Cadet Guide

8/16/2019 Cadet Guide

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CMASHIPS – ONBOARD CADET’S TRAININGS

Cadet Guide

Version 2.01

July, 2013.


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ALL CADET’S PERFORMANCE REPORTS INCLUDING MONTHLY ASSIGNMENTS SHALL

BE SENT FOR THE ATTENTION OF THE REGIONAL TRAINING OFFICER (RTO)

COPYING IN THE TRAINING DEPARTMENT GENERIC EMAIL ADDRESS WHICH IS

ho.fleet ‐training@cma‐cgm.com

ALL CADETS ARE REQUIRED TO SUBMIT THE MONTHLY ASSIGNMENTS ON TIME,

TO COMPLETE THE PROJECT WORKS AT THE END OF THEIR RESPECTIVE SEA

PHASES, TO

COMPLETE

VIDEOTEL

MANDATORY

CADET

FAMILIARIZATION

SCHEDULE WITHIN 1ST

MONTH OF JOINING THE SHIP AND TO PASS THE RELEVANT

ASSESMENT TESTS ON TIME.

CADETS’ SUITABILITY TO REJOIN THE NEXT VESSEL AS WELL AS PROMOTION TO

OOW RANK WILL BE BASED UPON THE RESULTS IN THE ABOVE MENTIONED

TASKS/PROJECTS.

THEREFORE,

CADETS

ARE

ADVISED

TO

FULLY

UNDERSTAND

THE

REQUIREMENTS

AND PERFORM TO THE BEST OF THEIR ABILITIES.

YOUR DESIGNATED SHIP TRAINING OFFICER (DSTO) AND YOUR MASTER ARE

AWARE OF THESE REQUIREMENTS. HOWEVER, IT IS ALSO CADET’S RESPONSIBILITY

TO INFORM THE PERSONALS ONBOARD ABOUT HIS/HER TRAINING NEEDS.

DURING BRIEFING MEETINGS WITH THE REGIONAL TRAINING OFFICER (RTO),

CADETS ARE STRONGLY RECOMMENDED TO GET FULL INFORMATION ABOUT THE

ONBOARD TRAINING PROGRAM AND WHAT IS REQUIRED OF THEM.


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CADET GUIDE

Version 2.0

July, 2013

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CADET GUIDE - V2 - 2013.doc.doc

You will soon be joining a CMA CGM vessel to carry out your training at sea. This guide gives

information about joining the ship, onboard conduct, how to follow the training program and

more. We

wish

you

a safe

and

educational

time

on

board

the

vessel

and

if there

are

any

questions

please do not hesitate to contact your RTO while ashore or the DSTO when onboard. You can also

contact your RTO while you are employed on the ship if you have any query in relation to your

onboard training management.

1. Joining a vessel

You will

be

advised

in

advance

the

name

of

the

ship

and

when

you

are

expected

to

join.

However,

you should be ready in all aspects at least 48 hours before the announced departure date in case

of any change in the vessel schedule.

If you join a vessel in a foreign country the flights will be either on or the day before you join. All

airplane tickets are booked by our in house travel department and the details will be forwarded to

you by your manning agency.

48 hours before your scheduled departure you will be informed of your itinerary by phone or

email and will be given a reference number. You can pick up your ticket at the counter of the

airline at the airport. You will also be provided with the contact details of the local agent who will

be responsible to pick you up from the airport for a smooth transfer onboard the designated ship.

Check your emails regularly because it will be the main medium of relaying information regarding

your itinerary and any amendments that might need to be made if the vessel is delayed.

Follow instructions regarding tickets, trains, plans or taxi, to join the vessel. You are not required

to wear your uniform when you join a vessel – normal civilian clothing is okay.

You must keep the contact details of your manning agency as well as of the foreign agent in your

hand luggage. This will help you to retrieve the information immediately if something goes wrong

while you are travelling to join the vessel.

1.1 MAPS ID

Each seafarer employed by CMA CGM will be issued with a unique ID Number called the “MAPS

ID”. This ID will be recorded on all assignments and project works submitted by the cadet and will

be used to log in to the VIDEOTEL VOD BOX. Cadets must obtain their MAPS ID number from the

Regional Training Officer/Local Office prior to joining the ship and always remember it correctly.


