Capacity Building Modules for the Extractive Industries ......Each module has a facilitation guide with learning objectives, detailed session designs, readings and group exercises

Module One: Introducing the EITI Facilitation Guide

Revenue Watch Institute May 5, 2011 Produced with support from the EITI Multi-Donor Trust Fund

Capacity Building Modules for the Extractive Industries Transparency Initiative (EITI)

1 Module 1: Introducing the EITI

Purpose of the Modules

This module is part of a series of capacity-building tools to support the implemen-tation of the Extractive Industries Transparency Initiative (EITI).1 The modules give stakeholders the knowledge and skills to engage fully in each phase of the EITI process. They can be used individually or in sequence to form workshops of varying lengths.

Each module has a facilitation guide with learning objectives, detailed session designs, readings and group exercises. An “all-in-one” presentation (available separately) is linked to the guide and explains when and how the slides are used. The sessions are designed to be interactive and exploratory, building on the participants’ experience and developing their capacities to address a range of EITI issues. Presentations are kept to a minimum in favor of letting participants apply tools and do their own analysis and problem-solving. This builds the confidence of participants to understand complex topics with technical jargon and engage with other EITI stakeholders who may be intimidating.

It is a guide only. The facilitation team decides on the right mix of sessions and materials, based on feedback from participants and their knowledge of their country’s situation. To facilitate this process, it is recommended that before the event the facilitation team conduct a learning needs assessments (LNA) to survey the interests, and baseline knowledge/skills of participants. Furthermore, doing workshop evaluations and reviewing follow-up questionnaires from participants are necessary to ensure that these modules incorporate good practices and stay updated. We hope that the modules will fuel the facilitation team’s creativity to design a learning experience that caters to the unique needs of each participant, stakeholder group and country context.

The figure below shows the relationship between the stages of EITI implementation and the capacity-building modules.2

EITI Phases Training modules on EITI

Overview Module 1: Introducing the EITI

Sign-up: Module 2: Starting the EITI

Preparation: Module 3: Defining the Scope of EITI

Disclosure: Module 4: Analyzing the EITI Report

Dissemination: Module 5: Communicating about EITI

1 http://eiti.org/ 2 See requirements of EITI implementation in: EITI Rules, 2011 Edition, including the Validation Guide, EITI, 4

April 2011. http://eiti.org/files/EITI_Rules_Validations_April2011.pdf

http://eiti.org/

http://eiti.org/

http://eiti.org/files/EITI_Rules_Validations_April2011.pdf


EITI Phases Training modules on EITI

Review and

Validation;

Retaining Compliance

Requirements

Module 6: The EITI Validation Process


Table of Contents

Purpose of the Modules ..............................................................................................................1

1. Introducing EITI: Overview and Workshop Objectives ..........................................5

2. How to Use this Guide ..........................................................................................................8

3. Workshop Preparation .......................................................................................................9

4. Session Designs ................................................................................................................... 14

Session: Welcome and Introduction ............................................................................................ 15

Session: Purpose of EITI ................................................................................................................... 18

Session: EITI Benefits: 560 Million Opportunities ................................................................ 20

Session: The EITI Process ................................................................................................................ 22

Session: Governance of EITI ........................................................................................................... 24

Session: Reading an EITI report .................................................................................................... 26

Session: Choices in EITI .................................................................................................................... 28

Session: EITI in <<Country>> ......................................................................................................... 30

Session: EITI’s Story ........................................................................................................................... 32

Session: Role of Civil Society in EITI ............................................................................................ 34

Session: Case Studies on Civil Society Oversight of EITI ..................................................... 37

Session: Speaking Up with Confidence ....................................................................................... 39

Session: Next Steps ............................................................................................................................. 41

Session: Energizer, the EITI Quiz .................................................................................................. 44

5. Workshop Agendas for Different Audiences ............................................................ 46

6. Workshop Evaluation ....................................................................................................... 48

7. Follow-up Questionnaire to Participants .................................................................. 49

Annex A: Workshop Set-up Note ....................................................................................................... 50

Annex B: Workshop Evaluation ......................................................................................................... 53


Annex C: Follow-Up Questionnaire to Participants in RWI Training Events .................. 56


1. Introducing EITI: Overview and Workshop Objectives

Proper stewardship of revenue from the oil, gas and mining industries has the potential to lift people out of poverty and contribute to sustainable development. Extractive Industries (EI) are known for generating high economic rent—the differ-ence between the value and cost of production—and the government’s share of this rent can be very large in times of high commodity prices. EI revenues also have characteristics that challenge policymakers and work against transparent governance and management: price volatility, uncertainty, exhaustibility and the fact that the revenue comes mostly from abroad. Many resource-rich countries fall prey to the “resource curse,” in which poor policy choices and corruption aggravate levels of poverty and conflict.

The big challenge for resource-rich countries is how to translate their nonrenewable resources (minerals and hydrocarbons) into sustainable development. The Extractive Industries Transparency Initiative3 (EITI) is about revenue transparency: it offers a robust, yet flexible approach to reconcile industry payments with government revenues. EITI is a safeguard against corruption and is based on the voluntary engagement of governments, industry and civil society stakeholders to establish and implement a process that is tailored to a country’s situation while adhering to a set of global standards.

This module is directed mainly toward a civil society audience that is new to the EITI process. As part of the Multi-Stakeholder Group (MSG) and in their wider public engagement, civil society is expected to, among others:

1. Contribute to the design, monitoring and evaluation of the EITI process; 2. Play a due diligence role to ensure adherence to global standards; and 3. Engage the wider public in a discussion about the role of extractive industries

in their country.

Please also note that some sessions provide optional adaptations for a legislative audience.

Important decisions about the scope of the EITI process will be made in the very early stages of development, when civil society groups and oversight is weakest. Throughout the EITI process, a disciplined and well-organized civil society will achieve greater transparency and accountability in the process. However division and disagreement causes overall effectiveness to suffer. Through this module, participants will gain new knowledge about the purpose and benefits of EITI and its principles and criteria. Participants will be able to discuss the different phases of EITI implementation and be exposed to the choices that they face about the scope of the EITI process in their country. Lastly, participants will develop a stronger understand-

3 http://eiti.org.

Introduction

http://eiti.org/

http://eiti.org/


ing of civil society’s role, and explore the challenges they will face—and options they have—to strengthen their engagement with EITI.

Overall Objective:

At the end of the workshop, participants will:

Have a common understanding about the key elements and phases of EITI and about the role of civil society in its implementation.

Specific Objectives:


1. Understand the benefits of increased revenue transparency for governments, civil society and the private sector, and the origins of EITI, including its principles and criteria.

2. Have an overview of the stages of EITI implementation, including EITI reporting and validation, and the key actors and mechanisms involved.

3. Understand how EITI can be adapted to meet the needs and specific challenges of their own country and be exposed to the ways in which EITI was adapted to different country situations.

4. Explore options and next steps for greater engagement by country stakeholders in the EITI process.

Additional objectives may be added to address specific country situations and the learning needs of participants. For example, a recent workshop in Tanzania linked EITI implementation there to an analysis and debate of restrictive provisions about revenue transparency and access to information contained in the proposed mining law. Generally, when organizing training, it is important to think about EITI within the wider context of resource governance and to establish links to relevant policy debates whenever possible.

Introduction


KEY MESSAGES

With transparency and good governance, countries that are rich in oil, gas and minerals can

translate that wealth into economic growth and poverty reduction. When governance is weak

these resources can act like a “curse” resulting in mismanagement, corruption, poverty and

conflict.

The Extractive Industries Transparency Initiative (EITI) is all about revenue transparency –

offering a robust, yet flexible approach to reconcile industry payments with government

revenues.

Civil society is expected to: (1) Contribute to the design, monitoring and evaluation of the EITI

process, (2) Play a due-diligence role to ensure adherence to global standards, and (3) Engage

the wider public in a discussion about the role of extractive industries in their country.

Important decisions about the scope of the EITI process will be made in the early stages, when

civil society groups and oversight is weakest. At the start, and throughout the EITI process, a

disciplined and well-prepared civil society will achieve greater transparency and accountability

in the process.

