CAD System Tender

8/13/2019 CAD System Tender

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INDIA SECURITY PRESS

(A Unit of Security Printing and Minting Corporation of India Limited)Wholly owned by Government of IndiaNashik Road 422 101 (Maharashtra)

Tel No 00 91 253 2402200 Fax No 00 91 253 2462718EPABX: 00 91 253 2402200

Email:[email protected]: www.spmcil.com

Not Transferable

Security Classification: UNCLASSIFIED

TENDER DOCUMENTS FOR COMPREHENSIVE ANNUAL MAINTENANCE

CONTRACT OF CAD SYSTEM COMPRISING OF COMPUTERS, SCANNER,PRINTERS AND IMAGE SETTER ALL TOGETHER OF STUDIO SECTION FOR ONEYEAR.

Tender No.20/SM-5-14(12)/2013 Dated 24/07/2013

This Tender Document contains 23 pages.Tender Documents is sold to:

Details of Contact person in SPMCIL regarding this tender:

Name, Designation: CAPT. D DUTTA, Chief Purchase & Stores Officer

Address: India Security Press, Phone : 0253-2402219Nashik Road-422 101 Fax : 0253-2462718

Maharashtra Email:[email protected]

Note- The word SPMCIL in this SBD hereinafter is referred to as IndiaSecurity Press, A unit of SPMCIL .


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Section I: Notice Inviting Tender (NIT)INDIA SECURITY PRESS

(A Unit of Security Printing and Minting Corporation of India Limited)Wholly owned by Government of IndiaNashik Road 422 101 (Maharashtra)

Tel No 00 91 253 2402200Fax No 00 91 253 2462718

EPABX: 00 91 253 2402200Email: [email protected]

Website: www.spmcil.comLimited Tender No. 20/SM-5-14(12)/2013 Date-24/07/2013

1. Sealed tenders are invited from eligible and qualified tenderers for supply offollowing goods and services:Schedule No.

Brief Description of Goods/ services Quantity(with unit)

EarnestMoney (in Rs)

Remarks

Comprehensive Annual Maintenance Contract of CAD Systemcomprising of Computers, Scanner, Printers and Image Setter all

together of Studio Section for one year

------

1. Eversmart Pro II Scanner 1 No.

46,500/-

2. Apple Macintosh G3 (comprehensive /onlyservice support)

4 No.

3. Hope GL 361 1 No.4. Dolev 800 V2 1 No.5. Brisque 6 E 3.upgraded 1 No.6. Computer Server- T610 (Dell make)

(A.M.C. required with ANTI-VIRUS protection)1 No.

7. Window work stations- 22(Dell make) (A.M.C. required with ANTI-VIRUS protection)

4 No.

8. Inkjet match printer-(EPSON Stylus Pro 9900) 1 No.

(Detail Specification are mentioned in Section VII)

Type of Tender (Single /Two Bid/ PQB/EOI/ RC/Development/ Indigenization/Disposal of Scrap/ Security Item etc) Two Bid (National Competitive Bidding)

Dates of sale of tender documents From 25/07/2013 to 29/08/2013 during officehours

Price of the tender document Rs 1155.00Place of sale of tender documents Purchase section,

India Security Press,Nashik Road-422 101 Maharashtra, India. Closing date and time for receipt of tenders 30/08/2013 At 1430 HoursPlace of receipt of tenders Green Gate,

India Security Press,Nashik Road-422 101, Mahrashtra, India.

Time and date of opening of tenders At 1500 Hours on 30/08/2013Place of opening of tenders Purchase Section,

India Security Press,Nashik Road-422 101, Mahrashtra, India.

Nominated Person/ Designation to ReceiveBulky Tenders ( Clause 21.21.1 of GIT )

Assistant Manager(HR),India Security Press,Nashik Road-422 101, Mahrashtra, India.


