CAGC 2017 Short Course Annual Education Conference · Tabletop Inclusions A tabletop display includes: One (1) Complimentary Booth Staff per ... Sidewalls and display fixtures occupying

CAGC 2017 Short Course

&

Annual Education Conference

Wednesday September 27, 2017 – Saturday September 30, 2017

Delta Victoria Ocean Pointe Resort and Spa

Victoria BC

Exhibitor Services Manual

Table of Contents

Introduction

Exhibit Schedule

Official Trade Show Service Suppliers

Exhibit Booth Details

Booth Assignment

Floor Plan

Sponsor Staff Registration

Lead Retrieval Order Form

Electrical Order Form

Show Decorator Forms

Customs

Introduction:

This package contains all the necessary documents required to exhibit at the upcoming CAHC 2017 Short

Course and Annual Education Conference, being held at the Delta Victoria Ocean Pointe Resort & Spa in

Victoria BC from September 27-30, 2017. Please ensure you read the attached information carefully and

return all the required forms prior to the deadlines dates indicated.

To make the exhibition a success, all exhibitors agree to conform to the Rules and regulations outlined in

this Exhibitor Services Manual. These rules and regulations also apply to the representatives, employees

and/or guests of all sponsors/exhibitors.

Exhibit Schedule:

LOCATION OF EXHIBITS: Delta Victoria Ocean Point Resort & Spa

100 Harbour Road, Victoria BC V9A 0G1

Harbour Ballroom & Foyer

MOVE-IN/SET-UP: Thursday, September 28, 2017 11:00 – 16:00

SHOW DATES/HOURS: Thursday, September 28, 2017 16:30 – 19:00

Friday, September 29, 2017 07:00 – 17:00

Saturday, September 30, 2017 07:00 – 10:30

MOVE-OUT/TEAR DOWN: Saturday, September 30, 2017 10:30 – 12:30

CAGC CONFERENCE OFFICE: 4 Cataraqui Street, Suite 310

Kingston, ON K7K 5Y4

Tel: 613-531-2661 Fax: 866-303-0626

Email: [email protected]

Web site: www.cagcconference.ca

EXHIBITOR REGISTRATION DESK: Delta Victoria Ocean Pointe resort & Spa, Arbutus Foyer

100 Harbour Road, Victoria BC V9A 0G1

Wednesday, September 27, 2017 08:30 – 10:00

Thursday, September 28, 2017 06:30-18:00

Friday, September 29, 2017 06:30-17:30

Saturday, September 30, 2017 06:30 – 13:00

Official Trade Show Service Suppliers:

SHOW SERVICES AND RENTALS Island Tents and Events 671 Wilson Street Victoria BC V9A 3H3 Tel: 1-250-385-3541

ACCOMMODATIONS Delta Victoria Ocean Pointe Resort & Spa 100 Harbour Road Victoria BC V9A 0G1 Tel: 1-250-360-2999 The hotel will NOT accept shipment until Wednesday September 27, 2017. Please ship with Island Tents and Events to ensure exhibit materials arrive on time.

CUSTOMS/TRANSPORTATION: North American Logistics Services Inc. 1112 W. Pender Street, Suite 605 Vancouver BC V6E 2S1 Contact: Jeff Davis Email: [email protected] Tel: 778-328-2841 | 855-328-2841

Exhibit Booth Details:

Exhibit Booth Details: Exhibit Booth Inclusions A standard exhibit booth includes: One (1) Complimentary Booth Staff per

booth Eight (8) ft. high back wall and three (3) ft.

high draped sidewalls; Eight (8) ft. deep) by ten (10) ft. wide booth Six (6) ft. long skirted table and one (1)

chair; One (1) duplex electrical outlet Overnight security in the exhibit area for

the duration and for move-in/move-out; Complimentary lunch and refreshment

breaks during the exhibit show times Modified exhibit booth includes: A modified booth includes: One (1) Complimentary Booth Staff per

booth Eight (8) ft. high back wall and three (3) ft.

high draped sidewalls; Eight (8) ft. deep) by eight (8) ft. wide booth Six (6) ft. long skirted table and one (1)

chair; One (1) duplex electrical outlet Overnight security in the exhibit area for

the duration and for move-in/move-out; Complimentary lunch and refreshment

breaks during the exhibit show times

Tabletop Inclusions A tabletop display includes: One (1) Complimentary Booth Staff per

booth One (1) duplex electrical outlet Six (6) ft. long skirted table and one (1)

chair; Overnight security in the exhibit area for

the duration and for move-in/move-out; Complimentary lunch and refreshment breaks during the exhibit show times Exhibit Booth Exclusions The following is NOT included in your booth package: Material handling, additional

equipment/supplies or drayage costs; Telephone, computer data lines, internet

lines and specialized telecommunication services;

Specialized security staffing requirements for individual booths, either overnight nor during the event;

Transportation, warehousing or brokerage services;

The movement, transfer, removal, storage, setup and dismantling of customer exhibits.

