Cadet Emergency Operations 1 Cadet Information Routing System (CIRS)

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Cadet Emergency Operations

Cadet Information Routing System (CIRS)

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Table of Contents:Section (Slide)Page NumberGeneral Procedures…...............................................................3Campus Map…………………………………………………………..…..………..4Job Assignments……………………………………………………….…...……..51. Personnel Accountability Tracker….……………………...……..…...62. Emergency Status Report Collector……………………..……….……83. Grid Communications Officer………………………………………....104. Collection Point Runner………………………………………..……..….115. Cadet Information Routing System (CIRS) Commander…..126. Formation Commander…………………………………………………..137. Cadet Assignment Tracker……………………………………………….148. Casualty Report Collector………………………………………………..169. Casualty Tracker………………………………………………………………1810. Command Center Communications Officer…………………..2011. Command Center Runner………………………………………………2112. Logistics Officer……………………………………………………………..2213. Conference Teacher Check-in…………………………………………2414. SAR Team Runner…………………………………………………………..2615. Casualty Arrival Reporter……………………………………………….2816. First Aid Station Runner………………………………………………...3017. Request Gate Runner…………………………………………….........3118. Reunion Gate Runner…………………………………………………….32Universal Rules of Radio Communication…………………………….33Two-Way Radio Calls……………………………………………………………39Additional Information………………………………………………………..40

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General Procedures for All Cadets1. Ask teacher to release you to Command Center (CC)2. Report immediately to CC located adjacent to south parking

lot by farm3. Fall into formation established by Formation Commander

(FC)4. Respond “Here Sir/Ma’am” to Cadet Assignment Tracker

(CAT) during role call.5. Receive assignment from FC6. Check with CAT to ensure proper assignment tracking7. Upon completion of assignment report back to CC and check

in with FC and/or CAT 8. Return to ranks and await further instructions from FC

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Campus Map

Command Center (CC)

Assembly Area

Medical/First Aid Station (Triage)

Request Gate

Reunion Gate

Status Form Collection Point

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Job Assignments (35 Cadets)

Status Form Collection Point—Between Tennis courts and 500 building1. Personnel Accountability Tracker (1 cadet)2. Emergency Status Report Collector (1 cadet)3. Grid Communications Officer (1 cadet)4. Collection Point Runner (3 cadets)

Command Center (CC)—South Parking Lot Driveway (Emergency Storage Bin)5. CIRS Commander (1 cadet)6. Formation Commander (1 cadet)7. Cadet Assignment Tracker (1 cadet)8. Casualty Report Collector (1 cadet)9. Casualty Tracker (1 cadet)10. Command Center Communications Officer (1 cadet)11. Command Center Runner (4 cadets)12. Logistics Officer (1 cadet)13. Conference Teacher Check-In (1 cadet)

Search and Rescue (SAR)—With SAR Teams14. SAR Team Runner (8 cadets; 2 with each SAR Team)

First Aid Station (Triage)—AFJROTC Drill Pad “Grinder”15. Casualty Arrival Reporter (1 cadet)16. First Aid Station Runner (2 cadets)

Request Gate—North Noble Gate West of Athletic Field17. Request Gate Runner (4 cadets)

Reunion Gate—South Noble Gate West of Athletic Field18. Reunion Gate Runner (2 cadets)

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1. Personnel Accountability Tracker:Accounts for all campus personnel (including Lashon Academy & Head Start schools) by checking off received Emergency Status Reports or reports via radio calls. Instructions:1. Once assigned, obtain Personnel Accountability Tracker Folder and a pencil pack from the AFJROTC C.I.R.S.