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CADET GUIDE

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July, 2013

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1.2 Vessel Contact Details

Vessel contact details will be provided to the cadet by the RTO/Local Office prior to joining the

vessel.

2. What

you

need

to

bring

with

you?

2.1. Certificates and documents

Every cadet, on joining a vessel, shall take with him or her, the originals of all Certificates and

documents. This includes passport, identity card, seaman book, Contract of Employment, STCW

certificates, vaccination record and medical fitness (ENG1 in UK) certificate. You must also take

your Training Record Book with you when joining the vessel and any document that has been

provided to you by your local agency.

2.2. Personnel effects

At the end of this document is a suggested list of items that you may want to bring on board. This

includes suggested amount of clothing. You will be on board for approximately 6 months and it is

difficult to know how much to pack for such a long trip. You may also be calling to ports that have

hot and cold climates so you are advised to carry clothing for all types of weather.

There is a washing machine and dryer on board so you will be able to wash your own clothes.

There is a small shop onboard where you are able to buy items such as, shampoo, toothpaste,

deodorant, razors and more. Otherwise you will also be granted shore leave at some ports, which

will also

allow

you

to

stock

up

on

necessary

items.

Electrical

outlets

onboard

are

of

continental

type (2 pin round). You are advised to carry an adopter in case if it’s not available on board.


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2.3. Uniform

Please also ensure that you have brought your uniform, such as black trousers, pilot shirt with

epaulettes. You

are

entitled

to

eat

in

the

Officer’s

mess

room,

where

depending

on

Captain’s

desertion, you will be asked to wear the red sea rig. A deck cadet will also be required to wear the

uniform when on the bridge with a pilot on board. When you go on board please ask your

Designated Ship Training Officer (DSTO) when uniform is required. You are not required to join

the vessel with your uniform on. Normal civilian clothing is okay.

2.4. Personal Protective Equipment

Safety gear, such as gloves, goggles and ear defenders will be provided on board. You will also be

provided with a boiler suit and safety boots. You may bring your own boiler suit and safety boots

but please

ensure

they

are

up

to

the

standards

required.

A

boiler

suit

with

“CMA

CGM”

log

on

it

will be required to put on when you are in port and there are visitors on board.

2.5. Entertainment

You will be on board a vessel for 4‐6 months and there is no internet or satellite TV. There is a

selection of DVDs on board that can be watched in the Officer’s recreation room during your own

time. However, it is recommended that books or your own DVDs are taken with you. It is

prohibited to posses the pornographic material while you are on ship so you must ensure that

anything you are taking onboard doesn’t contain the prohibited material in any form. Laptops,

personal gaming consoles and mobiles may be brought on board, but they are your responsibility

and no

one

will

be

liable

for

any

damaged

items.

These

will

also

need

to

be

declared

to

the

Captain as he will need to put it on the list for customs.

If you bring your mobile phone with you please be advised that it will be “roaming” when you are

not in the country that the phone is registered in. This means that any text messages or phone

calls made will be on a different rate. It is best to check with your mobile provider what the rates

are or do not use when overseas.


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2.6. Money

It is advised that you take 50 USD with you, despite the country that you will join. This is in case

there are any emergency expenses that may arise. Please try not to keep large amounts of cash in

your cabin

on

board.

You

will

be

able

to

get

a cash

advance

from

the

Captain

if you

wish

to

get

money for shore leave. This will come out of your next pay packet.

3. Taxis – Hotel

The local CMA CGM agent will be advised of your arrival and will appoint a company

representative who will pick you up from the airport/train station and will escort you to the port

for a smooth transfer onboard the designated vessel. However, if there is any change in the

vessel’s arrival schedule, the agent will arrange your accommodation in a local hotel until the

vessel comes alongside in the port.

In case

there

is

nobody

to

meet

you,

you

will

need

to

contact

the

agent

on

the

given

phone

number which will be sent to you by the crewing department along with the flight details. In case

that fails, call the CMA Office to get an updated.

If all else fails, get a taxi to a suitable hotel and await developments. Remember to keep the office

advised of your whereabouts so that somebody can locate you easily. Keep all receipts safe in

order to claim the expenses back from the company.