Individual booth lighting, additional electrical outlets, special materials, carpets or furnishings beyond those booths, either overnight nor during the event;

Display Restrictions

All displays must stay within the boundaries of the booth. Back wall height restrictions are eight (8) feet for in-line and six (6) feet for perimeter and island booths (only if the Exhibitor occupies the entire island). Sidewalls and display fixtures occupying the front one-half of exhibit space (five (5) feet in from the aisle) cannot exceed a height of four (4) feet within ten (10) feet of a neighboring exhibit. Further details will be contained in the Exhibitor Services Manual.

CAGC 2017 Exhibit Schedule

DECORATOR SET-UP Thursday September 28, 2017 6:00 am – 11:00 am

MOVE-IN/SET-UP: Thursday September 28, 2017 11:00 am – 4:00 pm

SHOW DATES/HOURS Thursday September 28, 2017 4:30 pm – 7:00 pm

Friday September 29, 2017 7:00 am – 5:00 pm

Saturday September 29, 2017 7:00 am – 10:30 am

MOVE-OUT Saturday September 29, 2017 10:30 am – 12:30 pm

DECORATOR MOVE-OUT Saturday September 29, 2017 12:30 pm – 5:00 pm

CAGC 2017 Booth Assignment

Company Booth / Tabletop Company Booth / Tabletop

Ambry Genetics Booth # 8 KolGene Tabletop D

AstraZeneca Booth # 14 LifeLabs Booth # 4

B. Braun CeGaT, LLC Tabletop C MNG Laboratories Tabletop B

Blueprint Genetics Booth # 7 PerkinElmer Booth # 10

Color Booth # 12 PreventionGenetics Booth # 6

Dynacare Next Booth # 1 Quest Diagnostics Booth # 3

Fulgent Diagnostics Booth # 15 Recordati Rare Diseases, Inc. Tabletop A

Gene Dx Booth # 13 Roche Diagnostics Booth # 9

Illumina Booth # 11 University of Chicago Booth # 2

Invitae Booth # 5

CAGC 2017 Sponsors - Staff Registration

Use the link below to register you company representatives for the CAGC 2017 Short Course and Annual

Education Conference.

http://www.planetReg.com/cagc-2017-sponsors

Entitlements:

Platinum $10,000:

1 complimentary booth staff

3 complimentary full registrations

3 complimentary banquet tickets Gold $7,500:



2 complimentary banquet tickets

Silver $5,000:



1 complimentary banquet tickets Bronze $2,500:



Additional Booth Staff: $100/person (limit of 2)

You may also add up to a maximum of 2 additional booth staff to your registration at a cost of $100 per

person.

Booth Staff registration includes access to all events in the Exhibit Hall & education sessions; does NOT

include Soirée or AGM Lunch

Additional Soirée Tickets:

If you require soirée tickets, above those included in your registration entitlements, these are available

for purchase for $50/ticket.

September 29th & 30th, 2017

Delta Ocean Pointe Resort & Spa, Victoria, B.C.

2225 Ch. Gascon, PO 82048, Terrebonne, Québec, Canada J6X 4B2 Tel : 1-888-777-8613, Fax : 1-888-776-4980

LEAD RETRIEVAL RENTAL FORM Version francaise disponible sur demande

Exhibitor Information

Online form available at: http://reservation.eventzen.com/CAGC2017 Company Booth#

Contact Address City Prov./State Postal/Zip code Country Telephone Extension Email for reports

EventZen Packages Note: If you intend on using the units at events outside of the exhibit (ex: symposium), please advise us in advance.

Before Aug. 24, 2017 As of Aug 24

Economy Package Scanner, Custom Lead Qualifiers ($25 onsite), Excel file* $245 $280

Deluxe Package Scanner, Custom Lead Qualifiers, Excel file*, Follow-up “Thank You” to your leads, USB key $310 $345

*Reports will be sent out daily only if Lead Retrieval unit is returned daily.

