Structure Planning
bull 3nerstan the asics of the Project Planning Boar
gtou can use the integrate tools structure planning an the project planning oar in orer to maintain ampour projects
-81 he Project Planning Boar is a multi8purpose tool which can e use for creating project an networ activities using a graphical view for scheuling an capacitamp planning purposes t is ase on an interactive Gantt chart Go into the ProjectPlanning Boar using the following tale
Field Name Data
Project ef( =8
Basic ates( ampesJorecast ates( no
Actual ates( no
=arliest ates( ampes
atest ates( no
Planning oar profile( SAPPSIP)))1
With activities gtes
Drag the iviing line over to the right to e7pose all columns an note that thescheule ates are in the appropriate places an are represente amp ar charts in the
graphical sie Also note that there are no planne cost for the project ampet
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-8181 o provie more etaile planning ampou will a a new element with newactivities to the project in the project planning oar he information
provie amp the engineer for the new master ata is as follows(
Field Name Data
WBS elem( =88+
Description( nstallation
Planning element( gtes
Account assignment element( gtes
-8182 hange the ae element to mae it level 2 in the hierarchamp Select the newelement an level it own
-818- Still with the new element selecte a two activities( activitamp 1) is for themove to location an activitamp 2) is for the installation in the location nceagain the engineer responsile for the project has provie the followinginformation to create the master ata(
Field Name Data
Description( ove to location
Wor( 4Mrs5
ormal Duration( - 4Daamps5
Field Name Data
Description( nstall in location
Wor( 1F 4Mrs5
Duration( 1 4Daamp5
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-818 Select the new activitamp 1) an press the $preecessorltsuccessor$ icon an
enter the following information
ltctamp Type Scsamp
2)) 4networ create in the last topic5
JSJS
gtes o
-1+ Go to the etail screen of the new activitamp 1) 4$ove to location$5 with aoule8clic
Field Name Data
Business area( 2)))
ject class( PD
bull eturn to the overview of the project planning oar
bull
aintain the same ata for activitamp 2) 4$nstall in location$5
-1F Save the project using the icon an return to Project Planning screen with thegreen ac arrows
int gtou have use the Project Planning Boar to refine ampour structuren the ne7t chapter ampou will use it to scheule the project ase on the
networ activities gtou will have an opportunitamp to loo at capacitampleveling in the same screen t is important to rememer that the networsto e assigne to WBS elements can e taen copie from stanarnetwors which have the activities an re6uire materials alreaampevelope
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
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2828F Assign the networ activities to the WBS elements Scroll along until ampou seethe WBS assignment column an a the WBS element numer
Activitamp ))1) =881
Activitamp ))2) =88281
Activitamp ))-) =88282
Activitamp ))) =88281
Activitamp ))+) =88282
Activitamp ))F) =88-
Activitamp ))) =88-
Activitamp ))) =88
bull Save the networ recor the numer IIIIIIIIIIIIII an returnto the main lt- screen using the gtellow ac arrow
Note his customer project an networ as well as the investment project previouslamp create will e use as the asis for all future e7ercisesin this course he intent is to emonstrate the various methos of
planning scheuling an other functionalitamp within the Project Sampstemfrom a manamp viewpoints as possile
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Unit Operative Structures
Topic Structure Plannin4
Progtect Plannin4 Board
bull 3nerstan the asics of Structure Planning
bull 3nerstan the asics of the Project Planning Boar
gtou can use the integrate tools structure planning an the project planning oar in orer to maintain ampour projects
-81 he Project Planning Boar is a multi8purpose tool which can e use for creating project an networ activities using a graphical view for scheuling an capacitamp planning purposes t is ase on an interactive Gantt chart Go into the ProjectPlanning Boar using the following tale
Field Name Data
Project ef( =8
Basic ates( ampesJorecast ates( no
Actual ates( no
=arliest ates( ampes
atest ates( no
Planning oar profile( SAPPSIP)))1
With activities gtes
Drag the iviing line over to the right to e7pose all columns an note that thescheule ates are in the appropriate places an are represente amp ar charts in the
graphical sie Also note that there are no planne cost for the project ampet
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-8181 o provie more etaile planning ampou will a a new element with newactivities to the project in the project planning oar he information
provie amp the engineer for the new master ata is as follows(
Field Name Data
WBS elem( =88+
Description( nstallation
Planning element( gtes
Account assignment element( gtes
-8182 hange the ae element to mae it level 2 in the hierarchamp Select the newelement an level it own
-818- Still with the new element selecte a two activities( activitamp 1) is for themove to location an activitamp 2) is for the installation in the location nceagain the engineer responsile for the project has provie the followinginformation to create the master ata(
Field Name Data
Description( ove to location
Wor( 4Mrs5
ormal Duration( - 4Daamps5
Field Name Data
Description( nstall in location
Wor( 1F 4Mrs5
Duration( 1 4Daamp5
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-818 Select the new activitamp 1) an press the $preecessorltsuccessor$ icon an
enter the following information
ltctamp Type Scsamp
2)) 4networ create in the last topic5
JSJS
gtes o
-1+ Go to the etail screen of the new activitamp 1) 4$ove to location$5 with aoule8clic
Field Name Data
Business area( 2)))
ject class( PD
bull eturn to the overview of the project planning oar
bull
aintain the same ata for activitamp 2) 4$nstall in location$5
-1F Save the project using the icon an return to Project Planning screen with thegreen ac arrows
int gtou have use the Project Planning Boar to refine ampour structuren the ne7t chapter ampou will use it to scheule the project ase on the
networ activities gtou will have an opportunitamp to loo at capacitampleveling in the same screen t is important to rememer that the networsto e assigne to WBS elements can e taen copie from stanarnetwors which have the activities an re6uire materials alreaampevelope
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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Unit Operative Structures
Topic Structure Plannin4
Progtect Plannin4 Board
bull 3nerstan the asics of Structure Planning
bull 3nerstan the asics of the Project Planning Boar
gtou can use the integrate tools structure planning an the project planning oar in orer to maintain ampour projects
-81 he Project Planning Boar is a multi8purpose tool which can e use for creating project an networ activities using a graphical view for scheuling an capacitamp planning purposes t is ase on an interactive Gantt chart Go into the ProjectPlanning Boar using the following tale
Field Name Data
Project ef( =8
Basic ates( ampesJorecast ates( no
Actual ates( no
=arliest ates( ampes
atest ates( no
Planning oar profile( SAPPSIP)))1
