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California High School Exit Examination (CAHSEE)
Test Administration Training 2014-15 Test Site Coordinators
3:30 – 5:30 P.M.
September 29, 2014 September 30, 2014
900 High Street, Rear Dock
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Presenters
•Ramona Burton Director of Assessment
•Tom Schao State Testing Specialist
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Presentation Objectives
•General Updates •What’s New •Overview of CAHSEE •Maintaining Test Security •Test Site Coordinator, Test Examiner, and Proctor Responsibilities
•Resources •Questions and Answers
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General Updates
No changes to CAHSEE content or administration for 2014–15:
• Five administrations • Dates and guidelines available at http://www.cde.ca.gov/ta/tg/hs/cahsee14testdates.asp • Content for English-language arts and mathematics based on content standards adopted by the State Board of Education in 2003 • Grade ten census administration used in calculating Adequate Yearly Progress to meet federal requirements
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What’s New
• Administration Training Video posted on ETS CAHSEE Web site at: http://www.ets.org/cahsee/about
• Performance Roster and Demographic Summary Reports are available for download through CAHSEE Online.
• Student demographic data changes for CAHSEE are made through CALPADS
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Overview of CAHSEE
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CAHSEE Purpose
•Improve student achievement in public high schools and ensure that students who graduate from public high schools can demonstrate competency in reading, writing, and mathematics
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CAHSEE Content
•The CAHSEE has two parts: English-language arts (ELA)
• State content standards up to grade ten Mathematics
• State content standards in grades six, seven, and Algebra I
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CAHSEE Requirement
All students, except for eligible students with disabilities, must satisfy the CAHSEE requirement, as well as all other state and local requirements, to receive a California public high school diploma.
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CAHSEE Requirement
The CAHSEE requirement can be satisfied by: passing the examination, or for eligible students with disabilities,
meeting the exemption requirement pursuant to California Education Code (EC) Section 60852.3, or
receiving a local waiver pursuant to EC Section 60851(c).
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OUSD CAHSEE Administrations 2014-15
July 22-23
October 7-8
December 6 & 13
February 3-4
March 17-18
Grade 10 (Census)
Grade 10 (Census
or Make up)
Grade 11 Grade 11
Grade 12 Grade 12 Grade 12 Grade 12 Grade 12
Adult Adult Adult Adult Adult
For testing schedules, go to: http://www.cde.ca.gov/ta/tg/hs/admin.asp
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CAHSEE Testing Opportunities
•Grade ten: one time (February or March)
•Grade eleven: *two times •Grade twelve: *at least three, but up to five times
•Adult students: *three times * May participate in successive administrations.
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Test Day
Test Session
Approximate Working Time
Approximate Total Administration Time
Day 1 ELA
1 2 hours 2 hours 30 minutes
2 1 hour 30 minutes 2 hours
Day 2 Math
1 1 hour 30 minutes 2 hours
2 1 hour 30 minutes 2 hours
Approximate Testing Times
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Maintaining Test Security
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Maintaining Test Security
•To ensure test security, LEA coordinators must: Read, agree to, sign, and return the
Test Security Agreement to ETS Ensure all test site coordinators read
and sign the Test Security Agreement and all who have access to the secure test materials should also read, sign and agree to the Test Security Affidavit
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Maintaining Test Security (Continued)
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Maintaining Test Security (Continued)
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Maintaining Test Security (Continued)
Keep materials in secure, locked storage Establish and maintain procedures that will
prevent cheating All test examiners, proctors, and other school
personnel must be properly trained; they must also sign and submit a Test Security Affidavit The wide use of cell phones and text messaging
requires test examiners and proctors to be extremely vigilant The return of test booklets and materials must
be monitored closely
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Maintaining Test Security (Continued)
It is important to inform students before and
during testing that if they are found cheating or to have compromised the security of the examination, their test results may be invalidated.
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Maintaining Test Security (Continued)
Compromising the security of this examination
includes the use of cell phones, electronic pagers, music players, and all other electronic devices during the test administration. If any of these devices are used, for example, to
take pictures of CAHSEE test materials to post on social media Web sites, then test results may be invalidated and not scored.