EventZen Services

Additional Scanner(s) $160.00 x _______ = $

USB key(s) with leads $35.00 x _______ = $

Paper Report(s) Delivery 2 hours from request (per request) $35.00 x _______ = $

Custom Lead Qualifiers Menu (if ordered after: Sept. 25) $25.00 x 1 = $

Follow-up «Thank-you» e-mail to your leads $50.00 x 1 = $

Morning Delivery Service (to your booth) $50.00 x 1 = $ Ask about our laptop rentals, real-time notes, and other exhibitor services

Payment (CAD) SC17-023- Payment must be received prior to show

Expiry date:

CVV:_____

Check #: Check payable to EventZen Corp.

Package $__________ Additional Items $_________ GST $__________ (5%) Total $__________ GST 877608117 RT0001

Cardholder name

Cardholder Signature

September 29th & 30th, 2017

Delta Ocean Pointe Resort & Spa, Victoria, B.C.

2225 Ch. Gascon, PO 82048, Terrebonne, Québec, Canada J6X 4B2 Tel : 1-888-777-8613, Fax : 1-888-776-4980

CUSTOM LEAD QUALIFIERS FORM Complete and return prior to Sept. 25 to receive your Qualifiers FREE!

Company : _________________________________ Booth : _____________

1. PRODUCTS OR SERVICES => List your products and/or services presented at your booth or generally offered by you.(Add up to 27 Custom Product and Services Qualifiers, maximum 20 characters per line)

1 2 3

4 5 6

7 8 9

10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27

2. ACTION TYPES => Check the types of action you normally take with your potential clients, or list the ones that best suit your needs.

(limit 50 items, maximum of 20 characters per line)

1. Phone Call 2. Sales visit 3. Demonstration

4. Send Quote 5. Send Documentation 6. Hot Lead

7. Send Price list 8. Catalog 9. Add to Mailing list

10. Send Newsletter 11. Send sample 12. See notes

13. Call 1 week 14. Call 2 weeks 15. Call 1 month

16. Send by mail 17. Send by fax 18. Send by E-mail

19. 20. 21.

22. 23. 24.

3. SORT ORDER => List either your reps names or your territories or other. (limit 18 names, maximum of 20 characters per line)

1 2 3

4 5 6

7 8 9

10 11 12 13 14 15 16 17 18 19 20 21

Complete the form Online: http://reservation.eventzen.com/CAGC2017

Return completed forms by E-mail: [email protected]

Return completed forms by fax: 1-888-776-4980

PHOTOCOPY IF NEEDED.

100 Quebec 1

COMPANY: SHOW NAME:

STREET: LOCATION:

CITY: BOOTH #:

PROV / STATE: POSTAL CODE: INSTALLATION DATE: 09/26/2017 TIME:

E-MAIL: EXHIBIT START DATE: 09/27/2017 TIME:

PHONE: FAX: EXHIBIT END DATE: 09/30/2017 TIME:

ORDERED BY: CONTACT ON-SITE:

PO #: PST #: STAYING AT: PHONE:

QUANTITY SHOW RATE TOTAL

FLAT SCREEN MONITORS

17" LCD FLAT SCREEN MONITOR $50.00


24" LCD FLAT SCREEN MONITOR $90.0032" LCD FLAT SCREEN MONITOR $200.00



42" PLASMA FLAT SCREEN MONITOR $320.00







FLAT SCREEN MONITOR FLOOR STAND (RENTED WITH MONITOR ONLY) $50.00

SHELF FOR MONITOR FLOOR STAND $10.00

COMPUTERS (All computers come with10/100 Ethernet, Windows and Office software)

STANDARD DESKTOP COMPUTER (comes with 17" monitor) $325.00

NOTEBOOK COMPUTER $325.00

COMPUTER ACCESSORIES

I-PAD WIRELESS PRESENTER KIT $90.00

LASER PRINTER - B & W, 15 PPM $100.00

DESKTOP SPEAKERS - PAIR $50.00

ETHERNET 10/100 8 PORT SWITCH $50.00

VIDEO PLAYERS (see Monitors above)