Kit (Blue Bin)2. Secure a mobile table from the School Emergency Storage Container3. Head to the Status Form Collection Point once you have the following team assembled: 1 Emergency

Status Report Collector, 1 Grid Communications Officer, and 3 Collection Point Runners4. Find Assistant Principal responsible for forms collection (usually Ms. Merritt) and set up work area

ensuring visibility to teachers or students turning in status reports5. Begin marking “ACCOUNTED FOR” blocks on the Personnel Accountability Status Tracker as the Emergency

Status Report (ESR) Collector reads report to you6. If casualty is reported, ensure ESR with casualty information is promptly transported by a Collection Point

Runner to the Casualty Form Collector in the Command Center7. Instruct Grid Communications Officer (GCO) to alert Command Center Communications Officer the

casualty report is on its way8. Using GCO or a runner, notify Command Center through Casualty Tracker of all personnel that did not

check in (Note: any missing people will be treated as casualties but annotated as missing)9. Return to Command Center, ensure information you reported to Casualty Tracker is accurate, then turn in

equipment.10. Report back to Formation Commander for further instructions

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Example of the Personnel Accountability Tracker Form

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2. Emergency Status Report Collector:Collects Emergency Status Reports from all campus personnel (including Lashon Academy & Head Start schools), reads information to the Personnel Accountability Tracker, and sends reported casualties to Command Center. Instructions:1. Once assigned, obtain clip board, extra blank Emergency Status Reports and a pencil pack from the

AFJROTC C.I.R.S. Kit (Blue Bin)2. Assist Personnel Accountability tracker in securing a mobile table from the School Emergency Storage

Container3. Head to the Status Form Collection Point once the following team is assembled: 1 Emergency Status

Report Collector, 1 Grid Communications Officer, and 3 Collection Point Runners4. Find Assistant Principal responsible for forms collection (usually Ms. Merritt) and help set up work area

ensuring visibility to teachers or students turning in status reports5. Collect Emergency Status Reports (ESR) from teachers or designated students as they come to collection

point6. Read off Teacher’s name and room number from the report to the Personnel Accountability Tracker7. If casualty or missing student is reported:

1) Notify the assistant principal, with you, of the reported casualty or missing(s) student(s)2) Task a Collection Point Runner to transport the ESR reporting the casualty(s) or Missing Student(s) to the Casualty Report Collector in the

Command Center3) Instruct Grid Communications Officer (GSO) to alert Command Center Communications Officer the casualty report is on its way

8. If time allows, organize ESRs alphabetically by last name; if not do it when you detail is complete.9. Upon completion of report collection, return to Command Center, alphabetize ESRs, then turn in

equipment.10. Report back to Formation Commander for further instructions

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Example of the Emergency Status Report (ESR)

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3. Grid Communications Officer:Transmits information provided/requested by Personnel Accountability Tracker and Emergency Status Report Collector, via two-way radio, to Command Post Communications Officer; monitors radio traffic for applicable information; ensures radio operability and repairs (i.e. replace batteries) when necessary.

*NOTE: See “Universal Rules of Radio Communication” and “Two-Way Radio Call” slides at the end of this PowerPoint for proper use of two-way radios.*

Instructions:1. Once assigned, obtain two-way radio and radio reference packet from the AFJROTC C.I.R.S. Kit (Blue Bin)/Logistics Officer2. Perform initial radio checks with both Command Center Communications Officer and Casualty Arrival Reporter to ensure

positive radio communication3. Head to the Status Form Collection Point once the following team is assembled: 1 Emergency Status Report Collector, 1 Grid

Communications Officer, and 3 Collection Point Runners4. Perform second (long range) radio check, at collection point, to determine positive radio communications5. Use two-way radio to transmit any messages or responses given by either the Personnel Accountability Tracker or the

Emergency Status Report Collector to the Command Center Communications Officer.6. If no transmissions have occurred for 10 minutes or more, initiate a radio check to ensure positive communications .7. Upon completion of report collection, return to Command Center and turn in equipment.8. Report back to Formation Commander for further instructions.

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4. Collection Point Runner:Transports reported casualty reports and various other information, given by the Personnel Accountability Tracker or the Emergency Status Report Collector, to Command Center; returns any responses or instructions by command center back to collection point personnel.Instructions:1. Once assigned, assist Personnel Accountability tracker in securing a mobile table from the School

Emergency Storage Container2. Head to the Status Form Collection Point once the following team is assembled: 1 Emergency Status

Report Collector, 1 Grid Communications Officer, and 3 Collection Point Runners3. Find Assistant Principal responsible for forms collection (usually Ms. Merritt) and help set up work area

ensuring visibility to teachers or students turning in status reports4. Position yourself behind the Personnel Accountability Tracker being careful not to obstruct the form

collection process.5. Carefully transport any casualty forms or information to appropriate command center personnel

– If you receive a casualty or missing student reported, promptly but safely carry it to the Casualty Collector in the Command Center; once you hand report over, return to collection point to retrieve more casualty forms.

