Calderdale Natural Flood Management Fund - Guidance Notes ... · The engagement of catchment landowners and land managers to contribute to Natural Flood Management solutions. The

Calderdale Natural Flood Management Grant Scheme

Guidance Notes

Calderdale Natural Flood Management Fund: Guidance Notes, May 2018 2

Section 1:- General Guidance Purpose of the Grant The Calderdale Natural Flood Management Grant Fund has been set up to achieve the objectives set out in the Calderdale Flood Action Plan, with the aim of managing the landscape to slow the flow of water:-

Understanding the relationship between catchment management and flooding Promotion and delivery of Natural Flood Management (NFM) techniques which can

contribute to flood mitigation and alleviation The engagement of catchment landowners and land managers to contribute to Natural Flood

Management solutions. The fund will enable landowners and farmers to undertake land and water management techniques to build up Calderdale's resilience to heavy rainfall events. NFM cannot completely prevent our area from flooding in the future, but it can reduce the frequency and severity of flood events, as well as providing additional environmental benefits. The grant is competitive to ensure best value for money. All applications will be given a score in accordance with the scoring system outlined in Section 7 of the Guidance Notes. The scores and costs will be reviewed by a panel to allocate the funding. The panel will be formed from representatives of Calderdale Council, Environment Agency, other fund holders and the chair of the NFM Operational Sub-Group within the Calderdale Flood Recovery & Resilience Partnership. Who can apply? Landowners throughout Calderdale are eligible for the scheme, although a points system

will heavily prioritise land holdings in target catchments – Upper Calder, Walsden Water, Hebden Water and Cragg Vale. (See Map in Section 7 of the Guidance Notes)

Landowners can appoint agents to submit applications. Tenants (or their agents) may apply with the permission of landowners. Commoners associations (or their agents) may apply subject to the requisite permissions.

Any application restricting access to common land would require full consultation and permission from the Secretary of State.

What can be funded? The table in Section 5 sets out a range of common NFM interventions together with the amounts applicants will receive for their implementation. This includes fencing if required to provide NFM benefits. Monies will be paid following site inspection or confirmation that the works have been completed. Calderdale Council recognise that not all schemes will fit within these standardised costings so the final line of the table is designated “special projects”. Examples might be;- Sustainable drainage systems (SUDS) – water gardens, green roofs etc. Track drainage improvements combined with storm water attenuation


Supplementary costs for delivery of materials to difficult to access sites Moorland restoration – revegetation of bare peat, grip blocking, etc

All special projects will require detailed plans to be drawn up by a a professional water management consultant. If you are seeking funding under this heading, contact the Calderdale Natural Flood Management Officer before proceeding with the application. The cost of planting trees is covered by this scheme, trees are supplied free of charge by the Woodland Trust through delivery partners. Who can carry out the work? Applicants may do the work themselves or they may employ contractors. It is essential that all works are carried out according to the specifications outlined in the technical guidance below. It is the applicant’s responsibility to ensure all work complies with CDM Regulations 2015. Maintenance Applicants are required to ensure that NFM interventions are maintained in good condition during the period of the grant (currently to 2020), with repairs being carried out as and when necessary. Appendix 4 outlines maintenance payments. These monies will be released following a site inspection or confirmation that the interventions have been maintained in the years subsequent to the year of installation. Value Added Tax VAT should only be included as a cost in your application if you cannot recover it from HM Revenue and Customs. If we have agreed to fund any or all of the VAT costs associated with your Project and you subsequently recover any VAT, you must pay us back immediately any of the VAT that has been paid for with the grant. Grant Procedure Figure 1 outlines the grant procedure. Applicants apply to the grant scheme by completing the application form. If you would like support in making your application please contact [email protected] for information about our current delivery partners who may be able to help you. Please note that to be eligible to receive trees free of charge from the Woodland Trust applications for tree planting must be made through CMBC delivery partners. Please contact [email protected] for further advice. All applications will be given a score in accordance with the scoring system outlined in Section 7 of the Guidance Notes. The scores and costs will be reviewed by a panel to allocate funding. The applicant will be informed in writing whether their application has been successful and will be asked to sign the Terms and Conditions of the grant. The Terms and Conditions of the grant are included in Appendix A. Where relevant the applicant will receive confirmation in writing of any state aid received through the scheme under general or agricultural de minimis. On notification of completion of the work, the site will be inspected to confirm the work has been completed in accordance with the application and photographed for the purposes of site records.