DVD PLAYER - MULTIZONE $60.00

BLU-RAY PLAYER $150.00

VIDEO ACCESSORIES

VIDEO CART WITH SKIRT $25.00

6 FT TRIPOD SCREEN $50.00

AUDIO EQUIPMENT

CD PLAYER (REQUIRES SOUND SYSTEM) $50.00

BOOTH AUDIO SYSTEM 1 (2 SPEAKERS, MIXER/AMPLIFIER) $200.00

BOOTH AUDIO SYSTEM 2 (2 SPEAKERS, MIXER/AMPLIFIER, CD PLAYER, WIRELESS MIC) $230.00

WIRELESS MICROPHONE (HANDHELD, LAVALIER, OR HEADSET) $140.00

OTHER

PLEASE INQUIRE IF YOU DO NOT SEE WHAT YOU NEED!

PAYMENT MUST ACCOMPANY YOUR ORDER ( CLICK 'PAYMENT' BOX ; USE ARROW TO SELECT METHOD) EQUIPMENT TOTAL:

CREDIT CARD #: PAYMENT DELIVERY & PICKUP: $100

EXPIRY: LABOUR - SETUP/DISMANTLE:

LABOUR - ADDITIONAL:

CABLES & CONSUMABLES: 5%

AUTHORIZED SIGNATURE: SUB-TOTAL:

NAME ON CREDIT CARD: IF PST EXEMPT PROVINCIAL SALES TAX: 9.975%

DATE: ENTER # BELOW GST or HST: 5%

PST EXEMPTION: $0.00

Administration Fees will apply on all credit card transactions over $5,000 TOTAL:

For further information, please contact: Guido Guzzo 613-526-3121 PH

e-mail address: [email protected] 613-526-0850 FAX

EQUIPMENT AVAILABLE

COMPUTER & AUDIO VISUAL ORDER FORM

CAGC

Delta Victoria Ocean Pointe Resort

8:00

18:00

Exhibitor Order Form.GAGC.VICTORIA. (002).xls

1 It couldn't be simpler! Just complete the form on-line, save to your desktop, & e-mail to the e-mail address above.

1 Please forward payment in full with your order.

INSTRUCTIONS FOR SUBMITTING YOUR CREDIT CARD NUMBER

* For your security, please complete all information relating to your credit card except for the Credit Card Number.

* Email the completed form and provide the Credit Card Number in two separate transmissions so that one Email

does not contain the full Credit Card Number.

* Another option is to contact us to give the Credit Card Number by phone, or use facsimile transmission if such

medium is available to you.

2 Orders received less than 7 business days prior to setup date may be subject to additional charges.

3 Written order cancellation must be received at least 5 business days prior to setup date to avoid a 1 day charge.

4 Your authorized representative must be at your booth at specified date & time to accept delivery of equipment.

Please note: we cannot leave equipment in your booth without your representative there to receive it.

5 The equipment is your responsibility until picked up by a Freeman Audio Visual representative.

Please do not leave equipment unattended in your booth when the show finishes.

6 Any extension of the rental period must be arranged prior to termination of the original rental period.

7 Customer is liable for full replacement value of rented equipment & is responsible for insuring said equipment.

8 Customer agrees to be bound by all applicable license & copyright laws for software on rented equipment.

9 Freeman Audio Visual is not responsible for any equipment performance problems caused by customer's software.

TERMS & CONDITIONS

INSTRUCTIONS FOR USE

Exhibitor Order Form.GAGC.VICTORIA. (002).xls

LIFETIME MEMORIES VCC

Island Tents and Events MATERIALS HANDLING FORM

671 Wilson St

Victoria, BC V(A3H3

Email: [email protected]

www.islandtentsandevents.com

Tel: (250) 385-3541 Fax: (250) 385-3540

IMPORTANT:

Price Quantity Amount

Preshow Services

Includes receiving materials at the Island Displays warehouse, 7 - 15 days prior to 99.00$

Late shipments 0-7 days prior to show date, storage and delivery to booth 165.00$

(Note: Does not include Customs Import Clearance Fees.)

Minimum charge - up to 300 lbs.

Shipments over 300 lbs. - Price per 100 lbs. over minimum charge 27.00$

(E.g. 500 lbs. $95.00 + $58.00 = $153.00)

Weight___________lbs. Number of pieces________

On Site Services

Includes removal of crates and packing to the Island Displays warehouse and return

of crates and packing to your booth at the end of the show.