You may have to arrange your own travel if you are joining the ship in your country of residence.

4. On Board

When you

arrive

on

the

vessel,

you

must

sign

in

the

gangway

logbook

and

show

you’re

ID.

After

security formalities have been completed, you may either be shown to your cabin or go straight to

the Captain’s office. If you are shown to your cabin you must then bring your certificates to the

Captain. He will need original certificates to show to immigration, customs and any Port State

Control Officials.

When you come onboard it will be very busy. There is a chance that you may be left to your own

devices for the first day. Please do not get discouraged by this. If this is your first phase at sea it

may take time before you are in the thick of all the activity as you are not that familiar with

shipboard operations. As you gain experience and knowledge you will begin to participate in more

activities.

5. Familiarisation

On joining a ship each cadet will be issued with a checklist detailing the Safety and Environmental

Protection requirements of that particular ship. You will also get a list of your responsibilities on

board.

The Third Officer will take you on a familiarisation tour. This will include showing your muster

station, designated lifeboat and other important procedures or emergency equipment that you

will have to be familiar with. Within 72 hours of joining a ship, each cadet will have completed and

signed a checklist

stating

that

he/she

is

familiar

with

key

shipboard

procedures

and

action

to

take

in an emergency situation. This form will then be given back to the Third Officer.


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6. Onboard Conduct

Every cadet is required to follow all reasonable instructions given by the Captain or your

Designated Ship Training Officer (DSTO). Always show respect to all officers and crew. Due to the

nature of the shipping industry, you may find many different nationalities onboard and it will help

to learn more about their origin or culture. When communicating with your ship mates it is

advisable to be pleasant and not show any aggressive behaviour.

Remember on board is a rank system so respect must always be given to all that is a higher rank

than you.

You

will

also

be

working

closely

with

either

the

deck

crew,

such

as

an

Able

seaman

(AB),

or with the engine crew, such as an Oiler. They all have extensive experience at sea so you can

learn a lot from them as well. Remember that even though you are training to be a deck officer or

an engineer, you aren’t that rank yet, so it is possible that the Deck Crew or Engine crew will give

you instructions when you are working with them.

Please also remember that life onboard a Container ship means you are living and working with a

very small community. You can be onboard for up to 6 months so please remember that any

arguments or disagreements you may have should be settled in an adult and mature way as you

will still be required to work and live closely with everyone on board.

Your dress

must

be

impeccable

when

dining

with

officers.

Respect

the

timing

for

service

and

meals

which are usually at the following timings.

Breakfast 0730 to 0830

Luncheon 1200 to 1300

Dinner 1800 to 1900.


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You are required to keep your cabin in clean and good order. The Steward will not clean your

cabin. Your cabin may be subject to an inspection at any time so it is best to keep your cabin tidy

at all times. The Steward will renew your bed linen and towels weekly or earlier if required.

There is a washing machine and dryer on board to do your laundry. Soap, detergents and towels

will be given when you come on board and more can be given on request.

Smoking is permitted in the accommodation. However, ashtrays should be used to ensure that all

cigarettes are fully extinguished. Cigarettes are a major cause of fire at sea and for this reason you

will not smoke in bed. You are to be guided by the Drug and Alcohol policy that is enforced by the

company.

You will be given a personnel email address which allows you to email your friends and family back

home. This is a very basic email system where no attachments are allowed.

However, Personal Email account may not be available on all ships. There is also a satellite phone

on board. A phone card can be bought if you wish to call your family.

7. Working Language

The working language on all ships of the International Fleet shall be English. All verbal and written

orders and

instructions

shall

be

made

in

English.

You

may

hear

other

crew

members

speaking

in

their own language to each other, but all instructions will be made in English.

8. Medical Issues

There is no doctor on board but if you feel ill or in trouble please talk with the Master or

designated medical officer. They have the knowledge to deal with minor ailment and will arrange

to send you to see a doctor at the next available opportunity. In cases of extreme emergency they

are able to call upon a doctor for advice.


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10. Working onboard

You will be assigned different tasks by your DSTO. Life onboard a ship is hectic and nobody may

volunteer to give you any instruction or information unless you ask them specifically. Remember

this is your training and you will get as much as you put in so if there is a specific task that you

want to be involved in, or you need to learn a task that is in your Training Book you must ask your

DSTO. Your DSTO may not be fully familiar with your task book/Training Record Book so it is your

responsibility to ensure that specific tasks are signed off.

