Call to order by: Chair, Vice President Manshaan Singh @ 3:00pm … · 2020. 9. 25. · Treasurer (non-voting) P 5. Matthew Jacobson ; Attorney General (non-voting) P 6. Delilah Orta

Day/Date: Thursday, September 10, 2020 Time: 3-5pm

Location: via Zoom Conference Attendees: Committee, General Public

Type of Meeting: Regular- Public Organizational Items:

Call to order by: Chair, Vice President Manshaan Singh @ 3:00pm (time)

Quorum Check

Name Position

Present (P) Absent (A) Tardy (T)

Excused Absent (EA) Excused Tardy (ET)

1. Manshaan Singh Vice President, Chair P

2. Susana Delgadillo Student Interest Council Senator at Large, Senator Pro Temp, Vice Chair

P @ 3:04PM

3. Lucy Yu President P

4. Clatyton Kusayanagi Treasurer (non-voting) P

5. Matthew Jacobson Attorney General (non-voting) P

6. Delilah Orta Agriculture Senator P

7. Ravina Soma Business Senator P

8. Henry Ly Letters, Arts and Social Sciences Senator

P

9. Ian Whalen Collins College Senator P

10. Araz Mandelian Engineering Senator P

11. Environmental Design Senator

12. Mark Leon Aldape Science Senator P

13. Hillary Deleon GREEK Senator at Large P

14. Prabhat Jammalamadaka InterHall Council Senator at Large P

15. Multicultural Club Council Senator at Large

16. Priscilla Denise Munoz

College of Education and Integrative Studies Senator

P @ 3:03PM

17. Dr. Liz Roosa Millar ASI Executive Director P

18. Christina Gonzales University Advisor P @ 3:29PM

19. Ashley L. Joseph ASI Associate Director for Student Government

EA

20. Dr. Laura Chase Academic Senate Representative P

21. Leah Tarin Staff Council Representative P

22. Andrea DeCoudres Alumni Representative P

23. Jenny Miller-Heimstead Athletics Representative P

Approval of Minutes (Action) Offered By: IHC Seconded by: AG SEN MINUTES FROM 8/27/20

All in Favor 10 Opposed 0 Abstained 0 Motion: PASSED

Approval of Agenda with changes (Action) Offered By: VP Seconded by: PRES

Chair adds ’19- ‘20 Audited Financial Statements by Andy Maffia Adding Discussion item “D” to be ’19-’20 Audited Financial Statements presented by Andy Maffia All in Favor 11 Opposed 0 Abstained 0 Motion: PASSED

(Open Forum)

Sharon Rocacorba BEAT Hosted Events “How to be Anti- Racist” at CPP next Thursday September 17, at 5p – panel of students and staff that are going to speak about their experiences at CPP as well as provide resources and action items. You can register at ASI Portal.

Friday an event called “Write Along.” This a space and opportunity where students can share their work and given some prompts to start their creative writing process. A collaboration w/ Harvest International a student group on campus.

CESI Senator asked question: What happens with MCC?

Sen Pro Temp answered question- There is one person who a possible candidate is, but they need to pass through the verification process with the university to see if they’re eligible. After that process, they would go to the MCC council, from there they are voted from within their cancel.

Ginny Templeton- wanted to clarify the definition of the CPP student in regard to the Kids University Fall Programming. You do not have to just be a CPP student who is just a parent. You can also be a CPP student who provides childcare to relatives or siblings, or children. Wanted to make sure that we define that broadly and everyone knows that’s the case, there is no additional chare for CPP students, the registration opens later today, and the program will start September 28.

Kaycee Tanioka- announcements for intramural sports, Intramural sports registration is open until Thursday Sept.24.

Ian Navarro announcement updated website, a section to help students get outdoors. Next Thursday, a virtual tour of Zion National Park.

ASI Action Plan 20-21 (Action) Offered By: AG SEN Seconded by: IHC

Amendment 1 by Agriculture Senator:

For the Domain II: Allyships: after “increase the ratio and presence of counselors…” would like to add “with the possibility of increasing the student health service fee to do so”

Amendment 2 by Agriculture Senator:

In Domain II: Allyships- Instead of “cultural competency among staff,” Adding that you are ensuring the team of counselors reflect the student body


ASI Action Plan 20-21 (Action) Offered By: VP Seconded by: CEIS

VP introduces an Amendment on 3 different things

1 Amendment: Domain II: Allyships

Change the Jovenes Housing Program to Rapid Re- Housing and Bridge Housing Program and Partnership w/ Jovenes

2nd Amendment: Domain II: Allyships

part of the Amendment is to add “like family housing” after “…additional housing initiatives”

3rd Amendment under Doman III: Advocacy to add “for people of all abilities” after…. “increase walkability…”

