Embed Size (px)
Citation preview
COSTASSESSMENTDATAENTERPRISE
CADEUpdate
NDIAIPMDWinterMeeting
FredJanicki
OSDCAPECostAssessmentJanuary2020
2
AgendaCADEUpdate
• CADE–Alookback• FlexFiles
• DevelopmentPriorities• HowistheFlexFileimplementationgoing?
• ContinuingCADEInitiatives• SRDR• 1921-3
• ImprovingDataQuality
CADE–Alookback
4
RecentDoDHistoricalCostDataCollectionCADEUpdate
2005 2009 2013 2016 2019
Synthesis and
Analysis
Data Sources
• Program Office • DACIMS • SARs • DAES • Contractors • Service O&S • Data Libraries • Colleagues Network
• EVM-CR • DACIMS • DAMIR • Contractors • Service O&S • Data Libraries
• EVM Visual Display • DCARC Bulk
Download • DAMIR • Contractor Upload • Data Libraries
• Cost Community Data Sharing
• Service O&S • Automated
Planning & Validation
• FlexFiles • Cross-Program Search • SAR Database • Analysis-Ready Exports • ACDB & JIAT Integration
PDF Manual Entry
Excel Cut & Paste
Automated Entry Manual Analysis
Seamless Knowledge Sharing
Machine-Machine FlexFiles
FLAT
CADE replaced stove-piped service data collection and management
*Not
iona
l
DCARC Initiated CADE Initiated FlexFiles Initiated WSARA Workflow Automation
5
AvailableCostDatainCADECADEUpdate
0
500
1,000
1,500
2,000
2,5001966
1967
1968
1969
1970
1971
1972
1973
1974
1975
1976
1977
1978
1979
1980
1981
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
ContractorCostDataReportsOvertime
Aircraft Missile Electronic/AutomatedSoftware SystemOfSystems Ship SurfaceVehicle Space UAV Ordnance
AcquisitionReformI
CCDR
DataFiles
DataSubmission“AsOf”DateYear
6
CADEUserBaseCADEUpdate
CADE contains over 3,000 active users, with over 2,000 DoD Analysts & Program Office personnel and over 700 Industry Data Providers
0
500
1000
1500
2000
2500
3000
3500
2011 2012 2013 2014 2015 2016 2017 2018 2019
CADEUsersOverTime(2011-2019)
7
CADEOverviewCADEUpdate
Network Security Administration Delivering and maintaining strong data
protection and security posture for high-availability systems within multiple DOD network/server environments with
specialized security requirements
DOD Data Collection Policy Development Responsible for developing OSD cost, software, and technical data collection policies and standards such as, FlexFiles, Software Resource Data Reporting (SRDR), Mil-STD-881D, CSDR Standard Plans, Cost Analysis Requirements Document (CARDs), and many more
Data Collection Planning & Validation Custom workflows and business processes to ensure cost data reporting requirements are accurately placed on contract, as well as a full-time, on-site operations team ensuring the data is reported accurately according to the Data Item Descriptions (DIDs)
Cost Research & Analysis Support the DOD Cost Community in specialized research and analysis of cost, schedule, and technical data to inform future requirements and initiatives
Training & Help Desk Design and implementation of training materials,
user guides, interactive courses, and videos on all aspects of CAPE policy, processes, and
applications, as well as full-time Help Desk personnel to assist over ~3000 users
Database Development Custom designed and developed relational
databases to secure government and contractor proprietary cost, schedule, and technical data
ThegoalofCADEistoprovidethecostcommunitywithanauthoritativesourceforcost,software,technical,andprogrammaticdata,frombothcontractorandgovernmentsources,thatallowsforintuitivesearch,query,and
exportcapabilitiesinanyformatnecessaryforanalysis.
FlexFiles
FlexFileSubmissionOptionsCADEUpdate
ContractorsubmitstheFlexFileandQuantityDataReportintheirownformat,solongasitadherestotheDIDandapprovedCSDRPlan
ContractorsubmitstheFlexFileandQuantityDataReportutilizinganExceltemplatethatmirrorstheFileFormatSpecifications(FFS)
ContractorsubmitstheFlexFileandQuantityDataReportinthedatamodelaccordingtotheFileFormatSpecifications(FFS)
Contractorhasthreeoptionstosubmitthedatain….
