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What can the CAF RC do for you? – The CAF eTool

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The CAF database

Our target:

Registration for CAF users via website: http://caf.eipa.eu/3/107/&for=new

Manifold possibilities upon registration: - using the CAF e-tool

- uploading Good Practices

- bench learning

- part of the European CAF network

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CAF self-assessment eTool

Definition: an online management tool, allowing:- members of the self-assessment groups (SAGs) to introduce

evidences of strengths and areas of improvement (AoI), individual scores & suggestions for improvement (SfI)

- the SAG administrator to gather the results of the SAG (scores and evidence), in order to prepare the consensus meeting

- the SAG administrator to introduce consensus SA results

- the organisation administrator to submit the final scores to EIPA (voluntary); only then will EIPA have insight in the scores (confidentiality)

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Its place in the self-assessment process

Phase 1 – The start of the CAF journey- Step 1 Decide how to organise and plan the self-assessment (SA)- Step 2 Communicate the self-assessment project

Phase 2 – Self-Assessment Process- Step 3 Compose one or more self-assessment groups- Step 4 Organise training - Step 5 Undertake the self-assessment

A. Undertake individual assessmentB. Undertake consensus in group

- Step 6 Draw up a report describing the results of self-assessment Phase 3 – Improvement plan/ prioritisation

Steps 7 - 10

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Language versions available

CAF 2013: English

CAF 2006 : English, French, Dutch, Polish, Finnish, Italian, German

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What is in it for... the individual assessor?

Template allowing the individual to introduce

- evidences of strengths

- areas of improvement

- individual scores

- suggestions for improvement (SfI)

and to visualise the results.!!! Discipline regarding individual preparation increases because

individual contributions are visible and the timing of the contributions is essential

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Level 3: Assessor - menu

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Assessor - input

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Assessor – view scoring

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Assessor – accounts management

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What is in it for... the SAG administrator?

The tool allows him to organise the work of the SAG :- to keep track of the input given by the members of the

SAG- to gather the results of the SAG (scores and evidences)

into one document- to prepare the consensus meeting & prioritise the time

during the consensus process in order to focus on the areas where lack of consensus is most visible

- to use this input for the final report!!! Overall time spent on administration and facilitation decreases.

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Level 2: SAG administrator – info on individual scores

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Level 2: info on strengths and areas of improvement

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3 functions, 3 different levels, 3 different access codes

- Organisation administrator: responsible for the CAF application in the organisation & the main contact person for EIPA/ CAF network

- SAG administrator: person managing a SAG(possibility of different SAGs )

- Individual assessor: member of a SAG

* If one and the same person has all 3 functions, he will have to create 3 different logins/passwords

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Example of a virtual CAF application

- Organisation administrator: registers at the EIPA CAF database creates 1 or more SAGs (SAG management) registers final CAF self-assessment results

- SAG administrator(s): manage a SAG and its members (SAG management) collect information from individual assessors register strengths/weaknesses/suggestions/ scores resulting from the consensus meeting of the SAG

- Assessor: registers his/her individual strengths/ weaknesses/ suggestions for improvement/ scores

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Level 1: Organisation administrator

Register the organisation:http://caf.eipa.eu/3/107/&for=new

Manage the information- Organisation details: Update here the identification data of

your organisation as a whole (edit function)

- CAF self-assessment eToolSAG managementAccounts management

- Upload good practices

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Level 1: Organisation administrator

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Steps

1. Request registration as a user (by Organisation administrator)2. Organisation administrator creates SAGs3. SAG administrator creates assessor accounts4. Individual assessors carry out self-assessment individually5. SAG administrator gathers the results, prepares the consensus

meeting6. Consensus meeting: SAG administrator registers consensus

data7. Final results/ reporting (strengths, areas of improvement,

suggestions for improvement, scores)

8. Ready to proceed with the action plan ...

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CAF website, contact and access codes

Website for EIPA CAF resource centre:

www.eipa.eu/caf CAF database, e-tool, search users and good practices: caf.eipa.eu

Testing the eTool, URL: caf.eipa.euLevel 1: Organisation administrator ApogeeLogin: OrgAdminPassword: OrgAdminLevel 2 SAG administrator SAG 1 Login: adminPassword: adminLevel 3 – Assessors from SAG 1Login ass1: demo – Password ass1: demoLogin ass2: assessor2 – Password ass2: assessor2

Contact: Ann StoffelsEmail: caf@eipa.eu