11. Working Hours and Study Time

Each cadet is expected to work for at least 8 hours per day. This time is to be spent watch keeping,

maintenance, writing up your projects or understudying an Officer’s responsibilities. In addition to

the 8 hours, cadets are required to take an active part when the vessel is arriving and departing a

port.

It is recommended that each cadet spent at least 4 hours studying and working on his

assignments, project works and personal researches.

Cadets are subject to the “Hours of Rest” regulations. It is possible that some cadets may be under

18 years of age for which they are not allowed to work at night. ‘Night’ means a period of at least

nine consecutive hours including the interval from midnight to five a.m.

You may be given study time by your DSTO. This may be on a Sunday, while the vessel is at sea. Be

aware that you are required to study during this time and your DSTO may check on you. If you are

caught doing something other than studying, such as sleeping or watching movies, this privilege

may be removed.


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12. Maintenance of Portfolios/Training Record Book

Every cadet is responsible for their Training Booklets. You should take time to plan what you

would like to achieve in your next sea phase and also talk about this to your DSTO. It is your

responsibility to get the tasks signed off. You should also get the tasks signed off as you are doing

them. Do not leave all tasks to get signed off at the end of your contract. Also ask your DSTO to

sign off tasks when they are not busy.

You will ensure that prior to signing off you have completed the required projects or tasks for that

particular sea period. If you experience any difficulty in getting the portfolio signed off then you

should contact the RTO (Regional Training Officer) with the knowledge of the Master.

13. Shore Leave

Shore leave will be granted wherever possible subject to your working hours and to local

regulations. It is not a right to get shore leave, but a privilege. If your DSTO requires you to carry

out work, or there is a drill or task occurring at port that will benefit your training you should stay

on board.

When you want to go ashore you should ask your DSTO for permission. When going ashore some

ports will

require

you

to

bring

photo

ID,

while

in

others

your

Ship’s

pass

will

be

enough.

It

is

best

to ask your DSTO for the rules. It is also a good idea to write down the name and address of the

port that the vessel is berthed in. This will help any taxi drivers, especially if you are in a foreign

country where English isn’t the first language. In many ports, a taxi may not be allowed to the

vessel’s gangway and you may have to walk around the terminal or catch a terminal bus so you

must leave sufficient time in order to avoid any delays. Also take note of shore leave expiry time

and sailing time. The vessel will sail without you if you do not make it back on time. You will then

be required to pay the costs for joining the vessel at the next port, or for your repatriation back

home. You will be subject to the local laws when ashore so be considerate. When you return

inform your DSTO or the duty officer.

In some

ports

there

may

be

a Seaman’s

Mission,

which

is

a place

where

you

can

go

on

the

internet, make phone calls and buy some snacks. These all cost, but it is usually cheaper to contact

family and friends, than the satellite phone on board.


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14. Monthly Assignments

Each cadet will have to complete 12 assignments over a period of twelve month onboard. A

monthly assignment is to be sent for the attention of the Regional Training Officer (RTO) for

scoring. The monthly assignment should be completed adhering to the prescribed rules and must

be submitted on time. You’re DSTO and Captain is aware of this requirement.

Criteria for assessments are;

1) Adherence to prescribed layout,

2) Composition and contents,

3) Knowledge and understanding of topics and use of references from Ship SMS, MARPOL, SOLAS etc

4)

Proper and correct use of technical vocabulary,

In order to get maximum scores, cadets must research each topic thoroughly and using all available

means (SMS, Ship technical Library, VIDEOTEL Videos and feed back from DSTO/Officers)

See for reference the list of Monthly assignments in the ONBOARD CADET TRAINING PROGRAM Version 2.0

Note: Engine cadets from certain nationalities are required to complete only 6 months of sea

time for OOW License so they will need to complete only 6 assignments during the entire length

of their sea service. Normally, Engine cadets complete the overall sea time in two sea phases

which means that they will have to complete and submit 3 assignments during 1st sea phase &

the remaining 3 assignments during the last sea phase. The 6 assignments to be completed out

of 12 will be selected on recommendation from the DSTO and validated by the RTO.


