CALISTHENICSVICTORIA INC.Annual Report 2016

GlossaryAAB Adjudicators Advisory Board AASB Australian Accounting Standards BoardACF Australian Calisthenic FederationACFCC Australian Calisthenic Federation Coaching CommitteeASCA Australian Society of Calisthenics Adjudicators ATO Australian Taxation OfficeCEO Chief Executive OfficerCVI Calisthenics Victoria IncorporatedEAB Examiners Advisory BoardEPP Elite Performance ProgramNOAS National Officiating Accreditation Scheme VCCA Victorian Calisthenic Coaches Association

This page: Avonde Calisthenics College Intermediates Front cover: Kathryn Andrews, Ceres Calisthenics ClubImages

courtesy of WinkiPoP Media

STRATEGIC OVERVIEWOUR VISION OUR MISSION

A professional and forward thinking artistic sport *

We will support our membership to deliver excellence in calisthenics and explore opportunities for growth and development while upholding the traditions of our sport.*

OUR GOALS

1. Support our people

2. Effective communication

3. Develop a culture reflective of our values

4. Improve financial sustainability

5. Deliver organisational excellence

OUR VALUES

Collaboration

Working together and inspiring results through teamwork

Professionalism

Consistent conduct of a high standard

Transparency

To be open and honest in our dealings

Integrity

A commitment to ethics, showing respect for diversity, taking time to listen and remaining positive

Trust

Building respectful relationships that last a lifetime

Read the full Strategic Plan 2016-18 on our website www.calisthenics.asn.au/strategicplan*The vision and mission for calisthenics will be further refined during the re-branding process

OUR ROLECalisthenics Victoria Incorporated (CVI) is the recognised State Sporting Association for calisthenics in Victoria and comprises and represents all affiliated clubs, the Victorian Calisthenic Coaches Association (VCCA), Australian Society of Calisthenics Adjudicators (ASCA, Victoria Branch) and life members.

CVI is responsible for the development of calisthenics in the state of Victoria.

CONTENTSOur role and strategic overview ................................3President report .........................................................5CEO report ................................................................6

VCCA President report ............................................12

Director of Finance report ........................................14Statement of Board of Directors ..............................16Independent audit report .........................................16

Financial report ........................................................20Notes to the financial statement ..............................24

ASCA President report ............................................30Victorian Skills Program report ................................33Director of Competitions report................................36

Our government and corporate partners .................39

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CHALLENGE, CHANGE, COLLABORATION, CONSULTATION,COMMUNICATION. With the release of the Strategic Plan in February 2016, the Board and

Management Team have been focused on ensuring we achieve this challenging plan.

KEY HIGHLIGHTS IN 2016 INCLUDE:

• The release of the Strategic Plan - 2016-2018• A new look state team structure, appointment of committee, coaches

and the full complement of sections heading to the ACF Nationals in NSW in 2017

• Continual planning and enhancement of business structures• Continued success with Sponsorship and Grants• Investment in improving marketing and communications across the

organisation

Our AGM was held in May, with the appointment of the following Board Members:Angela Witjeratne - PresidentShirley Pettit – Director of CompetitionsMargaret Sprague – SecretaryLes Margaris – General memberShane Bond – Director of Finance

Several major projects have begun as part of the Strategic Plan, with the Management Team hard at work. These projects each carry with them a commitment to stakeholder consultation, and are underpinned by our organisational values.

The Strategic Competition Review begun in 2016, providing the opportunity for you, our members, to help shape change within the sport. Continuing in 2017 the review includes a number of opportunities to get involved including online survey’s, forums, the working party and of course via feedback to the office. I encourage everyone to get involved with this important project as we work towards making calisthenics a more family friendly sport.

The “Celebrating Calisthenics” event at the RACV Club in Melbourne was a highlight of the year, and we enjoyed hearing from our Ambassadors, Award Recipients and other guest speakers, who all spoke to a sell-out crowd!

The EPP, who were presented at Celebrating Calisthenics, showcased our great sport here and abroad, and the feedback was overwhelmingly positive from everyone involved. A huge thank you to all of the hardworking volunteers who made EPP a reality in 2016.

Again, I have had the pleasure of meeting many dedicated and hardworking people within the calisthenics community. I thank you for sharing your stories and experiences which remind us that we are all here for the same reason – we love Calisthenics and everything it encompasses.

On behalf of the Board, I would like to thank our volunteer committees for the countless hours you dedicate to calisthenics, our sponsors and partners for your generous and ongoing support, and our staff team for your unwavering commitment to making calisthenics better.

In my second term as President, I am grateful and excited to be working with such a fantastic team who are focused on continually improving how we do things and how we deliver calisthenics to the community. 2016 presented many challenges and there were many times when the expertise and knowledge of each of our Board members was drawn upon with an enormous amount of time required to be given. I am humbled by your immense dedication, thank you Judi Baird, Keira Cowell (VCCA), Alison Lewis and Julie Fox (ASCA), and Jessica Quayle, Shirley Pettit, Shane Bond, Margaret Sprague, Pippa Sampson and Les Margaris.

Lastly, I would to like to thank Matthew Brown our CEO. Matthew’s professional and enthusiastic approach to calisthenics and his never-ending enthusiasm and drive over the last three years has significantly contributed to the growth and development of the organisation and sport.

Calisthenics gives each of us something different, but it gives all of us something wonderful.

Angela WijeratnePresident

The Strategic Competition Review is an opportunity for you to help shape change within the sport.

The “Celebrating Calisthenics” event

was a sell-out.

I thank you for sharing your stories and experiences which remind us that we are all here for the same reason – we love Calisthenics and everything it encompasses.

PRESIDENT REPORTIn 2016, the CVI Board has continued its work on governance and strategic direction.

Merinda Calisthenics CollegeImage courtesy of WinkiPoP Media

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1. AMALGAMATION BETWEEN THE VCCA AND CVIFinalising this project, that was 2-years in the making, has seen the two organisations align under the strategic plan and will result in administrative efficiencies including the introduction of a coach specific online database (early 2017), greater access to resources, and continued development, advocacy and support for coaches, without whom we would not have a sport.

I would like to thank the VCCA membership and Committee of Management for their confidence in taking this bold move and particularly VCCA President Judi Baird for her leadership throughout.

VCCA is now a division of CVI and is represented as such under the CVI Constitution with an increased voting block and permanent representation on the CVI Board.

2. HUMAN RESOURCES (HR) REVIEWFollowing the CVI-VCCA amalgamation we have initiated a HR Review to ensure we are adequately resourced to service our membership and achieve our long term strategic goals. Managed by external agency Left Field Sports Solutions, this project, like all other major projects, will involve significant consultation and input from various CVI stakeholders.

The project is scheduled for completion in early 2017, with a revised staffing structure anticipated to be presented to CVI Board in April 2017.

3. CVI BRANDING PROJECTAs we endeavour to better engage the broader calisthenics community through our Strategic Plan we also need to clarify who and what we are.

Today, calisthenics is described as an ‘artistic sport’ combining the best aspects of sport and performing arts. The branding process aims to discover membership views on what exactly calisthenics is (“the essence of calisthenics”) to provide a clear communicative proposition central to Victoria's consumer brand. Calisthenics is unique to Australia and we must find our unique brand position in the minds of our members and external audiences. This will ultimately result in a connection between those inside and outside calisthenics and allow for greater and more relevant business synergy for CVI and its affiliated bodies.

This project is being co-managed between the CVI Office, Union Inc and Hatrick Communications and also includes a stakeholder working party providing feedback and direction. The launch of CVI’s new consumer brand will take place at Celebrating Calisthenics in June 2017.

4. CVI WEBSITE DEVELOPMENT PROJECTLinked closely with the Brand Project, the website project aims to ensure that CVI has the relevant platforms to share information and engage with our participants, parents, coaches, club administrators, volunteers, adjudicators and supporters.

This project is being co-managed between the CVI Office, Union Inc and Hatrick Communications, with the first phase launched in June 2017.

5. CVI STRATEGIC COMPETITION REVIEW PROJECTFacilitated by VicSport and with funding assistance from the Australian Calisthenics Federation, this project will arguably have the most significant tangible impact for the calisthenics membership.

The overarching aim of the project is to undertake “a formal review of Victorian Team Competitions and make recommendations for improvement”. It aims to do this by:

• Improving competition scheduling, format and geography; • Identifying how to deliver a team competition season that is family

friendly and balanced; and • Achieving an annual calendar that allows for marketing opportunities

for the sport.

Work began in August 2016 with a broad stakeholder survey receiving 1056 individual responses. Supported by a stakeholder working group the survey results and evidence collected have been analysed with key findings identified and will undergo further testing in 2017 through specific divisional focus groups and stakeholder forums. Draft recommendations will be developed, tested again in stakeholder forums, with a full report including final recommendations and an implementation plan delivered to the CVI Board in July 2017.

6. STARCLUB REDEVELOPMENTStarClub is a quality assurance program endorsed by Sport and Recreation Victoria and Vicsport. Developed in 2013, StarClub is designed to assist clubs to identify, prioritise and implement effective management strategies to meet the changing demands on calisthenic clubs. The program focusses on assisting clubs to develop in the following key areas; Administration, Governance, Membership, Communication, Sports Development and Marketing and Promotion.

The program provides a logical progression, building club capacity, and includes a variety of tools and resources to support club stakeholders as well as policies, procedures and planning templates.It is a requirement of affiliation that all clubs achieve a minimum Star Two rating by December 2017 in order to re-affiliate in 2018 and CVI will run a series of workshops in 2017 to assist clubs with StarClub compliance.

As I am sure members can appreciate Calisthenics Victoria is making significant investment in these key strategic projects as we look to secure the sport for the next generation. While we are an amateur sport, we exist in a highlight competitive marketplace. This is evidenced by the reported growth in Cheerleading and Gymnastics numbers, as well as recent moves by the AFL, netball, soccer, cricket and basketball around developing professional female leagues. The development of these professional female sporting codes will result in additional media attention and subsequently larger female enrolments in years to come. This will impact CVI’s prospective membership numbers and we must be proactive in the improvement, development and profiling of our sport if we are to remain a viable sport option.

CEO REPORT2016 was a year of challenge, change and consultation, with the launch of several major projects and the completion of others. The interests of the membership continue to be at the heart of every decision and I am pleased to submit the 2016 CVI Annual Report to the membership.

The CVI-VCCA Amalgamation will result in improved administrative efficiencies (online database), greater access to resources, and continued development, advocacy and support for coaches…without whom we would not have a sport.

STRATEGICOur vision over the next three years is to build a professional and forward thinking sport and we have made it our mission to support our membership to deliver excellence in calisthenics and explore opportunities for growth and development while upholding the traditions of our sport.

As we look to achieve our vision and mission CVI has focussed on five (5) key goals:

• Supporting our people;• Effective Communication;• Cultural Development;• Improving Financial Sustainability; and• Organisational Excellence

Year one of our three-year-plan saw several key strategic projects either completed, well advanced in their life cycle or having had the foundation laid for completion in 2017. Some of these projects are listed below.

The Strategic Competition Review Project will arguably have the most significant, tangible impact for the calisthenics membership.

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FINANCIALFY16 continued to build on the prudent financial management of previous years and despite budgeting for a deficit in FY16 the organisation is pleased to report a $48,150 surplus. CVI’s balance sheet reflects a strong cash position and I would like to thank the CVI Director of Finance, Shane Bond for his support.

Staff and committees continue to be ably assisted by our Accounts Officer, Sarah Carthew, with external support provided by Sports Accounting Australia for end-of-month reporting, forecasting and to ensure we are compliant with all ATO and AASB requirements. We place enormous emphasis on ensuring members’ money is spent appropriately and delivers worthy outcomes.

CVI’s FY16 surplus is the result of several complimenting factors. These include:

• the CVI State Championships restructure has reversed the negative return on events;

• additional support from government partners Sport and Recreation Victoria and VicHealth;

• sponsorship support from major corporate partners La Porchetta and TryBooking, sponsors Garrleigh Trophy Centre and WinkiPop Media and CVI’s member benefit partners.

I would encourage the membership to support those organisations that support the work of CVI and details of CVI’s partners are included inside the back cover of the 2016 CVI Annual Report.

In the 2015 Annual report I stated that: “There is no escaping the fact that CVI is a business, with all the associated responsibilities. We are in the business of providing services to our membership and as a member focused association, CVI needs to ensure its long-term viability and ability to provide those services into the future and achieve our organisational goals. With this in mind, and in conjunction with the development of CVI’s ambitious but achievable 2016-18 Strategic Plan, the CVI Board increased levies at the end of 2015 to ensure that the plan is adequately resourced and to ensure that we are well positioned to achieve our organisational goals”.

We are one-third of the way through the strategic plan and while we have reported a healthy surplus we should consider CVI’s financial result in the context of the 3-year plan. As we look to resource the organisation in pursuit of our strategic goals, we have also made a commitment to keep levies static through to 2018, which may mean that in FY17 or FY18 CVI may report a loss. However, it is CVI’s intention to: (i) deliver against our strategic goals and (ii) report a break-even result if not small surplus at the end of FY18 for the combined three-year result. Therefore, taking a long-term view of our finances as opposed to a snapshot is imperative, and in doing so we will reduce expenditure on those items that do not provide value to the Victorian membership.

COMPETITIONSThe most visible and tangible outputs associated with CVI would have to be the CVI State Championships, which are managed and delivered on a day-to-day basis by an unwavering group of extremely committed volunteers. I continue to be amazed by the dedication of this group of individuals whose sole motivation is giving back to the sport they love.

I would like to particularly acknowledge the committee for embracing the changes associated with the State Championships restructure, across the solo, duo and team competitions. These changes, first proposed by CVI Board member Melinda Morris in 2015 (who also conducted an extensive venue audit), and the extensive work since, have resulted in a consolidated teams program using multiple venues, and a much-improved financial performance. Thank you again Melinda. The Strategic Competition Review seeks to consolidate Melinda’s work and make recommendations for future consideration and implementation.

The consolidation of the Solo schedule shortened the season to eight weeks, reducing the number of solo competition weekends and providing clubs with greater opportunity to get back to teamwork at the beginning of May. Anecdotal feedback has been overwhelmingly positive and the dedicated 8-week season will remain in place until 2018, with annual reviews conducted to consider incremental improvements. Solo and duo competitor numbers continue to increase (we forecast a 12.54% increase on 2016 for 2017), so we have added another solo competition, Western District hosted by Pentland Calisthenics Club, to an existing weekend in 2017. CVI will look to add additional competitions to existing weekends from 2018, subject to demand.

Regionalising sections of the CVI State Championships in Bendigo continues to provide competitors and coaches with a beautiful theatre and experience, especially for those clubs who do not qualify for Royal South Street Society (RSSS) while at the same time returning a positive financial result for the organisation.

In 2015 CVI announced, in partnership with the VCCA and RSSS, changes to the RSSS schedule for 2016. These changes reflected the changing needs of our community, encouraging VCE students to continue in the sport without RSSS clashing with their important educational commitments. This collaborative approach has proven very popular and as a core value of CVI we will continue to explore opportunities for improvement across our sport from our various stakeholder groups including RSSS.

With the assistance of TryBooking, the CVI State Championships experienced its second year of online ticketing in 2016, with solo entries also going online. This initiative significantly reduces risk across the organisation, provides CVI with the opportunity to capture meaningful data for the ongoing development and planning of the sport and reduces the workload for our hard-working volunteers. The evidence based data we have been able to collect over the last two years will also feed in to the Strategic Competition Review and will inform decisions including venue size and location.

As members may appreciate there is still a lot of work to be done to deliver a family friendly and balanced sport – especially in the competition context. There are no quick fixes or simple solutions, and with change comes a number of challenges, however by taking a scientific approach, and balancing that with consultation and engagement, I am confident that as we reshape our competition offerings over the next few seasons our members will be very pleased with the outcomes.

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HIGH PERFORMANCE – ELITE PERFROMANCE PROGRAM (EPP) AND STATE TEAMElite Performance Program (EPP)With the absence of a Victorian State Team in 2016, CVI took a bold step in ensuring that our membership was still able to access high performance opportunities, provided in the form of the Elite Performance Program (EPP).

The EPP had two arms – domestic (26 participants) and international (40 participants) and provided participants with the opportunity to work with an elite coaching team who shared the responsibility across various performances. The undoubtable highlight was taking calisthenics ‘on tour’ across Los Angeles and Disneyland for 10 days, coordinated by Dance Around the World. The total touring party exceeded 100 and was precisely organised with a full schedule of training and workshop opportunities, unique studio experiences and assorted LA based Disney performances. The pinnacle was having the CVI EPP team lead both Disney Parades with social media broadcasts and traffic exceeding 50,000 views and countless positive social media engagements. I would like to commend EPP Manager Portia Branton for the attention to detail and her ability to coordinate this new program in such a short period of time, with her hard-working committee of volunteers.

STATE TEAM 2017After a year out of the ACF Nationals, we were pleased that the interest from both coaches and prospective participants was at an all-time high. CVI approached the State Team Coach application process differently, calling for applications earlier in the year, which worked extremely well. Our online registration process for participants reached record numbers, with junior registrations exceeding 100 enthusiastic club members.

However, we are acutely aware that the participation of our stakeholders, most notably the seniors age group and coaches, is under threat due to increasing demands around cost, the prioritising of work or study and the already significant investment by girls in their own club environments and Victorian competitions, all of which is documented in both CVI and ACF research.

The ACF National Championships are the flagship event for our national body and it is important that the event not only remains viable but is “in-demand”, both in Victoria and nationally. It is CVI’s responsibility to ensure there is appropriate commitment from all parties and that participating families particularly see the State Team experience as being of value. Victoria has a considerable competition structure in place and expecting coaches with existing club, professional (work) or educational and personal commitments to return to State Team year-in, year-out is unrealistic. As previously stated CVI continues to have grave fears for the future of this competition unless some meaningful review is conducted to ensure that the product on offer remains in demand. In October 2015 CVI moved a motion for a formal review to be undertaken, and whilst the ACF voted for an external review to be conducted at its October 2016 Council meeting, unfortunately at the time of writing (March 2017) the review has not yet begun. CVI will continue to advocate for a review of this event.

MEMBERSHIPCVI membership in 2016 remained relatively static. While we have goals under the Strategic Plan of growing on average 1% per year we need the right tools in place, including strong marketing, to promote and position calisthenics in the minds of existing and new participants and parents.

To achieve our annual growth targets CVI must better support our club network with a consolidated message they can roll out to their local communities. Through our Brand Project we aim to provide clubs with the resources to promote locally to achieve our state based targets and ensure we have healthy community engagement.

I would like to commend the Victorian club network on their ongoing endeavours to promote the sport. We are competing against a plethora of other sports, and that we are able to hold our own in this regard is a tribute to the work done by clubs.

CVI welcomed 2 new regional clubs in 2016 – Mt Gambier CC and Murray River CC. Whilst Mt Gambier CC is actually in South Australia, it is located closer to Melbourne and the club felt that CVI offered greater support to coaches through the VCCA and strong club development and competitive opportunities. As a result the CVI Board recently addressed the issue of affiliating interstate clubs through policy which is available on the CVI website.

2016 also saw us refine changes introduced in 2015, following extensive stakeholder engagement. Most notable was the confirmation that the modifications to CVI Age Groups introduced in 2015 would continue. This was a project initiated by CVI Victorian Competition Committee (VCC), who, in conjunction with our Divisional Coaching Groups and the CVI Board undertook a review of the age groups resulting in an optional swing year for 17 year olds to remain in Intermediates. CVI reviewed the impact of this during 2016 with the resulting evidence (82.3%) overwhelmingly suggesting that this modification has resulted in clubs having additional capacity to address a variety of issues, in particular, within the intermediates age group. While seemingly a small modification, it has had a wide ranging positive impact.

As we look to the future, CVI’s values of collaboration, professionalism, transparency, integrity and trust will continue to be at the core of everything we do, and how we do it, and we hope the membership will continue to engage with CVI as we test initiatives aimed at growing the sport both in members, services provided and financially.

The most visible and tangible outputs associated with CVI would have to be the CVI State Championships, which are managed and delivered on a day-to-day basis by an unwavering group of extremely committed volunteers.

The Brand Project aims to provide clubs with the resources to promote locally so we can achieve our state based membership targets.

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STAFF, BOARD, COMMITTEES AND OTHER STAKEHOLDERSI would like to extend my sincere thanks and appreciation to all the CVI staff for their continued efforts in delivering value to our membership through reviewing and improving our competitions, events, programs and services.

In particular, I would like to pay tribute to Sharon Henshall who retired in July 2016 after 18 years with Calisthenics Victoria. Her support has been invaluable and was suitably recognised at the 2016 Celebrating Calisthenics event. July 2016 saw Stephanie Millar join our team in Sharon’s stead and Stephanie has hit the ground running. In addition to being a former participant, club administrator/volunteer and solo competition co-convenor, Stephanie is also a current coach and makes a great addition to our office team.

Members will note that the CVI marketing and communications functions increased dramatically over 2016. CVI has invested significantly in marketing and communications and I would like to thank Marketing & Communications Manager Joy Ferguson and Assistant Michelle Kiteley for their dedication to this incredibly important area of our business. Similarly CVI Clubs and Coaches also continue to have invaluable resources in Cherie Zealley as the VCCA Administrator, Erica O’Brien as Club and Community Development Manager and Sarah Carthew as Accounts Manager.

I would like to take this opportunity to thank ASCA Victoria and the VCCA for their support during 2016. The work that these organisations carry out on a day-to-day basis is considerable and without the dedication of the volunteers at ASCA Victoria and the VCCA, calisthenics would be lost.

The CVI Board and various Committees have also generously volunteered their time and experience to assist the organisation and we would not be able to achieve what we do without their guidance and passion for constantly improving the sport. I ask members to read the various committee reports through this annual report. As an organisation, we are extremely fortunate to have the level of professional skills and experience that we currently do on the Board and Committees and I thank you.

AUSTRALIAN CALISTHENIC FEDERATIONOne of the most significant challenges of 2016 was navigating CVI’s relationship with the ACF.

After the disappointing use of social media to share sensitive information that not only caused significant upset within the Victorian community, but also created an online dialogue that ultimately positioned calisthenics poorly on a national basis, CVI held an externally facilitated forum. The forum provided an opportunity to share with members the issues we face with the ACF and provided members with an opportunity to ask questions, hear from the CEO and CVI Board Members, and other panellists including representatives from ASCA, VCCA, Skills Victoria and VicSport.

Following this session I attended an externally facilitated session held late in 2016 with members of the ACF, where all states spoke openly about their concerns. Unfortunately, at the time of writing, whilst CVI has met ACF requests, ours, have as yet, gone unanswered.

While we still have a long way to go to reach mutual understanding and agreement on what both organisations require and expect of each other, CVI is extremely mindful of the need for a professional working relationship between state sporting associations and their national body to further advance the sport, and will continue to work with the ACF on behalf of our members. CVI firmly believes that our sport needs strong leadership, or it is in danger of being left behind.

VICTORIAN GOVERNMENTSport and Recreation Victoria. SRV has taken a fresh approach with renewed objectives under the “Supporting Victorian Sport and Recreation (SVSR) 2016-19”. CVI’s strategic plan is closely aligned to government priorities and we thank SRV for their support of calisthenics within Victoria.Similarly CVI has also renewed it relationships with VicHealth through to June 2018 for its work in the “State Sport Program (SSP)”, designed to deliver calisthenics to an audience beyond our traditional membership. This is built on the back of successes we delivered in SSAPP from 2012-2015. I thank VicHealth for their investment in programs aimed at diversifying our membership and community reach and look forward to reporting positive outcomes in future annual reports.

In summary, 2016 was a challenging and extremely busy, but successful year for CVI and I thank everyone involved for their commitment to our beautiful sport. As we look to 2017 and beyond I am extremely optimistic about our future and where we as a community are going to take Victorian calisthenics. I also hope that, as you reflect on 2016, you are as proud of your achievements as we are of ours.

Matthew BrownChief Executive Officer

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The undeniable highlight of 2016 was the launch of the inaugural Elite Performance Program…providing opportunities for coaches and participants to extend themselves in addition to the traditional pathways.

Merinda Calisthenics CollegeImage courtesy of WinkiPoP Media

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Below is a snapshot of our membership details, highlights and achievements and people news…2016 in brief.

MEMBERSHIP• Our total membership as at December 2016 was 890.

This number encompasses Category 2, Category 1, Associate, Recreational and Cadet Coaches

• We have 32 Life Members• Congratulations to Alex Otzen on completion of Level 2• 42 trainees completed their cadetship• 55 coaches completed the Level 1 course• 8 new Recreational coaches competed training this year• 25 coaches were welcomed back after a period away from coaching

HIGHLIGHTS AND ACHIEVEMENTS• 2016 started with the National Coaches conference in Queensland. Our

ACFCC delegates, Keira and Rebecca were very involved in developing this program and we thank them for their contribution

• Our VCCA Graceful Solo Competition continues to expand and this year saw 397 competitors set a new record. This number included the RSSS Auditions

• An open forum, which was also webcast, was held to answer questions with regard to amalgamating with CVI. 300 people either attended or logged in to the webcast and we thank Matthew Brown for addressing concerns and explaining the details of the proposed merger

• 2016 saw the introduction of the inaugural Senior Calisthenic Solo section at RSSS

• A revised Suite of Items was finalized for implementation in 2017. Extensive coach discussions and following input was a major consideration in decisions reached

• 98.7% of coaches now receive correspondence by Email• A new coach data base was developed for implementation at the

beginning of 2017• Level 2 courses in Clubs and Rods were well supported• New critiques were trialled this year for all Junior and Minimal Rules

sections following the previous year’s trials and coaches have had the opportunity to supply feedback

• VCCA again provided the Reserve Aggregate trophies for Royal South Street

PEOPLECongratulations go to coaches who have been appointed to State Teamfor 2017

ACF COACH OF THE YEAR Lucinda Williams (Jeaden)

VCCA COACH OF THE YEAR Ebony Paulka (St Marks)

SKILLS COACH OF THE YEAR Kelly Finlayson (Merinda)

CERTIFICATE OF APPRECIATION Narelle Potter, Louise Rundell, Sarah Carthew, Jan Camm

• Finally, it is with great sadness that we acknowledge the passing of Andrea Farley-Smith, after a long battle with cancer. Andrea was a VCCA Life Member and a wonderful contributor to our sport. She will be greatly missed.

I am extremely grateful to the VCCA Committee for their untiring support. These ladies have stepped up to take on added responsibilities to see our programs run smoothly and their commitment and dedication has been of great value to both me and to our membership.

Cherie Zealley has embraced her role in the office with enthusiasm and efficiency and she has given tremendous support to the Committee and our membership.

All committee members have been contributors but I particularly thank Keira Cowell for her huge workload in Coach Education including representation at ACFCC and for representing VCCA on the CVI Board, and Rebecca Rose who took on the daunting task of coordinating our Solo competition this year, representing VCCA on the Competition Committee as well as joining Keira at ACFCC.

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COMMITTEE OF MANAGEMENT

POSITION INCUMBENT

President Judi Baird

Secretary Renee Erwin

Treasurer Sarah Carthew

Registrar Alex Otzen

Coach Education/ ACFCC delegate/ CVI Board representative Keira Cowell

Competition Liaison / ACFCC delegate Rebecca Rose

General Committee Member Bev Gaudion

General Committee Member Rebecca Douglas-Denton

General Committee Member Jodie Russell

OUR SUB-COMMITTEE LEADERS

POSITION INCUMBENT

Cadet / Level 1/ Level 2 Administrator VCCA office

VCCA Solo Convenor Rebecca Rose

VCCA Newsletter Editor Rebecca Douglas-Denton

Barwon Sub Branch Secretary Pamela Dorward

Northern Sub Branch Secretary Lucy Wade

Westernport Sub Branch Secretary Naomi Armstrong

Border District Sub Branch Kym Lindner

RETIRING COMMITTEE MEMBERSRebecca Douglas Denton has most recently overseen our newsletter and has been a clear voice for lower divisions in discussion and decision making over her time on committee. She has been a very valuable contributor but has found her other commitments have become too time consuming to continue in this role. We appreciate the time Bec has spent with us, thank her for her input and look forward to continued contact with her through her other involvement in the calisthenic community.

Sarah Carthew has guided us financially in her position as treasurer as well as being a wonderful contributor in many other ways over her time on committee. Sarah is one of the first to put her hand up for extra duties, despite being very heavily committed in other areas and her wide network of contacts has proved an excellent resource for us. We thank her for her enthusiasm and well considered input into discussions and decision making and we will miss her as she moves on to concentrate on her family and other calisthenic involvement.

Rebecca Rose has not only put in many extra hours for coaches in her various roles, she has travelled from Castlemaine to Melbourne constantly to do so. Rebecca has for some time accepted the responsibility of ACFCC representation and this year took on the exceptionally challenging task of co-ordinating our VCCA Graceful Solo competition together with representing us on the Victorian Competition Committee. This work load has taken it’s toll and Rebecca feels the need to step back for a while which is totally understandable. We really appreciate all she has put in for coaches, thank her and wish her well. Hopefully we will see her back in the future.

Special thanks also must go to Keira, Cherie and Katrina Berryman who spent many hours producing our Terms of Reference required for our amalgamation with CVI - a very important document.

To all our general members who have stepped up to support us this year in a wide variety of roles we thank you most sincerely.

I also thank CVI and ASCA Victorian Branch for your continued support of coaches.

Judi Baird VCCA President

VICTORIAN CALISTHENIC COACHES ASSOCIATION

PRESIDENT REPORT 20162016 has been a particularly challenging and busy year again.

Our VCCA Graceful Solo Competition set a new record with 397 competitors.

2016 saw the introduction of the inaugural Senior Calisthenic Solo section at RSSS

98.7% of coaches now receive

correspondence by Email

2016 PROFIT & LOSSIt is pleasing to report that CVI closes the financial year with a net profit of $48,150: a marked improvement over the past two years.

P&L ITEM 2016 ADJUSTED RESULT 2015 FINAL RESULT 2014 FINAL RESULT

Income $1,760,172 $1,411,558 $1,508,088

Gross Profit $1,754,513 $1,399,598 $1,487,614

Expenses $1,740,311 $1,414,112 $1,531,090

Operating Profit/(Loss) 14,202 ($14,514) ($43,476)

Other Net Profit/Loss (Bank Interest) $33,948 $25,459 $10,855

Net Profit/(Deficit) $48,150 $10,945 ($32,621)

INCOMETotal Revenue of $1,760,172 is $348,614 favourable to the 2015 result. This result is mainly due to an increase in Competition and Events Income assisted by an increase in membership levies.

EXPENDITURETotal Operating Expenditure was $1,754,513, an increase of $354,915 on FY16. This is in line with additional income and the financial statements and CEO report provide additional explanations around key strategic projects and expense areas.

2016 BALANCE SHEETThe 2016 CVI Balance Sheet is strong with net equity/members funds increasing slightly to $1,245,240. There has been some approved funding deferred to FY17 as the funds will not be received until next year.

FUTURE OUTLOOKI would like to say that I have been impressed by the enthusiasm and dedication of the Board, staff, committees, volunteers, clubs, coaches and participants involved in Calisthenics in Victoria. I am sure that CVI will grow in strength and financial health over the coming periods. I would like to also formally acknowledge the outstanding assistance provided by the CVI Management and Staff and also the support and assistance of the CVI Board members, volunteers and committee members.

Shane BondDirector of Finance

Blackburn Calisthenics Tinies Image courtesy of WinkiPoP Media

DIRECTOR OF FINANCE REPORT 2016The 2016 reporting year continued to build on the good work of the last few years in increasing the accuracy of reporting on CVI programs and projects. This improved reporting has enabled CVI to more accurately analyse the success of these programs and take appropriate action to ensure more efficient practices. Located after this report, are the audited CVI Annual Financial Reports for CVI members information:

14 15

STATEMENT BY BOARD OF DIRECTORS

INDEPENDENT AUDIT REPORTTo the members of Calisthenics Victoria Incorporated

We have audited the accompanying financial report, being a special purpose financial report, of Calisthenics Victoria Inc (the association), which comprises the Board’s report, the assets and liabilities statement as at 31 December 2016, the income and expenditure statement for the year then ended, notes comprising a summary of significant accounting policies and other explanatory information, and the certification by the board of directors on the annual statements giving a true and fair view of the financial position and performance of the association.

BOARD’S RESPONSIBILITY FOR THE FINANCIAL REPORTThe Board of the association is responsible for the preparation and fair presentation of the financial report, and has determined that the basis of preparation described in Note 1 is appropriate to meet the requirements of the Associations Incorporation Reform Act 2012 (Vic) and is appropriate to meet the needs of the members. The Board’s responsibility also includes such internal control as the Board determines is necessary to enable the preparation and fair presentation of a financial report that is free from material misstatement, whether due to fraud or error.

AUDITOR’S RESPONSIBILITYOur responsibility is to express an opinion on the financial report based on our audit. We have conducted our audit in accordance with Australian Auditing Standards. Those standards require that we comply with relevant ethical requirements relating to audit engagements and plan and perform the audit to obtain reasonable assurance whether the financial report is free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial report. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial report, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the association’s preparation and fair presentation of the financial report, in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the association’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by the Board, as well as evaluating the overall presentation of the financial report.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

OPINIONIn our opinion, the financial report gives a true and fair view of the financial position of Calisthenics Victoria Inc as at 31 December 2016 and of its financial performance for the year then ended in accordance with the accounting policies described in Note 1 to the financial statements, and the requirements of the Associations Incorporation Reform Act 2012 (Vic).Basis of Accounting and Restriction on DistributionWithout modifying our opinion, we draw attention to Note 1 to the financial statements, which describes the basis of accounting. The financial report has been prepared to assist Calisthenics Victoria Inc to meet the requirements of the Associations Incorporation Reform Act 2012 (Vic). As a result, the financial report may not be suitable for another purpose.

Graham Morris

Auditor’s address: Level 2, 33 Bank Street, South Melbourne VIC 3205Dated this day of May 2017.

The Board of Directors of Calisthenics Victoria Inc., certify that –

The statements attached to this certificate give a true and fair view of the financial position and performance of Calisthenics Victoria Inc. during and at the end of the financial year of the association ending on 31 December 2016.

Margaret SpragueC.V.I. Secretary

Shane BondDirector of Finance

DIRECTOR’S REPORTYour Board of Directors submit the financial report of Calisthenics Victoria for the financial year ended 31 December 2016.

BOARD MEMBERSThe names of board members throughout the year and at the date of this report are:

Angela Wijeratne Julie Fox

Jessica Quayle Keira Cowell

Margaret Sprague Pippa Sampson (appointed February 2016)

Shirley Pettitt Kirsten Cooper(appointed April 2016) (resigned April 2016)

Shane Bond Mark Henricks (appointed April 2016) (resigned April 2016)

Les Margaris Sara Stanton (appointed April 2016) (resigned March 2016)

PRINCIPAL ACTIVITIESThe principal activities of Calisthenics Victoria during the financial year was to control, promote, encourage and improve Calisthenics in Victoria and act as the peak body for the administration of the sport of Calisthenics in Victoria

SIGNIFICANT CHANGESNo significant change in the nature of these activities occurred during the year.

OPERATING RESULTThe surplus after providing for income tax for the 2016 financial year amounted to $48,150 (2015: $10,943)

Signed in accordance with a resolution of the Board of Directors.

Margaret SpragueC.V.I. Secretary

Shane BondDirector of Finance

FINANCIAL REPORT for the Year Ended 31 December 2016

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Robynmore Calisthenics College IntermediatesImage courtesy of WinkiPoP Media

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INCOME AND EXPENDITURE STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2016

INCOME NOTE 2016 $ 2015 $

Competition & Events 25,151 9,309

High Performance (State Team/EPP) 451,269 251,189

CVI State Championships 428,879 374,748

Grants 10 186,500 189,968

Registrations 502,976 411,878

Sponsorship 47,262 42,079

VCCA 72,233 76,183

Merchandise 26,707 30,003

Other Income 16,156 16,159

Programs 3,039 10,042

1,760,172 1,411,558

Less: Cost of Sales 5,659 11,960

GROSS PROFIT 1,754,513 1,399,598

EXPENSES - CLUB SERVICES & ADMINISTRATION 2016 $ 2015 $Communication & Education 13,350 13,671

Contractors & Consultants 15 45,840 38,375

Depreciation 40,979 37,448

Insurance 41,771 40,519

Marketing & Advertising 16 81,738 20,495

Other 17 70,177 80,391

Printing, Postage & Stationary 16,211 19,549

Utilities / Rates / Maintenance / Storage 24,518 25,263

Wages, Workcover & Superannuation 453,851 390,441

788,435 666,152

COMPETITION & EVENTS 2016 $ 2015 $Competition & events 70,006 29,550

High Performance (State Team/EPP) 473,074 291,747

CVI State Championships 312,069 328,491

855,149 649,788

Memberships & Affiliation 89,053 87,397

Programs 7,674 10,777

1,740,311 1,414,114

OPERATING PROFIT / (LOSS) 14,202 (14,516)

FINANCIAL REPORT

CALISTHENICS VICTORIA INCORPORATED ABN 19 319 361 645

THESE FINANCIAL STATEMENTS MUST BE READ IN CONJUNCTION WITH THE ATTACHED NOTES WHICH FORM PART OF THESE FINANCIAL STATEMENTS.

OTHER INCOME NOTE 2016 $ 2015 $Interest Income 24,423 22,132

Other Income 9,525 3,334

33,948 25,466

OTHER EXPENSES NOTE 2016 $ 2015 $Interest Expense - 7

Current year surplus before income tax 48,150 10,943

Income tax expense 1 (a) - -

Net current year surplus after income tax 48,150 10,943

Retained Surplus at the beginning of the financial year 1,197,089 1,186,146

Retained Surplus at the end of the financial year 1,245,239 1,197,089

The accompanying notes form part of these financial statements. The accompanying notes form part of these financial statements.

Right: Kingston Calishtenics Club SeniorsLeft: Roselind Calisthenics Club

Image courtesy of WinkiPoP Media

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ASSETS AND LIABILITIES STATEMENT AS AT 31 DECEMBER 2016CURRENT ASSETS NOTE 2016 $ 2015 $

Cash and cash equivalents 2 866,060 812,384

Inventories 3 18,058 10,305

Prepayments 191,406 118,400

Receivables 4 314,748 411,465

TOTAL CURRENT ASSETS 1,390,272 1,352,554

NON-CURRENT ASSETS NOTE 2016 $ 2015 $

Furniture & office equipment 5 36,018 47,193

Intangibles 5 1,404 2,889

Land & buildings 5 385,335 410,230

TOTAL NON-CURRENT ASSETS 422,757 460,312

TOTAL ASSETS 1,813,029 1,812,866

CURRENT LIABILITIES NOTE 2016 $ 2015 $

Employee benefits 6 54,093 73,402

GST liabilities 18,643 (1,611)

Credit cards 10,857 5,569

Deferred income 7 347,830 498,942

Payables 8 136,367 39,475

TOTAL CURRENT LIABILITIES 567,790 615,777

TOTAL NON-CURRENT LIABILITIES - -

TOTAL LIABILITIES 567,790 615,777

NET ASSETS 1,245,239 1,197,089

MEMBERS’ FUNDS

Retained surplus 1,245,239 1,197,089

TOTAL MEMBERS’ FUNDS 1,245,239 1,197,089

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CASH FLOW STATEMENT FOR THE YEAR ENDED 31 DECEMBER 2016CASH FLOWS FROM OPERATING ACTIVITIES NOTE 2016 $ 2015 $

Receipts from operations 1,708,146 1,172,339

Payment to suppliers (1,684,995) (1,177,376)

Other income 9,525 3,334

Interest paid - (7)

Net cash provided by operating activities 32,676 (1,710)

CASH FLOWS FROM INVESTING ACTIVITIES NOTE 2016 $ 2015 $

Interest received 24,423 22,132

Payments for office equipment (3,423) (26,340)

Payments for plant & equipment - (1,800)

Net cash used in investing activities 21,000 (6,008)

Cash flows from financing activities - -

Net increase / (decrease) in cash held 53,676 (7,718)

Cash at beginning of financial year 812,384 820,102

Cash at end of financial year 866,060 812,384

The accompanying notes form part of these financial statements. The accompanying notes form part of these financial statements.

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2016NOTE 2: CASH AND CASH EQUIVALENTS NOTE 2016 $ 2015 $

ANZ CVI Trading 2,524 12,961

ANZ Cash Management 64,240 49,336

Term Deposit 306,160 250,000

Term Deposit 258,137 250,000

Term Deposit 233,727 250,000

CVI - Paypal 14 31

VCCA ANZ 1,217 -

CVI State Champs - 1

Petty Cash 41 55

866,060 812,384

NOTE 3: INVENTORIES NOTE 2016 $ 2015 $

Stock held at cost 18,058 10,305

18,058 10,305

NOTE 4: RECEIVABLES NOTE 2016 $ 2015 $

Debtors 315,748 414,833

Provision for doubtful debts (1,000) (3,368)

314,748 411,465

NOTE 5: FIXED ASSETS NOTE 2016 $ 2015 $

Furniture & office equipment 78,964 75,542

Less accumulated depreciation (42,946) (28,349)

36,018 47,193

Intangibles 4,500 4,500

Less accumulated depreciation (3,096) (1,611)

1,404 2,889

Land & Buildings 320,000 320,000

Building Improvements 168,952 168,952

Less accumulated depreciation (103,617) (78,722)

385,335 410,230

Total Fixed Assets 422,757 460,312

NOTES TO THE FINANCIAL STATEMENTfor the year ended 31 December 2016

NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

The financial statements are special purpose financial statements prepared in order to satisfy the financial reporting requirements of the Associations Incorporation Reform Act 2012 (Vic). The Board has determined that the association is not a reporting entity.The financial statements have been prepared on an accruals basis and are based on historic costs and do not take into account changing money values or, except where stated specifically, current valuations of non-current assets.The following significant accounting policies, which are consistent with the previous period unless stated otherwise, have been adopted in the preparation of these financial statements.

a. INCOME TAX The association is a not for profit entity and is exempt from income tax.

b. PROPERTY, PLANT AND EQUIPMENT (PPE) Leasehold improvements and office equipment are carried at cost less, where applicable, any accumulated depreciation. The depreciable amount of all PPE is depreciated over the useful lives of the assets to the association commencing from the time the asset is held ready for use. Leasehold improvements are amortised over the shorter of either the unexpired period of the lease or the estimated useful lives of the improvements.

c. IMPAIRMENT OF ASSETS At the end of each reporting period, the board reviews the carrying amounts of its tangible and intangible assets to determine whether there is any indication that those assets have been impaired. If such an indication exists, an impairment test is carried out on the asset by comparing the recoverable amount of the asset, being the higher of the asset’s fair value less costs of disposal and value in use, to the asset’s carrying amount. Any excess of the asset’s carrying amount over its recoverable amount is recognised in the income and expenditure statement.

d. EMPLOYEE PROVISIONS Provision is made for the association’s liability for employee benefits arising from services rendered by employees to the end of the reporting period. Employee provisions have been measured at the amounts expected to be paid when the liability is settled.

e. PROVISIONS Provisions are recognised when the association has a legal or constructive obligation, as a result of past events, for which it is probable that an outflow of economic benefits will result and that outflow can be reliably measured. Provisions are measured at the best estimate of the amounts required to settle the obligation at the end of the reporting period.

f. CASH ON HAND Cash on hand includes cash on hand, deposits held at call with banks, and other short-term highly liquid investments with original maturities of three months or less.

g. ACCOUNTS RECEIVABLE AND OTHER DEBTORS Accounts receivable and other debtors include amounts due from members as well as amounts receivable from donors. Receivables expected to be collected within 12 months of the end of the reporting period are classified as current assets. All other receivables are classified as non-current assets.

h. REVENUE AND OTHER INCOME Revenue is measured at the fair value of the consideration received or receivable after taking into account any trade discounts and volume rebates allowed. For this purpose, deferred consideration is not discounted to present values when recognising revenue. Interest revenue is recognised using the effective interest method, which for floating rate financial assets is the rate inherent in the instrument. Dividend revenue is recognised when the right to receive a dividend has been established. Grant and donation income is recognised when the entity obtains control over the funds, which is generally at the time of receipt. If conditions are attached to the grant that must be satisfied before the association is eligible to receive the contribution, recognition of the grant as revenue will be deferred until those conditions are satisfied. All revenue is stated net of the amount of goods and services tax.

i. GOODS AND SERVICES TAX (GST) Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of GST incurred is not recoverable from the Australian Taxation Office (ATO). Receivables and payables are stated inclusive of the amount of GST receivable or payable. The net amount of GST recoverable from, or payable to, the ATO is included with other receivables or payables in the assets and liabilities statement.

j. FINANCIAL ASSETS Investments in financial assets are initially recognised at cost, which includes transaction costs, and are subsequently measured at fair value, which is equivalent to their market bid price at the end of the reporting period. Movements in fair value are recognised through an equity reserve.

k. ACCOUNTS PAYABLE AND OTHER PAYABLES Accounts payable and other payables represent the liability outstanding at the end of the reporting period for goods and services received by the association during the reporting period that remain unpaid. The balance is recognised as a current liability with the amounts normally paid within 30 days of recognition of the liability.

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2016

NOTE 6: EMPLOYEE BENEFITS NOTE 2016 $ 2015 $

PAYG Withholding Tax 8,293 12,987

Wages payable 6,574 5,105

Superannuation payable 8,941 10,240

Salary Sacrifice payable (535) (535)

Provision for annual leave 27,148 28,088

Provision for long service leave 3,672 17,517

54,093 73,402

NOTE 7: DEFERRED INCOME NOTE 2016 $ 2015 $

Deferred income 347,771 448,942

Grants received in advance 59 50,000

347,830 498,942

NOTE 8: PAYABLES NOTE 2016 $ 2015 $

Trade creditors 120,850 33,368

Accrued expenses 15,067 6,107

CaliBear Bond 450 -

136,367 39,475

NOTE 9: RELATED PARTY TRANSACTIONS

There were no related party transactions during the financial year.

NOTE 10: FUNDING RECEIVED FROM GRANTS/PROJECTS

During the period, Calisthenics Victoria was in receipt of funding from several bodies. The Board of Directors attest that such funding has been expended in line with the contractual arrangements entered into with such bodies.

BODIES THAT PROVIDED FUNDING TO CALISTHENICS VICTORIA DURING THE PERIOD: NOTE 2016 $ 2015 $

ACF 21,500 8,182

SRV 55,000 113,429

VicHealth 110,000 66,857

City of Melbourne - 1,500

186,500 189,968

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2016

NOTE 11: AUDITOR REMUNERATION NOTE 2016 $ 2015 $

Billings & Ellis is the appointed auditor of Calisthenics Victoria Inc. The auditor in the prior financial year was Palmer & Associates

Remuneration for audit of the financial statements 4,000 3,900

The auditor does not provide other non-audit services.

NOTE 12: CASH FLOW INFORMATION

(a) Reconciliation of Cash

Cash at the end of the financial year as shown in the Cash Flow Statement is reconciled to items in the Assets & Liabilities Statement as follows:

Cash & Cash Equivalents 866,060 812,384

(b) Reconciliation of cash flows from operating activities with profit after income tax:

Profit after income tax 48,150 10,943

Non operational cash flows

Interest received (24,423) (22,132)

Non-cash flows in profit:

Depreciation 40,979 37,447

Provisions (14,786) 14,720

Changes in assets and liabilities

(Increase) / Decrease in Accrued Income - 1,430

(Increase) / Decrease in Prepayments (73,006) (79,295)

(Increase) / Decrease in Receivables 96,717 (162,942)

(Increase) / Decrease in Inventories (7,753) 1,588

Increase / (Decrease) in Credit Cards 5,287 (5,867)

Increase / (Decrease) in GST Liabilities 20,704 (29,964)

Increase / (Decrease) in Deferred Income (151,112) 226,390

Increase / (Decrease) in Payables 96,443 (8,330)

Increase / (Decrease) in Employee Benefits (4,524) 14,302

32,676 (1,710)

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2016

NOTE 13: AMALGAMATION

During the financial year the Victorian Calisthenic Coaches Association (VCCA) and Calisthenics Victoria Incorporated (CVI) amalgamated in line with an agreed Memorandum of Understanding. As a result, CVI has assumed financial responsibility for the VCCA as a division of CVI with a transfer of $9,286.

NOTE 14: PRIOR YEAR COMPARATIVES

Some comparative figures have been changed to align with re-classification of accounts in the current year.

NOTE 15: CONTRACTORS & CONSULTANTS

CVI engages external professional services (contractors and/or consultants) to assist in delivering essential projects within the organisation. In FY16 CVI engaged several contractors/consultants to carry out specific projects, these included servicing:

• VicHealth funded projects associated with the State Sport Program (SSP) - $21,500• Sport & Recreation (SVSR) funded projects – Supporting Victorian Sport & Recreation - $7,800• Marketing & Communication functions – offset by savings in HR with CVI Marketing & Communications Manager on maternity leave - $17,450

NOTE 16: MARKETING & ADVERTISING NOTE 2016 $ 2015 $

As part of CVI’s 2016-2018 Strategic Plan, CVI has invested significantly in increased promotion of the sport. This included:

Marketing 65,772 6,497

- Annual report production - $2,610- Analytics, Licences & Advertising - $1,681- Videography & Photography including production & editing - $30,701- Competition Banner - $1,556- Branding Project & Website Development Costs- $12,165- StarClub Review - $3,000- Strategic Competition Review - $14,000

Membership Cards 4,358 5,539

Printing/Publications 11,608 8,354

NOTE 17: OTHER

Other expenditure relates to assorted administrative services supporting the organisation. In 2016 this included:

- Accounting & Audit Fees 25,784 19,516

- AGM & Board Meeting expenses 3,728 4,887

- Board & Committee Honorariums 13,690 7,833

Cleaning Expenses 3,310 2,679

Doubtful Debt Expense (1,000) 3,368

Human Resources 2,312 2,674

Legal Fees 4,540 12,327

Merchant Fees 7,891 6,097

Office Amenities 1,864 1,716

Subscriptions 1,300 1,059

Xero/MYOB Licences 1,560 1,032

Olivia Bouloukis, Jeaden Calisthenics CollegeImage courtesy of WinkiPoP Media

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Life membership was presented to Shirley Pettitt at the 2016 Annual General Meeting in recognition of her outstanding contribution to ASCA Victoria.

Eileen Deveney retired at the completion of the solo competition season. Her expertise and input will be sorely missed. Eileen has been a very involved member and has undertaken many roles since joining in 1993. We know Eileen will maintain her involvement with calisthenics through Pupil Skills as an examiner but we will miss her input and experience from ASCA Victoria.

Barbara Nickless has also advised of her retirement effective from the 2017 February AGM. After joining in 1980, Barbara has always been involved in the committee in one capacity or another since 1982. She has held the positions of Committee Member, Secretary, President (twice!) Vice President, Assistant Secretary and Accreditation Officer. A long standing member on the AAB saw her take on the role of Director of Adjudicating and she has received many awards for her contribution to calisthenics. Never afraid to speak up, Barb has made a huge contribution to ASCA over the years which has helped shape the society into the strong representation we have today.

Sadly, Betty Corrigan passed away in July 2016. She was an esteemed Life Member of ASCA, CVI and ACF. Betty was a strong willed, vocal, staunch supporter of calisthenics. A grand lady of calisthenics who dedicated many years to both calisthenics and dance. It is planned that a perpetual award in her honour will be presented each year to the 18 yrs Graceful section at CVI State Championships.

ASCA members were provided with an AGM, 6 General meetings and 4 seminars on the ACF Rules (February); Review of ASCA Handbook (March); New Critiques (May) and Optimal Performance (July)Attendance at General Meetings has been high through the year and I encourage all members to continue this throughout 2017. General meetings are for members to discuss and respectfully debate issues that affect us as adjudicators. Through such discussion, we challenge thought processes, ethics, accreditation and adjudication procedures to ensure we are always striving to meet high standards that we set for ourselves. Thank you to all members for their input throughout the year.

All members have met their accreditation requirements for 2016 which is the first year of the new 3 year accreditation cycle. Through continued learning we encounter new and diverse knowledge to assist us in our adjudicating role.

8 solo competitions and 11 team competitions in the Metropolitan area and 5 additional Country competitions were available for Victorian members. Victorian members also took up appointments in ACT, NSW, NT, SA, QLD & WA. National Adjudicators were Glenda Sellick & Shirley Pettitt who represented ASCA Victoria with pride and professionalism.

2016 saw the inaugural Baallarat Senior Calisthenic Solo conducted at RSSS. All competitors, from various states, were of a high standard. All 3 adjudicators were honoured to adjudicate the first section and believe it will become a highlight for soloists each year.

During the year members were actively involved on the CVI Board of Management, State Championships and Competition Committees; and representing ASCA on the AAB, EAB and ACF. Many members were also involved in Coach Education and attending VCCA meetings and seminars. I sincerely thank Julie Fox in her role as Director of Adjudicating on the CVI Board. Julie faced many challenges through 2016 in that role and dealt with them in her calm and proficient manner.

In 2016 the ASCA VIC Branch continued their contribution of awards to various sections:

• The Maureen Connelly perpetual trophy for the winner of the Championship Intermediates section.

• The Karen O’Donnell Memorial Award for the winner of the Rod Exercises section of the Championship Seniors section at CVI State Championships.

• ASCA trophy for the Highly Commended placing at RSSS in the Graceful Calisthenic Girl section.

30 31

Cadet training continued under the guidance of Paula Hessey. She was ably assisted by Rhonda Just, Deborah Godsell and Gayle Ciotti. Thank you ladies for your hours of work at cadet video sessions and arranging training sessions for all cadets. Thank you to those members who have assisted with the training sessions. Without your support, our cadets would not complete their course feeling confident entering into the chair on their own. I encourage all members to become involved in cadet training so that all cadets can learn from your experience and knowledge.

The ongoing trialling of new critiques in 2016 for all Junior and Minimal Rules sections continued. With WA undertaking a similar trial we are hopefully closer to have a universal updated critique Australia wide. Whilst we may have to make compromises to the “Trial Critique Committee” ‘s original vision, hopefully the revised trial in 2017 will result in a united outcome.

Finally, I would like to thank a wonderful Committee that has supported me through my first year of my presidency. The hours and dedication these members dedicate to ASCA is admirable and it is only with such commitment and passion our sub branch continues to thrive as a vibrant and professional unit. I sincerely thank: Shirley Pettitt (IPP); Barbara Nickless (Vice President); Lynette Cousins (Secretary); Kelly Finlayson (Assistant Secretary), Genine McCorkell (Treasurer); Kerryn Waddell (Accreditation & AAB Director); Paula Hessey (Cadet Coordinator); Julie Fox (representative on CVI Board), and Committee Members: Tracey Tutin, Deborah Godsell, Gayle Ciotti, Diane Lukey, for their time and enthusiasm. Your knowledge and experience you bring to each and every meeting is appreciated and valued.

Alison LewisPresident

ASCA PRESIDENT REPORTThe 2016 year finished with 50 ASCA Victoria members identified as follows: 32 Active members7 Cadets (including 2 DE QLD)11 Associate, Retired, Life members (Non-Active)

The ongoing trialling of new critiques in 2016 for all Junior and Minimal Rules sections continued.

All members have met their accreditation requirements for 2016 which is the first year of the new 3 year accreditation cycle.

I encourage all members to become involved in cadet adjudicator training so that all cadet adjudicators can learn from your experience and knowledge.

Top: Regent Calisthenics College Juniors Bottom: Merinda Calisthenics College SeniorsImage courtesy of WinkiPoP Media

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TABLE 1: IDENTIFIES THE NUMBER OF PARTICIPANTS IN SKILL PROGRAMS 1ST JANUARY TO 31ST DECEMBER 2016.

VICTORIA 2015 2016

Presented – sub-total 1425 1467

Withdrawals 129 72

Total incl. Withdrawals 1554 1539

TABLE 2: NUMBER OF PARTICIPANTS AT EACH LEVEL IN VICTORIA IN 2016

2015 2016

Test 1 164 143

Test 1 Group Assess 9 11

Test 2 234 242

Test 2 Group Assess 35 2

Test 3 302 302

Standard 1 1 1

Grade 1 264 288

Standard 2 1 0

Grade 2 158 208

Standard 3 0 0

Grade 3 144 149

Standard 4 0 0

Grade 4 92 104

Bronze Medal 16 4

Silver Medal 4 8

Gold Medal 1 3

Gold Medal Honours 0 2

SUB TOTAL (Presented) 1425 1467

Withdrawn 129 72

TOTAL (No. of Entries) 1554 1539

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VICTORIAN SKILLS REPORTIt is with pleasure I present statistical information for the ACF Calisthenics Skills Program in 2016, together with a reflection of events and initiatives for the future in our State. The year finished with 15 Accredited Victorian Examiners (at varying levels) and 1 Trainee.

Jeaden Calisthenics College IntermeidatesImage courtesy of WinkiPoP Media

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THE KEY ACTIVITIES FOR VICTORIA IN 2016 RELATING TO THE ACF CALISTHENIC SKILLS PROGRAM• On-going liaison with CVI Executive Officer including reports to CVI

Board monthly.

• Continued servicing CVI members with Skills Program information/queries.

• Information on CVI website constantly updated; with new articles through the year.

• Twenty nine (29) Grade 4 ‘Honours’ achievers (2015) were recognized by CVI at State Teams Championships in September.

2007 7 candidates

2008 15 candidates

2009 17 candidates

2010 23 candidates

2011 22 candidates

2012 26 candidates

2013 28 candidates

2014 22 candidates

2015 29 candidates

• Medal exam entries were consistent, with exams in March remaining popular.

• On-stage Presentation of Gold Medal Honours’ awards were live on Facebook, Sept 23rd 2016.

• Presentations to 2016 Medals achievers / Grade 4 Honours were live on Facebook, Sept 25th 2016.

• Exam registration numbers remained consistent ……………….• Withdrawals decreased to 4.68% of total entry number• Annual pass rate increased to 98.52%.• Constantly reviewed administrative duties within the Vic Skills Sub-

committee and co-opted additional assistance for the November-December skills exam period.

KEY ISSUES FOR 2015 AND BEYOND• Continue liaison with CVI to improve the delivery process of the ACF

Skills Program in Victoria.• Work with VCCA to encourage skills coaching excellence. • Continue servicing CVI members within our state.• Increase entry registrations - Test 1 through to Medals, as per CVI

Strategic Plan.• Continue highlighting Grade 4 Honours achievers and Medal recipients

as encouragement for participants to complete the program.• Communication with the ACF Examiner’s Advisory Board and support of

the Victorian Examiners.• Review the overall exam organisation, with emphasis on communication

with Supervisors plus results gathering-processing-recording, and distribution of hard copy results/exam memorabilia.

• Succession Planning within Vic Skills Sub-committee.

Elizabeth HickeyCVI Convenor, ACF Calisthenics Skills Program

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TABLE 5: PROGRESS/ACHIEVEMENT AGAINST CVI STRATEGIC PLAN

PROGRESS / ACHIEVEMENT OF STRATEGIC PRIORITIES AGAINST THE STRATEGIC PLANA structural review of Skills Program which encourages growth and progression. Paper submitted to CVI

A marketing campaign to increase awareness and registration, for improvement and better performances

Increased information / updated photos on CVI website plus presentations live on Facebook

TABLE 3: STATISTICS FOR THE EXAM PERIOD 1ST JANUARY – 31ST DECEMBER 2016

TEST 1 T1 GPASSESS TEST 2 T2 GP

ASSESS TEST 3 STD.GD 1

GRADE 1

GRADE 2

GRADE 3

GRADE 4

BRONZE MEDAL

Total No. Entered 152 11 255 2 316 1 302 216 157 109 4

Withdrawn 9 0 13 0 14 0 14 8 8 5 0

Number Presented 143 11 242 2 302 1 288 208 149 104 4

BREAKDOWN OF STATISTICSHonours -Distinction 0 0 0 0 0 0 41 33 17 14 1

Honours 22 0 41 0 41 0 63 45 28 17 1

Credit Plus 19 0 34 0 49 0 55 45 35 34 2

Credit 33 0 67 0 77 1 56 42 30 23 0

Highly Commended 32 0 34 0 51 0 31 28 14 8 0

Commended 25 0 46 0 50 0 24 3 12 2 0

Pass Plus 5 0 11 0 21 0 9 3 2 0 0

Pass 7 0 8 0 13 0 1 0 0 0 0

Satisfactory 0 11 0 2 0 0 0 0 0 0 0

Unable to Qualify 0 0 1 0 0 0 8 9 11 6 0

Pass Rate % 100% 100% 99.59% 100% 100% 100% 97.22% 95.67% 92.67% 94.23% 100%

TABLE 3: STATISTICS FOR THE EXAM PERIOD 1ST JANUARY – 31ST DECEMBER 2015 (CONT)

SILVER MEDAL

GOLD MEDAL

GOLD MEDALHONOURS

Total No. Entered 9 3 2

Withdrawn 1 0 0

Number Presented 8 3 2

BREAKDOWN OF STATISTICSHonours 5 2 2

Credit Plus 3 1 0

Credit 0 0 0

Highly Commended 0 0 0

Commended 0 0 0

Pass Plus 0 0 0

Pass 0 0 0

Unable to Qualify 0 0 0

Pass Rate % 100% 100% 100%

PASS RATE 98.52%

TABLE 4: EXAMINATIONS CONDUCTED

STATE / TERRITORY LEVELS EXAMINED

Melbourne – Supplementary exams February - Test 2, Grades 1 to 4

Melbourne – medal exams March – Bronze, Silver & Gold

Melbourne suburbia (5 centres) May/June – Test 1 to Grade 4

Geelong May/June – Test 1 to Grade 3

Melbourne September – Gold Medal Honours

Melbourne suburbia (11 venues) Nov/Dec – Test 1 to Grade 4

Sale Nov/Dec – Tests 1 & 2, Grade 2

Ballarat Nov/Dec – Test 1 to Grade 4

Horsham Nov/Dec – Test 1 to Grade 3

Shepparton Nov/Dec – Test 1 to Grade 4

Geelong Nov/Dec – Test 1 to Grade 4

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The Victorian Competition Committee comprises representation from all fields involved in the organization of competitions. Our primary role is to review and revise the Victorian Flexible Rules as they relate to ACF National Rules, consider exemptions as they relate to age or ability, and address all issues arising out of public questionnaires and forums.

In 2016 an extensive survey was conducted to gather feedback on all areas of calisthenics, including the suite of items, competitions and various other aspects of the sport. The results were outstanding, receiving a total of 1015 responses, allowing the VCC to fully understand the wants and desires from a significant number of our stakeholder groups. When reviewing the data, some outcomes even surprised the VCC group, however, whilst we were surprised, all recommendations and decisions were made based on the survey and a majority responses rate.

A large consideration in all recommendations and decision making has been the need to develop a “family friendly” focus for competition improvements. This has been a strong theme that has underpinned many requests and concerns expressed. As is expected, it is difficult to please everyone and some outcomes that may appear the best way forward for some are seen differently by others. As a group, we can only use the data collected and our knowledge, and explore all avenues, suggest and trial new things along the way and then regularly review any changes. The VCC relies on each representative to approach any recommendation or decision considering the impact of the recommendation on their stakeholder group. We often enjoy robust discussions before presenting our recommendations to the CVI Board.

In 2016 the VCC membership included:

ASCA delegate (Alison Lewis); CVI State Championships (Anne Jenkinson & Sue Reeves); Combined Competition delegate (Margaret Sprague); Team Grading Manager (Carol Swart); Solo Grading delegate (Alison Lewis); VCCA delegate (Rebecca Rose) and Gloria Mason as Minute Secretary.

I am extremely grateful to Margaret Sprague who has been a tremendous support to me and as the Acting Director of Competition in 2015, has passed on her findings and knowledge whenever needed. She also remains an integral component in the planning stages of all Team

Competition schedules. All members of the VCC are truly dedicated to their role in Calisthenics and we are very grateful and lucky to have their expertise involved. I also would like to thank Natalie Lane who was the VCCA delegate in the first part of 2016 for her time and dedication.

2016 GRADING REPORT2016 was a very challenging year for the Grading Committee due to a huge increase in numbers of teams in the higher divisions, younger age groups. These large numbers resulted in changes being made to enable us to consider time restraints requirements and to enable Competition Committees to keep competition times and lengths family friendly.

With the increasing number of competitors and teams brings an increase in workload to the Grading Committee as we strive to maintain a balance to grade fairly without increasing the length of competition times. This entails viewing more classes and competitions across all levels than before to maintain our high standard of grading.

The results and comments from coaches and adjudicators indicated the evenness of many sections and we are proud of the fact that we achieved a good balance in each division.

The introduction of Championship Reserve in all age groups for 2017 will assist in maintaining a family friendly focus on an ongoing basis by reducing the number of teams at each competition.

In 2016 we said goodbye to Margaret Sprague who took on the temporary role of CVI Director of Competitions. Margaret was a valued member of the committee who served us well for over 10 years. Many thanks Margaret for all your hard work. We welcomed Katrina Berryman to the Grading Committee and together we look forward to another great year of Grading.

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STATE CHAMPIONSHIPS COMMITTEE 2016Throughout 2016, the State Championship Committee, with support from CVI office staff, introduced a number of new initiatives and continued to look at ways of improving CVI State Championships for all competitors.

The solo competition had in excess of 1100 entries – a significant increase on the previous year. The competitions were held at Besen and Kel Watson theatres. Kathryn Andrews won the Senior Open Graceful Girl and Honor Roffey won the Senior Open Calisthenics Solo. The Senior Open Calisthenics Solo competition was performed to a packed Besen Theatre as this was the first year the girls could audition for Royal South Street in this event. Once again we offered the 3 session passes and these proved to be very popular. All competitors entered via Try Booking and the majority of the tickets were purchased through them as well.

The team competition ran over 68 sessions and were held at Besen, Kel Watson and Ulumbarra theatres. We held a Masters weekend at Ulumbarra Theatre in Bendigo in September and even though the audience numbers were low, the Masters all had a great time in Bendigo. Our scheduling was altered so that there were no week night split competitions during the school term. However this resulted in the committee having to bump in and out of venues every weekend and also run 3 venues over most of the school holidays – a challenge to say the least. A big thank you to all the volunteers who so generously give up their time to staff the competitions.

Once again TryBooking was used for admission tickets to all sessions and Championship Inters and Seniors were pre booked. The Jeanette Schreck Trophy for the aggregate winner of Championship Seniors was won by Jeaden.

We introduced marquee dressing rooms at Besen to cope with the large team numbers - a big hit with all the teams - and we also had a container on site to store all our equipment during the week – a big hit with the committee! New, easy to assemble and move dressing racks and wall dividers were also purchased and these were greatly appreciated by all who had to bump in and out each week.

Thank you to all the committee who worked tirelessly throughout both the solo and teams competitions.

In presenting my first annual report I would like to thank all CVI delegates for their vote of confidence by electing me to this position. As a long time participant and lover of our sport, I am delighted to serve and assist all coaches, adjudicators, participants and administrators in their journey with Calisthenics and CVI with a united focus of making Calisthenics the best it can be.

I would also like to thank the tireless support and sharing of information I have received from all staff in the CVI Office. It was a fantastic initiative to have the PR team film clips to market our brilliant sport, in both disciplines. In particular to Matthew Brown and Stephanie Millar, I express my most heartfelt thanks and appreciation to the wealth of knowledge, dedication and passion you both serve our CVI association with. Personally, I would not be able to commit or do this job without your ongoing assistance.

I wish everyone a happy, competitive and successful Calisthenic year in 2017.

Shirley PettittDirector of Competitions

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DIRECTOR OF COMPETITIONS REPORT

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Report published April 2017

CALISTHENICSVICTORIA INC.