California State University, East Bay

September 17, 2015

Back to the Bay Workshop: All About the Money

Committee on Research, Office of Research and Sponsored Programs, and University Advancement

Stephanie Couch, Interim AVP, Research and Sponsored Programs

Kathleen Brady, AVP, Development Susan Wageman, Grant Strategy Officer,

Research & Sponsored Programs Chantal Ebarle, Sr. Grant Proposal Coordinator,

Research and Sponsored Programs Sarah Taylor, Associate Professor, Dept. of

Social Work & Chair, Committee on Research

Presenters

Presentation Overview

Introductions General Tips and Strategies Types of funding

Internal grants Private funding(foundations, corporations, individuals) State and federal grants

ORSP Pre and Post Award Management Services Groups To Know Q&A

General Tips and Strategies

Why would I want a grant?

Exercise your creativity and pursue your passions Go bigger, bolder, and better Foster community, industry, and university connections Provide research opportunities for students Get compensated appropriately for the work you already do or want to

do (e.g. summer salary, research expenses you might normally pay out-of-pocket)

Learn to communicate with a broad audience Understand the potential impact of your work and/or increase its

impact Grants often lead to other grants – sometimes in unexpected ways Get invited to quarterly PI lunches!

Why might I avoid trying to get a grant?

So. Much. Time. Writing the grant, reporting on the grant, complying with grant regulations.

Fear of rejection. Unfortunately, it happens a lot. But you may get valuable feedback you wouldn’t get in any other way.

Start with your passion…then look for the funding. Write simply and efficiently for a broad audience that includes

people who may not be knowledgeable of your specific research interest.

Prepare an “elevator speech” style description of your project that is compelling and understandable to any person familiar with your general discipline.

General Tips: Getting started

Simplicity Examples – from Clark, J. (2012)

Not this: Scintillate, scintillate, diminutive celestial body

This: Twinkle, twinkle, little star

Not this: Nothing of great significance is achieved by becoming lachrymose over precipitately departed lactose fluid

This: Don't cry over spilled milk

From: Clark, J. (2012). The key ingredients of a good grant proposal. Retrieved from: http://www.grandchallenges.ca/wp-content/uploads/keyingredients.pdf

General Tips: Connecting with a Funder

Get all the info you can about the funder. What are their priorities? What have they funded in the past? Scour their website. If possible, talk to a grant officer and/or past grant

recipients to learn more about the funder. Make an explicit connection between the funder’s priorities

and your research. Incorporate some of the language from the mission statement, grant guidelines, etc. into your proposal.

General Tips: The grant proposal

Read and re-read all grant guidelines. Avoid these common errors: Going over word or page limits Including materials that are not permitted, or failing to

include required materials Failing to follow the requested submission procedures (e.g.

hard copy, email, web form, etc.) or in the requested format (e.g. MS Word, PDF, etc.)

Missing the deadline, even by 1 minute. Not allowing sufficient time for proposal routing at the

university. Ask your second-harshest critic to read it and give you honest

feedback.

Types of Funding:Internal Faculty Support Grants

Purpose of Faculty Support Grants (FSGs)

Promote development of new, expanded or enhanced creative activities, research and demonstration projects by faculty

Encourage publication and other forms of scholarly dissemination

Stimulate scholarship which may generate future funding from other sources

Foster student participation in faculty mentored research projects

Help new faculty meet the qualifications for tenure and promotion

Internal Faculty Support Grant Types

Individual Researchers

Collaborative Research – collaborative and creative activities, research and demonstration projects by two or three faculty members from different disciplines or departments

Engagement of Students in Coursework – Related Research – coursework changes to engage large numbers of students in research

Mentoring Student Researchers – time and resources for faculty who mentor students in out-of-class research projects, expanding the number of opportunities for CSU East Bay students to engage in disciplinary research

Eligibility

Limited to Unit 3 faculty and lecturers with a minimum of two years teaching and a .8 appointment.

Lecturers with less than .8 can apply for mini-grant only. Contingent upon appointment in the academic year

immediately following the award of the grant Faculty may only be included in one proposal Grantees who have failed to file the required final reports for

prior CSU East Bay Faculty Grant awards are not eligible

Deadlines

Due September 24, 2015 at 4:30 PM by email and in-person• Collaborative Research• Engagement of Students In Coursework Related Research • Mentoring Student Researchers

Due March/April 2016• Individual Researcher

Information: http://www20.csueastbay.edu/orsp/grant-opportunities/faculty-support-grants.html

Types of Funding:Private Foundations,

Corporations & Individuals

“The mission of University Advancement is to

nurture philanthropy to transform students’ lives

and empower future generations”

Corporate & Foundation Relations Services in University Advancement Partners with Office of Research & Sponsored Programs Identifies Potential Funding Sources Strategizes Approach Builds Relationships Submits Applications/Proposals Tracks Reporting Requirements Provides Stewardship

Grant Strategy Services in the Office of Research & Sponsored Programs Partners with University Advancement to secure private

funding for faculty projects and facilitate communications with sponsors

Advises on strategies for securing external funding Assists with writing and editorial support for grant proposals,

reports, and related publications Provides training on funding searches, proposal development

and other relevant topics

Types of Funding: Government Agencies

(State & Federal)

State and Federal GrantsSee:

www.grants.gov

State and Federal GrantsSee: http://pivot.cos.com/funding_main

Office of Research & Sponsored Programs Pre- and Post- Award

Management Services

Pre-Award Services

• Pivot program navigation – Setting up your profile & keywords• Proposal Coordination – Timelines for on time submissions• Building a budget /justification – Where does the money go?• Routing of forms for approvals – The powers that be• Application/document requirements – Completing the

application and double-checking everything• Submission to the sponsor – electronic or hard copy

Post-Award Services

PI orientation – access to PeopleSoft, how to hire help Award documentation and routing for approvals Serves as resource and mentor for PIs and their staff Financial overview – Fund set up, monthly reporting, expense

overview Travel assistance – booking prepaid rental cars and air travel Faculty payments and release time – assistance with initiating

payment procedures and submitting documentation Amendments, no cost extensions and grant close out

Groups to Know

Groups To Know

Committee on Research (CR) Institutional Review Board (IRB)

• Dr. Kevin Brown, Chair Institutional Animal Care and Use Committee (IACUC)

• Dr. Michael Hedrick, Chair Center for Student Research (CSR)

• Dr. Jeffery Seitz, Professor/Director

Note: Professor Zhou is available for statistical consulting

Q & ACalifornia State University, East Bay

September 17, 2015

Back to the Bay Workshop: All About the Money

Committee on Research, Office of Research and Sponsored Programs, and University Advancement