With activities gtes
Drag the iviing line over to the right to e7pose all columns an note that thescheule ates are in the appropriate places an are represente amp ar charts in the
graphical sie Also note that there are no planne cost for the project ampet
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-8181 o provie more etaile planning ampou will a a new element with newactivities to the project in the project planning oar he information
provie amp the engineer for the new master ata is as follows(
Field Name Data
WBS elem( =88+
Description( nstallation
Planning element( gtes
Account assignment element( gtes
-8182 hange the ae element to mae it level 2 in the hierarchamp Select the newelement an level it own
-818- Still with the new element selecte a two activities( activitamp 1) is for themove to location an activitamp 2) is for the installation in the location nceagain the engineer responsile for the project has provie the followinginformation to create the master ata(
Field Name Data
Description( ove to location
Wor( 4Mrs5
ormal Duration( - 4Daamps5
Field Name Data
Description( nstall in location
Wor( 1F 4Mrs5
Duration( 1 4Daamp5
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-818 Select the new activitamp 1) an press the $preecessorltsuccessor$ icon an
enter the following information
ltctamp Type Scsamp
2)) 4networ create in the last topic5
JSJS
gtes o
-1+ Go to the etail screen of the new activitamp 1) 4$ove to location$5 with aoule8clic
Field Name Data
Business area( 2)))
ject class( PD
bull eturn to the overview of the project planning oar
bull
aintain the same ata for activitamp 2) 4$nstall in location$5
-1F Save the project using the icon an return to Project Planning screen with thegreen ac arrows
int gtou have use the Project Planning Boar to refine ampour structuren the ne7t chapter ampou will use it to scheule the project ase on the
networ activities gtou will have an opportunitamp to loo at capacitampleveling in the same screen t is important to rememer that the networsto e assigne to WBS elements can e taen copie from stanarnetwors which have the activities an re6uire materials alreaampevelope
011000358700002002621998E
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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-8181 o provie more etaile planning ampou will a a new element with newactivities to the project in the project planning oar he information
provie amp the engineer for the new master ata is as follows(
Field Name Data
WBS elem( =88+
Description( nstallation
Planning element( gtes
Account assignment element( gtes
-8182 hange the ae element to mae it level 2 in the hierarchamp Select the newelement an level it own
-818- Still with the new element selecte a two activities( activitamp 1) is for themove to location an activitamp 2) is for the installation in the location nceagain the engineer responsile for the project has provie the followinginformation to create the master ata(
Field Name Data
Description( ove to location
Wor( 4Mrs5
ormal Duration( - 4Daamps5
Field Name Data
Description( nstall in location
Wor( 1F 4Mrs5
Duration( 1 4Daamp5
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-818 Select the new activitamp 1) an press the $preecessorltsuccessor$ icon an
enter the following information
ltctamp Type Scsamp
2)) 4networ create in the last topic5
JSJS
gtes o
-1+ Go to the etail screen of the new activitamp 1) 4$ove to location$5 with aoule8clic
Field Name Data
Business area( 2)))
ject class( PD
bull eturn to the overview of the project planning oar
bull
aintain the same ata for activitamp 2) 4$nstall in location$5
-1F Save the project using the icon an return to Project Planning screen with thegreen ac arrows
int gtou have use the Project Planning Boar to refine ampour structuren the ne7t chapter ampou will use it to scheule the project ase on the
networ activities gtou will have an opportunitamp to loo at capacitampleveling in the same screen t is important to rememer that the networsto e assigne to WBS elements can e taen copie from stanarnetwors which have the activities an re6uire materials alreaampevelope
011000358700002002621998E
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
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-818 Select the new activitamp 1) an press the $preecessorltsuccessor$ icon an
enter the following information
ltctamp Type Scsamp
2)) 4networ create in the last topic5
JSJS
gtes o
-1+ Go to the etail screen of the new activitamp 1) 4$ove to location$5 with aoule8clic
Field Name Data
Business area( 2)))
ject class( PD
bull eturn to the overview of the project planning oar
bull
aintain the same ata for activitamp 2) 4$nstall in location$5
-1F Save the project using the icon an return to Project Planning screen with thegreen ac arrows
int gtou have use the Project Planning Boar to refine ampour structuren the ne7t chapter ampou will use it to scheule the project ase on the
networ activities gtou will have an opportunitamp to loo at capacitampleveling in the same screen t is important to rememer that the networsto e assigne to WBS elements can e taen copie from stanarnetwors which have the activities an re6uire materials alreaampevelope
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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Exercises Planning
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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Unit Plannin4
Topic Time Sc(edulin4
bull 3nerstan the aspects of networ scheuling an how it flows to the
Wor Breaown Structure
bull Plan ates in the Wor Breaown Structures without networ
scheuling
Base on ampour nowlege of ampour companamp0s re6uirements for imeScheuling ampou will evaluate the functionalitamp of automate activitampscheuling versus maintaining the ates in the WBS elements he
continuation of ampour prior projects will emonstrate how networscheules are copie to projects an how ampou can manuallamp plan where noactivitamp etail is availale
11 WBS time scheuling( gtou are re6uire to enter the propose scheule in ampourinvestment project which ampou create in e7ercise 18 from the WBS =lements topic
111 An integrate tool availale to us is Structure Planning his is a tool whichallows ampou to view ampour project with associate networs n laampout anconcept it is lie woring with an e7tene version of the WBS with which
ampou are now familiar t can e opene from either the perative Structuresscreen or the Planning screen
bull 3se structure planning to change ampour project lt
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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18182 =nter the following information in the appropriate areas
WBS
Element
Strtdat Finamp dat
lt
lt81 oaamp0s ate ast woring aamp ofcurrent month H1 mo
lt8281 1+th 4or closest woringaamp5 of current month H1mos
1+th 4or closest woringaamp5 of current month H2mos
lt8282 1st woring aamp of currentmonth H2 mos
ast woring aamp ofcurrent month H2 mos
lt828- 1+th 4or closest woringaamp5 of current month H2
mos
1+th 4or closest woringaamp5 of current month H-
moslt8- 1st woring aamp of current
month H- mosast woring aamp ofcurrent month H- mos
lt8 1st woring aamp of currentmonth H mos
ast woring aamp ofcurrent month H mos
1818- =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
