Capacity Development Assistance Program Slide 2 Objective: To
help eligible drinking water systems improve TECHNICAL,MANAGERIAL,
TECHNICAL, MANAGERIAL, FINANCIALcapacity and FINANCIAL capacity.
Slide 3 Definitions The ability to plan for, achieve and maintain
compliance with the applicable drinking water standards A water
system must demonstrate adequate capacity in the technical,
financial and managerial areas Capacity development then is the
process of acquiring expertise in these 3 areas Slide 4 Definitions
Managerial Capacity: The ability of a water system to conduct its
affairs in a manner enabling the system to achieve and maintain
compliance with SDWA requirements. Managerial capacity refers to
the systems institutional and administrative capabilities. Slide 5
Definitions Financial Capacity: The ability of a water system to
acquire and manage sufficient financial resources to allow the
system to achieve and maintain compliance with SDWA requirements.
Financial capacity refers to the systems revenue sufficiency,
credit, and fiscal management and controls. Slide 6 Definitions
Technical Capacity: The physical and operational ability of a water
system maintain compliance with SDWA requirements. Technical
capacity refers to the physical infrastructure of the water system,
treatment, storage, and distribution. Slide 7 Technical
FinancialManagerial Slide 8 Eligible Systems: Public water systems
that serve 10,000 people or fewer. DRINKING WATER only CDAP funding
is for DRINKING WATER projects only. Slide 9 Funding is provided
through reimbursement of documented expenses. This is NOT a loan
program. There is nothing to payback in the end! Projects which are
already completed or underway are NOT eligible. Slide 10
Disclaimer: We are currently in the 2 nd round of funding. Kinks
are still being worked out. Help us improve the 3 rd round! Ask
questions. Think outside the box. Slide 11 Due to funding
limitations, it is likely that not all projects will receive
funding. Projects will be ranked according to several
prioritization factors, including (but not limited to): Median
Household Income (MHI) of the service area Population served
Lacking capacity in the most recent sanitary survey Slide 12 Advice
from within: Aim for a maximum project cost of $10,000 to $15,000.
Split up large-scale projects into multiple phases. If you received
CDAP funding last year, the project must be completed before you
can apply again. Systems may apply for more than one project. Each
project must be on a separate application form. Slide 13 Basic
Avenues of Project Achievement Purchase necessary tools and
equipment. Contract with a private consultant. Contract with a
neighboring public water system. Slide 14 $ $ Funding $ $ Where are
the funds coming from?? Drinking Water State Revolving Fund Set
Asides Slide 15 ELIGIBLE PROJECTS *All projects applied for must
address a deficiency or recommendation, as noted by the Division of
Water, in the most recent sanitary survey.* Slide 16 Human Resource
Manual An Employee Handbook may include (but is not limited to):
Job Descriptions Contingency Plan for replacing personnel Mission
Statement and Strategic Plan Organizational Structure (documented
policies and procedures governing human resource management) Slide
17 System Mapping An up-to-date map of distribution assets is
required by regulation. The map must include all line sizes, cutoff
valves, fire hydrants, flush hydrants, tanks, booster pumps,
chlorination stations, connections to emergency or alternative
sources, wholesale costumer master meters, and piping material.
Slide 18 Asset Management Plan Steps to Building an Asset
Management Plan Inventory all system assets, Create a Preventive
Maintenance Program, & Maintain a Capital Improvement Plan.
Slide 19 Operation & Maintenance Manual(s) Under regulatory
requirement, O&M Manuals should include a detailed design of
the plant, daily operating procedures, a schedule of testing
requirements designating who is responsible for the tests, and
safety procedures for operation of the facility including storage
and inventory requirements for materials and supplies. Slide 20
Rate Study A Rate Study would include a complete review of the rate
structure to determine if the rates fully cover all water system
expenses. Long-term needs should be built into rate increases.