IHC: agrees w/ all Amendment except for 2nd Amendment: Domain II: Allyships instead of saying “like family housing” “…that include family housing…”

VP Amends his 2nd Amendment to say instead of saying “like family housing” to “include family housing”


ASI Action Plan 20-21 (Action) Offered By: CEIS Seconded by: CLASS

MOTION TO ADOPT ACTION PLAN


Student at Large Committee Appointment (Discussion) 1. Emily Han – ASI F&O Committee presented by ASI Senator Pro Tempore

2. Shelby Guillen, Emily Reyes, Salman Khan, and Haili Ayala- ASI Governmental Affairs Committee presented by ASI Sec. of External Affairs

Nominations- Senator to ASI F&O Committee (Discussion) ASI Facilities & Operations Committee | GREEK/ENG

• Ravina Business Senator nominates herself • Science Senator nominates PJ IHC Senator, IHC Senator does not accept nomination

Appointment Recommendation for ASI Secretary of Basic Needs (Discussion) Rosalia Armas | Secretary of Basic Needs- brief introduction given to board

Appointment Recommendation for ASI Secretary of Basic Needs (jump out of RR to place as action item) (Action)

Offered By: VP Seconded by: CLASS Moving out of RR and move Recommendation of Secretary of Basic Needs to an Action Item Discussion Item C to Action item B

All in Favor 12 Opposed 0 Abstained Motion: PASSED

Appointment Recommendation for ASI Secretary of Basic Needs (Action) Offered By: PRES Seconded by: VP

Motion to move back into RR to approve Action item B All in Favor 12 Opposed 0 Abstained Motion: PASSED

’19-20 Audited Financial Statements presented by Andy Maffia (Discussion) External Audit Firm presentation given by Andy Maffia

Question asked by President: This report comes out every time we do a new budget correct? So, it will be annual? Answer: Yes, this is an annual. The fiscal year is July 1- June 30. The budget is more like forward thinking and the audit is more backwards, let the auditors come in and double check and verify if it is correct.

Question asked by ICH: How many auditors are on the team? Answer: A total of 5 different team members were involved.

VP clarifying question: This is showing up to what happened last year right? Answer: Yes, up through June 30,2020

’19-20 Audited Financial Statements presented by Andy Maffia (Action) Offered By: VP Seconded by: PRES

Motion to move to move out of RR and add as Action item C All in Favor 12 Opposed 0 Abstained 0 Motion: PASSED

’19-20 Audited Financial Statements presented by Andy Maffia (Action) Offered By: IHC Seconded by: PRO TEMP

Motion to move back into RR All in Favor 12 Opposed 0 Abstained 0 Motion: PASSED ’19-20 Audited Financial Statements presented by Andy Maffia (Action)

Offered By: PRES Seconded by: VP Motion on vote on ASI audit on 2019-2020


MEETING ADJOURNMENT (Action) Offered By: IHC Seconded by: Pro temp

MOTION FOR MEETNG ADJOURNMENT All in Favor 12 Opposed 0 Abstained 0 Motion: PASSED

General (Information)

SAVE THE DATES

1. September 11 ASI Finance Committee Meeting 9-11am via video conference call

2. September 11 ASI Governmental Committee Meeting 1:15-3:15pm via video conference call

3. September 18 ASI Facilities & Operations Committee Meeting 10am-12pm via video conference call

4. September 18 ASI Rules & Policies Committee Meeting 1-3pm via video conference call

5. September 22 National Voter Registration Day 2020

6. November 3 National Elections 2020

GUEST OF GALLERY REPORTS BELOW

Adjournment by: Chair, Vice President- Manshaan Singh @ 4:37 pm (time)

GUEST OF THE GALLERY

1. Carol Lee, ASI 2. Celeste Salinas, ASI 3. Ginny Templeton, ASI 4. Ian Navarro, Adventure Education Coordinator 5. Kaycee Tanioka, Competitive Sports Coordinator 6. Nicholas Hernandez, Poly Post 7. Lauren Simon, ASI 8. Sharon Rocacorba, ASI 9. Armida Lopez 10. Andy Maffia

Meeting Reports

ASI BOARD OF DIRECTORS REPORT

DATE: September 10, 2020

SUBMITTED BY: Lucille Yu, President

Meetings/Committee(s) Notes:

• Cabinet – our first cabinet meeting occurred last Tuesday (September 1st) • Smart Guidance – college planner is being updated to a new and improved

system. Because of the update, we will be without a college planner resource this semester when registering for classes. However, administration will be reaching out to the students that use that resource religiously. If you have any detailed questions, please contact Jessica Wagnor.

Continuing Projects: N/A

Current Projects:

• Town Hall Planning for Proctoring – Manshaan, Janidu, and myself will be helping administration plan out their town hall so it best fits students wants and needs. We are looking forward to a successful event.