Thefollowingdocumentsprovideadditionaldetailsregardingthesubmissionmechanismsandprocesses
ü FlexFileandQuantityDataReportDIDsü ImplementationGuideü DateExchangeInstructions(DEI)ü FileFormatSpecifications(FFS)ü Excel-CompatibleFileGuidanceü NewDDForm2794Format
Alldocumentscanbefoundat…https://cade.osd.mil/policy/flexfile-quantity
9
cPetBasicProcessCADEUpdate
UploadXMLPlan
Ø ContractorcancreateablankExcelTemplatepopulatedwithinformationfromtheXMLContractPlan:Ø ContractorcanuploadtheirXMLplanintocPetand
generateanemptyThreePartTemplateoranemptyExcelTemplate
Ø ThesetemplateswillcontaininformationfromtheplanØ BasicMetadataØ WBSStructureØ Order/Lots(asidentifiedbytheplan)Ø EndItems(asidentifiedbytheplan)
Ø ContractorcanthenimportapopulatedThreePartExcel
TemplateoranExcelTemplateintocPettogeneratetheJSONfileØ cPetwillgenerateerrorstoshowwheretheimportedfile
doesnotadheretotheDEI/FFSØ Oncetheerrorsarecorrected,cPetwillgenerateaJSON
filethatadherestotheDEI/FFS&canbeingestedintoCADE
Ø UploadtheJSONfiletoCADE
UploadFilledoutExcelTemplate
10
FlexFile&QuantityValidation&ReviewCADEUpdate
Ø cPetFlexFile&QuantityValidationCapabilitiesØ ValidationofJSONfileformatagainstDataExchangeInstructions(DEI)andFileFormatSpecifications(FFS)
Ø WillguaranteethatthefileformatwilluploadintheCSDRSubmit-ReviewwithouterrorsØ ValidationofdataandcompliancetoCSDRPlan
Ø EnsuresallEndItems,Orders/Lots,andWBSelementsarepresentØ EnsuresallSummaryCostsarepresentandmatchreportedcostvaluesØ ValidatesaccuracyandconsistencyofReportingPeriodsØ ValidatesaccuracyandconsistencyofUnit/Sublotreporting
Ø cPetFlexFile&QuantityReviewCapabilitiesØ Inadditiontothevalidationoftheformatsanddata,cPetprovidesIndustrywithcopiesofthegovernment
“Reviewer”filespriortosubmissionØ Allowspre-reviewofthefollowingformats:
Ø Summary,1921DataReportsbyLotØ FlexFileandQuantityDatazippedExcelfilesØ FlexFilePivotData
Ø Theabovefilesareauto-generatedfromtheFlexFile&QuantityJSONfilesuponsubmissiontotheSubmit-ReviewandwillbeusedbyDCARC,CAPE,ProgramOffice,andServiceCostCenterAnalyststoreviewtheaccuracyandvalidityofthedatapriortoacceptanceofthesubmission
11
FlexFileImplementationStatusCADEUpdate
7835
21
Don’twait…getonboard…transitionnow!12
FlexFileSubmissionsReceived
CADEUpdate
• AsofJanuary17th,20submissionshavebeenreceived
• Time-phasingbymonthisthemostcommonelementbeingtailoredoutoftheDID(11submissions)
• Coincidently,oneelementthathasbeentailoredintotheDIDistime-phasedforecasts(4submissions)
• TailoringoftheDIDhasresultedinsubmissionsinContractor
FormatvsJSONDataModelortheThreePartTemplate
• IndustryInput
• UseofcPetandclarificationonerrorsreceived
• Mappingdatatogovernmentstandards(boththeWBSandStandardFunctionalCategories)
• Othercommondiscussiontopicswithindustryhighlightedinfollowingslides20TotalSubmissionsasofJanuary17th
13
FlexFileSubmissionsReceived
CADEUpdate
20TotalSubmissionsasofJanuary17th
• FlexFilesubmissionreviewdurationisdecreasing
• Factorsimpactingreviewtimeinclude:
• ContractorfamiliaritywithFlexFileRequirement
• Engagementwithcontractorpriortosubmission
• SuccessStories
• Contractorscurrentlystandardizingthewaytheyreportacrossbusinessunits,ensuringrepeatableprocessesandconsistentdata(Boeing,NG,LMCO,Raytheon,GDLSallworkingonstandardizingtheirapproach)
• FlexFileshavebeenreceivedfromsmallercompaniesandsubcontractors
14
CommonDiscussionTopicsw/IndustryCADEUpdate
• Contractor’sshouldunderstandtherelationshipbetweenFunctionalCategory,FunctionalOverheadCategoryandStandardFunctionalCategory.