6. Upon completion of report collection, return to Command Center, then help turn in equipment.7. Report back to Formation Commander for further instructions

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5. Cadet Information Routing System (CIRS) Commander:Responsible for the overall function and management of the entire Cadet Information Routing System (CIRS) process. Normally, the highest ranking cadet on scene will assume this role. Must maintain a level head and be able to ensure all component of CIRS is functioning properly.Instructions:1. Once assigned, obtain two-way radio and radio reference packet from the AFJROTC C.I.R.S. Kit (Blue

Bin)/Logistics Officer2. Remain in the command center while carrying out your duties.3. Monitor Radio traffic to ensure all areas are reporting and functioning properly.4. If you need to relieve a cadet for any reason, send replacement first before removing cadet from post; this

will ensure operational stability.5. Be prepared to answer any questions school officials (i.e. Operations Chief, Lieutenant Colonel Smith) may

have about CIRS operations or information provided by CIRS6. Upon completion of the emergency incident, receive debrief from all CIRS operating areas to determine

effectiveness and/or problem areas.7. Task someone to inventory AFJROTC C.I.R.S. Kit.8. Dismiss remaining cadets.

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6. Formation Commander:Responsible for cadet job assignments, and overall cadet supervision; establishes the initial formation and supervises any subsequent formations throughout CIRS activation. Normally the second highest ranking cadet on scene; squadron commander or any other command staff member also acceptable.Instructions:1. Once assigned by instructor or CICS commander, establish a cadet formation in a safe area (shaded if

possible) in the command center; ensure the formation does not interfere with school emergency operations

2. Assign cadets to roles/jobs as requested by formation commander or school officials.3. Update Cadet Assignment Tracker on all job/role assignments for proper tracking4. If you need to relieve a cadet for any reason, send replacement first before removing cadet from post; this

will ensure operational stability.5. Be prepared to answer any questions school officials (i.e. Operations Chief, Lieutenant Colonel Smith) or

CIRS Commander may have about cadet accountability.6. Upon completion of the emergency incident, receive all cadets back in formation for final accountability

and praise.7. Police formation area to ensure cleanliness

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7. Cadet Assignment Tracker:Responsible for tracking cadet job assignments throughout CIRS activation. Normally a command staff member.Instructions:1. Once assigned, obtain Cadet Assignment Tracker Folder and a pencil pack from the AFJROTC C.I.R.S. Kit

(Blue Bin).2. Take 1st roll call after Formation Commander assembles formation; continue checking in cadets as they

arrive in the command center.3. Actively listen to cadet assignments by formation commander or school officials requests.4. Annotate all cadet job/role assignments and reassignments on Cadet Assignment Tracker.5. Check cadets back in as they return from assignments.6. Sign out cadets as parents arrive to take them home.7. Be prepared to support Formation Commanders answers to any questions from school officials (i.e.

Operations Chief, Lieutenant Colonel Smith) or CIRS Commander about cadet accountability.8. Upon completion of the emergency incident, conduct the 2nd roll call of remaining cadets.9. Ensure everyone is accounted for—either in formation or released to parents10. Turn in equipment to the AFJROTC C.I.R.S. Kit (Blue Bin).11. Police formation area to ensure cleanliness

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Example of the Cadet Assignment Tracker