Extractive industries are complex, technically, legally, and financially. They are also powerful,

and local and international politics play a significant role. Effective coordination and

communication amongst civil society and between civil society and other country stakeholders

is essential. Civil society should consider the formation of a country coalition with agreed rules,

and the creation of a communication strategy.

Introduction


2. How to Use this Guide

Part 1 provided an overview of this module, its overall and specific learning objectives, and the key messages. Part 3 offers a range of actions to take before the workshop, including a learning needs assessment (LNA), tailoring the workshop objectives and agenda, and forming a facilitation team. Part 4 is the core; it describes the details of each session, including:

The purpose; The expected results; An outline of the session activities and approximate timing; Instructions for each activity and the materials needed, such as presentations,

handouts (Handouts), and materials needed for group work; and Optional activities and ways to adapt the session for different audiences.

An “all-in-one” presentation is linked sequentially with the sessions in this guide. Most slides contain notes with extra details and insights. Learning materials for each session are available in folders, organized by session. These can be found on the training pages at the RWI Resource Center.4

Part 5 offers examples of successful workshop agendas for different audiences. Part 6 and Annex B contain a standard workshop evaluation. This should be tailored to the specific learning objectives of each workshop. Part 7 and Annex C offer a follow-up questionnaire to gauge the effectiveness of the event once participants have returned home and are applying their knowledge and experience to EITI implementation.

We consider this guide as a work in progress and we encourage users to improve it. Please send suggestions, including lessons and good practices, to [email protected]

4 http://resources.revenuewatch.org/en/training.

Learning materials for each set is available in folders, organized by session.

TIP

How to Use this Guide

http://resources.revenuewatch.org/en/training

mailto:[email protected]


3. Workshop Preparation

Audience and Timing

Civil society actors new to EITI are the main audience for this module. It can be adapted for mixed audiences of government officials, parliamentarians, and media representatives. (The session designs in Part 4 offer adaptations for these groups.) Participants can benefit from this module at any point during EITI implementation. It is most relevant during or after the sign-up stage.5 Most workshops run from one to two and a half days, depending on the needs of participants. No more than 25 people should attend, to allow for a meaningful, interactive experience.

Learning Needs Assessment

A LNA is essential to understand the profile of the participants, gauge their perceived level of knowledge about EITI, and identify expectations for the event. In consultation with the facilitation team, RWI will offer the LNA as an online survey about three weeks before the event. Reminders will be sent periodically. The LNA’s last section asks participants to indicate their level of knowledge about specific EITI topics. If a country-specific objective has been added, include a related topic in section 5 of the LNA (below).

LNA: Questions

1. Please tell us how you relate to the EITI process in your country (check any that apply)

I am:

a parliamentarian

a representative of a government ministry, department or agency

a representative of a civil society organization

a media representative

an industry representative

other (please explain)

I am:

A member of the Multi-Stakeholder Group

yes

no

5 See phases of EITI implementation in EITI Rules including the Validation Guide, EITI, April 20, 2009,; and Chap.

1, “The Sign-Up Phase,” in Drilling Down: The Civil Society Guide to Extractive Industry Revenues and the EITI, RWI, 2008.

Workshop Preparation

http://eiti.org/document/rules

http://resources.revenuewatch.org/en/official-document/drilling-down-civil-society-guide-extractive-industry-revenues-and-eiti


LNA: Questions

2. How familiar are you with EITI, its elements and phases?

I know EITI elements and phases quite well.

I have limited knowledge about EITI elements and phases.

I do not know anything about EITI.

3. If you answered (I know EITI elements and phases…or I have limited knowledge about

EITI elements …above), what have been the most challenging issues related to EITI

in your work?

4. What are the key skills you would like to learn or improve during the workshop?

5. Please assess your level of knowledge on the following topics (on a scale of one to six,

in which one is very low and six is very high)

The origins and purpose of EITI

The benefits of EITI implementation and increased revenue transparency

The principles and criteria of EITI

The phases of EITI implementation, including EITI reporting and validation

The country and international governance of EITI

Ways in which EITI can be adapted to different country situations

Progress and challenges of EITI implementation in your country

The challenges for civil society engagement in EITI



LNA: Questions

Ways to strengthen civil society and other stakeholder engagement in the EITI process

Tailoring the Objectives and Agenda

The last section of the LNA asks participants to indicate their level of knowledge about specific EITI topics. These are linked with sessions in the module. Not all sessions are appropriate for every audience. A low aggregate score for any of the topics suggests that the related session(s) should be considered for inclusion in the workshop. These links are described in table below. This should not be applied rigidly. Using the LNA results, and their understanding of the participants’ backgrounds and country situation, the facilitation team will pick the right mix of sessions for their audience.

Linking Table

Specific workshop

objectives

LNA topics (see #5 in LNA) Sessions

At the end of the workshop,

participants will:

1. Understand the benefits

of increased revenue

transparency for govern-

ments, civil society, and the

private sector, and the

origins of EITI, including its

principles and criteria.

The origins and purpose

of EITI

The principles and

criteria of EITI

The benefits of EITI

implementation and

increased revenue

transparency

Purpose of EITI

Benefits of EITI: 560 million

opportunities

2. Have an overview of the

phases of EITI implemen-

tation, including EITI

reporting and validation,

and the key actors and

mechanisms involved.

The phases of EITI

implementation,

including EITI reporting

and validation

The country and

international

governance of EITI

The EITI process

Reading an EITI report

Governance of EITI


Not all sessions are appropriate for every audience.

TIP


Linking Table

Specific workshop

objectives

LNA topics (see #5 in LNA) Sessions

3. Understand how EITI can be

adapted to meet the needs

and specific challenges of

their own country and be

exposed to the ways in

which EITI was adapted to

different country situations.

Ways in which EITI can

be adapted to different

country situations

Progress and challenges

of EITI implementation

in your country

Choices in EITI

EITI in <<country>>

EITI’s story

4. Explore options and next

steps for greater

engagement by country

stakeholders in EITI

process.

The challenges for civil

society engagement in

EITI

Ways to strengthen civil

society and other stake

holder engagement in

the EITI process

Role of civil society

in EITI

Civil society responses

Speaking up with

confidence

Next steps

Energizer, the EITI quiz

Facilitation Team

A workshop that runs for more than a day is best delivered by a team of two or three: one facilitator and one or two resource people with EITI expertise. This will depend on the participants’ knowledge and the country context. Experienced participants can be involved as resource people or presenters, helping ground the workshop with their experiences. A one-day event may be handled by one facilitator with significant EITI knowledge. Facilitation team members will need up to two days to review this guide and the related learning materials at the RWI Resource Center. Team members should also familiarize themselves with the status of EITI implementation in the country, including the level of civil society engagement in the process to date. Time permitting, interviewing prominent civil society actors is a good way to gauge the local situation.

Background Reading

Many of the sessions assume a basic level of knowledge about EITI principles, criteria, implementation process and reports. Participants should be able to explain the purpose of the EITI work plan, administrator, template and report, as well as the different actors in the MSG. Participants should receive the background reading at least five working days before the event. For documents without hyperlinks, see the RWI Resource Center.



Required Reading6

The country EITI work plan (if available) The country Terms of Reference (TOR) for the EITI administrator (if available) EITI fact sheet EITI Rules, 2011 edition, including the Validation Guide

Recommended Reading7

EITI—Beyond the Basics, RWI Drilling Down: The Civil Society Guide to Extractive Industry Revenues

and the EITI, RWI The EITI Good Practice Note No. 1: How to improve EITI Reports by

the EITI Secretariat

Language

This course is designed on the assumption that the facilitation team and the participants are fluent in the language of the course.

Workshop Set-up

Annex A contains a note to assist with workshop set-up and a suggested map for the workshop room. An in-country secretariat or support team is necessary to assist with the set-up.

6 http://eiti.org/document/factsheet; http://eiti.org/document/rules; 7 http://resources.revenuewatch.org/en/official-document/eiti%E2%80%94beyond-basics;

http://resources.revenuewatch.org/en/official-document/drilling-down-civil-society-guide-extractive-

industry-revenues-and-eiti; http://eiti.org/files/Good%20practices%20-%20EITI%20Reporting.pdf http://siteresources.worldbank.org/EXTOGMC/Resources/336929-1266963339030/eifd14_strengthening_eiti.pdf


http://eiti.org/document/factsheet

http://eiti.org/document/rules


4. Session Designs

Materials for each session can be found on the training pages at the RWI Resource Centre, in folders, organized by session.