bull Save ampour project an return to the Project Planning screen with the green
ac arrow
182 n ampour customer project ampou can use the networ activities to erive planne atesautomaticallamp from their uration an relationships
121 3se again Structure Planning to open up ampour project =8
bull =nter ampour project efinition =8 an mae sure the activities flag is
selecte
bull Select all ojects an scheule
bull ow select all ojects an $copamp$ the scheule ates from the networ
into the WBS asic ates
bull otice that the ates from the networ have een carrie through to the
WBS elements to which theamp are attache he other elements are
$superior$ elements an will tae their scheule from the lower levelelements
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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18282 =7trapolate the ates an allow the sampstem to total up to the higher levels
bull otice that the sampstem has taen the earliest an latest start ates for all
elements in the hierarchamp which were lower than the lan ones an has
fille in the appropriate ates
int While ampou are in Structure Planning ampou can a an elete newelements to the WBS n fact ampou can create projects using this menu
path with all of the same functionalitamp as was emonstrate in units 2 an- Structure Planning is one of the more useful tools when ampou havenetwor activities associate with the project
1828- he Project Planning Boar as a multi8purpose tool was use in the last
chapter to maintain a project an networ activities At this point we will useit for scheuling purposes
bull Jrom Structure Planning ampou can navigate to the Project Planning Boar
amp the appropriate icon nce in the planning oar e sure to viewscheule an planne ates
bull Drag the iviing line over to the right to e7pose all columns an note
that the scheule an planne ates are in the appropriate places an arerepresente amp ar charts in the graphical sie Also note that there are no
planne cost for the project ampet
1828 gtou have just learne that the activitamp $ove to location$ re6uires aampsuration ue to unavailailitamp of special e6uipment ae this ajustmentwhile still in the graphics view
3sing the left mouse eamp rag the time ar for this element to mae thischange Mol the mouse at the left8han sie of the time ar an stretch ituntil ampou have aamps uration hen select all ojects an rescheule the
project to see the impact on other activities
Save the project using the icon an return to Project Planning screen with the
green ac arrows
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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Unit Plannin4
Topic 3ost25evenue Plannin4
bull reate costing in the networ for activities an materials
bull Plan costs in the Wor Breaown Structure using structure planning
cost element planning activitamp inputs an unit costing
bull Liew the planne costs in the nformation Sampstem an in the Project
Planning Boar
bull Gain an unerstaning of Project Planning Lersions
gtou have een ase to mae a recommenation on the level of etailre6uire for cost planning in ampour projects he following e7ercises willallow ampou to unerstan the ifferent planning techni6ues an where theampmaamp e use
281 gtou are re6uire to plan ampour project in various levels of etail
211 gtour networ oes not have anamp planne costs ecause we have not ientifieanamp wor centerltcost center information We will o this from the networsince this is information which woul normallamp e fille in when the networis eing planne
bull hange ampour networ from the previous e7ercise
28182 Press $activities$ utton an enter the following information in theappropriate column
ltctamp Wor9 center ltctivity type
1) 21)) 121
2) 2-)) 121
-) 2-)) 121) 2-)) 121
+) 2-)) 121
F) 2-)) 121
) 2-)) 121
) 21)) 121
bull Save this networ an go into ampour secon networ assigne to the last
WBS element =88+
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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int if ampou i not recor the numer press the own arrow at the sieof the fiel select $networs amp WBS element$ an enter =88+ anampou shoul fin the networ numerAlternativelamp ampou can use the matchcoe string $NJP+ instea of the
networ numer
bull Press $Activities$ utton an enter the following ata(
ltctamp Wor9 center ltctivity type
1) 2))) 121
2) 2))) 121
bull Press enter an use 2))) as Business Area if prompte for it
bull Do not leave the networ
282 gtou are re6uire to plan stoc an non8stoc material for ampour customer project invarious levels of etail he planne stoc re6uirement will generate a materialreservation to e viewe in the conte7t of P he planne non8stoc re6uirementwill generate a purchase re6uisition which will eventuallamp e converte into a
purchase orer
28281 Plan material re6uirements against ampour networ activities
bull Select activitamp 2) an we will assign materials to the activitamp Press the
$Activitamp components$ utton an enter the information 4f there is a lan leave the fiel lan5
1tem aterial ty Base Unit 1tem ct4y
))1) =812)-A 1
))2) 1) P
bull ote that the secon material is a on8Stoc item with no material
numer A pop up winow will re6uest more information Select networnormal stoc press enter an the following information
Field Data
Description( Special harware its
Price( 1+)
Glt Account )))))
aterial Group( ))1)
bull Press $=nter$ an ac out of the component overview amp the green ac
arrow
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
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28282 Go to the networ heaer an loo at the costs amp following menu paths
bull n the report isplaampe ampou will see costs for each activitamp Bamp oule
clicing activitamp 2) ampou can see the etails of oth laor an materialSave the networ an return to perative Structures screen with the green
ac arrow
int Bamp ientifamping the amount of wor an the cost center associatewith the wor center the internal laor costs are calculate for theactivitamp an cumulate in the appropriate WBS elements he materialientifie will also e coste from the material master an ae to theactivitamp cost n aition since this is a stoc material a eman is createfor the material which will e taen into account in P runs
28- Jor ampour investment project ampou will now plan ampour costs amp planning in the WBS
here are several ifferent waamps to plan WBS elements( structure cost elementactivitamp input an unit costing he following e7ercises will wal ampou through eachof these methos of planning
28-81 Plan ampour project at the Structure level using 12 as ampour project efinitionan selecting $ as the plan version Structure planning is the least etailelevel of planning an is one without reference to cost elements
bull =nter ampour project efinition lt version ) an continue
bull Press $=nter$ =nter the following ata(
WBS element Overall
lt81 ))))
bull his amount entere is an overall value f ampour project e7tens over more
than one ampear it woul not e specific to anamp ampear gtou will now enterstructure8planning values which are ampear specific 4Depening on the timeof ampear ampour projects will e containe either in the current ampear totallamp orwill finish in the ne7t ampear Jor the sae of emonstration purposes we willsplit the costs etween the current ampear an the ne7t one5
bull Press the $gtear$ icon an enter $$$$ as the value for WBS element
lt81
bull Goto the ne7t ampear