• Contractor’sshouldstillbefamiliarwiththeFileFormatSpecifications(FFS)regardlessiftheyarenotsubmittingthedatainthe
JSONDataModel.• EnsurethatNonrecurringorRecurringandtheStandardFunctionalCategoriesfollowtheproperenumeration.*• EnsurethattheallocationmethodologyisreportedproperlyaccordingtotheFFS.*
• Contractor’sshouldensuretheyarefollowingtheapprovedCSDRplan(thisisespeciallyimportantforensuringtheWBS,EndItem,andOrder/Lottagsarecorrect).*
• AlotoffocusisontheActualsdatatable,butcontractor’shavetoremembertoalsoprovideMetadata,FACs,SummaryElements,
SummaryRemarks,WBSElementRemarks,andtheWBSDefinitions.
• Contractor’sshouldunderstandthethreeoptionstheyhaveavailabletosubmitthisdataandchoosetheonethatmakesthemostsenseforthemandtheirprocesses.
*IfcontractorissubmittinginContractorFormatandthosedatafieldsdonotadheretotheplan,FFS,etc.,thenensurethatitisclearonhowtheymaptotheproperformat
15
ContinuingCADEInitiatives
FutureSRDRCADESoftwareDevelopmentCADEUpdate
• CurrentSRDRValidation:• IndustrysubmitsinExcelformatsandSURFvalidationisperformedmanually• Ittakesroughly12hoursforaSURFmembertovalidatetheSRDRdata• SRDRmanualvalidationtakesanaverageof80daysfromoriginalsubmissionto
finalization,versus29daysforaCCDRwithautomatedvalidation• SRDRDataisenteredintotheNAVAIRdatabase,andpublishedtoDACIMSona
quarterlybasis• *SRDRRejectionRate*• DataQualityerrorsareoftendiscoveredmonthsoryearsafterthereporthasbeen
acceptedandfinalized.• SRDRdataprocessesare10yearsbehindCCDR
• SubmissionXMLAutomation:• cPetcapabilitytoauto-generateCTRsubmissionformats• SURFautomationreducesvalidationtimefrom12hoursto3• SRDRdatabasegenerationallowsforbetterqualityofdata,improvedvalidation
acrossprogramsandcontracts,andfasterdeliverytothedataconsumer• Reducemanualeffort–improvequality&consistencyofSRDRdata
17
CADESRDRInitiativeIntegrationCADEUpdate
• Overthenextyear,CADEcanmakethefollowinginitiativesaprioritytoallowforcontractor/governmentupload,validation,ingestionintoadatabase,andallowforsearch/query/exportcapabilitieswithinCADE:
• SRDRDevelopment&Maintenance• SRDRERP
• Uploadingthenewdatainitiativesinamachine-readableformat(XML/JSON)willenablebetterqualityofdatathroughautomatedvalidation,aswellasfasterandmoreaccuratedatabasegeneration
• Investigatingforward-lookingoptionsregardingSRDRPartIIdatasubmissions:• Therequirementtoprovidetime-phaseddata,bydevelopmentactivity,releaseandbuild,
andWBSissimilartotime-phaseddatarequirementswithintheFlexFile• IfSRDRPartIIdataequivalentcanbeprovidedwithinFlexFilesubmission,governmentis
consideringwaivingtherequirementfortheSRDRtocontainPartIIdata
18
19
1921-3BackgroundInformationCADEUpdate
• The1921-3reportisthe“ContractorBusinessDataReport,”or“CBDR.”Itisanannualreportatthebusinesslevelthatprovidesratesandbusiness-basedataandfacilitatesoverheadanalysis.