Minimum charge per pallet and/or crate 60.00$

For each additional pallet/crate. 25.00$

Early return of exhibitor materials prior to scheduled move-out. 100.00$

Post Show Service

Includes removal of materials from your booth to a designated carrier.

(Note: Does not include Customs Export Clearance Fees.)

Minimum charge - up to 300 lbs. 99.00$


(E.g.. 500 lbs. $95.00 + $58.00 = $153.00)

Weight___________lbs. Number of pieces_________

Customs

Customs documentation expedition fee when documents are not complete 150.00$

Post Show Storage (price per week)

Storage of materials up to 300 lbs. 100.00$


Forklift Services

Forklift and Operator - Hourly Rate (1 hour minimum charge) 8:00am-6:00pm 45.00$

Forklift and Operator - Hourly Rate (1 hour minimum charge) 6:00pm-8:00am 75.00$

G.S.T. Reg # R102536778

TERMS AND CONDITIONS Subtotal

By signing this form you agree to these conditions:

- A 25 % cancellation fee will be applied to all orders cancelled up to 48 hours prior to the show date. 7% GST

- Cancellations within 48 hours of the show date are non refundable.

- All orders must be accompanied by payment in full. 7% PST

- Orders not accompanying a valid credit card will not be processed.

- Island Displays is not responsible for the insurance of your shipment while in our care.

- Company agrees to have obtained adequate miscellaneous floater insurance for all goods shipped. TOTAL - Hold Island Displays harmless for lost or damaged goods. For PRE-SHOW DISCOUNTS to apply,

- Island Displays will estimate shipping weight where a weight reseipt has not been included. payment must accompany your order

Island Displays has the right to ADJUST ORDERS THAT HAVE BEEN CALCULATED INCORRECTLY 14 days prior to the show date

PLEASE PRINT

Company: Payment Methods: Visa ___ M/Card ___ AMEX. ___Visa M/C Amex

Booth #:

Ordered by: Card #: Expiry /

Telephone:

Fax: Cardholder:

Email: Signature:

NOTE: Orders not accompanying credit card payment will NOT be processed….Thank you.

CAGC 2017

September 27-30, 2017

show date, storage and delivery to your booth.

All shipments must have a bill of laiding showing the number of pieces, weight and merchandise description. As well, pieces should be marked with the affiliated show

name and booth number. All freight not of Canadian origin must also be represented by customs documentation.

http://www.islandtentsandevents.com/

Lifetime Memories

Island Tents and Events671 Wilson St

Victora, BC V8Z 6N6V9A 3H3


Email : [email protected]

Web: www.islandtentsandevents.com

Tel: (250) 385-3541

Fax: (250) 385-3540 Preshow Late Quantity Amount

Discount Order

Folding Chair 5.00$ 7.00$

Coat Rack - with 5 arms (hangers not necessary) 29.00$ 35.00$

Waste Basket 12.00$ 15.00$

Pedestal Table - 30" Round - topped and skirted - 30" High 25.00$ 40.00$

Counter Height Pedestal Table -30" Round - topped and skirted - 40" High 25.00$ 40.00$

8' Table topped and skirted 3 sides - 30" High 35.00$ 40.00$



Skirt Colours Blue___Silver___Burgundy___Black___Red___Green___

Undecorated Table 8' - 30" High 10.00$ 15.00$



Risers 4' x 8" x 8" for product display 15.00$ 20.00$

Additional Cost for Counter Height Tables( Leg extensions & 40" high skirt) 15.00$ 20.00$

Skirting only: Blue___Silver___Burgundy___Black___Red___Green___ 21.75$ 29.00$

Tent Leg Weight/s, 150 pound concrete anchor 25.00$ 30.00$

Tent Leg Weights - Sand Bag/s - (80 lbs. each) 10.00$ 15.00$

Metal Easel 17.00$ 25.00$

Poster Board (4' x 8' Double Sided Cork) 45.00$ 60.00$

Leg Extentions Set of 4 10.00$ 15.00$

Banner Hanging Pkg. (2 - metal bases, 1 - up and 1 - cross bar/extends 6'-10' wide) 35.00$ 45.00$

Tafetta Per Linear Ft. 1.50$ 2.00$

G.S.T. Reg # R102536778 Subtotal

By signing this form you agree to these conditions:

- A 50% cancellation fee will be applied to all orders cancelled up to 48 hours prior to show date. 5% GST

- Cancellations within 48 hours of the show date are non refundable. 7% PST

- All orders must be accompanied by payment in full. TOTAL

- Orders not accompanying a valid credit card payment will not be processed.