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15. VIDEOTEL VOD Presentation

As Videotel VOD is one of the training tools enabling cadets to be self ‐assessed, the DSTO will create them a

personal VOD access, will show them how to use the tool and will check with them their progress.

VIDEOTEL offers a large variety of training tools and CMA CGM pays an annual fee covering all

requested credits needed by each vessel.

VIDEOTEL offers Seafarers and all Cadets on‐ board permanent access to the self ‐training material

and it is therefore the responsibility of each student to use the system to the best of their ability.

On board each vessel, an update of the CMA CGM VIDEOTEL TOOLS (Videotel on Demand

Contents

List

for

CMA

CGM)

will

always

be

available

and

part

of

the

cadet’s

documentation.

Assignments and Project work topics are based upon information accessible through VOD box

(Videotel on Demand) so naturally an assignment/Project Work which has been prepared after

watching the relevant Video will help to secure maximum marks. In Addition, the personnel on

shore from Training Department including the RTOs will have complete access to the VOD Training

reports. It means that they will be able to see which cadet is using the VIDEOTEL Training tool

efficiently. Therefore, it is recommended for each cadet to maximize the use of this important

training tool not only for self training but also to support their case for promotion.

Every Cadet must complete the Mandatory VIDEOTEL Cadet Familiarization Training during 1st

month of joining the ship. Failing to fulfil this requirement may result in repatriation of cadet from

the ship.

See

ONBOARD

CADET

TRAINING

PROGRAM

version

2.0

for

the

list

of

Videos

&

CBTs

included in the mandatory familiarization schedule.


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16. Cadet’s project work

During their

sea

phase

period

covering

a 12

months

of

sea

time,

cadets

will

have

to

complete

and

submit

2

personal project works so called “Dissertation”. Each project work will be checked and graded by the DSTO

and Master or Chief Engineer. The first project work is common for Deck, Engine and Electrical Cadets. The

second project work will be specific for Deck, Engine and Electrical Cadets. Both project work will be written

following the same format just like assignments e.g. header, footer, double line spacing etc

Cadets will be required to complete the 1st Project Work during 1st six months of sea phase and the 2nd

Project work will be completed during the final six months of sea phase. If the cadet is completing overall

sea time in more than two sea phases then 1st Project work should be submitted to the DSTO for grading

during mid of 2nd sea phase and the final project work before the end of final sea phase. Such cadets must

contact their RTO in order to get exact knowledge of when to submit the Project Works

After completing

the

project

work

on

time,

the

cadet

will

be

required

to

submit

the

project

work

to

his/her

DSTO while the cadet is onboard the ship. The DSTO will check and grade the Project work and will forward

it to the Regional Training Officer for Validation. If the file size is large, the DSTO may post it to RTO by

burning it on the CD or ask the cadet to take the scored/graded Project work with him and submit it to the

Local office after signing off from the vessel. The project work is cadet’s property and will be returned to

the cadet after grading and validation.

Randomly, Company training officer or his deputy may request the marked cadet’s project work in order to

check the quality of grading. See for reference the Cadets project works in the ONBOARD CADET TRAINING

PROGRAM Version 2.0

Note: Engine

cadets

from

certain

nationalities

are

required

to

complete

only

6 months

of

sea

time

for

OOW exams so they will need to complete only ONE Project Work during the entire length of their sea

service. Normally, such Engine Cadets complete the overall sea time in two stints which means that they

will have to work on their Project Work during both 1st & 2nd Sea phases and will submit it to the DSTO

during the last month of sea service. The selection of the Project Work must be validated by the RTO and

may be recommended by the DSTO


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17. DRYDOCK – Training Path for Cadets

If the

ship

on

which

cadets

are

completing

their

sea

time

enters

into

Dry

Dock

for

scheduled

repairs/surveys then cadets will have to complete the DRYDOCK Training Schedule. See for reference the

Cadets Dry Dock Schedule in the ONBOARD CADET TRAINING PROGRAM Version 2.0

18. Appraisal

The Master and Chief Engineer will complete an appraisal form for each cadet in their respective

Departments on the occasion of their relief, or the relief of the cadet. The appraisal will detail

performance and training required and training given. This is very important document and will be

used, along with other material, to assess the cadet’s onboard performance. Therefore, cadets are

strongly urged to check the appraisals thoroughly before signing it. If the cadet has any doubt

about his appraisal, he must bring it to the attention of Master and/or the DSTO

Copies of the Appraisal Reports shall be sent to the RTO and local office for evaluation and will be

recorded in the crewing database

19. Before Signing Off

You should

obtain

from

the

Master

the

discharge

statement,

attestation

of

presence

on

board

or

watch keeping certificate. These documents are also necessary in calculating sea time which will

allow you to sit for your exams (navigation time, etc.)