The applicant will sign a schedule of work completed, using the standard cost items, and submit it for payment as an invoice. The applicant will be asked to provide supporting documents including before and after photographs of the site and receipts for materials. During the period of the grant interventions must be maintained in good condition. The interventions will be inspected on an annual basis. Where relevant, annual maintenance payments will be paid upon confirmation that interventions have been maintained to a good condition.

Figure 1: Grant scheme process


Section 2:- Filling out the Application Form

About the Applicant

1.1 – 1.4 - Complete all details

1.5 Do any other parties have a legal interest over the land included in this application? If yes please list them below and give details about the nature of their involvement. All parties with a legal interest over the land must be informed of the works in writing. Examples include the following: family members, a business partner, a tenant, or someone with a third party right of access 1.6 Will you have control of the land included for the full period of time covered by the works identified in this application including the maintenance period? If your tenancy agreement is due for renewal or you’re intending to sell the land please let us know. 1.7 Have you applied previously to the Calderdale NFM fund for works on this land? If yes, please give details of previous applications, successful or unsuccessful.

You can apply more than once for the same area of land as long as the works are different and compliment the previous schemes. If your application is rejected you can request feedback from Calderdale Council’s NFM team..

1.8 Have you received any general or agricultural de minimis state aid payments in the 3 years prior to the date of this claim?

The European Commission considers that public funding to a single recipient of up to €200,000 over a 3 year fiscal period has a negligible impact on trade and competition, and does not require notification. This aid can be given for most purposes, including operating aid, and is not project-related. This is generally known as Industrial de minimis aid because of the economic sectors it supports. Separate rules apply to the Agriculture sector with a limit of up to €15,000 over a 3 year fiscal period If de minimis is present in a grant a letter will be sent out to each beneficiary requiring them to confirm that the grant will not take them over the prescribed de minimis limit. For more information about state aid please visit the BIS State Aid Guidance page https://www.gov.uk/guidance/state-aid

1.9 Value Added Tax (VAT)

Please provide your VAT Registration Number if you are VAT registered. N.B. VAT should only be included as a cost in your application if you cannot recover it from HM Revenue and Customs. If we have agreed to fund any or all of the VAT costs associated with your Project and you subsequently recover any VAT, you must pay us back immediately any of the VAT that has been paid for with the grant.


About the land

2.1 Site name

This can be the name of your property or a land parcel or field name if appropriate for example Hill wood, North Farm, or Mire Meadows

2.2 Single Business Identifier number or County Parish Holding number (if you have one)

These are identifier numbers given to landowners by DEFRA to assist with the management of agri-environment schemes and the administration of agricultural regulations. If you don’t have one or don’t know, leave this section blank.

2.3 Site Details

a) The land parcel numbers relate to areas drawn on the map you supply b) You can get this information from an ordinance survey map of the site or by visiting http://www.magic.gov.uk/. Once Magic Map is open you can hold your cursor over the land parcel and the grid reference is displayed at the bottom of the screen in the format XY123876 c) Area of each land parcel included in this application. Please present this figure in hectares d) Land type. Grassland/Moorland/Woodland/Other (please state) e) Information relating to these designation can be found on http://www.magic.gov.uk/

Information relating to tree preservation orders can be found at https://calderdale.gov.uk/v2/maps/tpo

2.4 Are you aware of any agreements or contractual restrictions upon the land use during the period covered by the activities included in this application?