Session Designs


Session: Welcome and Introduction

This session is necessary and appropriate for all audiences.

Time: 35 minutes (45 minutes with optional activity)

Purpose

To introduce all participants, the facilitation team, and secretariat To review the objectives of the workshop and the schedule To establish ground rules for the conduct of the workshop

Expected Results

Participants and team know everyone in the room. Participants understand the objectives and schedule. Participants agree on a set of ground rules to guide the workshop.

Outline

:5 Welcome and key message from senior official :10 Introductions and expectations participants :5 Findings from LNA :15 Objectives, schedule, ground rules, rules for communicating visually

using index cards :10 Optional: icebreaker exercise: “Our Vision” (as appropriate)

Session Designs


Session Design

Duration Activity Materials

:5 Welcome and key messages from senior official (as appropriate)

Deliver key messages (see above)

:10 Introductions and expectations of participants

Ask each participant to say their name, organization, position and

duty station (for regional workshops)

Ask each participant to say the most important thing they want to learn

in the workshop.

Note these on flip chart.

Introduce the facilitation team and secretariat.

If needed, you may want to review the roles of the resource

person and facilitator (slides 3 and 4 are hidden).

Computer and PowerPoint

projector

Presentation: Slides 1-11

Flip chart

:5 Findings from LN A

Review the main findings of the LNA

Use a chart to display the self-assessed knowledge levels for different

topics, or copy it to a slide.

Inform participants that they will reassess their knowledge levels

at the end of the workshop.

LNA results

Flip chart or slide of

knowledge areas

:15 Review the workshop objectives and schedule.

Present the workshop objectives and review the schedule.

Compare with the results of the LNA and expectations just shared,

and show how the workshop will respond to their needs.

Emphasize the participatory nature of the workshop.

Handout: Objectives and

Schedule

Ground Rules: Ask participants to call out some ground rules for the workshop,

write these on flip chart, and post in a visible spot.

Typically these include respect each other’s opinion, one conversation

at a time, brief interventions, turn cell phones off or on vibrate, keep good

track of time, etc.

List of ground rules (on

flipchart)

Glossary: Efforts will be made to use acronyms as little as possible; review

the glossary briefly. Explain key facilitation terms that may be used

“Buzz”: a quick rapid discussion with those sitting next two you

“Parking lot”: a designated flipchart paper or board where participants can

add any unresolved questions or concern

“Roving plenary” (or “Gallery Walk”): as if in a museum or gallery,

participants will form a roving audience from table to table (or board to

board) listening to presentations from other groups.

Parking lot: Point out the parking lot and explain its use

Session Designs


Session Design


Writing cards: Introduce the cards, tell participants they will be used as a way to

quickly gather and share information, and review the rules for writing cards.

Show example cards on a flip chart: one idea per card, use key words, no

more than three lines of text, ALL CAPITALS HARD TO READ, spelling and

grammar not important, stick to color scheme.

Rules for writing cards (on

flipchart)

:10 Optional: “Our Vision” icebreaker (as appropriate)

Ask participants to break into small groups and brainstorm about three

newspaper headlines they want to see about extractive industries in their

country five years from now.

Good practice notes:

The facilitation team should share responsibility for the elements of this session amongst themselves. This ensures that

participants recognize all the members of the team.

Session Designs


Session: Purpose of EITI

This session is appropriate for all audiences, especially for new participants.

Time: 60 minutes

Purpose

To present and share information about the purpose of EITI, including its rules

Expected Results

Participants have a common understanding about the purpose of EITI and its rules.

Outline

:5 Plenary buzz: Why are good governance and transparency in the oil, gas and mining sectors important?

:15 EITI video :20 Group discussion :20 Presentation: EITI basics, question-and-answer session, and discussion

Session Design


:5 Plenary buzz: Why are good governance and transparency in the oil,

gas and mining sectors important?

Read the question and ask participants to call out responses, key words,

or expressions that leap to mind.

Record responses on flip chart.

Reinforce the following points, as they come:

o Reduce room for corruption

o Inform citizens’ expectations

o Allow monitoring of government, industry action

o Increase accountability

o Strengthen representative democracy

Conclude with quote, “Sunlight is the best disinfectant”

(U.S. Supreme Court Justice Louis Brandeis)

Slides 12-20

Flip charts

Markers

:15 EITI Video

Show the EITI video (http://eiti.org/eiti/video)

(When working in countries or venues with low internet bandwidth, we recommend

Video (Internet link or file)

Session Designs

http://eiti.org/eiti/video

http://eiti.org/eiti/video


Session Design


downloading the video file ahead of the training. You can do this on Vimeo but you

must first sign up: http://www.vimeo.com/333386)

:20 Group discussion:

Break participants out into small groups to discuss (10 minutes):

o What challenges do resource-rich countries face from the use of

revenues from their oil, gas and mining industries?

o What opportunities do these resources offer?

o How relevant are these challenges and opportunities in

<<country>>?

Responses should be listed on one sheet of flip chart paper.

Give each table one minute to present.

Flips charts

Markers

:20 Presentation: EITI basics

Make sure each participant has a copy of the EITI rules and distribute copies

if needed

Present an overview of EITI basics and rules, emphasizing the six criteria. .

Quickly present EITI actors and the world map of EITI countries

(see notes on slides) (10 minutes).

Questions and answers and discussion (10 minutes)

Distribute EITI glossary (make sure participants understand that the

glossary contains more terms than they need for this introduction. But it is a

useful reference for the future.)

Handout: EITI glossary

Handout: EITI Rules and

Validation Guide

Adaptations:


This session may generate a lot of questions and some anxiety. If there are time constraints, ask participants to save their questions until

the end. If questions arise that will be addressed in later sessions, refer to the workshop schedule and ask the participant to bring up the

question during the appropriate session. Remind participants about the parking lot, and place any key issues on the parking lot at this

time, to demonstrate its use.

Session Designs


Session: EITI Benefits: 560 Million Opportunities

This session is appropriate for all audiences.

Time: 45 min (20-minute shorter version; see adaptations)

Purpose

To present and discuss the potential benefits of the EITI process for different stakeholders, and to consider a country example

Expected Results

Participants have a common understanding about the potential benefits that come from the EITI process for different stakeholders.

Outline

:5 Plenary buzz: How to spend $560million :15 Presentation: EITI in Nigeria and uses of $560million

Discussion, questions and answers :25 Group exercise: Benefits

Session Design


:5 Plenary buzz: How to spend $560 million

Show the participants the slide prompt: If you had $560 million to spend

on government services, how would you spend it?

Ask participants to identify up to three ways to spend the money.

Take one response from each table and note on flip chart.

Slides 21-27

Flip charts

Markers

:15 Presentation: Impact of EITI in Nigeria

Explain that $560 million is the amount of underpaid taxes identified in the

Nigeria oil and gas sector as identified by the 2005 EITI report (read slide

notes for details)

Illustrate the value of $560 million with examples from other country

budgets. Discussion, questions and answers.

:25 Group Exercise: Benefits

Form three mixed groups.

Ask each group to discuss and identify at least three main benefits of EITI

for different stakeholders (15 minutes).

o Group 1: Government

Flip charts

Markers

Session Designs


Session Design


o Group 2: Industry

o Group 3: Civil Society (MPs, media, NGOs)

Benefits should be listed on one sheet of flip chart paper.

Give each group about a minute to present their benefits.

Take any clarifying questions.

Hidden slides are available with standard answers. It is best to use these as

talking points only and to debrief based on the groups’ work.

Adaptations:

If time is short, or the group is not particularly active, the facilitation team may opt to present the benefits slides, then proceed with the

discussions of spending the money (about 20 minutes).

Session Designs


Session: The EITI Process


Time: 40 minutes

Purpose

To present and share information about the phases of the EITI process, including EITI reporting and validation.

Expected Results

Participants have a common understanding about the phases of the EITI process, with a focus on the sign-up phase, disclosure phase, review and validation.