- All rates are for the duration of the show.

- Island Tents WILL ADJUST ORDERS THAT HAVE BEEN CALCULATED INCORRECTLY.

- The Client is 100% responsible for lost, stolen or damaged goods

PLEASE PRINT

Company: Payment Methods: Visa M/C Cheque

Booth #:

Ordered by: Card #: Expiry /

Telephone:

Fax: Cardholder:

Email: Signature:

NOTE: Orders not accompanying credit card payment will NOT be processed….Thank you.

Miscellaneous

TERMS AND CONDITIONS

DISPLAY ORDER FORM

CAGC 2017

Don't See it on the order form? Just Ask!

Display Tables

Display Furnishings

Tent / Pop Up Weights

For PRE-SHOW DISCOUNTS to apply,

payment must accompany your order

request prior to show date.

www.nalsi.com

Please complete, print, sign and return completed forms to

Toronto/Head OfficeTel: 905.951.1612

Montreal/Eastern RegionTel: 514.868.6650

Calgary/Prairie RegionTel: 403.851.1152

Vancouver/Western RegionTel: 778.328.2841

ORDER FORM: Customs Brokerage & Transportation Services

Section 1 - Exhibitor and Event Information

We wish to use North American Logistics Services for: (Please check one) Customs Clearance & Transportation Customs Clearance Only Transportation Only Advance Warehousing

Location Name: Pickup Date: Time: Address: City: Prov./State: Postal/Zip: Contact: Phone #: Email: US Tax #/EIN: Exhibitor Name: Event Name: Event Date(s): Booth #:

Section 2 - Carrier/ Shipment InformationName of carrier providing transportation services NALSI Other

Section 3 - Terms of Payment and Security Deposit (Must be completed)

Charge to: Visa MasterCard American ExpressCardholder Name: Card Account #: Expiry Date: CVC #: Cardholder’s Signature: Email: I hereby authorize the use of this credit card for payment of services related to this order form.

OPTION #1 Process payment automatically on credit card provided. A 5%administration fee will be added to invoices paid by credit card. OPTION #2 Payment will follow within 15 days of invoice processing date. (Credit card provided may be charged if payment is not received within 45 days of invoice date). North American Logistics may require payment prior to delivery of goods. A 5%administration fee will be added to invoices paid by credit card.

Number of Pieces Dimensions (inches) Weight (LBS)Carton/Boxes L W H Crates/Fiber Case L W H Skid/Pallet L W H Carpet/Other L W H TOTAL Additional Services: Lift Gate Inside Pick Up/Delivery 53ft trailer accessible? Pickup: Yes No Delivery: Yes No Loading dock available? Pickup: Yes No Delivery: Yes NoDo you require additional Insurance? Yes No Declared Value: Cargo Insurance (only to be completed when using NALSI Transportation) **Please note additional fee's will apply for insurance coverage**

Pick

Up A

ddre

ss

Location Name: Delivery Date: Time: Address: City: Prov./State: Postal/Zip: Contact: Phone #: Email: US Tax #/EIN: Exhibitor Name: Event Name: Event Date(s): Booth #: De

liver

y Add

ress

Location Name: Pickup Date: Time: Address: City: Prov./State: Postal/Zip: Contact: Phone #: Email: US Tax #/EIN: Exhibitor Name: Event Name: Event Date(s): Booth #: Re

turn

Fre

ight

Company Name: Address: Address: Email: City: Prov./State: Postal/Zip: Contact Name: Phone #:

Send

Bill

To:

Invoices are processed electronically and transmitted to email provided.

Return freight same as pickup address If same, only complete pickup date/time information Return services not required

Quote ID#

FB#

***Applicable only if pickup is from a tradeshow***

***Company name or facility name***



***Applicable only if delivering to another tradeshow***

***for insurance purposes only***

***Applicable only if delivering to a tradeshow***

CAGC 2017 Customs Information The Canada Border Services Agency (CBSA) has officially recognized the CAGC 2017 Short Course & Annual education Conference for Border-to-Show privileges. The attached letter can be used to facilitate entry to Canada. You are recommended to attach this document to any boxes or packages being shipped to Canada for this event.