This may include public access, agricultural or sporting tenancies, existing covenants, or the requirements of existing or legacy agri-environment schemes.

2.5 Does the work included in this application require any consents, for example, Felling Licences or Planning Permission?

Please check the requirements for consents and permissions for the work you’re planning with the relevant agencies.

2.6 Are you aware of any rare, threatened or endangered species or habitats within the land included in this application?

The UK’s leading bird conservation organisations have worked together to review the status of birds in the UK, Channel Islands and Isle of Man. Their "red" or "amber" lists of declining bird species are available here:-

https://www.rspb.org.uk/globalassets/downloads/documents/birds-and-wildlife/birds-of-conservation-concern-4--the-population-status-of-birds-in-the-united-kingdom-channel-islands-and-the-isle-of-man.pdf

2.7 Are you aware of any pre-existing hazards or issues relating to this land?

Examples could include landslides, contaminated land (eg asbestos) or redundant mine workings.

2.8 If you have answered ‘Yes’ to any of the questions above please provide any additional details here and include information relating to their location on your application map.

Please give more details and see Appendix 2 relating to the preparation of application maps.


About the works 3.1 What is the value of the works based on the output of your Grant calculator?

Please use the figures as presented in your grant calculator to populate this section. See Section 4 for guidance on use of the grant calculator

3.2 and 3.3 - Please state the date in answer to each question

3.4 Does this application form part of a collaboration with any other applications to this scheme?

Applications which build on previous works or compliment neighbouring schemes will score more highly.

3.5 Please describe the works below (no more than 300 words)

Give a brief description of your project. Where possible include photographs to supplement the description. You should include details of issues you may have on the land and information about whether or not you are in collaboration with your neighbours or working in partnership. If there are local flooding issues, you should also include details. Please include details if:

• There are clear demonstrable benefits to biodiversity identified in the Local or National Biodiversity Action Plans

• There are clear demonstrable benefits to water quality protection. • There are significant opportunities for the public to learn from the project through public

access or volunteering. Declaration

4.1 - Please complete


Section 3:- Mapping Requirements We need you to produce a map showing the location of capital items. Land on the map can be divided into separate “parcels” if required.

If your land has any environmental designations, restrictions or hazards, please produce a second ‘constraints’ maps identifying these areas.

Mapping Rules: 1 Maps must be clear

2 Scale must be no greater than 1:10,000

3 The location of the map must be clearly identified using a post code or a grid reference

4 The maps should have a title, scale, north arrow and legend to clearly identify what you have marked on the map5 Photocopies of Rural Payments Agency maps may be used.


Example Map


Section 4: The Grant Calculator

Complete all of the sections of the calculator that are coloured grey, no other parts of the sheet can be changed. Find your work item in the standard costs tab and enter the code in column b and the quantity in column c of the Grant calculator tab. Provide some details of the works in column d, this could include tree species proposed or the method of soil aeration. The special project code can be used where access is difficult or the works are complex, The grant offer will be based on a contractor quote and paid based on value of the invoice submitted. Save the completed spreadsheet with the following format ‘Grant Calculator-Applicant Name-Date’. For the example below the file name would be saved as ‘Grant Calculator-Little John-1.4.18’

Example Grant Calculator


Section 5: Standard Costs Code Activity Unit

Capital

payment

per unit (£)

Annual

Maintenance

payment (£)

Technical Specification -

Section of ‘A Practical guide for

Farmers in Calderdale’