Upcoming Events/Reminders: N/A


DATE: 9/10/2020

SUBMITTED BY: Manshaan Singh, Vice President


• Secretary of State and Ballot Bowl 8/31 o Met with reps from Secretary of State’s office on Ballot Bowl o They are working on getting TurboVote together for use in Ballot Bowl

• Meeting with Pomona Valley NAACP 9/3 o Met with NAACP on the importance of voting o Going to see how we can collaborate on future projects

• Rules and Policies 9/4 o Introductions

• Online Proctoring Software 9/8 o Met with administration on online proctoring software o They are developing a policy through Academic Senate o Will be sure to give our student input on this

Continuing Projects:

• Student Success Fee Taskforce o Meeting with President Coley on specifics

• Reopening Poly Pantry o Update soon

• Title 9 • Proctoring Software

o See above Current Projects: N/A

Upcoming Events/Reminders:


DATE: 9/10/20

SUBMITTED BY: Susana Delgadillo Pro-Tempore / Student Interest Council Senator-at-Large


• BOD MEETING: o Had a discussion on the 2020-2021 Action Plan and will be voting on it at the

next BOD Meeting • Cabinet Meeting:

o First cabinet meeting and had introductions of all the members. We went over the committee code and the expectations of this committee. We also broke into focus groups and I was able to talk of to our Officer of Sustainability and talk about goals for the semester.

• Facilities and Operations Committee o I conducted the first meeting of the semester and consisted of introduction of

members, expectations and goals for the semester. We also nominated a Vice Chair and Greek Senator is the nomination and we will be voting in that position next meeting!

• Rules and Policies Committee: o Took minutes as I am Vice Chair of this Committee and we had introductions,

went over committee code, and reviewed past R&P meeting minutes to approve of.


• MCC and ENV Senators o MCC Council has a complete E-board and we are waiting for a potential MCC

Senator to pass the VOE Process. o Potential ENV Senator has passed the VOE process and will have to be voted

on at ENV Council’s first general meeting. o Hoping to have both positions filled by Mid-Sept!

Current Projects:

• Title IX o Working on setting up meeting with the Title IX office to build connections and

share my ideas. • Student-at-Large’s:

o Creating an email to send out to departments within ASI and school to promote the SAL positions within the F&O Committee.


Stay Safe, Stay Cool, and Stay Inside!

ASI BOARD OF DIRECTORS

MEETING REPORT

DATE: Thursday, September 10, 2020

TO: ASI Board of Directors

FROM: Matthew Jacobson, ASI Attorney General

MEETINGS/COMMITTEE NOTES

• ASI Rules and Policies Committee

o Chaired First Meeting held on 09/04/2020

o Went through basics of committee and upcoming items

o Looking into potential addition of Officer of Information Technology (IT) to Cabinet

• ASI Advisors Meetings (9/10/2020)

o Reviewed items for Rules and Policies

CURRENT PROJECTS

• Reviewing all current ASI Policies for Rules and Policies

CONTINUING PROJECTS

• Approving new clubs with Anita from OSLCC

UPCOMING EVENTS/REMINDERS

• ASI Attorney General Office Hours

o Days: Monday & Wednesday

o Hours: 11:00 a.m. – 1:00 p.m.

o Zoom ID: https://cpp.zoom.us/my/mbjacobson

• Upcoming Rules and Policy Committee Meetings

o Friday, September 18, 2020 from 1:00pm - 3:00pm

https://cpp.zoom.us/my/mbjacobson

• Happy Fall Semester Week 3!

o Wear a mask and stay safe with the fires and pandemic


DATE: 9/9/2020

SUBMITTED BY: Delilah Orta: Agriculture Senator

Meetings/Committee(s) Notes: N/A


• Help the CAPS Center • What do they need? • How does CAPS get their funding for Counselors? • Are they in need of resources?

*Update* made a connection CAPS will discuss the possibility of providing resources*

Current Projects:

Provide CAPS with more resources.

• Improve the student to counselor ratio.


Virtual Career Fair


DATE: 9/10/2020

SUBMITTED BY: Ravina Soma, Business Senator

Meetings/Committee(s) Notes: • Audit Committee- met with today • Target Recruitment Event • Club Fair- Sep 3


Current Projects:



DATE: 9/10/2020

SUBMITTED BY: Prabhat Jammalamadaka, ASI Senator-at-Large (IHC)


• Attended Rules and Policies Committee Meeting o Introduced ourselves

o Went over role of committee and committee code

o Also talked about the timeline of how issues move from R&P to BOD

• IHC E- Board had a meeting today o Discussed when E-board meetings are going to be

o How to program

o Also, each area coordinator is going to give an IHC/NRHH Liaison that meets with us once a month

• Going to attend the first GAC committee meeting on Friday

Current Projects:

• Script for housing outreach has been edited waiting for the edits on raw footage hope to see the IGTV video next week.