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2. Interested tenderers may obtain further information about thisrequirement from the above office selling the documents. They may also visitour website mentioned above for further details.

3. Tender documents may be purchased on payment of non-refundable fee

of Rs. 1155/- (Rs One Thousand One Hundred Fifty five only) per set in the form

of account payee demand draft/ cashiers cheque/ certified cheque, drawn ona scheduled commercial bank in India, in favour of SPMCIL, Unit ISP, payable atNashik.

4. If requested, the tender documents will be mailed by registered post/speed post to the domestic tenderers, for which extra expenditure per set willbe Rs 100 for post. The tenderer is to add the applicable postage cost in thenon-refundable fee mentioned in Para 3 above.

5. Tenderer may also download the tender documents from the web sitewww.spmcil.com / ispnasik.spmcil.com and submit its tender by utilizing thedownloaded document, along with the required non-refundable fee asmentioned in Para 3 above.

6. Tenderers shall ensure that their tenders, duly sealed and signed,complete in all respects as per instructions contained in the TenderDocuments, are dropped in the tender box located at the address given belowon or before the closing date and time indicated in the Para 1 above , failingwhich the tenders will be treated as late and rejected.

7. In the event of any of the above mentioned dates being declared as aholiday/ closed day for the purchase organisation, the tenders will be sold/received/ opened on the next working day at the appointed time.

8. The tender documents are not transferable.

CHIEF PURCHASE & STORES OFFICERFOR GENERAL MANAGERINDIA SECURITY PRESS,

NASHIK ROADPhone No 0253 2402219

Address for dropping the tender documents

Green Gate,India Security Press,Nashik Road-422 101,Mahrashtra,India.
http://www.spmcil.com/http://www.spmcil.com/http://www.spmcil.com/


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Section III: Special Instructions to Tenderers (SIT)

The following Special Instructions to Tenderers will apply for thispurchase. These special instructions will modify/ substitute/ supplement thecorresponding General Instructions to Tenderers (GIT) incorporated in SectionII. The corresponding GIT clause numbers have also been indicated in the textbelow:

In case of any conflict between the provision in the GIT and that in theSIT, the provision contained in the SIT shall prevail.

Sl.No. GIT ClauseNo.

Topic SIT Provision

1 8 Pre-bid Conference Not contemplated2 20.4 Number of copies of

Tenders to be submittedSingle

3 20.8 Submission of tender Technical bid andfinancial bid are to besubmitted in twoseparate envelopes on orbefore the due date ofsubmission of tenders. Itmay be noted that theprice is not to be quotedin technical bid. It shallonly be quoted infinancial bid. Non-adherence to this shallmake tender liable forrejection. The envelopescontaining bids shall besuper scribed TechnicalBid or Financial Bid asthe case may be, for AMCof CAD System of StudioSection due on 30-08-2013upto 1430 Hours (IST).Late tenders shall not beaccepted. Tenderers shallsubmit their offers only on

prescribed forms. Tenderby telegram/ fax/ e-mailshall not be accepted.Tender by Post/ hand/courier received on orbefore the due date andtime shall be accepted.Postal delay/ dealy bycourier service etc shallnot be condoned.


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Tenders shall be submittedin parts as below:

PART-I TECHNICAL BID:

(a) The tenderer shallsubmit detailed technicaloffer as per list ofrequirement given insection VI of this tenderdocument & EMD andTender document fee.

(b) The tenderer hasto submit acceptance ofall sections of this tenderdocument (GIT, SIT, GCCSCC, Quality controlrequirements, tender

form, questionnaire etc).PART-II FINANCIAL BID:

The tenderers shallquote the prices strictlyas per the proformagiven in Section-XI of thetender document.

4 20.9 E-Procurement Not contemplated5 34 Comparison on CIF

Destination basis.Not contemplated

6 35.2 Evaluation of Tenders Price bid evaluation: Theprices quoted shall becompared on a total priceincluding all Taxes &duties etc. as per theprice schedule.