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8. Casualty Report Collector:Receives Emergency Status Reports, annotated with Casualty and missing person information, from Collection Point Runners; reads information to the Casualty Tracker; reports casualty and/or missing students to school Operations Chief (normally Lieutenant Colonel Smith); assists casualty tracker with information tracking and notification; maintains casualty reports until rescue operations cease. Instructions:1. Once assigned, obtain clip board and a pencil pack from the AFJROTC C.I.R.S. Kit (Blue Bin)2. Assist Casualty Tracker in securing a mobile table from the School Emergency Storage Container3. Help set up work area ensuring visibility to arriving Collection Point Runners4. Collect casualty and/or missing students annotated Emergency Status Reports from collection point

runners5. Write down time received on bottom of the report6. Read off teacher’s name, room number/location, casualty name, nature of injury/situation, location of

victim, missing students (if any), and time you received the report to the Casualty Tracker7. Notify school Operations Chief (normally Lieutenant Colonel Smith) of the incident with all pertinent

information so it could be reported to rescue teams.8. Assist Casualty Tracker with times and updates of casualties to Operations Chief.9. Upon completion of emergency operations, file forms in Casualty Tracking Folder, then turn in equipment.10. Report back to Formation Commander for further instructions

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Example of a Casualty/Missing Student Report

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9. Casualty Tracker:Accounts for and tracks all reported casualty incidents during emergency operations; notifies school operations chief (usually Lt Col Smith) on reported casualties, their locations, and nature of injury so rescue teams could be notified; update operations chief on casualty arrivals to First Aid StationInstructions:1. Once assigned, obtain Casualty Tracker Folder and a pencil pack from the AFJROTC C.I.R.S. Kit (Blue Bin)2. Secure a mobile table from the School Emergency Bin3. Set up work area ensuring visibility to arriving Collection Point Runners4. Begin monitoring Casualty Report Collector for casualty/missing student information and prepare to write5. Using the casualty tracker folder, write down the following information provided by the Casualty Report Collector:

– Room number or location– Teacher’s name– Victim’s (casualty/missing student) name– Nature of injury and/or situation (if missing student, you write “Missing” or “Missing Student” as the Nature of Injury– Location of victim– Time incident was reported

6. Provide above information to the school operations chief (normally Lt Col Smith)7. Note time you reported incident to operations chief and document it on form8. Await word from Command Center Communications Officer or First Aid Station Runner that the victim arrived at the

First Aid Station.9. Document arrival time (time you were notified will suffice) on form10. Notify school operations chief that victim has arrived and search and rescue incident is closed11. Be prepared to answer questions from school operations chief or school officials about casualty tracking status12. Once Search and rescue operations are over, remain with school operations chief until they have taken possession of

your tracking data and have released you13. Return equipment back to AFJROTC C.I.R.S. Kit (Blue Bin)14. Report back to Formation Commander for further instructions

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Example of the Casualty Tracker Form

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10. Command Center Communications Officer:Transmits information provided/requested by Command Center personnel (i.e. Casualty Report Collector, Casualty Tracker, Formation Commander, Cadet Assignment Tracker), via two-way radio, to Command Post Communications Officer; monitors radio traffic for applicable information and passes it on to the intended personnel; ensures radio operability and repairs (i.e. replace batteries) when necessary.

*NOTE: See “Universal Rules of Radio Communication” and “Two-Way Radio Call” slides at the end of this PowerPoint for proper use of two-way radios.*

Instructions:1. Once assigned, obtain two-way radio and radio reference packet from the AFJROTC C.I.R.S. Kit (Blue Bin)/Logistics Officer2. Perform initial radio checks with both Grid Communications Officer and Casualty Arrival Reporter to ensure positive radio

communications3. Head to the Status Form Collection Point once the following team is assembled: 1 Emergency Status Report Collector, 1 Grid

Communications Officer, and 3 Collection Point Runners4. Prepare to receive second (long range) radio check, after Grid Communications officer and Casualty Arrival Reporter arrive

at respective stations, to determine positive radio communications5. Use two-way radio to transmit and/or relay any messages or responses given by either Command Center personnel or by

the other communications officers.6. If no transmissions have occurred for 10 minutes or more, initiate a radio check to ensure positive communications .7. Upon completion of report collection, turn in equipment.8. Report back to Formation Commander for further instructions.