• Forthepasttwoyears,contractorshavehadtheoptiontosubmiteithertheGovernment-definedstandardformat(Legacy)orthecontractoruniqueformat(Contractor).
• Startingnextyearthe1921-3reportistransitioningfromtheLegacyformattoContractorformat.
Overview
20
Whyanew1921-3DID?CADEUpdate
1921-3CostData• DirectLaborRates• OverheadRates
• Overheadbasebyprogram• Overheadpoolbycomponent
• Materials/ODCs
BenefitsofContractorformatvs.Government-mandatedformat• Eliminatesallocationissues
• Contractorratesalignwith• FPRs• DCAAAudits• Proposals/Negotiations• PricingModels/WrapRates
• Lessburdensomeforindustrytopreparethanexistingpolicy
• Providescostanalystsenhancedinsightintocontractorrates
DirectLabor,Fringe,G&A,orOverhead
CategoryNameBase,
Expense,orRate
Dollars/Hour,Dollars,Hours,or
2017
DirectLabor ElectricalEngineer-PlantA Rate Dollars/Hour $36.30DirectLabor Sr.ElectricalEngineer-PlantA Rate Dollars/Hour $79.07DirectLabor IndustrialEngineer-PlantA Rate Dollars/Hour $43.05DirectLabor ElectricalEngineer-PlantB Rate Dollars/Hour $29.75DirectLabor Sr.ElectricalEngineer-PlantB Rate Dollars/Hour $72.50DirectLabor IndustrialEngineer-PlantB Rate Dollars/Hour $53.66
21
DirectLaborRatesCADEUpdate
• TheLegacyformatrequiredbusinessentitiestoconverttheirdirectlaborratesintothestandardgovernmentcategoriesshowninthetablebelow.
• Intheexampletotheright,thecontractorhassixdistinctengineeringdirectlaborratesdependingonlocation,experience,andtypeoflabor.IntheLegacyformatbelow,thecontractorisforcedtoaveragethesedistinctdirectlaborrates.
• ThedirectlaborratesreportedintheContractorformatshouldalignwiththosereportedinthecontractor’sFPR.
Contractorformat
LegacyformatPrior Year Year: 2016 Year: 2017
BasicRate$
c
EffectiveRate$
d
BasicRate$
c
EffectiveRate$
d
BasicRate$
c
EffectiveRate$
d
BasicRate$
c
EffectiveRate$
d
BasicRate$
c
BasicRate$
c
BasicRate$
c58.21 59.33 59.90 60.12 60.10 61.21 57.56 60.12 58.67 57.21 59.92
53.59 64.49 57.58 57.12 58.72 63.26 61.00 62.65 55.30 57.01 58.77 56.71 53.98 51.41 58.93 49.82 53.98 52.47 58.93 51.41 53.00 54.64 54.48 63.13 56.16 56.52 59.53 64.34 58.97 63.13 54.48 56.16 57.90
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
DIRECT LABOR RATES(FUNCTIONAL CATEGORIES)
1. Engineering - Direct Labor2. Manufacturing Operations - Direct Labor
a. Tooling - Direct Laborb. Quality Control - Direct Laborc. Manufacturing - Direct Labor
DirectLabor,Materials,or
ODCs
CategoryorComponentName
BuyerProgramName
DirectDollars/Hours
2017
DirectLabor ManufacturingSite1 Navy Program1 Dollars 8,902,972$DirectLabor ManufacturingSite1 … Dollars …DirectLabor ManufacturingSite1 Commercial Dollars 338,974$
DirectLabor ManufacturingSite1 Navy Program1 Hours 145,950DirectLabor ManufacturingSite1 … Hours …DirectLabor ManufacturingSite1 Commercial Hours 6,163
DirectLabor ManufacturingSite2 Navy Program1 Dollars 8,876,527$DirectLabor ManufacturingSite2 … Dollars …DirectLabor ManufacturingSite2 Commercial Dollars 338,974$
DirectLabor ManufacturingSite2 Navy Program1 Hours 145,950DirectLabor ManufacturingSite2 … Hours …DirectLabor ManufacturingSite2 Commercial Hours 6,785
DirectLabor Fabrication Navy Program1 Dollars 54,783$DirectLabor Fabrication … Dollars …DirectLabor Fabrication Commercial Dollars 52,351$
DirectLabor Assembly Navy Program1 Dollars 54,783$DirectLabor Assembly … Dollars …DirectLabor Assembly Commercial Dollars 73,292$ 22
OverheadBaseDetailsCADEUpdate
• TheContractorformatallowsthebusinessentitiestoreportcostsandhoursaccordingtothecategoriesintheirinternalaccountingrecordsratherthanaccordingtogovernment-definedcategories.
