CA=common assessment - University of the West Indiesanikov/optm3041/projects/word-for… · Web view30-Jan-14 Word-Form-2-Checklist.Docx17 of 17. UWI. ... (illumination, temperature,

UWIHealth and safety assessment of company office workplaces

Date: ...../..../2014Observer(s) names:..........................................................................

Ask questions/statements in column 1. “1,2” answers (positive/confirming) require no further action; write this assessment in column 2. Otherwise “3,4,5” answers require further investigation and may need remedial action. Ask questions/statements in column 3; write your assessment 1-5 in column 4 and details/text/suggestions in column 5. Then you write your common assessment in column 2.

1 2 3 4 5stronglyagree

(very good)

slightlyagree(good)

neutral(no idea)

slightlydisagree

(bad)

stronglydisagree

(very bad)

This survey is aimed at identifying health and safety-related risks that may be present for jobs/tasks performed at your workplace. Your responses are both valuable and confidential. Thank you for your participation and patience in advance.

Employee name: ............................................................................................Job Title: .......................................................Workstation number: .....................Department: ....................................................

About EmployeeYears spent in company:

Sex: M[1]/F[2] Left or Right Handed: R[1] /L[2]

Years spent on current workplace:

Age: Glasses: no[1]/normal[2]/bifocal[3]/progressive[4]/contact lens[5]

Average hours per day spent at your workplace computer:

Height: feet or [cm] Education: High school [1], BSc [2], MSc [3], MPhil[4], PhD[5], other[6]

Weight [approx]: lbs or [kg]

Details about education:

Problems to look for when making an assessment

1

CA {1-5}

2

Description/ways of reducing risk

3

DA{1-5}

4

Causes/Comments

5

Corrective measures/ways of reducing/eliminating HS risk

6CA=common assessment DA=detailed assessment

1 Dimension: Work organization (tasks specification, workload, work monitoring, training)1.1. Dimension: Task specification (What is your task?)1. What are your job tasks?

What is the relevant average

5-May-23 document.docx 1 of 14

percentage of working time allocated to each task?

6. What software for what tasks are you using? Percentage distribution (sum=100%)

7. You have control over workflows/tasks order.

If not explain.

8. Your job has a variety of tasks to avoid monotony and is designed to be as interesting as possible.

Monotony: the quality of wearisome constancy, routine, and lack of variety in the work.

9. You do not have overtime work.

Average overtime hours per week 1-2h[3]; 3-5h[4]; >5h[5]If not: You do not have enough time for doing your job[3-5]

1.2. Dimension: Workload11. You are generally able to

cope with your workload without experiencing undue stress or tension.

If not explain.

12. Your deadlines are well organized so that workloads remain reasonably steady.

If not explain.

13. When staff members are absent (sick or on leave), you have a means to avoid an unreasonable extra workload.

If not explain.fullcoverege[1], part of job done[2-4], no coverage[5]

1.3. Dimension: Work monitoring/performance control14. There is some monitoring of

your work.If yes how?

15. You get feedback from supervisor about your performance.

If yes how?

1.4. Dimension: Training16. I received training in setting

up the workstation for sitting and visual comfort (ergonomics/Cardinus).

[1] Propose training, information material

2 Dimension: Display screens/VDU (monitor, glare)2.1. Monitor17. When sitting upright and looking

straight ahead, you look at/ If monitor position is not directly in front of user, the user head is turned to the side.Rotating neck to

Arrange workstation to allow for proper posture:


slightly below the top edge of the monitor.

view monitor places increased demands on neck and shoulders. [4-5]

If your head is not directly over spine (i.e. the head is forward and the chin is out or if your head is tilted up/down [4-5]

[1] sit back in chair[2] pull keyboard to user[3] change location/height of monitor[4] position monitor directly in front of user[5] place document holder in line with monitor

18. Your monitor is at a comfortable reading distance.

Monitor distance is not at maximum distance (>45 cm) that allows optimal clarity for the user. It is easier for the eyes to focus at a greater distance. If <45cm[5]

19. All characters on your monitor are clear, easily legible and the image is stable.

If software application with bad contrast between text and background colors[4-5]

[1] Try using different monitor colors to reduce flicker, e.g. darker background and lighter text.

[2] If problems still persists contact IT support.

If intensive graphic work (eg CAD) and no large monitors with high resolution[4-5]

[1] Supply monitors with minimum 21”

21. You can adjust the brightness/contrast of the monitor.

Partly adjustment[4], no adjustment[5] [1] Training needed

22. You are not using more than one monitor.

If more than one, how many?If wrong layout[3-5]

Case of 2-3 monitors[1] Position the primary monitor where >50%

of work is performed directly in front of user[2] Position the secondary monitor(s) to the

sides at about a 300 angle to the primary monitor right or left.