Participants develop greater confidence about their knowledge of EITI terminology and technical matters.

Outline

:25 Presentation: The EITI process :15 Plenary discussion, questions and answers

Session Design


:25 Presentation: The EITI process

Before beginning the presentation, ensure that all participants have a copy

of the EITI rules. Use slides 28-44 to provide an overview of the EITI

process.

At slide 29, describe the six phases of EITI and the 21 related steps for

implementation. These are steps that the MSG must oversee.

Ask participants to turn to the Requirements Table (p.14-15).

Emphasize how the requirements in the Table link back to EITI criteria and

implementation phases.

Describe how each requirement is also an indicator that will be used to

assess or “validate” that a country is EITI compliant. These indicators

express the minimum standards for EITI implementation.

Optional: Slides 30-37 provide a detail treatment of the sign-up phase.

They are hidden and optional. Use them for countries that are new or about

to start the EITI process. At slide 30 and 31, present the sign up process and

refer participants to related requirements (there are listed in abridged

form on slide 31). With slides 32-37, emphasize the importance of civil

society participation and organization through the process, and at slide 35

distribute the example of EITI coalition governance structure and rules

Presentation: Slides 28-43

Handout: EITI rules and

validation guide

Handout: Regulations of

Azerbaijani EITI Coalition

Session Designs


Session Design


from Azerbaijan. Alternatively, present a slide that outlines the immediate

upcoming priorities in the country and the role that civil society is expected

to play.

At slide 38, introduce the next three stages of the EITI (preparation,

disclosure and dissemination) and present the EITI reporting process

diagram on slide 39 to explain how the core of the process works. Note that

this slide is animated.

At slides 40-42, give a brief overview of the validation process,

highlighting the new timeframe approved in 2011. Point out the difference

between the reporting and validation processes.

Optional: If the country is due for validation, use slide 43 to generate a debate

about whether the country is on track for validation or not.

:15 Plenary discussion, questions and answers

Encourage discussion, questions and answers.

Note any complex or contentious points for sessions later in the workshop

or for the parking lot.

Flip chart

Adaptations:

None.

Session Designs


Session: Governance of EITI

This session is appropriate for all audiences, but may be more relevant for an audience that includes legislators.

Time: 35 minutes (45-minute version for audiences that include legislators)

Purpose

To present and share information about country and international governance of EITI and explore advantages of an EITI law.

Expected Results

Participants have a common understanding about how the country and international governance mechanisms work and reinforce one another in support of EITI implementation.

Participants consider the advantages and possibilities for a national EITI law.

Outline

:20 Presentation: Governance of EITI :10 Optional: Legislator involvement in the EITI MSG. This includes a discussion about

the pros and cons of including legislators in the MSG membership. :5 Presentation: Passing an EITI law :10 Plenary discussion, questions and answers

Session Design


:20 Presentation: Governance of EITI

Compliance with EITI requirements is the responsibility of both country and

international stakeholders. Use slide to briefly present EITI’s governance structure

and to review the roles and responsibilities of the different stakeholders.

Distribute the handout with the list of EITI Board members.

Use the example from Ghana to introduce some of the key governance issues. Ask

participants to take a minute to read the slide carefully, then ask the following

questions:

Where are the EITI National secretariat and the steering committee (i.e. the

MSG) hosted?

(Answer: Ministry of Finance)

How well is civil society represented on the MSG?

(Answer: 3 of the 17 members. Briefly share the experience of Ghana where

civil society organizations advocated for more seats; see slide notes.)

Slides 44-48

Handout: EITI board

members

Session Designs


Session Design


Look at the two subcommittees. How would you describe their functions

and the division of labor based on their titles?

Take a few comments in plenary. Debrief with the notes on slide 49, or use the

slide for an optional plenary discussion on the key questions.

:10 Optional: Legislator involvement in EITI MSG

For audiences with MPs, you may want to discuss the potential role of legislators

on the MSG.

Ask participants to call out some pros and cons of involvement by

legislators in the MSG (see notes).

Note points on flip chart and debrief.

Slide 49 (hidden)

Flip chart

:5 Presentation: Passing an EITI law

This session is relevant for all audiences

Continue the presentation by shifting the focus to the possibility of a

national EITI law. Give examples from Liberia and Nigeria, and present the

list of advantages from the EITI guide for legislators.

Slides 50-52


Prompt participants to consider steps they might take to advocate with

their representatives for an EITI law.

Prompt participants to suggest other approaches to strengthening EITI

that may deliver the same benefits as a law. For example:

1. Introducing clauses on EITI in other national laws, namely oil, gas,

mining

OR access to information laws. This may be the way to go if those laws

are under revisions when debates about an EITI law begin. This will also

ensure consistency across laws and root the EITI in the overall

governance of the sector.

2. Publish the EITI MOU or MSG TOR in an official journal or newspaper

(often referred to as “Gazette”). Where legally feasible, this will give

these documents greater credibility and the value of law. This is

easy to do, but may have to be done several times if the TOR or MOU

are revised.

Note any complex or contentious points for sessions later in the workshop or for

the parking lot.

Flip chart

Adaptations:

None.

Session Designs


Session: Reading an EITI report

This session is appropriate and necessary for all audiences.

Time: 60 minutes

Purpose

To review an actual EITI report

Expected Results

Participants are familiar with the look and feel of an actual report, and they begin to develop the confidence to analyze and critique the contents.

Outline

:30 Group exercise: The Liberia EITI report :20 Presentations :10 Plenary reflection and information links

Session Design


:30 Group exercise: The Liberia EITI report

Form four new groups (see hints below for how to do this).

Distribute the excerpt of the Liberia EITI report (print only pages 1-3; 12; 20-

24; and 37-38)

Give the groups 30 minutes total to review the document and discuss

and answer the questions:

o What is the problem identified with “Amlib United Minerals”?

o What is being done about this problem?

o What does this tell us about EITI’s reach?

o Any other questions or issues emerging from this report?

Groups should write their answers on one sheet of flip chart paper and be

prepared to present to others in plenary.

Slides 53-55

Flip charts

Markers

Handout: Liberia EITI report (print

only pages 1-3; 12; 20-24; and 37-

38)

:20 Presentations

Ask each group to pick one question to answer.

After each group has provided an answer, take comments from other groups.

Did they have a different solution? Why?

Facilitation team members should verify answers or provide answers when

there are different, competing solutions.

Flip charts

Session Designs


Session Design


:10 Plenary reflection

Initiate a brief discussion by asking participants:

o What have you learned from this exercise or

o What are your key reactions to the Liberia report?

Note any points for the civil society response sessions later in the workshop


In closing, deliver a key message about the importance of EITI reports, and

the critical responsibility that civil society has to review and critique the

report and make recommendations.

Adaptations:

None


Mixing the groups: If you have already done several exercises with the existing groups of people at each table, mix them up. If this isn’t

done well, this can take too much time and create chaos in the room. Here are two ways to do it:

Simple: Ask participants to count off one thru four, and then assign all the ones, twos, threes and fours to a new table.

More fun: Inform participants that you need to mix the groups. Ask for half of each table to stand. Once you have half of each table

standing, thank them for their voluntary spirit. Ask those who did not stand to shift to a new table.

Session Designs


Session: Choices in EITI

This session is appropriate and necessary for all audiences. For mixed and/or more experienced audiences, see adaptations.

Time: 60 minutes

Purpose

To emphasize that EITI is country-driven, and to present and discuss some of the choices that countries have about the scope of EITI

Expected Results

Participants have a common understanding about some of the key choices they will face about the scope of EITI at the country level, as well as recommended directions.

Participants develop greater confidence in their knowledge of key issues in determining the scope of the EITI .

Outline

:35 Presentation: Choices in EITI :5 Plenary buzz: Extractive industries “value chain” :10 Presentation : EITI beyond revenue transparency :10 Plenary discussion, questions and answers

Session Design


:35

Presentation: Choices in EITI

Deliver this presentation about the different choices that stakeholders face about

the scope of EITI at a country level. The first part of the presentation deals with

EITI basics. These decisions are important because they will shape the nature of

the EITI process and enable it to respond to the particular situation and needs of a

given country. The slides have detailed notes and key messages. Ensure that

participants understand this brief presentation only covers mostly EITI basics:

1) materiality, 2) the difference between audit and reconciliation and 3) the

difference between aggregation and disaggregation. It does not address EITI

innovations. These are covered in detail in Module 3: Defining the Scope of EITI ad

only briefly mentioned in the next activity.