SA1 Soil aeration (ha) ha 20 0

Increasing soil permeability &

reducing soil compaction

L1 Liming (ha) (50%) ha 12.5 0

HB1

Himalayan balsam

control (ha) ha 1800 180

Invasive species control

EB1 Earth bund (m) m 10 0

Contour bunds and detentions

basins

F1

Fascine installation

(linear m) m 11 0.11

Erosion control on slopes and banks

+ Section 6 of this document

LD1 Leaky barrier each 175 17.5

Leaky barriers + Section 6 of this

document

W1 Willow revetments (m) each 36 3.6

PW1 Plate Weir 1** each 30 3

blocking grips and gully systems in

moorlands

PW2 Plate Weir 2** each 55 5.5

blocking grips and gully systems in

moorlands

D1 Ditch (m)* m 2.5 0.25

Contour bunds and detention basins

+ Section 6 of this document

P1

Offline flood water

storage area or online

(in-stream) pond m3 10 1

offline flood water storage areas or

online (in-stream) ponds + Section 6

of this document

T1

Tree with 1.2 Shelter and

Stake each 3.3 0.36

Woodland creation + Woodland

Trust guidance

T2 Tree with spiral and cane each 1.2 0.15

Woodland creation + Woodland

Trust guidance

H1

Hedge planting (6 plants

in spirals) m 9 0.9

Field boundaries

F1

Stock fencing (tractor

access)* m 6 0.6

F2 Stock fencing (manual)* m 7 0.7

F3 Deer Fencing* m 8.5 0.85

G1 12ft gate* each 150 15

G2 Pedestrian gate* each 115 10

G3 12ft gate (deer fence)* each 175 17.5

G4

Pedestrian gate (deer

fence)* each 135 13.5

TH1

Woodland thinning (Min

20%) ha 600 0

Management of existing woodlands

& understory planting

TS1 Tree surgery (day)* day 500 0

PS1 Professional support hour invoice 0

SP1 Special Project each 100 10

e.g. Stabilisation and revegetation

of blanket bogs

IP1 Interpretation Board A1* each 1200 0

Detailed on coloured plastic in

hardwood/treated softwood frame.

Weather proof. Durability 10years

*Cannot be funded as a stand-alone item, must be combined with other measures to provide NFM benefit.

**May be funded where circumstances, such as site access, prevent use of natural materials.


Section 6: Technical Specifications Guidance Notes on the Construction of storm water storage areas Introduction Storm water storage areas, also known as Run-Off Attenuation Features (RAFs), are used to intercept and disconnect both overland and channel flow increasing the travel time to the river system. The RAF approach advocates the use of many features located throughout the landscape, with the benefits accrued by the network of features rather than one large scale intervention. The benefits include:

• Interception and attenuation of run-off • Temporary storage and improvement to water quality by sediment removal • Increasing biodiversity where some water is retained creating a permanent pond or wetland • Reduction in flood peak

These notes consider this type of intervention as eligible for the grant scheme where they are constructed within farmed fields or common land where run-off is apparent during heavy rainfall. Types of RAFs There are several different terms for these features, although principally they are a man-made depression created specifically to store water for a temporary or partially permanent period:

• Attenuation or detention ponds, these can empty after the storm has passed or partially empty leaving a smaller semi-permanent pond. They can be off-line i.e. to one side of a stream with water discharging into it via a weir, or on-line with the stream passing through the pond with a flow control outlet within the embankment.

• Sediment traps, these are typically an excavation located on a surface run-off pathway. The run-off enters the excavation area and is detained there allowing sediment to settle before the run-off is discharged.

• Swales, these are linear, normally dry excavation features that are used to collect and transfer run-off during rainfall events. They can be used in conjunction with attenuation ponds and sediment traps and can contain small check dams to further slow the flow. Typically they are shallow wide features that would allow harvesting of the fields to continue using normal farm machinery.

RAF Construction It is expected that access will dictate the size of excavator that can be mobilised to excavate RAFs, however large excavations are possible economically with mini excavators and small dumpers. Where possible RAF’s should be excavated below existing ground levels. On slopes, cut material may be used to form an embankment on the downslope side, however embankment heights shall not exceed 1.3 metres to allow for 300 mm of freeboard to a water depth not exceeding 1.0 metre, unless a professional water management consultant designs and supervises the embankment. Any placed earthworks shall be constructed from suitable clay soils which will require approval by an Engineer. Placed material shall be compacted in 150 mm layers by 4 passes of the excavator tracks. In fields with cattle, embankment and cut-slopes shall not exceed 1v:4h and elsewhere 1v:3h. Flow inlet and outlet control structures shall all be designed and approved by an Engineer.