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Maintaining Test Security (Continued)
Handle potential testing irregularities. Call ETS and the CDE to report security breaches or test administration incidents Cooperate with GCS Field Research (formerly
Global Compliance Services) when they conduct security audits: • Before testing • During testing • After testing
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Test Site Coordinator Responsibilities
TSC
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Before Testing
•Attend training •Send signed Test Security Agreement and Affidavits to LEA coordinator
•Read the responsibilities and procedures in the “test site coordinator” section of the LEATSCM
TSC
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• Inform parents, students and teachers about the testing schedule
• Inform teachers about their students’ attendance at the testing session
•Work with your LEA coordinator to resolve problems
Before Testing (Continued) TSC
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•Organize and supervise all activities necessary to conduct testing at school site
•Collect signed Test Security Affidavits from all who have access to test materials
•Control inventory. Use Test Site Security Tracking Form
and Inventory Form-Test Site
Before Testing (Continued) TSC
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Sample Test Site Packing List. This form shows all the materials your school site boxes contain.
Before Testing (Continued) TSC
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Before Testing (Continued)
Sample Inventory Form Test Site. This form helps you to account for all test booklets.
TSC
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•Receive test materials •Conduct an inventory of all materials within 24 hours of receipt
• Look at sequence numbers written on top of the boxes and make sure all boxes are accounted for Box 1 of 10, 2 of 10, etc.
Before Testing (Continued) TSC
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• Follow the checklist for Inventorying Test Materials at the Test Site (pg. 24 of the LEATSCM)
•Save original boxes for return shipments
•Contact LEA Coordinator with additional material requests
Before Testing (Continued) TSC
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• Keep test materials secure (Test booklets, Audio CDs, Answer Documents, etc.) in sealed boxes in a locked storage space at all times when not in use for test administration
•Test booklets are shrink-wrapped in sets. Do not remove the shrink-wrap until absolutely necessary.
Before Testing (Continued) TSC
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• Train test examiners and proctors • Include the following: Responsibilities of test examiners and
proctors Security of test materials
• Active monitoring of students during testing • Watch for electronic devices
Testing schedules and locations Preparation of test locations for test
administration Arrangement for proctors, as required
Before Testing (Continued) TSC
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• Train test examiners and proctors (continued) Information about students who have
accommodations/modifications in IEP or 504 plan • Directions for Administration-Special Test Versions manual
Verification of student’s identity Distribution of test materials Assistance with directions Administration of the test
Before Testing (Continued) TSC
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• Train test examiners and proctors (continued) Completion of score codes Collection of, and accounting for, all
test materials Scheduling and procedures for
returning test materials to test site coordinator
Before Testing (Continued) TSC
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• Prepare answer documents One answer document must be
submitted for each student testing If using Pre-ID service, prepare blank
answer documents for recently enrolled students who have not passed one or both sections VOID documents for students who are
no longer enrolled or who were incorrectly included in the Pre-ID file
Before Testing (Continued) TSC
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Prepare and distribute test materials using the Inventory Form-Test Site
Materials for Each Test Examiner Number to Include
Directions for Administration manual 1 per examiner Test booklets 1 per student + 1 for examiner Answer documents 1 per student + 1 blank No. 2 pencils 1 per student + a few extras
Before Testing (Continued) TSC
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• Actively monitor the test administration •Visit each testing room to make sure administration scripts are being read word-for-word
•Ensure students have sufficient time to test
•Ensure proper monitoring of breaks and extended breaks taken during testing, such as lunch
During Testing TSC
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• Be prepared for emergency situations, restroom passes, etc.
•Document testing incidents and potential test security breaches If applicable, complete the Test
Administration Incident Report Form and/or the Test Security Breach Report Form.
•Ensure compliance with all examination procedures
During Testing (Continued) TSC
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Maintaining Test Security (Continued)
It is important to inform students before and
during testing that, if they are found cheating or to have compromised the security of the examination, their test results may be invalidated.