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11. Command Center Runner:Transports information from Command Center to any point on campus; returns any responses or instructions back to Command Center.Instructions:1. Once assigned, post by Command Center Communications Officer and await instructions/messages to

transport2. Carefully transport any information to the intended station/personnel3. Ensure message is received, await any responses, then return to Command Center post; if returning

information, deliver message to intended personnel before returning to post4. Upon completion of emergency, assist with any cleanup of work area.5. Report back to Formation Commander for further instructions

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12. Logistics Officer:Maintains AFJROTC C.I.R.S. Kit (Blue Bin); issues and collects CIRS equipment ; ensures cadet two-way radios are functioning and maintained with kit; position normally filled by the equipment officer with the uniform management officer as an alternate.Instructions:1. Prior to Cadet Information Routing System (CIRS) activation, the Cadet Command Staff Equipment Officer

will maintain the AFJROTC C.I.R.S. Kit (Blue Bin) by conducting inventories, replacing used forms, and ensuring four two-way radios are fully operational (charged or batteries replaced when dead) and stored with kit

2. At CIRS Activation, Equipment Officer, Uniform Management Officer, or any responsible cadet will position AFJROTC Emergency Response Kit (Blue Bin) in an sensible location in the Command Center while ensuring they don’t impede emergency operations

3. Issue out required equipment to cadets assigned to CIRS positions4. Recover, inspect and return equipment being returned by cadets5. Upon completion of emergency, inventory kit to ensure all equipment is returned.6. Secure kit in Fulton emergency storage container or any location deemed by instructors or school officials7. Report back to Formation Commander for further instructions

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AFJROTC C.I.R.S. Kit (Blue Bin) Inventory 1 Cadet Information Collection System (CIRS) Binder

Cadet Information Collection System Instructions (PowerPoint) 50 blank EMERGENCY STATUS REPORTS 2 extra sets of PERSONNEL ACCOUNTABILITY STATUS TRACKER

Forms 2 extra sets of AFJROTC CADET ROLE SHEET & ASSIGNMENT

TRACKER Forms 2 extra sets of CASUALTY TRACKER Forms 2 extra sets of CASUALTY ARRIVAL TRACKING Forms 20 Assignment Reference Cards 6 Radio Reference Packets

1 Personnel Accountability Tracker Folder 2 sets of PERSONNEL ACCOUNTABILITY STATUS TRACKER Forms 1 Current Year Room Assignment Chart 30 blank EMERGENCY STATUS REPORTS

1 Emergency Status Report Collector Clipboard 1 Cadet Assignment Tracker Folder

2 sets of AFJROTC CADET ROLE SHEET & ASSIGNMENT TRACKER Forms

1 Casualty Report Collector Clipboard 1 Casualty Tracker Folder

2 sets of CASUALTY TRACKER Forms 1 Casualty Arrival Reporter Folder

2 sets of CASUALTY ARRIVAL TRACKING Forms Conference Teacher Check-in Folder

50 blank EMERGENCY STATUS REPORTS 11 Message Logs (L.A.U.S.D. Booklets) 1 Communications Box

2 Cobra microTALK Two-Way Radios COMM01 (CIRS Commander) COMM02 (Command Post Communications Officer)

1 Dual Radio Charging Base (Cobra) with USB charging Cord 2 Uniden Scramble Radios

COMM03 (Grid Communications Officer) COMM04 (Casualty Arrival Reporter)

2 Uniden Model # GMR635-2CK COMM05 (Spare – May be used by SAR 1 Lead Runner) COMM06 (Spare – May be used by SAR 2 Lead Runner) AAA Replacement Batteries – 8 minimum AA Replacement Batteries – 6 minimum

1 Supplies Container 40 Pencils - 10 bundles of 4 6 Black Pens 2 Red Pens 2 Highlighters (any color) 1 Roll of Duct Tape 1 Bag of Rubber bands 1 Single Hole Punch 1 Pair of Scissors

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13. Conference Teacher Check-in:Responsible signing in all teachers and aids on conference periods reporting to command center.Instructions:1. Once assigned, obtain Conference Teacher Check-in Folder and a pencil pack from the AFJROTC C.I.R.S. Kit

(Blue Bin).2. Obtain student desk or small table from the school emergency storage container.3. Set up a workstation in command center near Command Center Communications officer.4. Let school official know that you are checking in conference period teachers so official can direct teachers

to you.5. Collect completed Emergency Status Reports from teachers; if they do not have one, give them one to

complete then collect it.6. Task a command post runner to carry conference period forms to the collection point Emergency Status

Report Collector.7. Upon completion of the emergency incident, turn in folder to the AFJROTC C.I.R.S. Kit (Blue Bin) and

desk/table to storage container.8. Report back to Formation commander and/or Cadet Assignment Tracker for dismissal or retasking.