At slides 59, and 64, ask participants to consult the EITI Rules and answer the

questions provided in the slides. Participants are not expected to write answers on

flip chart, but answers will be noted by the facilitator noted for discussion. After 10

Slides 56-76

Session Designs


Session Design


minutes, take one question at a time and ask one table to provide their answer and

rationale. Ask if other tables agree or disagree. Debrief with following slides.

:5 Plenary buzz: Extractive industries value chain

Use this session to shift the participants’ attention to

“opportunities for EITI beyond revenue transparency”.

At slide 78, ask participants to call out words that define a value chain or

elements of a value chain.

List the words on the flip chart until you have some key terms from the next

slide.

For an audience that is mostly new to EITI and to extractive industries,

you may choose to skip this session and present the elements of the value chain

directly (slide 79).

Slide 77-79

Flip charts

Markers

:10 Presentation - EITI beyond revenue transparency

At slide 80, review the five main elements of the extractive industries value chain

(refer to slide). Make sure participants understand that EITI, at a minimum, does

not cover all the steps in the EI value chain and the corresponding challenges for

resource-rich countries. Countries can go beyond the minimum or basic EITI

standards and use the approach to bring greater transparency and public oversight

to other parts of the EI value chain.

The slide is animated. At the first click examples from Nigeria and Liberia will

appear. Nigeria used the EITI respectively to carry out a full physical and process

audit of the oil and gas sector. Liberia has used the EITI to mandate contract

disclosure. At the second click, the basic EITI will appear. At the third click, the

example of Ghana will appear. In Ghana, EITI reporting requirements have been

extended to the sub-national level. Besides capturing all revenue transfers and

payments to subnational government entities, the EITI report also records the

utilization of funds at the local level.

Slides 81-82 provide resources for linking to other parts of the value chain.

Slides 80-82


Facilitate discussion, questions and answers

Prompt participants to suggest different ways that the EITI approach could

be used to influence the elements of the EI value chain.

Note any complex or contentious points for sessions later in the workshop or for

the parking lot.

Adaptations

Session Designs


Session: EITI in <<Country>>

This is a basic and useful session for ensuring that all participants have a common understanding of the status of the EITI initiative in the country. It will be most useful with mixed groups of participants where many are new to the process.

Time: 30 minutes

Purpose

To provide an update about EITI status in the country

Expected Results

Participants have been updated about the EITI status of the country, including any key challenges or constraints, and have the opportunity to reflect on progress towards EITI requirements

Preparation Well ahead of the training, identify a knowledgeable civil society delegate to

prepare and deliver this presentation. Provide the outline of the session and their

expected contribution. Emphasize the time limit (20 minutes) and request that

the share their presentation with the facilitation team ahead of the training for

review.

Outline

:20 Presentation: EITI in <<Country>> :10 Plenary discussion, questions and answers

Session Design


:20 Presentation: EITI in <<Country>>

This presentation should be prepared and delivered by a country resource

person(s) from civil society. The presentation should be no longer than 20

minutes, and should cover issues such as:

Government commitment, key actors and sign-up status

Status of discussions about an EITI leader and the MSG

Civil society coalition or organizations that have indicated an interest or are

engaged in EITI

Elements of the work plan and budget

Slide 83 (title slide only)

Country presentation

(see example in resources

for this session: “EITI in

Tanzania” by RWI partner

Policy Forum)

Handouts: EITI country

documents as required

(work plan, MOUs etc)

Session Designs


Session Design


Status of civil society discussions and positioning on key EITI scoping issues

Upcoming priorities or events

Milestones, including a plausible deadline for validation

Any key challenges or constraints for moving forward

Note: the lead facilitator should review the presentation for length, clarity

and visibility prior to the training. An example of a presentation on the

status of EITI in Tanzania is available in the resources for this module for

sharing with the civil society presenter for guidance.


Facilitate discussion, questions and answers with the country presenter as

resource person.

Prompt participants to refer to EITI requirements to help structure their

questions and discussion.

Note any complex or contentious points for sessions later in the workshop


Adaptations:

None.

Session Designs


Session: EITI’s Story

This session will work best if there are participants from the MSG, ideally from all three main stakeholder groups (civil society, government and companies) for a balanced discussion. If a few participants are wholly new to EITI, it can be a quick, effective orientation about the actual implementation process at a country level. If all or most stakeholders are not represented, and if there are outstanding contentious issues or disputes, it may be better to opt for the previous session based on a presentation.

Time: 45 minutes

Purpose

To share information and different perspectives about progress and challenges in EITI implementation

Expected Results

MSG representatives share information about the progress and challenges in EITI implementation.

All participants have a balance of perspectives about progress and challenges, and are encouraged by the momentum of the work.

Preparation

About one week prior to the workshop, contact the MSG representatives, describe the session, and ask if they are willing to serve as resource people. Provide an outline of the session and their expected contributions. Emphasize the time limit (three minutes) and that they should not prepare a PowerPoint presentation. Speaking points are sufficient.

Outline

:20 Structured panel discussion: EITI’s story :15 Plenary questions and answers :10 Structured discussion: Individual reactions to the story in five words or less

Session Design


:20 Structured panel discussion: EITI’s story

MSG representatives (three to four) sit together in the center of a circle of

participants.

Slides 84-85

Flip charts

Markers

Session Designs


Session Design


Each is given three minutes to give their reflections about (1) the progress

of EITI implementation, (2) what they expect from the report and benefits

to the public, and (3) how they see EITI in the broader story of resource

management in the country.

With any time remaining, ask the MSG representatives to discuss any key

points or areas of disagreement together.

All other participants listen and reflect.

Facilitation team members should note key points and areas of

disagreement on the flip chart.

:15 Plenary questions and answers

Take questions from the wider audience; limit to one question per

participant, and remind them of the ground rules.

Cards, markers

Board or wall space to

display cards

:10 Structured discussion: Individual reactions to the story

in five words or less

Participants are able to react to the presentations and discussion by using

up to five key words or a single phrase.

Go clockwise from the first volunteer, and allow participants to pass on

speaking if they like.

For participants with major points or concerns who need more time, direct

them to the parking lot

Facilitation team members should note and note similar key points on

the flip chart.

Slide 86

Flip charts

Adaptations:

As long as experienced MSG representatives are present, this session is appropriate for all audiences.

If some stakeholders are not represented you may assign a group of two or three participants to act as surrogates. Their job is

to anticipate and fairly present a possible response from these stakeholders. Take care that this does not become a farce. If no

participants feel comfortable to act as surrogates, don’t do it. The facilitation team should emphasize that there are different

sides to the story and that participants should seek these out.

In some countries, it might be important to have a senior government official share the official EITI story, but it may not be

feasible or desirable to have that person follow the interactive process described above. In this case, a presentation from the

government official followed by a question-and-answer session with participants may be a satisfactory alternative.

Session Designs


Session: Role of Civil Society in EITI

This session is appropriate and necessary for all audiences.

Time: 45 minutes (90 minutes with optional activities)

Purpose

To reflect on the role of civil society in the EITI process To consider the challenge of effective communication within the MSG and with

broader civil society (optional)

Expected Results

Participants reflect on the role expected of civil society in the EITI process and the challenges they face to play this role effectively.

Participants focus on the challenge of communication and formulate some ground rules to ensure coherent, effective communication (optional).

Outline

:10 Presentation: Role of civil society in EITI :35 Group exercise: Challenges :20 Optional: Case study: Communication challenges and solutions :25 Optional: Group exercise: Communication ground rules

Session Design


:10 Presentation: Role of civil society in EITI

At slide 88: Review the expected role of civil society in EITI, using criterion

5.