7 43 Parallel Contracts Not applicable

8 50 Tender For rate Contracts Not applicable

9 51 PQB Tenders Not applicable 10 52 Tenders involving

Purchasers and Pre -Production Sample

Not applicable

11 53 EOI Tenders Not applicable

12 54 Tenders for Disposal ofScrap

Not applicable

13 55 Development andIndigenization Tenders

Not applicable


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Section IV: GENERAL CONDITIONS OF CONTRACT

Please refer the link Click here orhttp://ispnasik.spmcil.com/spmcil/UploadDocument/GCC.pdf for further details.
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Section V: Special Conditions of Contract (SCC)The following Special Conditions of Contract (SCC) will apply for this

purchase. The corresponding clauses of General Conditions of Contract (GCC)relating to the SCC stipulations have also been incorporated below. TheseSpecial Conditions will modify/ substitute/ supplement the corresponding(GCC) clauses.

Whenever there is any conflict between the provision in the GCC andthat in the SCC, the provision contained in the SCC shall prevail.

S No GCC ClauseNo.

Topic SCC Provision

1 19.3 Option Clause The purchaser reservesthe right to extend thecontract period by sixmonths at any time,before the completionof the contract period,

by giving reasonablenotice .

2 20.1 Price Adjustment Clause Not applicable

3 21.2 Taxes and Duties If the tenderer fails toinclude taxes and dutiesin the tender, no claimthereof will be consideredby purchaser afterwards.

4 22 Terms and mode of Payment Payment will made onquarterly basis aftersatisfactory report of theuser department.

5 22.8 Important documents which thesupplier is to furnish whileclaiming payment

(a) Original Invoice

(b) Satisfactory reportof completion from theuser department

6 25.1 Bank Guarantee and Insurance forMaterial Loaned to Contractor

Not applicable

7 36.3.2,36.3.9

Disposal/ Sale of Scrap by Tender Not applicable


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Section VI: List of RequirementsScheduleNo.

Brief description of goods andservices (Related Specifications etcare in Section-VII)

AccountingUnit

Quantity Amount ofEarnestMoney

Comprehensive Annual Maintenance Contract ofCAD System comprising of Computers, Scanner,Printers and Image Setter all together of StudioSection for one year

46500/-(Rs. Forty SixThousandFive Hundredonly)

1. Eversmart Pro II Scanner No. 1

2. Apple Macintosh G3 (comprehensive/service support only)

No. 4

3. Hope GL 361 No. 1

4. Dolev 800 V2 No. 1

5. Brisque 6 E 3.upgraded No. 1

6. Computer Server- T610 (Dell make) (A.M.C. required with ANTI-VIRUSprotection)

No. 1

7. Window work stations- 22(Dell make) (A.M.C. required with ANTI-VIRUSprotection)

No. 4

8. Inkjet match printer-(EPSON Stylus Pro 9900)

No. 1

(Detail Specification are mentioned in Section VII)

1. Required terms and conditions of the Service Contract:

(a) Period of service contract: One year from date of Notification ofAward of Contract.

(b) Service:

(i) Remote Support: Less than eight working hours on Telephone.

(ii) Minor Repairs: within 02 days.(iii) Major Repairs: within 2 weeks

(iv) Preventive Maintenance: Minimum two preventive maintenanceservices at quarter interval shall be provided by firm during theagreement period. This will include the general health check,calibration, settings etc of the equipment. The firm will have to sendthe schedule of preventive maintenance within one week of receipt oforder for the AMC period.


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(v) This is a comprehensive maintenance contract. Repairs andreplacement faulty part shall be responsibility of the firm. ISP shallkeep only consumable items, the list of consumable shall besubmitted by the firm along with financial offer.

(vi) Updates and improvements of the software utilized in connectionwith the system in its present configuration shall be the same as theyare officially released.