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Example of Conference Period Teacher ESR

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14. SAR Team Runner:Relays messages from SAR team location to command post and back in the absence of functioning official school net radio communications; assists SAR teams with the transporting of rescue equipment; may assist with transporting casualties to First Aid Station (only if comfortable with situation); NEVER GOES IN TO BUILDINGS TO ASSIST WITH SEARCH AND RESCUE ACTIVITIES OR FOR ANY OTHER REASONS!Instructions:1. Once assigned, obtain hard hat, safety vest, safety goggles, dust mask, rubber gloves, and heavy duty

outer gloves from school emergency storage container2. Put on equipment3. Position yourself near Search and Rescue (SAR) team assembly area in command center4. Receive assignment from SAR team leader5. Follow instruction from the SAR team supervisor you have been assigned to6. Once at SAR location, stay with equipment in an open area and await instructions from SAR team

supervisor7. Once Again: NEVER GOES IN TO BUILDINGS TO ASSIST WITH SEARCH AND RESCUE ACTIVITIES OR FOR

ANY OTHER REASONS!8. If transporting message, find safest route back to command center and carefully deliver message (eyes in

same direction you are moving, walk in debris filled areas, etc.) to intend personnel (normally school operations chief); if multiple messages, write down to avoid forgetting or confusing

9. If transporting victim, ensure all safety equipment (noted above) is on prior to handling victim or litter10. Upon completion of rescue operations, return all assigned equipment to school emergency storage

container.11. Report back to Formation Commander for further instructions

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Example of SAR Team Personal Safety Equipment

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15. Casualty Arrival Reporter:Documents all casualties arriving at the First Aid Station; reports arrivals to Casualty Tracker via two-way radio communication to Command Post Communications Officer or by First Aid Station Runner to Command Center.Instructions:1. Once assigned, obtain Casualty Arrival Reporter Folder, a pencil pack, two-way radio and radio reference packet

from the AFJROTC C.I.R.S. Kit (Blue Bin)/Logistics Officer2. Secure a mobile table from the School Emergency Storage Container3. Once two First Aid Station Runners have been assigned to you, head over to the First Aid Station (Cadet Drill

Pad/Grinder) 4. Set up work area ensuring your visibility to arriving casualties, but in a position not to impede casualty arrivals5. As casualties arrive to First Aid Center, ask rescue member, transporting victim, for the following information:

– What room or location did the victim come from?– What is the victims name?– What type of injury does the victim have?

6. Document Answers on Casualty Arrival Form and note the time of arrival7. Using either two-way radio (through Command Center Communications Officer) or First Aid Station Runner, notify

the Casualty Tracker of the casualty arrival by provide all information you received regarding casualty (include time of arrival).

8. If time allows, assist medical personnel in tracking information for them (Nurse’s Information Section )9. Once Search and rescue operations are over and Casualty Tracker has identified all casualty incidents as closed,

return to command center and compare notes with the casualty tracker (should be with school operations chief).10. Remain with school operations chief until they have taken possession of your tracking data and have released you11. Return equipment back to AFJROTC C.I.R.S. Kit (Blue Bin)12. Report back to Formation Commander for further instructions

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First Aid Station Casualty Arrival Tracking Form

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16. First Aid Station Runner:Transports reported casualty arrivals and various other information, given by the Casualty Arrival Reporter or medical personnel, to Command Center; returns any responses or instructions by command center back to First Aid Station personnel.Instructions:1. Once assigned, assist Casualty Arrival Reporter in securing a mobile table from the School Emergency

Storage Container2. Once First Aid Station team has been assembled (1 Casualty Arrival Reporter and 2 First Aid Station

Runners), head over to the First Aid Station (Cadet Drill Pad/Grinder) 3. Assist with setting up work area ensuring your visibility to arriving casualties, but in a position not to

impede casualty arrivals4. Position yourself behind the Casualty Arrival Tracker out of the way of arriving casualties5. Carefully transport casualty arrival or any other pertinent information to appropriate command center

personnel (normally the Casualty Tracker)– If you receive casualty arrival information from the Casualty Arrival Reporter, promptly but safely deliver information the Casualty Tracker in the

Command Center; once you delivery information, return to First Aid Station to retrieve more arrival messages.