TSC
39
Maintaining Test Security (Continued)
Compromising the security of this examination
includes the use of cell phones, electronic pagers, music players, and all other electronic devices during the test administration. If any of these devices are used, for example, to
take pictures of CAHSEE test materials to post on social media Web sites, then test results may be invalidated and not scored.
TSC
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•Administration Reminders: Scratch paper is not allowed. Do not allow students to use extra paper to answer their ELA writing tasks. All responses to math and ELA items, including writing task, must be recorded with No. 2 pencil on a single answer document. Do not use a pre-ID answer document from one administration for another.
During Testing (Continued) TSC
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• Administration Reminders (Continued) Do not use correction fluid on any
answer documents. Do not use paper clips, tape, staples,
or glue on the answer documents. Do not attach removable “self-stick”
notes to the answer documents.
During Testing (Continued) TSC
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• Administration Reminders (Continued) Do not disassemble or pull pages out of
the multi-page answer document or insert additional pages. If an answer document is damaged, the
answers must be transcribed onto a new one and all student fields must be hand-marked.
During Testing (Continued) TSC
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• Testing variations: Provide accommodations and/or
modifications to eligible students if specified in their IEP or 504 plan
Provide identified English learners authorized test variations if regularly used in the classroom
During Testing (Continued) TSC
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•Collect all examination materials after each test session
•Verify that all test materials from test examiners are accounted for
•Put the scorable answer documents in a secure place between test sessions
After Testing TSC
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• Prepare answer documents for return • Inspect for stray marks • If a student has a Pre-ID answer document, check to make sure the fields that were not Pre-ID are filled in.
• If a student is new or does not have a Pre-ID answer document, all data must be hand-marked.
After Testing (Continued) TSC
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•Check answer documents
•Check that Box 3 Score Code is completed on all scorable answer documents
After Testing (Continued) TSC
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•Check Box 24 Accommodations and Modifications Test examiner must grid Box 24
Accommodations and Modifications codes if any were actually used. Test site coordinator’s or designee’s signature is
required to confirm that accommodations and/or modifications were offered whether used or not.
After Testing (Continued) TSC
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If used, the correct code must be hand-marked on the answer document.
After Testing (Continued) TSC
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• Transcribe student answers as required: If any student marks answers anywhere other
than in the answer document as a condition of his or her IEP or 504 plan, an authorized person must transfer the answers to the answer document exactly as produced by the student. If a student uses more than one answer
document, answers must be transcribed into a single document. Pages from two documents may not be physically combined.
After Testing (Continued) TSC
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• VOID an answer document if: The document has been damaged. It is a Pre-ID document for a student who is no
longer enrolled in the LEA. A student has used more than one answer
document and the answers have been transcribed onto another that has already been included in the scorable materials.
After Testing (Continued) TSC
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• Prepare scorable answer documents for return Locate the large plastic bag labeled “Test Site
Coordinator Packet” that contains all your return instructions and labels. Separate and count answer documents by
grade. Do not mix scorable and non-scorable
materials.
After Testing (Continued) TSC
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• Prepare scorable answer documents for return (Continued) Use appropriate SGID for each grade
• Hand-mark section B: Grade, Number of Answer Documents, Date of Exam
Place SGID on top of appropriate grade level documents Wrap each bundle with paper bands provided in
groups of 100 Place BLUE Shipping Labels on boxes with
scorable answer documents
After Testing (Continued) TSC
BROWN Grade 10 only
TEAL Grade 11 only
GREEN Grade 12 only
GRAY Adult education only
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School and Grade Identification (SGID) Sheet
After Testing (Continued) TSC
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• Prepare nonscorable materials for return Test Site Packing List and Security Tracking
Forms Unused SGIDs Test Booklets, including large print and Braille Audio CDs All original copies of transcribed essays
•Place PINK shipping labels on boxes with non-scorable materials
After Testing (Continued) TSC
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Enter school scorable totals
Enter school non-scorable totals
After Testing (Continued) TSC
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•Return materials to your LEA coordinator Follow specific information from LEA
coordinator and return materials accordingly and appropriately to the LEA office for consolidation of all test sites’ materials
After Testing (Continued) TSC
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Test Examiner Responsibilities
TE
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Before Testing
•Attend training •Read and sign CAHSEE Security Affidavit
•Read the Directions for Administration (DFA)
TE
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Before Testing (Continued) TE
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• Set up the testing room Students face the same direction and
have at least four feet from center of desk to center of desk
•Cover or erase any information that could clue answers for students
•Place a ‘Testing, Do Not Disturb’ sign outside the door
Before Testing (Continued) TE
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Before Testing (Continued)
Check out test materials from your test site coordinator.