bull =nter +$$$ as the value for the ne7t ampear
bull otal up the annual planning for oth the annual an overall options
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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int Press the $verall$ icon to return to the overall values n this usiness scenario we have a contingencamp of +))) which is not ampetassigne to anamp ampear his is reflecte amp the higher overall value versus
the accumulate value that can e seen amp Liews
umulative
int otice that the Annual values which have totale up in theAccumulate column 4the total planne for all ampears5 can e ifferent fromthe overall values t is also important to note that when ampou werecopamping the annual plan to the overview that ampou coul have ae themto or over written the e7isting values his gives goo fle7iilitamp in ampour
planning choices
bull Save the project
28-82 We will now plan with cost element planning his level of planning is moreetaile an can onlamp e one at later stages of the planning Primaramp cost
planning maamp e for consumption of either internal or e7ternal goos anservices n our e7ample we will plan consumption of an e7ternal servicewhich can e planne in currencamp an consumption units consumption of rawmaterials 4without specifamping which ones5 an an annual onus for the projectteam hese costs will e planne for first level - WBS element for the currentampear
bull =nter lt as ampour project efinition an version )
bull Press enter an then clic the $gtear$ utton an e sure ampou are in the
current ampear Select element lt8281 then clic the $Primaramp costs$ utton f re6uire enter the controlling area 1)))
bull =nter the following ata(
3ost element Total plan costs
))))) 2+)))
1+))) +))))-+))) 1)))))
bull
intif necessaramp page up or own
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
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bull lic the $save$ icon
bull Goto $verall$ values
Select WBS element lt8281 an copamp the accumulate view to$verall$
bull eave the percentage at 1))O an overwrite raio utton to copamp the
total accumulate value to the overall column
bull nce this is complete total up for oth overall an annual options
bull Save the project
28-8- We will a to our plan with activitamp input planning an unit costing hese
levels of planning are even more etaile an re6uire planning of 6uantities ofseconaramp cost element from a particular sener cost center an 6uantities ofmaterials services variale items etc
bull Press enter an then clic the $gtear$ utton Select WBS element lt8
282 clic the $Activitamp input$ utton an enter the following ata
3ost 3enter ltctivity Type Plan 3onsumption
2) 121 +)
bull lic the $save$ icon
2- he unit cost planning will now e carrie out while we are still in the annualview Select element lt828- clic the $3nit costing$ utton 4hint( it looslie a calculator5 an enter PS$ as the costing variant in the first in the pop8up winow
bull =nter the following ata(
Field Name Data
ategoramp(
esource( =81+1F
Plant( 1-))Cuantitamp( 1
bull With the cursor on the item categoramp fiel use the J $Melp$ eamp to isplaamp
the ifferent item categories which ampou can use
bull lic the $save$ icon an return to the annual view otice that the
sampstem is calculating overhea surcharges for the material in aition tothe cost of the material coming from the aterial aster
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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bull Goto the $verall$ values
Select elements lt8282 an lt828-opamp the accumulate view into overall
bull otal up the annual an overall values
bull Save the project then go ac into the Project Planning Boar an loo at
the information presente
28-8+ Liew the project in the Project nformation Sampstem using a plan8ase planltactualltvariance report f prompte use ataase profile )))))))))))1
bull =nter ampour project efinition lt an e7ecute
bull ote that the planne costs are reporte an totale Doule clic onWBS element lt82 to see the laor material an overhea etails4onlamp in column isplaamping the current ampear5 =7it the report an return tothe SAP ain enu with the green ac arrow 4applamp several times5
int gtour project cost planning is complete an has een performe inthe networ an in the WBS Planning in the networ activatesfunctionalitamp which can create reservations planne orers an purchasere6uisitions automaticallamp with full integration to logistics an accounting
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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28 We have een tol that there is a possiilitamp that not all of the funs eing plannemaamp e approve so we will create a version of the plan with the least cost options toloo at the impact of lower planne costs
2881 opamp WBS element planning to plan version 1using plan version $ as thereference version
bull =nter ampour project efinition lt reference version ) an target version
1 4no acgroun processing5
bull Press the $imeframe$ utton an select Annual values from urrent ampear
to ne7t ampear an also select overall valueslic $opamp moe$ utton an select reset an overwrite ata
bull hen clic on the $opamp$ utton to transfer the values from one version to
the other
bull Go ac to Project Planning screen with the green ac arrow
2882 We will now change the planne costs of version 1
bull =nter ampour project efinition lt version
bull Press $=nter$ an then clic the $gtear$ utton an e sure ampou are in the
current ampeareuce the cost plan of WBS element lt81 amp 1))))
bull otal up oth annual an overall values
bull We now have a worst case planning version of the project
bull Save an ac out to the project planning screen
28+ n customer projects there are generallamp revenues associate with the project Wewill create a illing plan for the WBS illing element in orer to plan revenues on thecustomer project
28+81 hange the project an plan the illing using the Project Planning oar
bull =nter Project =8 select $with activities$ an press enter
bull Doule clic on anamp level 2 element reali9e that this is not a illing
element an that there is no illing plan eamp at the ottom=7it this etail screen then oule clic on the level 1 element ow it can
e seen that at the ottom there is a $Billing plan$ utton
bull lic on the utton an if re6uire enter the currencamp 435
=nter the following informationBillin4 date Billin4 value
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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1st woring aamp of ne7t month 1)))))
ast woring aamp of current month H-mos
2)))))
1+th 4or closest woring aamp5 of currentmonth HF mos
)))))
bull We have now create a illing plan manuallamp within the project that can
also e seen from oth the Project Planning Boar an from Projectnformation Sampstem
bull Bac out from the WBS etail screen save ampour project an return to the
project planning menu
bull =nter ampou project =8 an change the View Cumulative
Save the project an e7it to the Project Planning screen
28+82 Go to the Project nformation Sampstem an isplaamp the planne revenues3se the hierarchical report $Annual verview$
bull ote that the full revenue plan is isplaampe Jollow menu path Navigate
Period year an show that the revenues are associate with the periosfrom the e7ercise
bull his is one form of revenue entramp in the Project Sampstem t coul also have