RAF Vegetation RAFs benefit from vegetation in order to stabilise banks, increase ground permeability and reduce sediment build up in the bottom of the feature, or further downstream. Additional Green Infrastructure benefits include biodiversity and habitat creation. Vegetation used should be able to cope with both occasional water inundation and occasional drought - wetland species are not appropriate unless the design intention is to hold permanent standing water. Plant selection should be based on locally suitable species. For maximum biodiversity benefit, a species-rich perennial meadow seed mix designed for swales and basins is recommended. Careful installation and maintenance is required (but not onerous). Best results are achieved from autumn sowing. Turf or biodegradable matting may be required to prevent erosion of bare soil. Further Reading There are many useful publications containing further information and case studies on the subject of RAFs the following references are a useful starting point:

1) Working with Natural Processes – Using the evidence base to make the case for Natural Flood Management, Environment Agency, Ref. SC150005, October 2017, https://www.gov.uk/government/publications/working-with-natural-processes-to-reduce-flood-risk

2) Natural Flood Management Handbook, Scottish Environment Protection Agency, https://www.sepa.org.uk/media/163560/sepa-natural-flood-management-handbook1.pdf


Guidance Notes on the Construction of Small Leaky Barriers Introduction Studies(1,2) have shown that leaky dams or barriers can offer several benefits in terms of reducing downstream flood risk and improvements to water quality, these are listed below:

• Reduce flood risk locally for small events

• Increase hydraulic roughness • Reduce flow velocities • Increase the travel time of the flood wave

• Create temporary storage and attenuate flood flows • Increase floodplain connectivity

• Trap fine sediment thereby improving water quality • In the case of timber, benefits for biodiversity by providing living habit for invertebrates

The placement of leaky barriers into watercourses by humans is intended to mimic naturally occurring wood jams and accumulations created by fallen trees. The following is a list of man-made leaky dam types that may be suitable under the grant scheme for stream or water courses up to 3.0 metres wide. Wider streams and consequently larger dams may also be eligible but will need to be considered in further detail by an Engineer on a case by case basis Types of Leaky Dams Leaky dams can take several forms and these are listed below:

• Randomly placed logs • Tiered logs

• Sawn timber • Random or coursed stone

• Heather bales • Coir logs

• Soil or peat bunds • Boulder placements • Living willow

• Sheet materials, e.g. PVC Plastisol coated steel roofing sheets, plastic or timber board materials.

In terms of function leaky dams offer two possibilities, water storage in gullies, incised channels, small streams and ditches and dispersal of water out of shallow watercourses to create over land flow and reconnection with flood plains. In deep gullies it is likely that water storage dominates their function whereas in shallow incised gullies little storage is available so water will be forced out onto the surrounding land increasing wetness and raising the water table. In some instances leaky dams will perform both functions depending on flow rates and the morphology of the surrounding land. Moors for the Future have developed factsheets for several types of leaky dams and these can be located here http://www.moorsforthefuture.org.uk/factsheets. These also cover grip and gully blocking, heather cutting and bare peat re-vegetation.


Leaky Dam Selection The type of leaky dam appropriate for each site should be based first on availability of local materials. In woodlands or fields close to woodlands the obvious choice is cut timber logs providing a felling licence is in place and landowner permission is given to fell or prune trees. For small instream structures preference will be given to bough pruning rather than tree felling. Where field wall remnants, abandoned quarries or spoil heaps are present or nearby, stone dams may be a possibility dependant on landowner permission to use stone being granted. If the site is accessible to machinery consider earth or peat bunds, only where there are no available local materials should imported materials be adopted. The choice of man-made materials is most likely made based on accessibility, with lighter sheet materials the choice for moorland areas without vehicle access. Small leaky dams should not exceed 1.0 metre in height and may typically be in the range 300 to 700 mm. Placement in incised streams and ditches should ensure the upstream extent of the pond coincides with the next upstream dam position so over flowing water runs onto water and not onto soils, reducing the risk of undercutting. Pinning of the dam material may be required to prevent the dam being washed out in high flows. Further Reading There are many useful publications containing further information and case studies on the subject of leaky dams and gully blocking the following references are a useful starting point:

3) Working with Natural Processes – Using the evidence base to make the case for Natural Flood Management, Environment Agency, Ref. SC150005, October 2017, https://www.gov.uk/government/publications/working-with-natural-processes-to-reduce-flood-risk

4) Natural Flood Management Handbook, Scottish Environment Protection Agency, https://www.sepa.org.uk/media/163560/sepa-natural-flood-management-handbook1.pdf

Guidance Notes for Fascines Fascines are tightly packed bundles of brash (branch ends and sticks) made from the felled trees, or coppiced wood. The material used is freshly cut, not old rotten sticks, so that they last as long as possible in situ. Any species of wood is suitable, although some, by nature of their growth pattern and flexibility are easier to work with than others. Hazel is ideal, although other species, such as birch, willow, sycamore and oak branches are often incorporated. Fascines are typically designed so they can be carried by hand over rough terrain - aim for approximately 180cm (6 foot) long and 30cm ( 1 foot) diameter. They are tied with 3-ply sisal string in three places, which helps prevent them snagging on each other in transit, and means they still hold together if one string is damaged while in storage. Sisal makes a strong cord, but one which will eventually bio-degrade.


The fascines are laid out along the contours of eroded slopes or river banks. They are held in place with wooden stakes and by forcing their ends into each other. Use 3 stakes per fascine, 2 below near either end and 1 near the middle, forced through the fascine to prevent it coming up. The stakes need to be strong enough to last longer than the fascine and are typically around 60cm long and between 20mm and 40mm thick. Use materials such as hazel which is available locally. Installation starts at the bottom of the slope, working up hill. The distance between rows is judged by the severity of the erosion and the angle of the slope. The steeper the slope the nearer the rows are to each other. The budget is another factor in the spacing, as the more rows there are, the better the final result. During installation it is sometimes necessary to shape the slope slightly in places so that the fascines can lie horizontally. This is done with a spade or mattock. Any material loosened by this process will be caught by the line of fascines below. ________________________________________________________________________________ Guidance Notes for Balsam Control Himalayan Balsam should be cleared by pulling, strimming, or cutting. All plants must be completely removed from site prior to them setting seed. Sites must be seen to be clear of Himalayan Balsam at inspections conducted the end of June and the end of September in years 1 and 2 of the agreement.

Pulling: If the plants are to be removed by pulling, following removal, the stems should be broken from the root ball and stacked at marked locations. If stems are discarded on the ground without being broken, they may regrow.

Strimming or cutting : If strimming or cutting, stems will need to be severed below the basal node to prevent regrowth.


Section 7: Scoring Process

Criteria Classification Description Weighting

Target Catchment High Project sits within High Spatial Priority Area (See

Map 1)

35%

Medium Project sits within Medium Spatial Priority Area

(See Map 1)

Low Project does not sit within any Spatial Priority

Area (See Map 1)

Local Receptors High Project protects 2 or more houses from the

impacts of high rainfall events

20%

Medium Project protects 1 house from the impacts of high

rainfall events or other significant built

infrastructure

Low Project does not protect significant built

infrastructure.

Impact/

Efficacy

High Efficacy is based on scores from the multiple

benefit wheels in the EA’s WWNP Evidence base

combined with the size and appropriateness of

the intervention. It takes into account both fluvial

and surface/groundwater flooding.