TE
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• Verify identification of students (only students on the list that you received should be tested)
•Give pre-identified answer documents to the correct students
During Testing TE
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•Make sure the students use only No. 2 pencils, including for essay writing
•Students should clear their desks Students are not allowed to use scratch
paper or correction fluid Students should not have books,
papers, cell phones, or any electronic devices on their desks
During Testing (Continued) TE
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•Hand out the test booklets in the order that you receive them
•Follow and read the directions exactly as they are written in the DFA
•Check that students are responding in the appropriate sections and are working independently
During Testing (Continued) TE
•Make sure that each student: Signs name in Box 1 of the answer document
Enters the version number and the barcode
number from the back of the test booklet onto the answer document in each portion of the test.
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During Testing (Continued) TE
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Approximate Testing Times
During Testing (Continued) TE
• If some students need more time and have to go to another testing room, the test examiner should collect the test booklets and answer documents from the students
•A proctor or other school staff should escort the students to the designated testing room
•No students should leave a testing room with the test booklets and answer documents by themselves
During Testing (Continued) TE
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Document incidents on the Test Administration Incident Form, if applicable.
During Testing (Continued) TE
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• Account for all test booklets and answer documents Separate the answer documents from the test
booklets and make sure that no answer documents are inside test booklets Separate answer documents by grade
•You must account for ALL testing materials
After Testing TE
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After Testing (Continued)
Code Boxes 17 and 24, if applicable.
TE
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After Testing (Continued)
Code Box 3 (Score Code) for all students
TE
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Return the test materials following the procedure your test site coordinator has set up.
After Testing (Continued) TE
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Proctor Responsibilities
•Attend training with the test site coordinator
•Read, agree to, sign, and return CAHSEE Test Security Affidavit to TSC
•Assist test examiner with the following: Distribute materials Monitor students during testing Collect materials
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Resources
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Opportunities to Participate
•OUSD CAHSEE Web page http://www.ousd.k12.ca.us/Page/11670
•Scoring Opportunities [email protected]
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Training Presentation Available
•Presentation materials posted at: http://www.ets.org/cahsee/ Look in the “About CAHSEE” tab
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CAHSEE Regulations
•California Code of Regulations, Title 5, sections 1200 to 1225 govern the administration of the CAHSEE in concert with state law (California Education Code sections 60850 to 60859)
•The CAHSEE regulations can be found at http://www.cde.ca.gov/ta/tg/hs/documents/cahseedec09regs.doc
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Special Education and English Learner Resources
Available at: http://www.cde.ca.gov/ta/tg/hs/accmod.asp Q & A about Test Variations Request for Test Variations Scribe Guidelines Matrix 2: Testing Variations, Accommodations, and
Modifications for Administration of the California High School Exit Examination, California English Language Development Test, and Physical Fitness Test Matrix 3: English Learner Test Variations for
Administration of the California High School Exit Examination and the Physical Fitness Test
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Student Testing General Guidance
Available at: http://www.cde.ca.gov/ta/tg/ai CDE division updates Test administration dates Other guidance for California public
schools
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Contact Information
Ramona Burton
Director of Assessment [email protected]
(510) 336-7544
Cecilia Larkin Data Analyst
[email protected] (510) 336-7532
[email protected] (510) 531-6539 fax
Questions & Answers
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Q & A