een create as a manual plan in the WBS on illing elements an itcoul have een carrie through from a sales orer item assigne to theWBS illing element
011000358700002002631998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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Exercises Budgeting
Unit Bud4etin4
Topic Ori4inal Bud4et
bull 3nerstan the aspects of creating an original uget on the WBS
Base on ampour nowlege of ampour companamp0s re6uirements for Bugetingampou will evaluate the functionalitamp of planning rollup in the nvestmentanagement moule leaing to the creation of a uget istriute acto Project Sampstem he instructor will emonstrate the aspects of
ugeting from the perspective of nvestment anagement an WBS ugeting will tae the form of e7ercises
181 1NST5U3TO5 ONA 8 Jor investment projects the planne values can e accumulate from all projects an rought up into investment management toreflect the total capital plan re6uirements nce the project planne costs are
transferre into investment management the planne values can e use to create the uget in investment management he uget in investment management can then e istriute ac to the iniviual projects through the uget istriutiontransaction
18181 opamp the plan values from ampour projects into the program plan his transaction is calle efault plan values
Field Name 1nput Data
nv Program 1-))
Position D
Approval gtear urrent ampear
Lersion from )
Lersion to )
Selection profile
3lic9 CE=ecuteCamp
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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18182 opamp the newlamp create program plan values into the program uget
Field Name 1nput Dataap nv Program 1-))
Position D
Approval gtear urrent ampear
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne view tothe annual uget using menu path EDIT COPY VIEW (100 overwrite) nce the annual values are copie continue copamping the overallvalues
lic on $verall values$ utton Select all program positions usingthe menu path EDIT SELECT SELECT ALL opamp planne viewusing menu path EDIT COPY VIEW (100 overview) nce overallvalues are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget
1818- Distriute oth the overall an annual uget frominvestment management to the investment projects 4level 1 WBS elements5
Field Name 1nput Data
apital nvestment Program 1-))
Position D
Approval gtear urrent ampear
Select current8ampear measures gtes
WBS elements gtesriginal gtes
lic $=nter$
hange the view to $Planne total$ using the menu 1EWS PLANNED TOTAL
lic on $Annual values$ utton Select all WBS elements using themenu path EDIT SELECT SELECT ALL opamp planne view to the
annual uget using menu path EDIT COPY VIEW (100 overwrite)nce the annual values are copie continue copamping the overall values
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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lic on $verall values$ utton Select all program positionsusing the menu path EDIT SELECT SELECT ALL opamp planneview using menu path EDIT COPY VIEW (100 overwrite) nceoverall values are copie clic the $hec$ to verifamp uget consistencamp
Save the program uget istriution
182 Buget project an view ata in project information sampstem nce the project ugeton the level 1 WBS element is istriute from nvestment anagement istriute
uget funs to lower levels of WBS
18281 Select ampour project 12 to uget using the ata supplie elowBugeting has no etail other than overall an annual values an is onewithout reference to cost elements
18282 hange view to $Planne total$ plan version )
1828- When ampou uget at oth the annual an overall level it is customaramp to uget the annual values efore the overall values o uget the annualvalues press the $gtear$ icon an enter 1))) as the value for the currentampear for WBS element lt82
bull Note otice that annual uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget for the current ampear
1828 nce annual uget is complete return to overall uget for project an copampthe accumulate view into the overall values
bull Press the $verall$ icon to return to the overall values
bull Note otice that overall uget has een carrie forwar from nvestment
program thereamp maing it impossile to manuallamp change the level 1 WBSelement uget
bull Select WBS element lt82 an change the view to $Accumulate$
bull nce the view has een change to $Accumulate$ copamp 1))O of the
accumulate view for WBS element lt82 to the verall values
1828+ Save the original uget an recor uget ocument IIIIIIIIIIIIIIIII
bull Bac out to the project ugeting screen using the green ac arrow
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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1828F nce the uget has een save to the project view the impact of thetransaction in the Project nformation Sampstem in the ugetltactualltvariance
uget8relate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget8relate Buget 3pate report
bull Note the uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
1828 Liew project uget information in a uget line item report
bull =nter ampour project efinition lt the current fiscal ampear an the isplaamp
variant 1SAP
bull Note uget costs are reporte an totale
bull =7it the report an return to the Project nformation Sampstem screen with the
green ac arrow
011000358700002002641998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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Exercises Execution
Unit E=ecution
bull 3nerstan the concepts of status management
bull onfirm actual ates an compare to the original plan using upating
WBS ates an confirmation transactions
bull Post internal activitamp allocations
bull 3nerstan some asic lins etween other Application oules an
the Project Sampstem
ow that the project has een planne an a uget has een approvewor has starte an some elements have een complete Bamp enteringactual ates costs an revenues the project will e upate an we cancompare actual results against oth our original plan an the approve
uget
Topic tatus anagement
181 ow that planning an ugeting has een complete ampou will change the status ofampour project 4incluing networ activities he change of status from $create$ to$release$ signifies that a project part has een approve an actual ata can poste
18181 hange ampour investment project changing the status on ampour level 1 WBSelement
bull 3se 12 as ampour project efinition
bull lic on the $Structure$ utton an scroll along in the Basic ata ta screen
until ampou can see the status of the elements gtou shoul see that all of theelements have a status of D 4reate5 an some also have the statusB3DG 4Bugete5
bull Select the top level WBS element an release it
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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Note Scroll to the right if necessaramp an ampou will note that the statusof all elements has change to = 4elease5 gtou will also notice thatthis status change has also triggere another status to e activate Au4Asset uner construction5 n aition amp going to the Project efinitionampou will see that the status has change to P= 4Partiallamp release5 his
is a emonstration of a higher level element affecting all lower levelelements elow it Also note maing this same change in the Projectefinition screen woul have release all elements along with the Projectefinition
bull Save the project