SUBMITTED BY: Hillary Deleon- Greek Council Senator- at- Large

Meetings/Committee(s) Notes: o Meeting with Sorority and Fraternity Life and President Coley

o All of Greek Council, Sorority and Fraternity Presidents, and Pro- staff attended the meeting discussing the abolishing Greek Life movement. We will further be discussing how we would like to procced from this point further. There is talk about having a virtual event with new members.

o Greek Council: o Panhellenic Recruitment 9/11- 9/13 o Discussed Greek Council Budget and money allocation o Expectations for the semester and what events we are anticipating

o F&O Committee Meeting: o Introduced prostaff and student leaders to one another and their roles around

campus. General introductory meeting and further will appoint a vice chair, student representatives, and another senator is needed. Discussed the expectations for the committee and what we will be taking charge of throughout the school year.

Continuing Projects: • Nothing to report.

Current Projects: • Nothing to Report.

Upcoming Events/Reminders: • Finance committee meeting September 11, 2020 • F&O Committee meeting September 18, 2020 • Greek Council Meetings: September 18, 2020 • Panhellenic Recruitment 9/11- 9/13 • IFC will not be participating in a rushing process but will have events to meet new

individuals. • The sororities and fraternities are continuing to have virtual club fairs.


DATE: 9/10/2020

SUBMITTED BY: Ian Whalen, CCHM Senator


• Attended Collins College club meeting (NSMH) to introduce myself to new and incoming students and club members.

• Tomorrow (Friday 11th) I will attend my first finance committee meeting.


• Working on creating donations channels in a virtual setting for Collins/Cal Poly students

Current Projects: N/A


• Finance Committee Meeting (Friday the 11th from 9 to 11am)



SUBMITTED BY: Henry Ly, CLASS Senator

Meetings/Committee(s) Notes: ● Welcome Events Attended: PolyTransfer Fall Welcome, Undocumented Student Services Open

House, Pride Center Q-Camp ● Attended ASI Rules & Polic First Meeting ● First Transportation Advsory Committee Meeting

○ Presented of the impact of COVID-19 towards personal travel and transit safety protocols. ○ Class Pass Pilot Program MOU Status: The program will be postponed to Fall 2021 due to

COVID. ○ Transit and active transportation initiatives for the year includes adding a Silver Streak stop

on campus, a transit center added, potential partnerships with scooter and bikeshare pilot programs, and interest in reconstituting a bike club or repair shop on campus.

● Appointed by ASI President to serve on the IRA Advisory Committee. ● CLASS Council first meeting will be on Sept 15 Tuesday 12-1PM.

Current Projects: ● No updates

Upcoming Events/Reminders: ● CLASS Council first meeting will be on Sept 15 Tuesday 12-1PM.


DATE:9/10/2020

SUBMITTED BY: Priscilla Munoz, CEIS


• Meeting with dean passed 8/29 • Social justice initiatives in the works • Supports of having a caps counselor available in every college and will speak to other deans

about the idea • Suggested I speak to Dr. Dixon about implementing more social justice-based curriculum

with CEIS department • Will set up a meeting with professors to implement those changes into their classes

• Meeting with CIES council on 9/1 o Planning for welcome back event on 9/29

• Meeting with president and officer of transfer engagement o Plan for transfer for before, during, and after acceptance to CPP and transfer

process

o Have an idea of resources to better serve transfers

• Meeting with Judy Crawford and Ishia o Pending date o Will address progress and future of family housing

Meeting with Wendy Cordova, from Cecche 9/9

o Want to know about ASI financial services, in regard to funds to a conference for CCECHE

o EVENTS BOUNCE Back resiliency

• Attended champions of higher ed with lieutenant governor Eleni Kouklonis o Important to vote for prop 15/ 16, for education funding

o Go out and vote

o More student population needed, there is funding, but students are turned away

• Attended race and policing teaching 9/10 o by sociology department in class o mention of sb731, didn’t happen, any officer can be decertifying o police accountability

• Attended state violence race migration and resistance in the U.S 9/10 o Latina leaders of the future o Utilize your privilege on behalf of the silenced o Protest against injustices o Vote in November for Democracy

Continuing Projects: N/A

Current Projects: N/A


These minutes have been reviewed and approved by the ASI Board of Directors on Thursday, September 24, 2020.

Chair, Vice President Manshaan Singh, 9/24/2020

Documents

Call to order by: Chair, Vice President Manshaan Singh @ 3:00pm … · 2020. 9. 25. · Treasurer (non-voting) P 5. Matthew Jacobson ; Attorney General (non-voting) P 6. Delilah Orta