(c) Customers Obligations:

(i) ISP will provide the firm s personnel with access to the system forthe purpose of providing service. In addition, ISP will make electric poweravailable to firm and provide access to communications facilities.

(ii) ISP will ensure electric power supply and environmental conditionin accordance with firms specification for the site.

(iii) ISP will limit access to the System to its personnel trainedthereon. Police verification shall be submitted by the firm for theemployees requested permission to enter the worksite for maintenance.

(d) Upgradation of the system:

The firm may in its discretion make any improvements to the system at noextra charge to ISP provided that prior to such improvements will informand take permission for such improvements and provided that this does notadversely affect performance of the system. ISP shall give firm access tothe system for the purpose of making such improvements within thirty daysof its request thereof.

(e) Termination of the contract:

General Manager, ISP has sole right to terminate the Agreement provided heterminates in writing by giving a minimum of 30 days prior notice. In addition,if either party shall breach any material obligation hereof and shall fail tocorrect said breach within thirty days of notification thereof, the other partyshall be entitled to terminate this Agreement with immediate effect.

(f) Assignment:

For Security reasons, the firm will not assign this Agreement to a subsidiarycompany or any authorized distributor for rendering Service to ISP in accordancewith the terms and condition hereof.


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(g) Force Majeure:

Neither party shall be liable for any failure or delay in performing its obligationshereunder due to force majeure, which for purposes hereof shall includeGovernment actions; war, riots and civil commotion; fire; floods; labour

disputes; restraints affecting shipping or credit; delay of carriers; inadequatesupply of suitable material; and any other causes which could not withreasonable diligence be controlled or prevented by the parties.

(h) Arbitration:

All disputes whatsoever arising between the parties shall be settled byarbitration in accordance with Rules of Arbitration of the Indian Council ofArbitration and the award made in pursuance thereof shall be binding on theparties. The venue of Arbitration shall be at Mumbai/ Nashik.

(j) Imposing of penalty:

The firm is required to depute their Engineer within 24 hours of receiving ISP scompliant. The firm will make all efforts to make the system operational within2 working days for minor repair and within 2 weeks for major repairs. If aparticular component of the CAD cannot be repaired immediately for want ofsome imported spare part, then firm will be given two weeks time to import thepart and replace it i.e. it shall fail under the clause of major repairs.Replacement of any faulty part(s), is to be done after getting permission fromISP. After replacement of faulty part, bill shall be raised to ISP. If for want ofany faulty part(s), the whole system becomes in-operational beyond permittedperiod then the contract shall be extended for the period the system is down +50% of down time.

2. All the copies of tenders shall be complete in all respects with all theirattachments/enclosures duly numbered and signed on each and every page.

3. The total cost inclusive of all elements as cited above should be indicatedclearly both in words and figures in the price bid.

4. RISK PURCHASE:

(a) If the supplier after submission of tender and due acceptance ofthe same, i.e. after placement of notification of award of contract failsto abide by the terms and conditions of these tender documents, or failsto supply the material as per delivery schedule given or at any timerepudiates the contract, the purchaser shall have the right to:

(i) Forfeiture of the EMD and


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(ii) Invoke the Security-cum-Performance Guarantee if deposited by thesupplier and procure stores from other agencies at the risk andconsequence of the supplier. The cost difference between thealternative arrangement and supplier tendered value will berecovered from the supplier along with other incidental charges,including excise duty, taxes, insurance, freight etc.

(b) For all the purpose the Notification of award of contract will beconsidered acceptance of tender and formal contract pending signing ofagreement. Supplier has to abide by all the terms and conditions oftender.

(c) In case of procurement through alternative sources and ifprocurement price is lower, no benefit on this account will be passed onto the supplier.