112 hange the status of ampour customer project E- together with all networactivities using structure planning
bull =nter ampour project efinition select $with activities$ an e7ecute
bull Select all ojects an release them
bull Save the project an return to the lt- main menu
Topic ctual $ates
281 onfirm actual project completion ates for the investment project
28181 onfirm actual WBS ates for ampour investment project
bull =nter ampour project efinition lt an select no activites
bull Press the $Actual ates$ utton an enter the following actual ata for the
WBS elements
WBS Element BscStart Bsc Fin
lt1 oaamp0s ate last woring aamp ofcurrent month H1 mo
lt21 1th 4or closest
woring aamp5 ofcurrent month H1mo
1th 4or closest
woring aamp5 ofcurrent month H2mos
lt22 1st 4or closestworing aamp5 ofcurrent month H2mos
last woring aamp ofcurrent month H2mos
lt2- 1st 4or closestworing aamp5 ofcurrent month H2mos
1th 4or closestworing aamp5 ofcurrent month H-mos
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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bull Press $=nter$ several times to confirm all messages that a specific start or
finish ate of the WBS element lies in the future his is in a waamp artificial sincethe training course oes not last as long as the e7ample projects
bull =7trapolate the ates to $total up$ to the higher levels
bull Save the project an return to the Project =7ecution screen with the green
ac arrow
28182 ow loo at the impact of the WBS ate confirmations in the Projectnformation Sampstem structure lt ates 3se the structure overview
bull =nter ampour project efinition lt an e7ecute
=nter )))))))))))1 if prompte for the PS nfo Profile
bull hoose aitional columns to view the impact in the report(
a the start ate 4B5 start ate 4A5 finish ate 4B5 finish ate 4A5 fiels
bull Liew the report an then e7it the report an return to the main lt- screen
using ampellow ac arrow
Topic onfirmation of Network ctiities
22 onfirm actual ates against networ activitamp an view actual costs in oth thenetwor report as well as the project information sampstem A confirmation is part ofnetwor control n this e7ercise use the networ create in e=ercise - rom t(e
Net8or9s topicamp t ocuments the state of processing for networ activities anactivitamp elements here are two tamppes of confirmations in the lt- sampstem( partial anfinal confirmations A confirmation is use to recor( 415 the wor center where theactivitamp was carrie out 425 the person who carrie out the activitamp 4-5 the actualwor one an 45 the actual values for the stanar times
28281 onfirm networ activitamp
bull =nter the numer of ampour first networ or let the sampstem etermine the numer
amp matchcoe using ampour project efinition
bull Select Activitamp ))1) press actual ata utton an enter the following worinformation on ampour time ticet(
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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Field Name 1nput Data
Wor center( 21))
Plant( 1-))
Activitamp tamppe( 121
Actual start ate( =arliest scheule start4planne start visile on samescreen5
Actual finish ate( =arliest scheule finish 4plannefinish visile on same screen5
Wor( )
bull lic $=nter$ utton an save the confirmation he uration will e
calculate Actual wor hours will also e calculate an poste
28282 un plan ase planltactualltvariance report in the Project nformation Sampstemfor ampour project =8 he actual values from networ activitamp are isplaampeon the assigne WBS element
bull =nter ampour project efinition =8 an e7ecute
bull =7it the report an return to the lt- ain enu
Topic ampnternal ctiity llocation
28- Post activitamp allocation against WBS element an view cost ata in the projectinformation sampstem
2-1 Post actual activitamp allocation against ampour WBS element 12--
bull =nter toaamp0s ate for posting ate an ocument ate an SAP)- as the
screen variantGoto the list screen
bull =nter sening cost center 2) activitiamp tamppe 121 activitamp consumption 1+
4ampour wore hours5 receiver WBS element lt8282
bull Save activitamp allocation 8 ocument numer IIIIIIIIIIIII
28-82 un uget8relate ugetltactualltvariance cost report for ampou investment project 12 he ataase profile for this report is $$$$$$$$$$$ 6i
needed
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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Topic urchasing rocess
-81 reate a purchase orer for the e7ternal laor(
-8181 When woring with networs purchase re6uisitions can e create
automaticallamp for materials or e7ternal laor when theamp are ientifie as are6uirement for an activitamp he purchase re6uisition woul in turn eapprove an orere amp the purchasing epartment When woring withWBS planning purchase re6uisitions have to e create from the aterialsanagement moule an then the uampers tae over We will convert the
purchase re6uisition create in e7ercise 28281 from costltrevenue planningtopic into a purchase orer
=nter the information following information given to ampou amp the responsileengineer for the e7ternal laor re6uirements(
Lenor( 1)))
rer tamppe( B
Purch rgani9ation( 1)))
Purchasing group( )
bull lic on the $ef o Pe6$ utton an enter the purchase re6uisition numer
create in e7ercise 282 from the ost Planning unitlic =nterf prompte with warning $an eliveramp ate e metK$ press =nter
bull nce the item from the purchase re6uisition is selecte for the purchase orer
select the purchase re6uisition line item an clic $copamp$ utton he sampstem
will copamp the purchase re6uisition item etail into the purchase orer f prompte a a net orer price of 1+)
bull Save the purchase orer 8 P no IIIIIIIIIIIIIIIIIIIIIII
bull Bac out to the purchasing screen with the green ac arrow
-8182 Lerifamp impact on ampour project E- amp viewing a planltactualltcommitltrem planlt assigne report
bull ote the commitment resulting from the purchase orer value
-818- We will now receive the material to complete the cost campcle within the projectusing movement tamppe $ an the purchase orer recently created
bull Press the copamp icon chec that the 6uantitamp is correct an then save the
ocument an note the numer IIIIIIIIIIIIIIII eturn to the main lt-screen using the ampellow ac arrow
-818 o view the actual costs against the planne levels run again planltactualltcommitltrem planlt assigne report
bull
ote that the commitment has vanishe an actual values were poste on thenetwor activitamp ))2)
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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-82 reate purchase orer against WBS element an view commitment ata in projectinformation sampstem 3nlie networs the creation of purchase re6uisitions an
purchase orers against WBS elements must tae place irectlamp in the aterialsanagement moule
-8281 reate purchase orer against WBS element he engineer has given ampou thefollowing information to assist in the creation of a P
Field Name 1nput Data
Lenor( 1)))
Purch rgani9ation( 1)))
Purchasing Group( )))
Acct assignment cat( P
Deliveramp ate( =n of current ampear
Plant( 1-))
Storage location( )))1
bull
bull reate a new purchase orer
Field Name 1nput Data
aterial( =81-1
P Cuantitamp( 1))
et price( 1))
Field Name 1nput Data
Business Area( 2)))
WBS element( lt8281
bull
bull Save purchase orer 8 P numer IIIIIIIIIIIIIIIIIIII
bull opic( Actual evenues