• Intheexamplebelow,theLegacyformatrequiresacontractortoconsolidateallManufacturingOperationscostsintoonefunctionalcategory,regardlessofwhetherthecontractorhasmultiplesites/rates.
Program Namea
Workersh
Dollarsi
Hoursj
1.Program1 65 $17,834 451
2.Program2 70 $1,424 40
3.Program3 68 $1,201 67
4.Program4 42 $3,046 143
5.Program5 119 $2,472 594
6.Program6 73 $10,663 360
7.Program7 116 $8,967 192
8.Program8 75 $11,198 261
9.Program9 44 $5,314 160
10.Program10 94 $2,379 102
11.OtherDoD E ffort 63 $1,116 39
12.OtherGovernmentE ffort 66 $913 244
13.C ommercialE ffort 69 $52 86
Manufacturing Operations
Contractorformat
Legacyformat
Note:legacyformatdollarsandhoursareinthousands
23
OverheadExpenseDetailsCADEUpdate
• TheLegacyformatcreatesalignmentissues.Forexample,contractorsmustincludefringeintotheiroverheadcosts,distortingoverheadratesformostcompanies.
• TheContractorformatprovidesgreaterinsightintospecificoverheadcostdrivers.Forexample,thecontractorformatbelowenablesananalysisoffringecostsovertime.
ContractorformatWorkerso
Dollarsp
Hoursq
323 $2,316.8 30.5
$12,269.1
$2,142.0
-
$269.1
$184.1
$466.9
$465.1
$208.7
-
$66.5
-
$18,388.3 30.527. Total Indirect Cost and Hours
21. Facilities-Building/Land22. Facilities-Furniture/Equipment23. Administration24. Future Business25. Other Miscellaneous26. Credits
15. Indirect Labor16. Employee Benefits17. Payroll Taxes18. Employment19. Communication/Travel20. Production Related
Engineering
Legacyformat
Note:legacyformatdollarsandhoursareinthousands
$-$1,000,000$2,000,000$3,000,000$4,000,000$5,000,000$6,000,000$7,000,000$8,000,000
1995
1996
1997
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
FringeCostsOverTime
PaidTimeOff Retirement PayrollTaxes Medical OtherBenefits
24
PathForwardCADEUpdate
• WesolicitedandreceivedGovernmentandIndustryinputontheupdatedDID
• Nomajorshow-stoppers
• Wefollowed-upwithrespondentsandmademinoradjustmentstotheDID
• MajorityofcontractorsweresupportiveofthenewDID
New1921-3DID:• Lessburdensomeforindustry• Eliminatesallocationissues• Improvesgovernment/industrycommunication• Providescostanalystswithenhancedinsight
Resources:• Legacyformat–https://cade.osd.mil/policy/dids• Pilotformat–
https://cade.osd.mil/policy/1921-3
ImprovedDataQualityCADEUpdate
• CSDRStandardPlans,basedonMIL-STD-881D,areavailableontheCADEwebsite,andprovideastartingpointforgovernmentandindustryCSDRPlandevelopment
• ProvidethelowestlevelbreakoutofWBSelementstoprovideaconsistentmethodinexpanding881DWBSstructures,andcanbetailoredforcontract-specificrequirements
• Excel,XML,andCWBSDictionarydocumentsavailableathttps://cade.osd.mil/policy/csdr-plan
• CADEData&AnalyticsSearch&BulkDownloadCapabilities:• Augmented,standardizedmetadataandadditionalsearchtags/parameters• Consistentunitofmeasuretagsinbulkexportdata
25