Use slide 89 to do a quick review of the EITI reporting process and ask

where they think CSOs can influence the report. Note that the slide is

animated: with an additional click three arrows will appear indicating the

key points of civil society influence throughout the EITI reporting process:

1) design and approval of TORs, templates and workplan; 2) review of draft

report and 3) analysis and advocacy to improve EITI reporting process

once the report is final

Use slide 90 to emphasize the dual communication role of MSG members to

participate in MSG proceedings and to represent their interest group.

Emphasize the importance and possibly sensitive nature of communication

within the MSG and between the MSG members and wider civil society.

Use slide 91 to present the major tasks for civil society engagement

Slides 87-91

Session Designs


Session Design


Conclude with key message.

Key message:

Any coordination or communication problems within civil society in its

participation in EITI will be amplified when EITI reports are being reviewed.

This is when discipline and organization within civil society will pay off or when

division and disagreement will reduce the overall effectiveness of the EITI process.

Shift to group exercise.

:35 Group exercise: Challenges and solutions

At slide 92, introduce a group exercise:

Ask each group to review discuss and identify up to five main challenges

that civil society faces to play this role in the EITI process. Also ask to

identify related solutions

Encourage them to think about internal challenges within civil society and

external challenges with government and industry.

Groups should write their challenges/ solutions on cards—one challenge

per card (possibly different card colors for challenges and solutions).

Facilitation team should collect the cards, group similar cards together,

and report back on the group’s main challenges and related solutions

Ask clarifying questions.

Debrief the group with the list of challenges and solutions on slide 93 and

94. See slide notes for details

Open discussion in the time remaining,

If not doing the optional activity below, close the session with a review of

good practices for staying in touch from slide 97

Repeat key messages, as appropriate.

Slides 92-94

Cards

Markers

:20 Optional - Case Study: Communications challenges

Form four groups, or use groups at each table.

Distribute the handout about communication that went wrong.

Ask each group to review the case studies, discuss, and identify five main

communication failures arising from their review of case studies.

Ask one group to briefly present their causes in less than a minute. Ask each

of the other groups to present only causes that haven’t yet been mentioned.

Facilitation team should list causes on the flip chart.

Take any clarifying questions, and move to the next exercise; do not initiate

debate or discussion yet.

Slide 95 (hidden)

Handout: Communication

that went wrong

:25 Optional - Group exercise: Communication ground rules

Use the same groups.

Each group to identify up to five ground rules for governing civil society

communication around the EITI reporting process and report. The ground

Slide 96 (hidden) and 97

Cards

Markers

Session Designs


Session Design


rules should cover both communication by civil society within the MSG and

with broader civil society outside the MSG. Ask groups to think about

solutions that would have prevented communication failures from the

previous cases studies. If optional case study on communication challenges

was done, ask participants to think about solutions that would have

prevented communication failures from the previous cases studies.

Group should write the rules on cards—one rule per card.

Facilitation team should collect the cards, group similar cards together, and

report back on the group’s main findings.

Ask clarifying questions, and hold open discussion with time remaining.

Ask secretariat to type up agreed ground rules and distribute to

participants for their use.

Close the session with a review of good practices for staying in touch from

slide 97

Adaptations:

None

Session Designs


Session: Case Studies on Civil Society Oversight of EITI


Time: 60 minutes

Purpose

To learn about the experiences of civil society in other countries and understand how they engaged in a critical review of EITI

Expected Results

Participants learn from the experiences of other countries and understand that EITI reporting is always a work in progress .

Outline

:30 Group exercise: Case Studies on Civil Society EITI Oversight :20 “Roving” plenary and presentations :10 Plenary reflection

Session Design


:30 Group exercise: Case Studies on Civil Society EITI Oversight

Introduce the session by reviewing the purpose and expected results.

Create five stations in the room (you can use flip charts or boards) with a

card showing one of the five country briefs: Gabon, Cameroon; Mongolia;

Ghana; and Kazakhstan.

Form five groups by asking participants to choose which country brief they

want to review. Balance the groups as necessary.

Distribute the civil society briefs.

Each group will review their country brief and answer the following

questions:

1. How did the country’s EITI report fall short of the minimum standards?

2. What sources of information did civil society use to analyze the report?

3. What non-EITI issues did civil society link the process to?

Findings should be listed on one sheet of flip chart paper.

If a group finishes early, ask them to tackle another country brief of their

choosing.

Slides 98-99

Handout: Five civil

society briefs

:20 Roving plenary: As if in a museum or gallery, the participants will form Flip chart stations

Session Designs


Session Design


a roving audience from station to station listening to presentations from

each group.

Ask participants to stand and prepare to “rove” from one station to the next.

Ask each group to present their findings in no more than three minutes.

Take any clarifying questions before moving to the next station (no

discussion yet).Take questions from the wider audience; limit to one

question per participant, and remind them of the ground rules.

Markers


Place all the flip charts side by side and gather participants in a semicircle.

Initiate a brief discussion by asking:

o What are some major commonalities across the experiences of

these different countries and civil society groups?

o What key lessons or good practices can you take from these

experiences?

Facilitation team should note major points on the flip chart to consolidate

and share with participants after the training.

Note any points for the parking lot.

Slide 100

Flip charts

Markers

Adaptations:

In countries that have produced EITI reports, and with more experienced audiences, change the final reflection questions as

follows:

What are the main similarities or differences between these civil society experiences and your own experiences

of past EITI reports?

What key lessons or good practices can you take from these other civil society experiences?

Session Designs


Session: Speaking Up with Confidence

This session is appropriate for all audiences and necessary in countries where civil society may be subject to undue pressure from the government.

Time: 75 minutes

Purpose

To anticipate the pressures that participants may experience as they engage in EITI and understand mechanisms that exist to make their participation safer

Expected Results

Participants understand the kinds of pressure tactics that have been used in other countries to discourage civil society participation.

Participants are aware of efforts to establish an international protection strategy and identify existing country protection mechanisms.

Preparation

The facilitation team should read the Publish What You Pay (PYWP) Protection Strategy (draft). It is available in the resources for this session.

Outline

:20 Group exercise: Reasons for not speaking up :15 Presentation: PWYP and EITI Protection mechanisms :20 Group exercise: Country protection mechanisms :20 Presentations and plenary reflection

Session Design


:20 Group Exercise: Reasons for not speaking up

Form four mixed groups.

Each group should reflect on their understanding of the EITI process and

identify five reasons why civil society actors may be reluctant to engage in

the EITI process and to speak up about revenue transparency.

Group should write their reasons on cards—one reason per card.

Facilitation team should collect the cards, group similar cards together, and

report back on the group’s main findings.

Ask clarifying questions and have an open discussion in the time remaining.

Slide 102

Cards

Markers

Session Designs


Session Design


:15 Presentation: PWYP and EITI Protection Mechanisms

Introduce the session by summarizing some of the ways that government

and industry have discouraged active and meaningful civil society

participation in EITI in other countries (see notes for examples).

Present the main elements of the PWYP protection strategy (please refer to

the paper and notes on slides). Please note that this strategy covers all

PWYP campaigners working on resource governance and not just EITI

Present the main mechanisms that exist at EITI level for protection of

activists involved in EITI.

Slides 103-106

Resource: PYWP Protection

Strategy draft

EITI Policy note 6 (annex to

EITI rules)

:20 Group exercise: Country protection mechanisms

Form four groups or use groups at tables.

Using their knowledge and experience, ask each group to brainstorm about

a list of existing, operational mechanisms that could provide protection

for civil society participants in the EITI process. Participants should be

encouraged to think about necessary steps to make full and prompt use, if

needed, of existing EITI and PWYP protection mechanisms

Key points should be listed on one sheet of flip chart paper.

Slide 107

Flip charts

:20 Presentations and plenary reflection

Ask one group to volunteer to present their list briefly (in less than two

minutes).

Ask every other group to present any mechanisms not covered by the

preceding group(s). (Total time for all should be between six and eight

minutes.)

The facilitation team should add any critical mechanisms to the list that

may have been missed.

There may be a difference of opinion about the existence of some

mechanisms or how well they operate. Note these differences for follow-up.

Briefly summarize the main mechanisms identified by the groups.

At slide 109, facilitate a discussion with the following prompts:

o Which existing mechanisms need strengthening and how?

o What major gaps exist in the protection system?

Provide a consolidated list of mechanisms and key points from the

discussion for participants’ future use.

Slide 108

Adaptations:

None

Session Designs


Session: Next Steps

This session is appropriate for all audiences. See the adaptation for a more experienced group with an existing EITI work plan.

Time: 60 minutes (30 minutes with adaptation)

Purpose

To explore different options and identify next steps to strengthen civil society engagement in the country’s EITI process

Expected Results

Participants work together to identify different options for engagement and to identify preliminary next steps, with responsibilities, a timeline and key reference resources.

Preparation

This session must be focused. Before the workshop, the facilitation team should meet the workshop’s hosts and experienced civil society actors to discuss different, possible priorities. There are many, and they depend on the country situation, progress in the EITI process, and the participants’ level of knowledge and engagement. For example, the session could address next steps for one or more of the following key issues:

Review and strengthen the EITI work plan Review and strengthen the draft TOR for the MSG or administrator Development of a civil society coalition for EITI, including regulations to govern

its operations. Preparation of a note to government about obstacles to EITI implementation Preparation of civil society positions on key EITI scope issues Development of a civil society communication/ coordination strategy for EITI Development or refinement of protection strategy

Prepare a short list of key issues to begin the session.

Outline

:10 Plenary discussion: What’s our focus? :20 Group exercise: Next steps :20 Roving presentations :10 Plenary reflection

Session Designs

Session Designs


Session Design


:10 Plenary discussion: What’s our focus?

Introduce the session by repeating a key message: Throughout the EITI

process, a disciplined and well-organized civil society will achieve greater

transparency and accountability in the process. But division and

disagreement will reduce the overall effectiveness of the process.

Emphasize the importance of this work planning session as a way to

capitalize on participants’ new knowledge and skills.

At slide 110, present the short list of potential work plan issues (see

preparation note above).

Facilitate a plenary discussion, and ask participants to select three to four

issues as priorities for the next three to six months.

These issues will drive the next group exercise.

Slides 109-110

Flip charts

:20 Group exercise: Next steps

Form one group for each selected issue.

Allow participants to go into the group of their choice, choosing the issue that

interests them the most.

In groups, participants should spend 30 minutes doing the following:

Identify the result you want to achieve (short-term, practical).

Identify up to seven next steps to achieve the result and formulate these

as activities.

Give a target date for completion.

Assign a focal point among civil society groups for the different steps

(these can be organizations or individuals).

List any key resources needed for each step (reference materials, data,

expertise and funds).

Ask groups to prepare their work plan on the flip chart; use the table format

depicted on slide 112. Encourage them to be as specific as possible, and be

prepared to present in plenary.

Slides 111-112

Flip charts

:20 Roving presentations

Ask participants to stand and move as a group from one work plan to the

next.

Ask each group to present their work plan in fewer than three minutes.

Take any clarifying questions before moving to the next station

(no discussion yet).


Place all the work plans (flip charts) side by side and gather participants in

a semicircle. Initiate a brief discussion by asking:

a. Overall, how feasible is this work plan? Can we do it?

Work plans (flip charts)

Slides 113-115

Session Designs


Session Design


b. Are the assigned roles doable and appropriate for the

organization/ individual?

c. Reflecting back on the workshop, are there any key resources

missing?

d. Who will be responsible to keep the work plan and remind

participants later?

Facilitation team should note major points on the flip chart.

Type up and distribute work plans for participants’ reference.

In closing, briefly review the slides with key sources of information and

publications.

Adaptations:

1. For countries that have an EITI work plan, and where there is scope for revision, you may opt to focus on recommendations

to strengthen either the entire work plan. It should be made clear that any recommendations for the broader EITI work plan would

have to be discussed with the MSG. This narrower work plan session can be done in 30 minutes as follows:

Ask an appropriate participant to present briefly the current work plan. This could be a member of the MSG or another

experienced civil society participant.

In groups, ask participants to reflect on the main things they learned in previous sessions, and to discuss and agree on five ways to

strengthen the work plan.

Groups should write suggestions on cards—one per card.

After 10 minutes, ask one representative from each table to come forward and work together as a group to cluster their cards on a

board or wall space.

Request one person to report back (or a facilitator can report back) and clarify the clusters.

Plenary review, discussion and agreement of key changes to work plan or work planning process.

Type up the draft work plan, and share with participants for their use.

2. If civil society in the country is organized in a coalition that already possesses a work plan to engage EITI, you may opt to focus on

recommendations to strengthen the civil society coalition work plan. This approach is suitable for training that is delivered to

members of the same civil society coalition. This narrower work plan session can be done in 30 minutes following the approach

outlines above.

3. Where there is less cohesion in the room and potentially less agreement about the need for concrete next steps as a civil society

group, it may be important to back off the list of potential next steps and have a more open discussion with participants about

what they have learned—and how they want to apply it. It may be sufficient, given the audience and timing, to simply get everyone

to agree to have another meeting to consider next steps.

Session Designs


Session: Energizer, the EITI Quiz

This is an energizer, to be done in the latter half of the workshop or as a closing exercise. It is optional.

Time: 30 minutes

Purpose

To confound and amaze your colleagues (for fun) To test the knowledge of participants in a fun, interactive manner

Expected Results

Participants work in groups to prepare short quizzes for each other, and groups are rewarded for their efforts.

Outline

:5 Introduction and group formation :10 Group exercise: Quiz preparation :15 The EITI quiz

Session Design


:5 Introduction and group formation

Inform participants that this is an energizer and a way to test each other’s

knowledge about EITI.

Form three new groups (see good practice note below).

Give group work instructions.

Groups are to reverse their flip charts and work quietly to prepare five

questions about EITI for their colleagues to answer. If time it tight, set limit

to three questions per group.

Groups should also note the correct answer.

Questions can be in any format (true/false, multiple choice or narrative

response).

Give some examples, encourage the groups to develop country specific

questions, and have some fun with it.

o What are the four phases of EITI, in reverse sequence?

o What four things must happen for a country to complete the EITI

sign-up phase?

o What are three recommended good practices to help civil society

organizations stay in touch about EITI?

o What are two key issues that concern the scope of the EITI?

Slides 116-117

Flip charts

Markers

Key resources and handouts

for the workshop

Session Designs


Session Design


o What is the recommended materiality threshold for revenues in the

mining sector?

o The EITI administrator oversees the validation exercise—true or

false?

o Where did the last EITI global conference take place?

Groups should write their five questions on a sheet of flip chart paper and

keep them hidden from plenary; use a second sheet to hide questions or

fold the sheet from the bottom.

:10 Group Exercise: Quiz preparation

Give the groups 15 minutes to formulate their questions.

Flip charts

:15 The EITI quiz

Begin randomly with a group (now Group One).

Group One reveals their first question.

Other groups confer quietly and agree on their answer.

The group to the right (clockwise, now Group Two) provides

their answer; if correct, they score a point.

If incorrect, ask the next group (clockwise, now Group Three)

for their answer; if correct, they score a point.

Shift to Group Two and their first question, and continue the process

as laid out above until every group has asked every question.

If a group prepares a question but does not have the correct

answer for it, they lose a point.

Keep track of points on the flip chart.

Announce the winner and (if feasible and appropriate) distribute some

candies or local sweets.

Adaptations:

None.


Mixing the groups can be done in an absurd way. Create three flip chart stations in the corners of the room and ask people to move to a

station based on whether they had tea for breakfast, own a pet, have a birthday in January or July, or play a musical instrument, etc.

Confer with organizers to ensure that the criteria selected are culturally sensitive.

Session Designs


5. Workshop Agendas for Different Audiences

This section offers two examples of workshop agendas: The first is for a 1.5 day workshop with a civil society audience that is mostly new to the EITI.