-8- Post actual revenues on ampour customer project 3suallamp revenues are poste to the project amp the illing of SD orers which are assigne to illing elements n theasence of SD orers or in cases when the SD moule is not use ampou can post aninvoice to the customer using Jinancial Accounting
-8-81 Post an invoice to customer 1))) using Jinancial accounting accountsreceivale
=nter the following information
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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7252019 CA080 10 Exercises
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
copy SAP AG -
7252019 CA080 10 Exercises
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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7252019 CA080 10 Exercises
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
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7252019 CA080 10 Exercises
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
copy SAP AG 2
7252019 CA080 10 Exercises
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
copy SAP AG -
7252019 CA080 10 Exercises
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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7252019 CA080 10 Exercises
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7252019 CA080 10 Exercises
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Document ate( oaamp0s ate
Posting ate( oaamp0s ate
Document tamppe( D
ompanamp coe( 1)))
urrencamp( 3
Pstamp( )1Account( 1)))
bull lic =nter
=nter the following information
Amount( 11+)))
alculate a7( gtes
Busarea( 2)))
e7t( Invoice to Ctoer 1000Pstamp( +)
Account( )))))
bull lic =nter an enter the following information on the ne7t screen
Amount( Q
a7 coe( A1
WBS element( =8
Profit enter(
bull Save the ocument
-8-82 un revenue8relate hierarchical planltactualltvariance report for ampour customer project E-amp
011000358700002002651998E
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7252019 CA080 10 Exercises
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
copy SAP AG -
7252019 CA080 10 Exercises
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
copy SAP AG -
7252019 CA080 10 Exercises
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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7252019 CA080 10 Exercises
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
copy SAP AG 1
7252019 CA080 10 Exercises
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
copy SAP AG 2
7252019 CA080 10 Exercises
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
copy SAP AG -
7252019 CA080 10 Exercises
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Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
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7252019 CA080 10 Exercises
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7252019 CA080 10 Exercises
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Exercises Closing Operations
Unit 3losin4 Operations
Topic Periodic Functions
bull 3nerstan the aspects of perio8en closing
Base on ampour nowlege of ampour companamp0s re6uirements for perio8enclosing ampou will evaluate the functionalitamp of overheas an settlementsfor oth WBS elements an networ activities
181 un materials overhea surcharge for customer project he actual overheatransaction will tae place at the networ activitamp level with the ollars eing shown inaggregate form in the assigne an superior WBS elements
18181 alculate actual overhea costs for ampour customer project =8
bull =nter the following ata(
Field Name 1nput Data
Project efinition( =8
With hierarchamp( gtes or no
nclue orers( gtes
Perio( current month
Jiscal ampear( current ampear
Bacgroun processing( no
est run( no
Detaile lists( ampes
Dialog isplaamp( no
Generate worlist( no
bull
bull Press $ne7t list level$ in orer to control for which ojects overhea costs have
een calculate
18182 un plan8ase planltactualltvariance cost report for ampour customer project E-
copy SAP AG -
7252019 CA080 10 Exercises
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bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
copy SAP AG -
7252019 CA080 10 Exercises
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
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7252019 CA080 10 Exercises
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WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
copy SAP AG 1
7252019 CA080 10 Exercises
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Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
copy SAP AG 2
7252019 CA080 10 Exercises
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18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
copy SAP AG -
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4445
Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
copy SAP AG
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4545
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 3945
bull
182 un materials overhea surcharge for ampour investment project lt
18281 alculate actual overhea costs for ampour investment project lt
bull
Field Name 1nput Data
Project( lt
With hierarchamp( gtes
nclue orers( o
Perio( urrent month
Jiscal ampear( urrent ampear
Bacgroun processing( oest run( o
Detaile lists( gtes
Dialog isplaamp( o
Generate worlist( o
bull
18282 un plan8ase actualltcommlttotal plan in oarr rcamp cost report for ampourinvestment project 12
bull Select(
ampour investment project( lt$from lt to fiscal ampear$( current ampear
perio from ))1 to )12Activitamp valuation )Plan version )
18- un perioic settlement for investment project Jor the investment project thesampstem will settle the ollars to the asset uner construction for each WBS elementhe Au settlement rule was estalishe automaticallamp through configuration As aresult perioic settlement will move the ollars from the WBS elements to the Au0s
n this case Au0s represent wor in progress
18-81 un iniviual project settlement for investment project for the currentmonth0s activitamp
bull =nter the following ata an e7ecute(
Field Name 1nput Data
Project( lt
With hierarchamp( o
nclue orers( oSettlement perio( urrent month
copy SAP AG -
7252019 CA080 10 Exercises
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Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
copy SAP AG )
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4145
WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
copy SAP AG 1
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4245
Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
copy SAP AG 2
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4345
18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
copy SAP AG -
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4445
Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
copy SAP AG
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4545
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4045
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
bull
1-2 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inarr rcamp cost report for ampour investment project amp usine project 12 an $$$$$$$$$$$ 6i needed as the ataase profile
18 Prepare ampour customer project for results analampsis an settlement oth on a perioic asis esults analampsis will e performe revenue8ase for the illing element =8of ampour project esults analampsis on this level will inclue all planne an actual values