6. Once Search and rescue operations are over and Casualty Tracker has identified all casualty incidents as closed, help collect mobile desk, return to Command Center, then return equipment were it belongs.

7. Report back to Formation Commander for further instructions

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17. Request Gate Runner:Reports to administrator manning the Request gate and awaits instructions; retrieves students that have been requested by parents and cleared by administrator from emergency evacuation area class location: escorts students to Reunion gate; returns to Request gate for further instruction.Instructions:1. Once assigned and request gate runner team has been assembled (4 cadets), head over to the request

gate (Small footpath gate in field on Noble street) 2. Report to supervising administrator and follow all instructions3. When tasked to retrieve a student, make sure you are given the area the student should be located at (i.e.

Teacher name class number); if you have trouble finding class location, ask other teachers or find an administrator with a radio to further assist

4. Once student is found, escort them to the reunion gate (southwest corner of athletic field)5. Return to request gate and await further instructions from administrator6. Once released by responsible administrator, return to command center.7. Report back to Formation Commander for further instructions

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18. Reunion Gate Runner:Reports to administrator manning the Reunion gate; awaits instructions; performs various assignments required by reunion gate administrative personnel .Instructions:1. Once assigned and reunion gate runner team has been assembled (2 cadets), head over to the reunion

gate (southwest corner of athletic field) 2. Report to supervising administrator and follow all instructions3. Once released by responsible administrator, return to command center.4. Report back to Formation Commander for further instructions

Universal Rules of Radio Communication (Part 1 of 6):Courtesy of: http://www.stanag6001.com/radio-communication-rules /

1. Before you press the transmission button, gather your thoughts about what you are going to say. Many people with radios have a tendency to talk and/or repeat too much. Say what you need to say without unnecessary repeats. Keep in mind that your message should go through the first time – you may not have any opportunity to repeat it.

2. Give the call sign of the unit you are calling first. It will alert the addressee to focus on the incoming message. There might be more listeners and radio network users so you must let them know that this time there will be a message for them, not a usual background noise.

3. Introduce yourself by your call sign. Do not use real names or nicknames.4. Don’t speak too fast especially if the message needs to be written down. Pause after logical phrases. High

voice does not guarantee that you will be more readable.5. Use “CLEAR”, “OVER”, “OUT” when you finish your message. It notifies the addressee that you finished your

portion of information and wait for the response or just ended the transmission (“OUT” word).6. When you have understood the message, acknowledge the receipt with the words “COPY“, “RECEIVED“,

“ROGER” or “ACKNOWLEDGED.” The word “COPY” is preferred.7. If the caller requires some actions you may use “WILCO” instead of “ROGER” to notify that you WILL COMPLY

(=”WILCO”).8. Use “BREAK, BREAK” whenever there is a radio traffic and you want to get through with your emergency

message.9. Answer each call to confirm reception. Use “RECEIVED”, “COPY”, “ROMEO” or “ACKNOWLEDGED.”10.If you do not comprehend the message, do not confirm it. Use “SAY AGAIN”, “REPEAT”, “STAND BY” instead.11.Whenever a word must be spelled use NATO code words for each letter. Do not invent your own words – they

might be misleading and not comprehensive.12.Use single, cardinal numbers, do not combine them into bigger numbers.

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http://www.stanag6001.com/radio-communication-rules/



Call outWhen you want to initiate radio exchange, first you must call out the addressee of your message. To notify the addressee about incoming message call him/her twice, giving his/her call sign:• Example: “COMMAND, COMMAND…”

Then give your call sign:• Example: “THIS IS GRID, OVER.”