If you have any questions feel free to contact the undersigned or [email protected]. Mark Bourne Border Services Officer, Operations Branch Canada Border Services Agency / Government of Canada [email protected] / Tel: 604-666-1294 / TTY: 866-335-3237 Agent des services frontaliers, Direction générale des opérations Agence des services frontaliers du Canada / Gouvernement du Canada [email protected] / Tél. : 604-666-1294 / ATS : 866-335-3237

Canada Border Services Agency

International Events and Convention Services Program

3rd Floor- 1611 Main Street

Vancouver, BC

V6A2W5

July 25, 2017

File#PAC_2017_10831

Canadian Association of Genetic Counsellors

4 Cataraqui Street, Suite 310

Kingston, ON K7K 1Z7

Dear Donna Dennison,

In response to your correspondence dated July 19, 2017; the Canada Border Services Agency (CBSA) -

International Events and Convention Services Program (IECSP) officially recognizes the following event:

CAGC 2017 Short Course & Annual Education Conference


Delta Ocean Pointe Resort & Spa

Victoria, BC

Your request for Border-to-Show privileges has been granted. The CBSA has advised its ports of entry to

allow your goods to move directly to the show site (once they have been reported to CBSA at the first

port of entry) where officials will perform the necessary clearance procedures.

The information provided to the CBSA states there will be approximately 200 attendees of which 6% are

foreign to Canada. The event is closed to the general public with no sales of merchandise taking place.

According to your correspondence, you are expecting up to 5 foreign exhibitors, who will be importing

items such as company products and information on services, display material, as well as convention

materials for use at the event. Non-Canadian exhibitors may import display items and exhibit booths

temporarily as outlined in the provisions of tariff classification 9993.00.00.00 duty free, on the condition

that the goods will be exported from Canada upon the completion of the event

CBSA requires everyone seeking admission into Canada to properly declare themselves to CBSA by

providing accurate identification. CBSA will accept a valid passport as proof of citizenship. Persons who

have been convicted of any criminal offences may be inadmissible to Canada. For more information

please visit: http://www.cic.gc.ca/english/information/inadmissibility/index.asp

http://www.cic.gc.ca/english/information/inadmissibility/index.asp

If you have attendees from visa-requiring countries (http://www.cic.gc.ca/english/visit/visas.asp), please

contact the Special Events Unit of Citizenship and Immigration Canada (CIC) at [email protected]

with the specifics of your event. They will assess the visa requirements of your event.

Visa-exempt foreign nationals, excluding US citizens, require an Electronic Travel Authorization (eTA)

to fly to or transit through Canada. For more information please visit www.cic.gc.ca/english/visit/eta-

start.asp.

To ensure that organizers and participants of your event are aware of requirements for entry to Canada,

the information provided to the CBSA may be shared with CIC. The CIC may, in turn contact event

organizers to confirm details of your event and provide further direction regarding admission to Canada

for those attending your event.

To facilitate border procedures it is recommended that foreign attendees and exhibitors be provided a

copy of this letter for presentation to a CBSA Border Services Officer upon their arrival to Canada.

In conjunction with the presentation of this Recognition Letter, an itemized list of goods including a

description, country of origin, quantity and value is required for presentation to CBSA. If your event

materials will be imported by a commercial carrier or courier service, a copy of this letter should also be

attached to any shipping documents.

Please do not hesitate to contact the undersigned if you have any questions or require additional

information.

Sincerely,

Mark Bourne

Border Services Officer, Operations Branch

Canada Border Services Agency / Government of Canada

[email protected] / Tel: 604-666-1294 / TTY: 866-335-3237

Agent des services frontaliers, Direction générale des opérations

Agence des services frontaliers du Canada / Gouvernement du Canada

[email protected] / Tél. : 604-666-1294 / ATS : 866-335-3237

The information you provide in this document is collected under the authority of Section 107(9) of the

Customs Act for the purpose of the facilitation of border coordination services for organizers of

international events being held in Canada. The information may be disclosed to Other Government

departments and/or Agencies (e.g. Citizenship and Immigration Canada) for the purposes of providing

assistance with admissibility requirements.

http://www.cic.gc.ca/english/visit/visas.asp

mailto:[email protected]

http://www.cic.gc.ca/english/visit/eta-start.asp

http://www.cic.gc.ca/english/visit/eta-start.asp



Documents

CAGC 2017 Short Course Annual Education Conference · Tabletop Inclusions A tabletop display includes: One (1) Complimentary Booth Staff per ... Sidewalls and display fixtures occupying