Workshop Day 1

Duration Session

9:00 - 9:45 Welcome and introduction

9:45 - 10:45 Purpose of EITI

10:45 - 11:00 Break

11:00 - 11:45 EITI benefits

11:45 - 12:30 The EITI Process

12:30 - 1:30 Lunch

1:30 - 2:30 Reading an EITI Report

2:30 - 3:30 Choices in EITI

3:30 - 3:45 Break

3:45 - 4:15 EITI in <<Country>>

4:15 - 5:00 Role of civil society in EITI

5:00 - 5:15 Daily feedback, homework reading for civil society responses and close

Workshop Day 2

Duration Session

9:00 - 9:15 Welcome, feedback and review of day

9:15 - 10:15 Case Studies on Civil Society Oversight of EITI

10:15 - 11:45 Speaking up with confidence

(15-minye break during session)

11:45 - 12:45 Next steps

12:45 - 1:15 The EITI Quiz

1:15 - 1:30 Evaluation, thanks and close

Lunch

Workshop Agendas


The second design is a one-day orientation workshop with a mixed audience of mostly new civil society, government and legislative participants. The country has begun the preparation phase, and representatives of the MSG are attending.

Day 1

Duration Session

9:00 - 9:45 Welcome and introduction

9:45 - 10:45 Purpose of EITI

10:45 - 11:00 Break

11:00 - 11:20 EITI Benefits (short version)

11:20 - 12:05 The EITI Process

12:05 - 12:50 Governance of EITI

12:50 - 1:45 Lunch

1:45 - 2:30 EITI’s story

2:30 - 3:30 Choices in EITI

3:30 - 3:45 Break

3:45 - 4:30 Role of civil society in EITI

4:30 - 5:00 Next steps (short version)

5:00 - 5:30 The EITI Quiz

5:30 - 5:45 Evaluation, thanks and close

Workshop Agendas


6. Workshop Evaluation

Each workshop should conclude with an evaluation that each participant completes. The evaluations are confidential, and participants are not required to include their names. The standard model is offered below in Annex B. If the specific objectives were adapted to suit the audience and country situation, simply cut and paste the updated objectives into the ranking questions on the first page. All other questions should be included as is. Completed evaluations should be sent to RWI for tabulation.

Workshop Evaluation


7. Follow-up Questionnaire to Participants

The purpose of the follow-up questionnaire is to give RWI a measure of the effectiveness of the training event. RWI will send the online questionnaire to all participants. Timing will be discussed with the facilitation team. Ideally, the arrival of the questionnaire will follow closely on a major milestone in the civil society and/or EITI work plan, such as the publication of a final report. The standard model is offered below in Annex C.

Follow-up Questionnaire


ANNEX A: WORKSHOP SET-UP NOTE

Setting up the facilities: One main workshop room.

See arrangement for the main room on the last page. It is very important that materials, cards, flip charts can be taped to the walls of the workshop room. Three to five large rolling display boards are also acceptable.

Items for rooms

Four main tables with eight chairs each Two tables in the back corners for break-out groups (as needed) Small tables for projectors and video equipment Four to six flip charts Three to five rolling boards/white boards (if walls not acceptable

for taping materials) A computer and projector for PowerPoint presentations Screen for projection (if the wall is not white) Extension cords (voltage adaptors if required) Copies of all handouts for the workshop (these will come in a separate

communication) Drinking glasses and pitchers for water Two coffee/tea breaks per day (normally around 10:30 a.m. and 3:30 p.m.)

Equipment and consumables for secretarial support

Photocopying facilities Computer and printer Staplers, at least one heavy duty and two light ones, and staples Scissors Folders for participants for their handouts List of participants Registration form Containers for pens and pencils Paper for flip charts (two pads per stand) 30 thick felt-tip marker pens Marker pens for use with transparencies Writing pads for each person with some spares Pens for each person with some spares Name tags (clip-on or stick-on ones) Three reams of photocopy/computer printer paper Post-its, different colors Paper clips

Annex A


Large Index cards – 100 various colors (these are cards for use in group work exercises) Or one sheet of heavier gauge paper cut lengthwise can make two cards.

Prepare a briefing on logistical arrangements for participants (as needed)

Draft opening statement for senior official to open the workshop (as needed)

Secretariat support during the workshop

Help to photocopy, organize handouts and materials, and typing group work results

Deal with participants’ requests, needs

Participate in the daily navigation meeting

Organize recreational activities (as needed)

After the workshop

Collect and type or photograph the main work products of the workshop.

Pack and close down.

Ensure that the evaluation forms are collected sent to RWI for tabulation.

Organize follow-up communications (as needed).

Annex A


Map for room arrangement:

Annex A


ANNEX B: WORKSHOP EVALUATION

Module One: Introducing EITI

COUNTRY:

DATE:

ON A SCALE OF ONE TO SIX, HAVE THE OBJECTIVES OF THE WORKSHOP

BEEN REACHED?

Overall Objective


Have a common understanding about the key elements and phases of the Extractive Industries Transparency Initiative (EITI), and about the role of civil society in its implementation.

low | 1 | 2 | 3 | 4 | 5 | 6 | high

Specific Objectives


Understand the benefits of increased revenue transparency for governments, civil society and the private sector, and the origins of the EITI, including its principles and criteria.

low | 1 | 2 | 3 | 4 | 5 | 6 | high

Have an overview of the phases of EITI implementation, including EITI reporting and validation, and the key actors and mechanisms involved .

low | 1 | 2 | 3 | 4 | 5 | 6 | high

Understand how the EITI can be adapted to meet the needs and specific challenges of their own country, and be exposed to the ways in which EITI was adapted to different country situations.

low | 1 | 2 | 3 | 4 | 5 | 6 | high

Annex B


Explore options and next steps for greater engagement by country stakeholders in the EITI process.

low | 1 | 2 | 3 | 4 | 5 | 6 | high

ON A SCALE OF ONE TO SIX, HOW WOULD YOU RATE THE FOLLOWING?

1. The workshop facilitation

low | 1 | 2 | 3 | 4 | 5 | 6 | high

2. The organization of the workshop

low | 1 | 2 | 3 | 4 | 5 | 6 | high

3. The venue

low | 1 | 2 | 3 | 4 | 5 | 6 | high

4. Which parts of the workshop did you find the most useful and why?

5. What changes would you make to the workshop and why?

Annex B


6. What topics/areas would you add or give more time to?

7. How relevant was the workshop to your work?

low | 1 | 2 | 3 | 4 | 5 | 6 | high

8. Any additional comments?

Thank you

Annex B


ANNEX C: FOLLOW-UP QUESTIONNAIRE TO PARTICIPANTS IN RWI TRAINING EVENTS

Welcome page

Dear Colleague,

The purpose of this questionnaire is to provide RWI with an indication of the effectiveness of the training event you attended recently.

The questionnaire takes approximately five minutes to complete. If you wish to spend more time to describe your feedback in detail, you are most welcome.

The RWI guarantees confidentiality of your answers. The results will not be used to identify you but will be used in an aggregated manner only. So, please be honest and frank.

Instructions

1. Press PREVIOUS/NEXT buttons to move through sections and pages. You may change your answers until you press SUBMIT button, at the end of the questionnaire.

2. Upon pressing the SUBMIT button, a message confirming the successful submission of your questionnaire will display.

Thank you for your valuable feedback.

Questionnaire

1. Have you put into practice, in your work, the knowledge and skills acquired during the course?

Yes – If yes, please explain which areas of knowledge and skills you applied and how. (Please provide a specific example, if possible).

Annex C


No – If no, please explain why not (Choose any that apply).

There has been no or little opportunity to apply what I learned in the course to my work

What I learned in the course is not applicable to my work.

I have been facing some obstacles when I try to apply what I learned to my work (Please explain the nature of the obstacles).

Other (Please explain).

2. In your opinion, has your team (e.g., organization, ministry, department, office, unit, etc.) benefited from your participation in the training event?

Yes – If yes, please explain what has changed and how. (Please provide a specific example).

No – If no, please explain the reason why you feel that your team has not benefited from your participation.

Annex C


3. Having had time to reflect, how useful was the course for your work?

low | 1 | 2 | 3 | 4 | 5 | 6 | high

4. Having had time to reflect, would you recommend this RWI training event to other colleagues?

Yes.

No.

I don’t know/I am not sure.

5. Having had time to reflect on the course, which topics in the course do you think need more emphasis?

6. Any additional comments or feedback to help us improve the course?

Annex C


Annex C

Documents

Capacity Building Modules for the Extractive Industries ......Each module has a facilitation guide with learning objectives, detailed session designs, readings and group exercises