2.2. Glare23. Your monitor is free from

glare and reflections.Screens that use dark characters on a light background are less prone to glare and reflectionsUse a mirror placed in front of the screen to check where reflections are coming from.

Prevent source of glare from reaching monitor by:[1] opaque vertical blinds[2] anti-glare screen filter[3] use matte LCD monitors[4] place monitor at right angles to light

source(s)[5] move desk

24. Provided adjustable window coverings prevent glare/reflection and they are working.

[1] Provide blinds with vertical slats that are more suitable than horizontal ones.

25. You do not face a window(s) or don’t sit with the back to window.

[1] Change if possible the location of workplace

26. A luminary is not located in the “offending zone”.

Offending zone = a lighting location that produces maximum veiling reflections.

[1] Change if possible the location of workplace

3 Dimension: Input devices (keyboard, mouse, trackball, telephone headset)3.1 Keyboard27. You can work with your

keyboard in a comfortable shoulder/arm/ hand position.

1.Head not balanced over shoulders[3-5]2.Shoulders: rounded forward, lowered or

shrugged[3-5]3.Keyboard more than 30mm at the home row of

[1] Try pushing the monitor further back to create more room for the keyboard, hands and wrists.

[2] Users of thick, raised keyboards may need a wrist rest.

[3] Provide ergonomic keyboard

[4] when a lot of numbersprovide optical mouse with numeric keypad


keys[3-5]4.Keyboard not directly centered in front of you[3-5]5.Elbows not at a ~900 angle, just below the desk

surface[3-5]6.Armrests of chair not at the same level as the desk

surface to support your elbows[3-5]7.Eyes not on the copy as you work[3-5]8.Strike the keys with wrong fingers[3-5]9.Fingers curved a lot[3-5]10. Wrists not in line with forearms[3-5] [1] Adjust seat height so that keyboard and

mouse sit just below elbow height.[2] Raise or lower adjustable work surfaces

so that they are just below seated elbow height.

[3] Retract keyboard feet.[4] Support arms on armrest when keying or

mousing.

11. Wrist deviated when using keyboard, mouse or input device[3-5]

[1] Ensure adequate space for input device.[2] Use an appropriately sized keyboard

(e.g. external keyboard if laptop is used regularly on desk).

30. You use your laptop keyboard for less than 30 min/day.

If 0.5-1h/day[3], 1-2h[4], >2h/day[5] [1] Use extra standard keyboard

3.2 Mouse, trackball, telephone headset31. You can work with your

mouse in a comfortable shoulder/arm/hand position.Your mouse is positioned close to you.

[1] Place mouse as close as possible at same height right/left beside the keyboard.

[2] Use a mouse bridge (i.e. a hard surface that is placed over number pad on keyboard).

[3] Use mousepad wristrest

Training may be needed to:[4] prevent arm overreaching;[5] not to leave your hand on device when it is

not being used;[6] relax arm straight wrist.


32. Your mouse is suitable for your tasks.

[1] If the user is having problems, try different device.

[2] Alternative devices like touch screens/pads may be better for some tasks can be worse for others.

[3] If wrist/arm pain, change arm with mouse33. You don’t have extended

telephone use (greater than 1h/day or calls exceeding 10 minutes).

What percentage of your working time? Cell phone and/or landline phone?

If 1-2h/day[3], 2-3h/day[4], >4h/day[5]

[1] If more than 1h/day--> need for headset.

[2] Headset should be lightweight, comfortable and have easily adjustable volume controls

4 Dimension: Furniture (desk, chair, footrest, document holder, wristrest/armrest)4.1 Desk34. Your work surface is large

enough for all the necessary equipment, papers, etc.

If not, you need little bit more space[3], more space[4], much more space[5]

[1] Create more room by moving printers, reference materials etc. elsewhere.

[2] If necessary, consider providing new power and telecoms sockets, so equipment can be moved.

[3] If user’s forearms not parallel with desk surface or arched slightly downwardraise the chair.

[4] Provide sufficient space for large documents, completed work or writing.

4.2 Chair


35. Your chair is adjusted correctly and you are able to carry out your work sitting comfortably.

Armrests of chairs stop you getting close enough to use your equipment comfortably[4-5]

[1] Sit fully back in your chair, with your back and shoulders straight and supported by the back of the chair.

