Campus regulatory and procedural

briefings 2017/18

Contents

• Regulations update 2017/18

• Revised policies 2017/18

• Procedural update 2017/18: programme approval and PSRB’s

• Collaborative provision update

• Assessment Board/Assessment Sub Board recommendations following

2016/17 survey;

• Assessment Board Administration

• Student conduct and appeals

• College Assessment and Standards Committee: schedule of business

• Piloting HEA External Examiner Early Adopters Scheme

Please note presentation slides will be made available after all campus briefings

have been held at:

http://www.kcl.ac.uk/aboutkings/Governance/committees/cec/forums/CASC/in

dex.aspx

Regulations update 2017/18

Regulations update

Regulations Review Phase 1 is now

complete (accessibility & structure)

The Academic Regulations have

been re-ordered into three sections:

- General Regulations (G)

- Taught Regulations (T)

- Research Regulations (R)

and can be found at

www.kcl.ac.uk/Academicregulations

Regulations update

Regulations Review Phase 2 is now

underway for implementation in

2018/19 (clarity, scope &

enhancement)

Work split into:

• Projects

• Task & Finish

• Quick Wins

• Specific Areas of review (SCA &

CDS)

For more information contact:

exemptions@kcl.ac.uk

New/revised policies 2017/18

New/revised policies 2017/18

1. College Marking Framework (revised to include reference to rubric violations and guidance on mark discrepancy)

2. Recognition of Prior Learning (revised to make clearer difference between accredited prior learning and experiential learning)

3. Feedback policy (no longer separate staff/student policy; clarity around summer assessment)

4. New policy on MCQ’s

Existing policy1. Religion and Belief Equality

Policy and Statement

Procedural updates: programme

approval

Procedural update: Programme Approval

• Revisions to process for

programme approval:

1. Programme Proposal Form:

inclusion of consultation with

careers and employability team;

2. An Employability-led workshop

must be held prior to final

approval from Faculty;

3. An Employability Toolkit has

been developed to aid writing of

Programme Approval

Forms/Module Approval Forms

4. Programme Approval Form:

learning outcomes must now

include employability focus

Procedural update: Programme Approval

• Minor and major modification:

A table detailing each type of

modification and impact on CMA

compliance has been developed;

An internal webpage has been

developed for holding resources on

programme approval and

modification: https://internal.kcl.ac.uk/about/governance/Pr

og-Approval-Resources/Programme-Module-

Approval-Resources.aspx

Procedural update: PSRB

• New SharePoint Site developed to

hold:

https://emckclac.sharepoint.com/sites/EXT-

HOME-

0000003/QAS/PSRB/SitePages/Home.aspx

1. Register of PSRB’s

2. Most recent reports received from PSRB’s

3. Letters confirming accreditation status

4. Contact details for advice and guidance

Collaborative Provision update

Collaborative provision update

• Revisions to process:1. Collaborative Provision Review

Group (CPRG): inclusion in Stage One and Stage Four of the ‘Procedures for the approval and monitoring of collaborative provision’;

2. Collaborative Provision Partner Profile Checklist template form: updated to assist with identifying associated risks to a proposal;

3. Annual Monitoring Form for Collaborative Learning Opportunities: introduced to inform decisions on renewal of partnership arrangements.

Collaborative provision update

• Revisions to Guidance:

1. Definitions of collaborative

activity: updated to allow for easy

comparison between the

different forms of learning and

associated risks;

2. Guidance on jointly delivered

taught programmes:

consolidating guidance on joint,

dual, double or multiple awards;

3. Guidance on student placements:

expanded to include a section on

the College’s obligations under

‘Duty of Care’.

Collaborative provision update

• Revisions to QAS web pages:

1. Separated out into the

following sections:

Collaborative Provision:

Main Page;

Approval Processes:

separate pages on Research

and Taught Programme

approval;

Annual Monitoring and

Review of Activity: separate

pages on Annual Monitoring

and Review of Activity;

New FAQ section.