20%

Medium

Low

Multiple Benefits

(includes air

quality, health

access, low flows,

climate

regulation,

habitat, water

quality, cultural,

and aesthetic

benefits)

High Multiple benefit scores are based on the multiple

benefit wheels in the EA’s WWNP Evidence base

combined with the size and appropriateness of

the intervention. Multiple benefits take into

account whether:

• There are clear demonstrable benefits to

biodiversity identified in the Local or National

Biodiversity Action Plans

• There are clear demonstrable benefits to

water quality protection.

• There are significant opportunities for the

public to learn from the project through

public access or volunteering.

25%

Medium

Low


7.1 Priority C

atchment M

ap


Section 8: Due Diligence

Constraint

Class

Constraint Means of

verification

Mitigation

Statutory

Designation

SSSI, SPA

Magic Map Appropriate consents a

pre-condition of awarding

grant.

Statutory

Designation

Common land Magic Map Consent from all

commoners with rights

over land

Statutory

Designation

TPO Calderdale GIS Appropriate consents a


grant.

Statutory

Designation

Scheduled

Monument

Magic Map Appropriate consents a


grant.

Local Designation Local Wildlife Site Calderdale GIS Could target

habitats/species be

negatively impacted by

proposed works? If Yes,

appropriate consents a


grant.

Active Agri-

Environment

Scheme

EWGS, CS, HLS, UELS, Magic Map Written consent from NE

or FC that works do not

represent dual funding or

compromise objectives of

pre-existing scheme.

Other legal

obligations

Landlord’s consent,

partner consent, 3rd

party rights

Applicant

declaration

Letter of consent from

other parties

Drainage Consent Drainage Consent Does project

require consent?

Appropriate consents a


grant.

Planning permission Planning Permission Does project

exceed threshold?



grant.

Environmental

Impact Assessment

EIA requirements Does project

exceed threshold?



grant.

Forestry Act Felling Licence Does the project

require a Felling

Licence?



grant.


Appendix A Grant Scheme Terms and Conditions

These are the rules that you have to keep if you receive a grant through this scheme. Please make sure you read these rules carefully before signing the grant acceptance form.

1. This grant is awarded to you based on the information you provided to us in the Calderdale Natural Flood Management Fund application form and in any subsequent correspondence or discussions. 2. You must complete a monitoring form and send it back to the Council within one month of the grant being spent. 3. You must use the grant for the purpose it is awarded, as set out in the notification letter. This grant must not be used for any other purpose without prior permission. 4. You must inform the Council as soon as possible of anything that might affect the grant, and how it is used. 5. You must finish spending the grant within 12 months of the date of the award. 6. You must keep records showing how you have spent the money, including all receipts or invoices. Invoice should only include VAT that is irrecoverable by the claimant. These records must be available to Council officers if requested. 7. You must make sure that you keep records so that you can answer all of the questions on the monitoring form. 8. You must allow Council officers to visit your organisation to see how the grant is being used, if requested. 9. You must comply with any relevant laws and regulations, including health and safety rules, minimum wage requirements, declaration of State Aid and the Disability Discrimination Act. 10. You must make sure that you have any necessary permits, consents, licences and insurance for all activities linked with the grant. 11. You must mention the help from the Council in any publicity material related to the event or project using the grant. 12. The Council has the right to claim back any overpayment of grant. 13. You will have to repay the grant to the Council if: a) You use the grant for any purpose other than set out in the confirmation letter without getting our permission first b) You break any of the rules set out here, including the need to return monitoring information to us c) You use the grant for goods or equipment, and your organisations stops operating within two years d) Any significant information you gave in the application process was false. 14. The council does not accept any liability, obligation or responsibility for the outcomes or deliverables of the project using the grant. 15. Please note that Value Added Tax (VAT) should only be included as a cost in your application if you cannot recover it from HM Revenue and Customs. If we have agreed to fund any or all of the VAT costs associated with your Project and you subsequently recover any VAT, you must pay us back immediately any of the VAT that has been paid for with the grant.

Documents

Calderdale Natural Flood Management Fund - Guidance Notes ... · The engagement of catchment landowners and land managers to contribute to Natural Flood Management solutions. The