[2] Adjust the chair from seated position[3] Move any obstructions from under the

desk.[4] Train the user in adopting suitable

postures while working[5] Use alternative chairs for dynamic

sitting[6] Kneeling chair

[7] Wave Stool

[8] Twin Back Ergonomic Chair

[9] Ball chair

Feet not flat on the floor with knees not at a ~900 angle[4-5]Seat presses into the back of knees[3-5]

[1] If seat presses into the back of knees tilt it slightly forward to alleviate any knee pressure


37. Your back support position is adjusted to support spine in comfortable position.

Back support height does not accommodate natural curves of spine and back support angle does not encourage comfortable body postures[3-5]

[1] The backrest height should be adjusted to fit into the small of your back and adequately support the spine (To find the small of the back, stand with hands on waist.)

[2] The backrest angle should be adjusted so that you are sitting upright while keying

[3] Change backrest position when not keying.

[4] Try to have straight back, supported by the chair, with relaxed shoulders.

Small of the back not supported by the chair’s backrest[3-5]

[1]Raise/lower the back rest so the small of the back is in contact with the most outward curved areas of the back support.

[2] Instead attach a removable back support cushion to existing back support.

39. The seatpan is comfortable for you.

Front edge of seatpan presses into back of your knee with negative impact on circulation in lower legs[4-5]

[1] Choose a chair with front edge that is rounded for reducing pressure on back of legs.

[2] Adjust the seat height and/or tilt so that user’s thighs are parallel to floor with feet resting on floor or on a footrest.

[3] Adjust chair height to get user’s forearms in horizontal position, and then adjust monitor height, if necessary.

[4] If unable to sit with thighs parallel to floor, or with a slight downward angle from hips to knees then adjust chair height so that feet remain flat on floor or footrest

[5] Choose a chair with 2-3 fingers width between front edge of chair and back of knees.

[6] Attach a removable back support cushion to existing backrest to shorten seatpan..


40. There is no space between spine and backrest.

[1] Arrange workstation to allow proper back support. (i.e. position keyboard closer to user, bring monitor closer to user).

[2] Remove or lower armrests which may prevent sitting back fully due to contact with front of desk or keyboard tray.

[3] Replace the seat pan if it's too long and doesn't allow for sitting back fully in chair.

4.3 Footrest41. Your feet are flat on the floor,

without too much pressure from the seat on the backs of the upper legs.

Footrest not large enough and light enough to be moved easily[3-5]

Height not acceptable to you[3-5] Slope not acceptable to you[3-5] Slips on floor[3-5]

[1] Raise/lower chair to allow feet to rest comfortably flat on floor.

[2] Use footrest if keyboard/desk height requires an elevated chair.

4.4 Document holder42. You don’t work with a number of paper documents.

If >1h/day work with paper documents[4] Documents laid flat on the desk or too far from the

monitor are causing awkward posture[3-5]

Document holder is not suitable for your work[4-5]

[1] If >1h/day work with paper documents provide document holder

[2] Use document holder that sits between you and the monitor or next to monitor.

[3] Position documents to encourage comfortable neck/head position.

[4] Other items that you look at (books, copyholders, etc.) should be located appropriately

4.5 Wristrest /Armrest43. You have comfortable

wristrest (height, length, width and slipperiness and sponginess) for your wrist and forearm.

If >2h/day work with keyboard/mouse[4] [1] If >2h/day work with keyboard/mouse provide wristrests for keyboard/mouse.

44. Your armrest is suitable for you, with respect to height,

Armrests provide inadequate forearm support when keying or mousing.

[1] Аrmrests are too lowаdd padding to bring them up to a comfortable level.


length, width and slipperiness and sponginess?

Hunched shoulders armrests too high[4-5] Leaning to one sidearmrests too low[4-5] Elbows away from the bodyarmrests too

wide[4-5]

[2] Replace with armrests that can be adjusted to the correct height.

[3] Аrmrests are too wideаdjust to bring them closer together.

[4] Replace seat pan on chair with a narrower one.

[5] Replace with width-adjustable armrests.

5 Dimension: Work space/ work surface/ layout/ work posture/ seating45. Worksurface height allows

you to position upper body (shoulders/arms/ hands) in comfortable position to use keyboard, mouse, pens, etc.

[1] Adjust worksurface height by deskalator

[2] Adjust chair[3] Determine desk height for relevant user

height[4] Use keyboard tray

46. You have enough space for legs/feet under worksurface/ desk

.

[1] remove materials underneath desk.[2] raise desktop surface for taller individuals,

or chair may be lowered if knees remain at or slightly below the hips.