ASSESSMENT BOARD/ASSESSMENT SUB-

BOARD RECOMMENDATIONS FOLLOWING

2016/17 SURVEY

Assessment Boards/Assessment Sub-board

recommendations• The importance of the Assessment

Board/Assessment Sub-Board roles should be formally recognised (e.g on teaching database);

• To enable sharing of expertise in the faculty replacements should always be sought for Assessment Board and Assessment Sub-Board Chair who have reached the end of their 5 year tenure (in line with regulations);

• To ensure consistency and effective management of boards a Deputy Chair should be appointed for all boards without exception (in line with regulations);

• Faculties should seek to agree on Board membership i.e. composition and size (both in staff members attending and programmes reporting to the Board);

• CASC to produce role descriptors for Assessment Board Chairs and Assessment Sub-Board Chairs;

• Training is provided for all new Assessment Board Chairs and Assessment Sub-Board Chairs from 2017/18

Assessment Boards/Assessment Sub-board

recommendations• For Assessment Boards the following data package

should be provided:1. historical data to compare performance at

programme level over 3 years; 2. historical data to compare performance at module

level over 3 years; 3. Comparison data for core/compulsory across

modules for the whole programme.• For Assessment Sub-Boards the following data package

should be provided1. A summary sheet on cohort module data; 2. Individual student marks for unseen written

examinations; and 3. Individual student marks for module assignments.• A review of communication channels from CASC,

Assessment Boards and Assessment Sub-Boards should be undertaken to ensure there is a more consultative approach undertaken

• That boards which are not quorate should not be permitted to proceed and that at final boards the ratification of marks for a programme should require the presence of the Chair/Deputy of the appropriate Assessment Sub-board

• That a review is undertaken of the period 3 examination period to determine if this event can be improved.

Assessment Boards Administration

In 2017/18 the Boards & Awards Office will:

• Provide newly appointed Chairs with support and training on Board processes and

Academic Regulations

• Compile a good practice guide for Assessment Boards

• Introduce new minutes and agenda templates in line with Governance Services

requirements

• Expect relevant Faculty staff to update Board membership lists via SharePoint

• Update membership lists on the intranet once a month

(https://internal.kcl.ac.uk/staff/exams/board/index.aspx)

• Continue to develop the Academic Services Link Officers scheme

• For more information contact: assessmentboards@kcl.ac.uk

STUDENT CONDUCT AND APPEALS

Student Conduct & Appeals

Committees

- Representation/support at

Committees

- Committee paperwork

timeframes

- Membership of FtP Appeal

Committees

Student Conduct & Appeals

Misconduct Regulations

- Definition of Misconduct

- Misconduct Guidance

- Misconduct Risk

Assessments

- Preliminary enquiries

- Minor Misconduct penalties

- Poor Scholarship

Student Conduct & Appeals

Student Complaints Procedure

- Stage 2 – ‘Formal

Investigation’

- Submitted to SCAO

- Investigatory process

- Role of Link Officer

- Record keeping

Student Conduct & Appeals

Priorities for 2017/18

- Move to online forms

- Stage 1 Appeals delegated to

Faculties/Departments

- Consultation on Regulations

for 2018/19

COLLEGE ASSESSMENT AND STANDARDS

COMMITTEE: UPDATE

College Assessment and Standards Committee

• Schedule of work to include:1. External Examiners:• Review of how External Examiners

“approve” pass lists;• Review current regulation where

restriction of two External Examiner per programme

• Piloting HEA External Examiner Early Adopters Scheme

2. Mitigating circumstances3. Take forward recommendations

from Assessment Board/Assessment Sub-board survey

4. Phase 2 of regulations review5. Review of management of

misconduct cases6. Review alternative assessment

practices7. Employability-led Quality Assurance

Framework: annual monitoring and periodic review

Piloting HEA External Examiner Early Adopters Scheme

King’s has agreed to become an early adopter for the professional development of external examiners, as part of the degrees standards project (https://www.heacademy.ac.uk/hefce-degree-standards).

The scheme will run as follows. Step 1 An HEA-facilitated institutional delivery of the external examiner course. This is where HEA project consultants will run the professional development course at King’s for 30 external examiners The provisional date for this is March 1st 2018.Step 2 Educational developers from King’s will be invited to attend the ‘Develop the Developer’ event. Each developer must have completed the professional development course in Step 1. The provisional date for this is 16 April 2018 and will be held at a venue in LondonStep 3 An HEA-assisted course at King’s. This is the course where the HEA will assist the Educational Developers to deliver the course for the first running. The provisional date may change but is pencilled in for May 3rd or 4th 2018We are looking for volunteers to take part in this pilot

https://www.heacademy.ac.uk/project-section/degree-standards-professional-development-and-calibration-external-examining-system

Any questions