20. After Signing Off

After the cadet has been safely arrived at home, he/she will be required to contact the RTO at the

earliest convenience. The cadet may be required to come to the local agency for de‐briefing. It’s a

good opportunity for the cadet to discuss the onboard experience with the RTO and bring forward

any issue/matter that may have been experienced during the sea phase. Those cadets who have

completed the

final

sea

phase

and

have

achieved

the

overall

sea

time

will

be

required

to

take

the

pre‐employment test in order to be considered for promotion

21. Computer Based Assessment Test

After completing the 1st sea phase, each cadet will be required to take a computer based

assessment test that will consist of multiple choice questions. Usually, assessment test will be

presented to the cadets in the local office at the occasion of debriefing meeting but always before

joining the next ship. It is very important to obtain the required marks in the assessment test in

order to

be

considered

for

further

contract

and

promotion.

Ask

you

RTO

about

the

assessment

test criteria in order to get further details about this requirement


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22. Performance Evaluation

Each cadet’s performance will be continuously monitored by the RTO. After successfully

completing the

1st

sea

phase,

cadets

will

be

able

to

re

‐ join

the

next

ship

(2nd

contract)

if they

have

performed well during the 1st contract. The performance criteria is as below

• Average score in the 1st 6 Assignments (1‐6) should not be less than 12

• Score in the 1st Project work should not be less than 12

• Good usage of VIDEOTEL Training tool and completion of the relevant CBTs

• Good appraisal from the Master/Ch Eng/DSTO.

• Completion of relevant tasks in the Training Record Book

• Successful completion of the Assessment Test

• At least 80% Marks in the MARLIN English test

•

Completion of

COLREG

Test

(For

Deck

cadets

Only)

Note: For Engine cadets who require only six month of sea time for OOW exams, the monthly

assignments/PW criteria will be based upon 1st 3 Assignments and progress in the selected PW

23. Promotions to OOW Position

CMA Ships has a very structured career path policy and cadets who have successfully completed

the cadetship are evaluated for promotion on the basis of their overall performance.

CMA

Ships

owns

and

operates

very

large

container

vessels

which

are

equipped

with

state

of

the

art modern technology and have spacious accommodations for the crew & officers. The new

building program of the company continues to add brand new tonnage to the existing fleet. So,

there will always be huge demand of prudent seafarers in order to operate the ships safely.

However, only those cadets will be considered for promotions who are hard working, confident,

have the drive to succeed and perform to the best of their abilities.

Cadets are strongly advised to get full details about the performance criteria from the RTO prior

to joining the ship.


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CADET GUIDE V2 2013 doc doc

24. Suggested Packing List

Clothes: It

is

suggested

that

you

bring

clothing

to

last

1 week

on

board

as

you

will

always

have

access to do laundry

1) 2 uniform shirts

2) 2 uniform trousers

3) Epilates

4) Black shoes

5) T shirts

6) Jeans

7) Shorts

8) Sweater

9)

Jacket –

if

you

will

be

experiencing

very

cold

climates

10) Swim suit

11) Sneakers (Flip flops are not permitted on board)

Toiletries: It is suggested that you bring 1‐2 months worth of toiletries. You can always buy more

onboard, but there is a limited selection. You can always buy toiletries ashore as well

1) Shampoo

2) Toothpaste

3) Toothbrush

4) Moisturizer

5)

Hair care

products

6) Razors

7) Sunscreen

8) Chapstick

Other:

1) Camera

2) Any prescription medicines

3) Notebook

4) Pens

Do not Bring:

1) Weapons

2) Food

3) Alcohol

Documents

Cadet Guide