When you expect the other party to answer, finish your portion of message with a word “OVER”, like in the example above.

If there is a traffic on the air, use “BREAK, BREAK” to cut into the network. Only in case of higher priority of your message!

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Quality of transmissionIn case of some interference or just to confirm how your message was received you may need to ask about the reception. In this instance we use “HOW DO YOU COPY?” or even shorter “HOW COPY?” To ask about general quality of the reception you may also ask “HOW DO YOU READ?”

There are two ways of responding to such questions. You may simply answer “COPY LOUD AND CLEAR” (=”LIMA CHARLIE”) or give the answerer the notion of the signal quality by giving the note from 1 to 5.• Example: “COPY 3 BY 5”• The meaning of numbers used in assessment over the radio:1 = Bad (unreadable);2 = Poor (readable now and then);3 = Fair (readable but with difficulty);4 = Good (readable);5 = Excellent (perfectly readable).

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When repeat is neededIt may happen that due to poor transmission or distracting factors some pieces of information should be repeated to avoid misunderstandings. In that case you may request repeat by saying “SAY AGAIN.”

Likewise, when you want to stress the importance of the message or simply make sure that important data get through, you say your message and then use “I SAY AGAIN” and repeat the message.• EXAMPLE: “I need five more minutes, I SAY AGAIN, five more minutes…”

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NATO code words for English letters (Phonetic Alphabet)

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A Alpha N November

B Bravo O Oscar

C Charlie P Papa

D Delta Q Quebec

E Echo R Romeo

F Foxtrot S Sierra

G Golf T Tango

H Hotel U Uniform

I India V Victor

J Juliet W Whiskey

K Kilo X X-ray

L Lima Y Yankee

M Mike Z Zulu

N November




Numbers in radio transmissionIt is a common practice to say numbers with each digit separately. For instance we say:

“CHARLIE TWO-THREE” instead of

“CHARLIE TWENTY THREE.”

Additionally, to avoid misunderstandings two particular numerals are pronounced differently:

4 = “FOER”

9 = “NINER”

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Two-Way Radio Calls:When communicating on a two-way radios, always remember that when you are transmitting, no one else can. Therefore keep your radio communication short and concise. Here are some procedures and guidelines to follow:

To make a call, start by using the call sign of the person you are calling followed by your call sign:• “COMMAND, COMMAND, THIS IS GRID. OVER.” (You are basically saying: Hey you, this is me. Now it is your turn to answer)

To respond to a call, use the same format but let them know you are ready to receive:• “GRID, THIS IS COMMAND. GO AHEAD. OVER.” (What you are telling them is: Hey you, this is me. I am ready to hear you.

Now it is your turn to respond.)

To perform a radio check, use the same call format but add the radio check immediately:• “COMMAND, COMMAND, THIS IS GRID, WITH A RADIO CHECK. OVER.” (Hey you this is me. Can you hear me? Done for now--

your turn.)

To respond to a radio check, use the same initial call format:• “GRID, THIS IS COMMAND. HEAR YOU LOUD AND CLEAR. HOW ME? OVER.” or,• “GRID, THIS IS COMMAND. HAVE YOU LIMA CHARLIE. HOW ME? OVER.” or,• “GRID, THIS IS COMMAND. HAVE YOU 4 BY 5. HOW ME? OVER.” (Hey you, this is me. I can hear you. Can you hear me?

Done for now-your turn.)

To complete the radio check, use same initial call format:• “COMMAND, THIS IS GRID. HAVE YOU LOUD AND CLEAR. OVER AND OUT.” or,• “COMMAND, THIS IS GRID. HAVE YOU LIMA CHARLIE. OVER AND OUT.” or,• “COMMAND, THIS IS GRID. HAVE YOU 5 BY 5. OVER AND OUT.” (Hey you, this is me. I can hear you as well. I am done and

we are done with this conversation.)

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Additional Information• Emergencies will create confusion so

remember to take deep breaths to get oxygen flowing to your mind for clearer thinking

• Remain Calm• Incident already occurring; you can only do

what you can do so try to focus• Remember your general orders—they apply

here

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Questions?NOTES: