Day/Date: Thursday, July 2, 2020 Time: 3-5pm

Location: via Zoom Conference Attendees: Committee, General Public

Type of Meeting: Regular- Public Organizational Items:

Call to order by: Chair, Vice President Manshaan Singh @ 3:02pm (time)

Quorum Check

Name Position

Present (P) Absent (A) Tardy (T)

Excused Absent (EA) Excused Tardy (ET)

1. Manshaan Singh Vice President, Chair P

2. Susana Delgadillo Student Interest Council Senator at Large, Senator Pro Temp, Vice Chair

P

3. Lucy Yu President P

4. Clatyton Kusayanagi Treasurer (non-voting) P

5. Matthew Jacobson Attorney General (non-voting) T @ 3:08pm

6. Delilah Orta Agriculture Senator P

7. Ravina Soma Business Senator P

8. Henry Ly Letters, Arts and Social Sciences Senator

P

9. Ian Whalen Collins College Senator P

10. Araz Mandelian Engineering Senator P

11. Environmental Design Senator

12. Mark Leon Aldape Science Senator P

13. Hillary Deleon GREEK Senator at Large P

14. Prabhat Jammalamadaka InterHall Council Senator at Large P

15. Multicultural Club Council Senator at Large

16. Priscilla Denise Munoz

College of Education and Integrative Studies Senator

P

17. Dr. Liz Roosa Millar ASI Executive Director P

18. Tari Hunter University Advisor T @3:06 PM

19. Ashley L. Joseph ASI Associate Director for Student Government

P

20. Dr. Laura Chase Academic Senate Representative P

21. Leah Tarin Staff Council Representative A

22. Andrea DeCoudres Alumni Representative P

23. Jenny Miller-Heimstead Athletics Representative T @ 3:13pm

Approval of Minutes (Action) Offered By: GREEK Seconded by: SEN.PRO TEMP MINUTES FROM 6/25/20

All in Favor 12 Opposed 0 Abstained 0 Motion: PASSED

Approval of Agenda (Action) Offered By: IHC Seconded by: CEIS

All in Favor 12 Opposed 0 Abstained 0 Motion: PASSED

Financial Status (Information)

None

(Open Forum)

None

(ASI-X)

Career Services presented by Tom Munnerlyn, Director - Presentation Given about resources on the website and information regarding the upcoming

Virtual Career Fair Bronco Dreamers Resource Center presented by Mecir Rivera, Director

- Presentation given regarding Undocumented Student Services

SCUBA Certification Fees Presented by Doug Hayes (Discussion) Presentation given

• Question asked by President: Would this money be reallocated of the budget that was allotted a few months ago? Or is this a new increase?

o A: The virtual programs are new, normally all of this would be done in person, this is only part of the cost. What is being asked is what would the board like to see so that we can keep engaging students. There is no new money, this is money that has already been budgeted

• Question asked by IHC- After the virtual certification is done, do the students automatically get certified, or do the need to wait for future semesters?

o A: Virtual certifications are for certifications; the students will receive certification cards upon completion.

• Question asked by VP: What would be the material cost for bottom 3 areas of price listing. o A: The cost would be the materials such as books and materials. Prices are not set/

flexible rates as close to 50%. • Question asked by VP: What is the direct cost total for “X amount” of students enrolled?

o A: The cost will depend on what courses that students want to take, certain courses are more expensive than the specialties.

• Question asked by President: Do you have any number to how many students will be participating in summer?

o A: No, however that is currently being worked on to see how many students would want to move forward in participating.

Family First Coronavirus Response Act (FFCRA) by Danisha Lawrence (Discussion) • These provisions are effective through December 31,2020 • Employees are eligible up to 2 weeks (80 hrs.) of paid sick leave based on the higher of their

regular rate of pay. • Eligible employees

o Employees of private sector employees w/ fewer than 500 employees, and certain public sector are eligible.

• An employee is entitled to take leave related to COVID-19 if the employee is unable to work, including unable to telework.

General (Information)

SAVE THE DATES

Next Board of Directors Meeting- Thursday, July 9, 2020 @ 3pm-5pm

ASI Board Member Training Day # 4- Thursday, July 9,2020 @ 10am-1:50pm

GUEST OF GALLERY REPORTS BELOW

Adjournment by: Chair, Vice President- Manshaan Singh 4:32pm @ (time)

GUEST OF THE GALLERY

1. Lauren Simon, ASI 2. Danisha Lawrence, ASI 3. Tom Munnerlyn, Career Services 4. Mecir Rivera, Bronco Dreamer Resource Center 5. Doug Hayes, ASI 6. Nicolas Hernandez, Poly Post 7. Ginny Templeton, ASI 8. Krista Smith, ASI 9. David Quezada, ASI 10. Barnaby Peake, ASI 11. Cathy Neale, ASI 12. Maximillian Lee, ASI 13. Scott Macleod, ASI 14. Alyssa Christiansen, ASI 15. Brenda Aceves, ASI 16. Alex Carcamo, ASI Student Leader 17. Kaycee Tanioka, ASI

MEETING REPORTS

ASI BOD MEETING Thursday, July 2, 2020

Dr. Liz Roosa Millar ASI Executive Director’s Report

Fiscal • Financial Services is undergoing year-end closing, a process to accurately account for

and close out business transactions for the current fiscal year and carry forward balances for the upcoming year. During the process, ASI also reconciles transactions with the University, Foundation, Philanthropic Foundation as these related-party transactions must match. Year-end closing is an important part of a company’s closing operations. The process also creates ASI’s financial statements, which are audited by the external auditor annually.

Human • Due to the innovative ASI summer camp structure and her inclusive youth programming

expertise, Marissa Engel, ASI Youth Programs GA, was asked to co-host a National NIRSA Youth Programs Roundtable with Abby Van Note, Coordinator of Instructional and Inclusive Programs, University of Wisconsin. The purpose of this roundtable was to provide a guided discussion with the focus on “Virtual Youth Programs” and “Opening with Youth in Mind”. Marissa was able to provide insight on ASI’s challenges, innovation, and successes of delivering a remote camp experience for K-6. The roundtable took place on 6/12/20 and was posted the NIRSA website here (link).

Programs • ASI hosted a four-week Virtual Kids U Summer Camp June 1 to June 26 with 77 unique

participants. Crafts, recreational games, STEM and performing arts activities centered around weekly camp themes including Growth, Music, Astronomy, and Animals. Virtual fieldtrips and social time were also enjoyed via the CPP BioTrek garden, a volunteer musician, astronaut training, and a therapeutic horseback riding center (to support those with different abilities). The campers engaged in socio-emotional learning (SEL) through these various activities by stepping into their respective stretch zones as well as articulating their own growth.

The summer cross-functional team included 8 student staff (including camp facilitators and tech support) coordinated by the Youth Programs Graduate Assistant, Marissa Engel, with the support of the Children’s Center and BEAT-Art Program, and Campus Rec Admin.

Some feedback from the parents include:

“Thank you so much! The kids loved the camp and said Friday was a sad day! You did an awesome job and the program. They loved it! Enjoy the rest of your summer!”-L.B. [camper parent]

“…the staff did such a great job of navigating through a new and different way of doing camp and showing flexibility and eagerness to improve the experience for all. My kids are both really sad that it is over and can’t wait until next summer…” M.C. [camper parent]

“Thank you so much for offering this wonderful program! My kids are beyond excited to participate… Thanks for your creativity and innovative approach -- you have saved the summer!”- N.H. [camper parent]

“I had an opportunity to hear many moments in the camp while also working and I wanted to take the time to express my sincerest appreciation for your leadership and your time invested in making the program a fun learning opportunity during this challenging time for all of us! So, I would like to extend a kudos to each of you!! You all are amazing and I have nothing, but positive things to share with others about the camp.”- E.H. [camper parent]

Due to the success of the virtual summer program, the ASI Youth Programs team is developing a similar model for Fall 2020 Virtual Program consideration. The goal of the fall program is to support three main opportunities for CPP students; 1 – provide virtual camp option for CPP student parents at no cost, 2 – provide academic practicum contact hours for CPP students, and 3 – potentially provide student jobs.

Audits

• Aldrich, ASI’s external auditor, is responsible for providing an independent opinion on the organization financial statements. The auditor met with Liz (Executive Director), Carol (Director of Financial Services), and some Financial Services staff in May to review the operations, key accounting changes, and internal controls for ASI. The external audit will continue in July, where Aldrich will sample various financial transactions for review. Aldrich will provide their independent audit report in September, which will be reviewed and approved by the Audit Committee before coming to the Board.

ASI BOARD OF DIRECTORS REPORT

DATE: 07/02/2020

SUBMITTED BY: Lucille Yu, President

Meetings/Committee(s) Notes:

• Fee Advisory Committee o Eliminated Fall 2020 course fees

• DACA Town Hall o Run by Nicole Butts, Presidential Office for Inclusive Excellence and

Diversity Continuing Projects:

• Appointing Cabinet Current Projects:

• Smoothly transitioning our Cabinet and BOD into office • Fleshing out our action plan for fall • Lattes with Lucy Episode 2 is filmed!

o Thank you to MDPR and Ashley for helping Upcoming Events/Reminders:

• Survey for virtual town hall • Survey for Fall semester events

ASI BOARD OF DIRECTORS REPORT

DATE: 7/2/2020

SUBMITTED BY: Manshaan Singh, Vice President

Meetings/Committee(s) Notes:

• Title 9 (CSSA) o CSU-wide meeting on new federal guidelines o CSU will be trying to keep as many previous practices as possible like

keeping preponderance of evidence standard o There is now a difference in the scope of assault (severe and pervasive),

difference between a report and a formal complaint, and survivors can be cross-examined This would be done by advisors who pass questions through hearing

officers Continuing Projects:

• Virtual Town Hall • Reopening Poly Pantry • Making Juneteenth an ASI Holiday

o May advocate for CSU-wide through CSSA • Title 9

o Will have its own subcommittee under Inclusive Excellence Council

Current Projects: N/A

Upcoming Events/Reminders: N/A

ASI BOARD OF DIRECTORS REPORT

DATE: 7/2/20

SUBMITTED BY: Susana Delgadillo Pro-Tempore / Student Interest Council Senator-at-Large

Meetings/Committee(s) Notes:

• BOD Meeting • ASI Summer Training

Continuing Projects:

• Title IX o Work on anonymous program to be implemented in ASI website for student/faculty

reports. o Waiting to attend meeting regarding Title IX plan and Title IX team coming to

introduce themselves to ASI’s student government team. • Town Hall Meeting

o Hashing out details of date and times regarding the town hall and the direction of the objective we wish to focus on.

Current Projects:

• Stated above^

Upcoming Events/Reminders:

• Reminder to wear a mask and stay safe

ASI BOARD OF DIRECTORS REPORT

DATE: July 1, 2020

SUBMITTED BY: Hillary Deleon, Greek Council Senator- at- Large

Meetings/Committee(s) Notes:

• Fee Advisory Committee o My fellow student leaders and I attended a meeting with faculty to discuss

removing the materials fee upon select classes for the fall semester. As a team we discussed the pros and cons of eliminating the fee for the semester and concluded that it is in our students’ best interest to remove the fee.

• Meeting with Vic (BRIC) o Vic Martin is the Facility Operations Coordinator for the BRIC. Him and I

discussed future plans in terms of sanitation and cleanliness for the BRIC to ensure the upmost safety for both the student employees and guests. He informed me that his staff will be using an application where it will track the cleaning times of each machine as well as the number of guests on each floor. Vic enlightened me that coming next spring the BRIC will apply a reservation system, where the guests will be allotted a certain amount of time. Once that reservation time is complete, the guests must exit the building to allow the team to clean the machines that have been in use.

Continuing Projects:

• Greek Council: o Fundraising opportunity for the Black Lives Matter Movement. Spoke

about the possibility of creating stickers, cups, and t-shirts to sell and all the benefits will be given to a fundraiser of Greek Council’s choice.

• Outdoor Study Areas: o Search for quite areas around campus to place picnic tables and umbrellas

for students to study in peace.

• Meal Plans for all Students

o Ashley CC’ed me on an email with the coordinator of housing meal plans and he informed us that there is in fact a plan for all students. There are several different options for students to purchase at a lower cost. In the future I would like to improve the marketing for this program as many students are unaware that it exists for their benefit.

Current Projects:

• Greek Council: o Speaking with the Greek Council President about coordinating a

fundraiser for the middle of July in the effort to support the Black Lives Matter Movement.

Upcoming Events/Reminders:

• Greek Council Meeting Friday July 3, 2020.

ASI BOARD OF DIRECTORS REPORT

DATE: July 2, 2020

SUBMITTED BY: Ian Whalen, CCHM Senator

Meetings/Committee(s) Notes: N/A

Continuing Projects:

• Working on the topics of basic needs and food insecurity and creating achievable goals for an action plan.

Current Projects:

• Continue working on an action plan.

Upcoming Events/Reminders: N/A

ASI BOARD OF DIRECTORS REPORT

DATE: 7/2/2020

SUBMITTED BY: Delilah Orta, Agricultural Senator

Meetings/Committee(s) Notes: N/A

Continuing Projects:

• Help the CAPS Center • What do they need? • How does CAPS get their funding for Counselors? • Are they in need of resources?

Current Projects:

• Virtual Club Fair • Clubs can join and show off their club to incoming students of Fall 2020

Upcoming Events/Reminders:

These minutes have been reviewed and approved by the ASI Board of Directors on Thursday, July 9, 2020.

Chair, Vice President Manshaan Singh, 7/09/2020