Rates should be adjusted to promote conservation (especially during
drought conditions). Slide 21 Water Loss Study A Water Loss Study
would include a review of non-revenue water (accounted for and
unaccounted for) to determine what actions need to be taken to
lessen the water loss throughout the water system. Accounted -
Water that is used in the regular operation of the system, but does
not bring revenue. (for example: flushing, backwash, fire
protection) Unaccounted - Water that is lost through infrastructure
failures. (for example: leaking pipes, inaccurate meters, theft)
Slide 22 Leak Detection Program The Leak Detection Program should
outline the procedures used to locate and amend failing
infrastructure. Logs should be maintained to pinpoint where and how
trouble-areas are located in the water system. Slide 23 Safety
Policy A documented safety policy could include: Safety Training
Programs Personal Protective Equipment Policies Lock Out Tag Out
Procedures Emergency Contact Information Chemical Handling
Procedures The safety policy may be incorporated in the HR Manual
or the O&M Manual. Slide 24 Cross Connection Program Cross
connections are the links through which contaminants can enter a
potable water supply. A documented Cross Connection Program is
required under the regulation of the Safe Drinking Water Act. A
documented Cross Connection Program should include methods and
devices for prevention, testing procedures, public outreach
initiatives, and coordination with local authorities (such as the
health department and plumbing enforcement). Slide 25 Tank
Inspection Professional tank inspections are recommended every five
(5) years. CDAP funding would specifically go toward the inspection
of one or more water storage tanks. CDAP funding would specifically
go toward the inspection of one or more water storage tanks. NOT
The funding is NOT to be used for any components of repair. Slide
26 Emergency Response Plan documented water shortageloss of service
The ERP should be a documented response to water shortage and loss
of service during any natural disasters in your geographical area.
Also, the ERP should be reviewed/updated annually. Topics to
include may be: Employee Responsibilities List of Emergency
Equipment Emergency Contact Information Slide 27 CDAP funding
cannot Pay for rehabilitation or repairs Go toward employee salary
Purchase infrastructure improvements Slide 28 Administering the
CDAP Community Action Kentucky (CAK) operating through Rural
Community Assistance Program(RCAP) Creating the MOA with systems
Tracking Progress Collecting required submittals at completion of
project Submitting invoice to DOW All financial disbursals are
through CAK Slide 29 2012 CDAP Results Thirty-seven Applications
received in 2011-12 Funding Cycle Seven Projects Approved Two Leak
Detection Equipment projects Two Water Storage Tank Inspections One
Infrastructure Mapping Two Water Loss Studies Slide 30 2013 CDAP
Results Seventy-three Applications received in the 2012-2013
Funding Cycle Twenty-five Projects Approved Operations and
Maintenance Manual Update Drinking Water Rate Study Fourteen
Infrastructure Mapping Projects Seven Leak Detection Project Two
Water Storage Tank Inspections Slide 31 What Happens Next? If one
of your projects was approved: A representative of Rural Community
Assistance Partnership (RCAP) will contact you after March 1
Resolution MOA Timeline with Milestones Cost Estimate Once your
project is completed, RCAP will assist you in putting together your
reimbursement packet, including the deliverables, which will be
submitted to DOW. Slide 32 What Happens Next? If one of your
projects was approved: Deadlines: RCAP may require monthly reports
All projects must be completed by August 1 All invoices and
paperwork must be submitted by September 1 Due to the Federal
funding calendar, DOW must pay all invoices out of the Set Aside
fund by September 30, 2013. Slide 33 What Happens Next? If your
project was not approved this round: You can reapply next round,
applications will be available around September. Contact your
Program Manager at DOW Depending on your proposed project, there
may be another avenue of assistance available to you. Slide 34 2012
CDAP Results Thirty-seven Applications received in 2011-12 Funding
Cycle Seven Projects Approved Two Leak Detection Equipment projects
Two Water Storage Tank Inspections One Infrastructure Mapping Two
Water Loss Studies Slide 35 Horse Cave Mapping Population: 2,798
MHI: $22,243 Slide 36 Morgan Co. Water District Leak
Detection/Water Loss Population: 6,457 MHI: $31,322 Slide 37 Monroe
Co. Water District Leak Detection/Water Loss Population: 9,908 MHI:
$28,871 Slide 38 Wallins Creek - BMUD Water Loss Population: 1,485
MHI: $25,417 Slide 39 Williamsburg Water Loss Population: 5,474
MHI: $24,833 Slide 40 Calhoun Tank Inspection and Preventive
Maintenance Plan Population: 1,515 MHI: $27,813 Slide 41 Bronston
Tank Inspection and Preventive Maintenance Plan Population: 5,114
MHI: $32,434 Slide 42 Applications will be available in September.
Application Deadline: Pending Slide 43 Capacity Development Program
Managers Bowling Green: Anne Powell Columbia: Jennifer Spradlin
Florence: Jennifer Spradlin Frankfort: BJ Bland Hazard: BJ Bland
London: Malinda Mays Louisville: Jason Lambert Madisonville: Anne
Powell Morehead: Malinda Mays Paducah: Jason Lambert Slide 44 Thank
you for your time! Jennifer Spradlin Capacity Development Program
Manager Columbia & Florence Regional Offices 200 Fair Oaks
Lane, 4 th floor Frankfort, KY 40601 (502) 564-3410
[email protected]