(d) If the contract holder reduces its price or sells or even offers to

sell the contracted good, following condition of sale similar to those ofthe contract, at a price lower than the contract price, to any person ororganization during the currency of contract, the contract price will beautomatically reduced with effect from that date for all the subsequentsupplies under the contract and the contract amended accordingly. Anyviolation of the fall clause would be considered a serious misdemeanorunder clause of the GIT and action, as appropriate, would be taken asper provision of that clause.


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Section VII: Technical SpecificationsSchedule I


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Note: Tenderer s at tention is drawn to GIT clause 17 and GIT sub-clause 10.1.The tenderer is to provide the required details, information, confirmations etcaccordingly, failing which i ts t ender is liable to be ignored.


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Section VIII: Quality Control Requirements

Not applicable


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Section IX: Qualification/ Eligibility Criteria

MINIMUM ELGIBILITY CRITERIA

1. The following shall be the minimum eligibility criteria for selection ofbidders technically.

(a) Legal Valid Entity: The Bidders shall necessarily be a legally validentity. A proof for supporting the legal validity of the Bidder shall besubmitted.

(b) PAN: The Bidder should be registered with the Income tax.Relevant proof in support shall be submitted.

(c) Experience: The bidder should have experience in handling of CADsystem during last three years. Relevant proof in support is to besubmitted alongwith the tender.

2. Documents supporting the Minimum Eligibility Criteria:

(a) In proof of having fully adhered to the minimum eligibility criteriaat 1(a),

(i) attested copy of Sales Tax Registration/ VAT Registration.

(ii) attested copy of the audited balance sheets (audited byChartered Accountant) for the completed three financial year i.e.for 2010-2011, 2011-2012 and 2012-2013.

(b) In proof of having fully adhered to minimum eligibility criteria at1(b), attested copy of PAN.

(c) In proof of having fully adhered to minimum eligibility criteria at1(c), attested copy of experience certificate issued by the parties forwhich the services has been provided.


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SECTION X: TENDER FORM

Please refer the link Click here or

http://www.spmcil.com/SPMCIL/UploadDocument/T&C.e3860e1b-5a6f-447a-942f-1893c3821b9c.pdf for further details.
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SECTION XI: PRICE SCHEDULE

SUMMARY OF PRICE SCHEDULE:.

Tender No: 20/SM-5-14(12)/2013 Dated: 24/07/2013SrNo

Item description UOM(Unit ofMeasur-ment

Basicprice/unit(Rs)

Taxes ifapplicable

Total Costinclusive ofall taxes, &duties)

Offeredperiod

Total Price for inclusive ofall taxes, duties, freight,Octroi and Insurancecharges

1 2 3 4 5 6 7 81. Eversmart Pro II Scanner No. 01 Year

2. Apple Macintosh G3 (Comprehensive/ onlyService support)

3. Hope GL 361

4. Dolev 800 V2

5. Brisque 6 E 3.upgraded

6. Computer Server- T610 (Dell make) (A.M.C. required with ANTI-VIRUS protection)

7. Window work stations- 22(Dell make) (A.M.C. required with ANTI-VIRUS protection)

8. Inkjet match printer-(EPSON Stylus Pro 9900)(Detail Specification are mentioned in SectioVII)

1. We confirm that there would not be any price escalation during the supply period.

2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions

Note: Price bids with conditions/ counter conditions are liable to be rejected. TDS applicable will be deducted from the Invoice amount.

(Name and Signature with date) Office Seal/Stamp


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SECTION XII: QUESTIONNAIRE

SECTION XIII: BANK GUARANTEE FORM OF EMD

SECTION XIV: MANUFACTURERS AUTHORIZATION FORM

SECTION XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY

SECTION XVI: CONTRACT FORM

SECTION XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING

SECTION XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES

SECTION XIX: PROFORMA OF BILLS FOR PAYMENTS

For section XII to XIX please refer the link click here orhttp://www.spmcil.com/SPMCIL/UploadDocument/Terms%20&%20Conditions.9e08319f-af60-4ed6-8309-f6b5d8510288.pdf
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