poste irectlamp on the illing element as well as the values from the suorinate WBSelements an assigne orers an networs herefore onlamp the top level element =8 will e settle an will therefore e assigne a settlement rule to a profitailitampsegment As a result final settlement will move the results analampsis ata from the
illing element to a profitailitamp segment where profitailitamp analampses can tae placeAll values on lower level WBS elements an the assigne networs are integrate inthese results analampsis ata alreaamp Jor further etails on results analampsis refer to theappeni7 of this course as well as to the following course A-)
1881 reate a settlement rule for the illing element of ampour customer project
E-amp
bull hange ampour project =8 using structure planning
bull Goto the etail screen of ampour illing element =8
bull Assign the results analampsis eamp 1-)))) to it amp using the tapage $ontrol$
bull =nter a settlement rule for this WBS element
bull Select $PSG$ as settlement categoramp an press $=nter$ gtou will get a message
$=nter istriution rules with receiver =G in the etail screen lic $=nter$Profitailitamp segment will e create in the settlement rule
bull Save ampour changes
1882 un iniviual results analampsis for ampour customer project =8
bull =nter the following ata an e7ecute
copy SAP AG )
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4145
WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
copy SAP AG 1
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4245
Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
copy SAP AG 2
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4345
18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
copy SAP AG -
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4445
Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
copy SAP AG
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4545
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4145
WBS element( =8
Perio( urrent month
Jiscal ampear( urrent ampear
esults analampsis version( )
anual processing onlamp( o
Jull log( o
bull lic $=7ecute$ utton
bull Save ampour results analampsis ata
188- un iniviual project settlement for customer project using the followingata(
Project Definition( =8WBS element =8
With hierarchamp( o
nclue orers( o
Settlement perio( urrent month
Jiscal ampear( urrent ampear
Processing tamppe( 1
est run( o
Detaile list gtes
188 Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rcamp cost report for ampour customer project using )))))))))))1 4ifneee5 as ampour ataase profile an =8 as ampour project numer
18+ reate final settlement rules for the investment project he settlement rule will esetup to a fi7e asset As a result final settlement will move the ollars from theassets uner construction to the final fi7e assets n this case this is a transfer ofollars as represente on the alance sheet 4transfer from wor in progress to plant in8service5
18+81 reate asset master recor an applamp asset to investment project WBS elementsettlement rules he following information is given amp the Asset Accountingepartment to create the assets for ampour project(
Field Name 1nput Data
Asset class( 11))
ompanamp coe( 1)))
umer of similar assets( 1
copy SAP AG 1
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4245
Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
copy SAP AG 2
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4345
18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
copy SAP AG -
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4445
Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
copy SAP AG
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4545
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4245
Field Name 1nput Data
Description( ew uiling
Field Name 1nput Data
Business area( ))
ost center( 1)))
bull Save asset numer IIIIIIIII
18+82 =stalish WBS element settlement rule nce the final asset is create use thissame asset on ampour investment project 12 settlement rule his is the onlamp
asset re6uire to e settle to 1))O his asset can e use as the settlementoject for all of ampour investment WBS elements
bull =nter ampour project efinition lt an goto the WBS element overview
bull Select WBS element lt8282 an enter a settlement rule for it
bull =nter the following ata(
Field Name 1nput Data
ategoramp JRAeceiver( Same asset as aove
Percent( 1)) 4onlamp if using one settlementoject5
Settlement tamppe( J3
bull Bac out amp the green $Bac$ arrow
bull Save ampour project to save the settlement rule Bac out of WBS amp clicing on
$left green arrow$ utton
bull
18F Jor an investment project final project settlement transfers costs from Au0s to finalassets Jrom a process perspective one waamp to control this tamppe of settlement is touse the status change on the WBS elements from $elease$ to $lose echnicallamp$nce this status is change the sampstem will loo for a final settlement rule on theWBS elements f foun the ollars on the Au as well as those ollars still on theWBS elements will flow into the asset at final settlement
copy SAP AG 2
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4345
18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
copy SAP AG -
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4445
Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
copy SAP AG
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4545
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4345
18F81 hange ampour investment project lt an set the status $close technicallamp$for ampour WBS element lt8282
bull hange ampour project lt an goto WBS element overview
bull Select WBS element lt8282
bull hange status of WBS element to close technicallamp
bull lic right mouse utton an select $sampstem status$ notice = Au an
ALA are active
bull Save project to save status changes
bull
18 un final project settlement for the investment projects he final settlement willtransfer costs from Au to the final fi7e asset4s5
1881 1NST5U3TO5 ONA reate collective settlement variant that will e openfor the range of all projects etween lt)) an lt
Lariant( A))
bull lic $reate$ utton Press $ontinue$ on the Lariants(hange Screen Assignment winow
Dataase prof( )))))))))))1
Jrom range( lt))
o range( lt
bull
bull When prompte for escription of variant tamppe $ollective settlement variant$
bull $Save$ variant an leave value maintenance saving the values
eturn to collective settlement screen
1882 1NST5U3TO5 ONA un collective settlement for oth the customer aninvestment projects using the information provie elow(
copy SAP AG -
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4445
Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
copy SAP AG
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4545
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4445
Field Name 1nput Data
Selection variant( A))
Settlement Perio( current month
Jiscal ampear( current ampear
Processing tamppe( 1Bacgroun processing( no
est run( no
Detaile list( ampes
188- Liew impact of settlement amp running plan8ase actualltcommlttotal plan inoarr rvamp cost report for ampour investment project using 12 as the projectan $$$$$$$$$$ 6i needed as the ataase profile
011000358700002002661998E
copy SAP AG
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4545
7252019 CA080 10 Exercises
httpslidepdfcomreaderfullca080-10-exercises 4545