[3] Install keyboard tray to increase distance between monitor and desktop and provide more leg room

47. You have sufficient space to vary your working posture and get into a comfortable position.

Not enough space to move, stretch and fidget[4-5] [1] Consider reorganising the office layout and check for obstructions.

[2] Cables should be tidy and not a trip or snag hazard.

[3] Consider dynamic sitting by keeling, ball chairs, etc.

48. Frequently used items are within easy reach from your seated posture.

Frequently used items are not within normal arm reach with minimum trunk movement[4-5]

[1] Rearrange equipment, papers etc. to bring frequently used things within easy reach.

49. You have adequate and comfortable storage space for your files, supplies, reference materials and personal items

Poor access to office equipment inviting awkward postures and increased stress/strain on the body[4-5]

Repeated or prolonged trunk bending (e.g. filing documents)[4-5]

[1] Where possible, perform filing on a desk surface, or other surface that allows for comfortable back postures.


50. You don’t have to twist your torso (e.g. reaching behind or across the body).

[1] If user is right-handed, arrange accessories (except telephone) to the right of the monitor.

[2] Locate telephone on the left in order to answer with the left hand and take notes with the right. Opposite set-up if left handed.

[3] Determine which accessories are used most frequently and locate them closest to the user.

[4] Encourage users to stand up when retrieving items behind them.

Workplace DetailsTake photos of the workplace showing the location of windows and lighting, the operator’s direction of gaze and the direction of north. Make many photos: windows, lighting, employee, etc

Actual workstation dimensions Recommended workstation dimensionshttp://www.thehumansolution.com/ergonomic-office-desk-chair-keyboard-height-calculator.html

Sitting eye height [cm]

Sitting elbow height [cm]

Seat height to floot [cm]

Desk height [cm]

Desk depth [cm]

Desk length [cm]


http://www.thehumansolution.com/ergonomic-office-desk-chair-keyboard-height-calculator.html

6 Dimension: Environment (illumination, temperature, air flow, noise)51. Workstation light is suitable

for your work (not too bright or too dim, no glare, reflection on monitor).

Users should be able to control light levels, e.g. by adjusting window blinds or light switches.

Too much/too little light[4-5]

[1]Lower light levels for computer use and brighter, more direct light for hard copy.

[2]Use low gloss, off-white color on surfaces.[3]Reduce the amount of light in work area,

especially from ceiling-mounted light fixtures.

[4]Use appropriate task lighting.[5] Consider shading or repositioning light

sources or providing local lighting, e.g. desk lamps (but make sure lights don’t cause glare by reflecting off walls or other surface).

52. You have comfortable workstation temperature (AC) (22-26 oC) for work being performed

<22oC or > 26o[4-5]

[1] (<22oC or > 26oC)raise/lower temperature to individual comfort.

[2] Wear more/less warm clothing[3] Use personal controls (dress in layers,

personal fans, etc.) to optimize comfort

53. You feel that the air humidity is comfortable, e.g. no dry mouth

Monitors, ACs and other equipment may dry the air. [1] Circulate fresh air if possible[2] Plants may help.[3] Consider a humidifier if discomfort is

severe.[4] Consider air cleaner

54. Noise levels are comfortable for you.

Too much noise is distracting[4-5] [1] Consider moving sources of noise, e.g. printers, away from the user.

[2] Consider soundproofing[3] Consider organizational measures to

reduce speaking

7 Dimension: Software55. You find that the software is

easy to use.If not explain. [1] Consider further usability study

56. You don’t need support from IT department for using the software.

If not how many times per month?. [1] Consider further usability study

57. You can customize the software to your needs.

If not are you interested in such adaptation according to your preferences and interests?

[1] Consider further usability study

8 Dimension: Health/hazards58. You have no complaints (e.g. Which? Headaches, eyes, neck, back, hands, wrists,

arms discomfort or pains[4-5][1] Find possible work/workplace related

causes5-May-23 document.docx 12 of 14

headaches, eyes, neck, back, hands, wrists, arms discomfort or pains) working at your workstation.

What could be the reason/source (guess of the worker)?

59. Are you not receiving any medical treatment with relation to your work at present? Give percentage (0-100%)

If yes which?

9 Dimension: Common60. You are satisfied with your job

and feel comfortable with your workplace. Give percentage (0-100%)

61. List any problems you may have experienced working on your workplace.

62. Do you think you can improve your work performance/results? How?

63. Do you have any general comments to make about your workstation?

Thank you for your time and cooperation with this survey


Summary of problems allocated Corrective measures to solve problems allocated
