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Dimensions of Capacity being analyzedOld SCALOG New SCALOG
“Organizational Competencies”including:o Organization and Staffingo Legislative Support & Other
Enabling Mechanismso Transparencyo Management Systemso Participationo Continuous Improvement/
Innovationo Customer Service
“Capacity Pillars” including:o Structureo Competencyo Management Systemso Enabling Policieso Knowledge and Learningo Leadership
Areas ConsideredOld SCALOG New SCALOG
Follows the LGPMS PerformanceAreas and Service Areas:o Social Governanceo Economic Governanceo Environmental Governanceo Administrative Governanceo Valuing Fundamentals of
Good Governance
Aligned with the DILG OutcomeAreas:o Competitive and Business
Friendly LGUso Environment Protective,
Climate Change Adaptive andDisaster Resilient LGUs
o Socially protective and SafeLGUs
o Accountable, transparent,participative and effectiveLocal Governance
Link to CDP-ELA processOld SCALOG New SCALOG
Link to the CDP-ELA process isrecognized but not clearlyspecified
Links to related steps in the CDP-ELA process are specified tofacilitate integration of thecapacity assessment and CapDevAgenda in the ELA
Who are involvedOld SCALOG New SCALOG
Involves internal and externalstakeholders
Facilitated/coordinated by theLGPMS and/or SCALOG focalperson/team
Involvement of CDP-ELA Teamnot clearly specified
Involves internal and externalstakeholders
Recognizes the role of the CDP-ELA team in leading/ facilitating/coordinating the process
Assessment ProcessOld SCALOG New SCALOG
Involves rating of specificindicators perperformance/service area*
Covers all areas, some of whichmay not necessarily be a priorityfor the LGU in the next 3 years
Inadequate guide for in-depthanalysis
The ratings are used as basis fordetermining capacitydevelopment interventions
No ratings required Process allows for focusing on the
capacities that are critical toachieving the performance goalsset by the LGU for the next 3 years
Involves more in-depth analysis ofthe current state of capacity, andidentifying the desired capacityimprovements to achieveperformance goals
The analysis is used as basis fordetermining capacitydevelopment interventions
Information CapturedOld CapDev Agenda New CapDev Agenda
Columns in the template include:o Outcome Area/ Performance
Objectives/ ELA Priority
o Capacity DevelopmentObjectives
o Capacity DevelopmentInterventions
o Expected Outputo Target of CapDevo Timeframeo Funding Requirementso Process Owner/ Office
Responsibleo Source of Support/
Technical Assistance
Columns in the template include:o Outcome Area/ Performance
Objectives/ ELA Priorityo Current State of Capacityo Desired State of Capacity/
CapDev Objectiveso Capacity Development
Interventionso Expected Outputo Target of CapDevo Timeframeo Funding Requirementso Process Owner/ Office
Responsibleo Source of Support/
Technical Assistance
The process of developing aframework …
• Aims for usefulness rather than perfection• Encourages shared understanding• Recognizes that framework will evolveover time in response to changing needsand circumstances, new knowledge andnew evidence about what works
Purpose of the CapDevFramework• Define parameters for the assessment, planning,execution, and monitoring and evaluation ofCapDev
• Promote shared understanding of criticalCapDev components (i.e., objectives, guidingprinciples, etc.) among key players andstakeholders
• Provide context to LGU CapDev and why it isimportant to the role of the DILG in LGUperformance oversight and supervision
Components of the CapacityDevelopment Framework
• Purpose of the framework• Guiding Principles• LGU Capacity and Performance• Capacity pillars• Process/ cycle of capacity development• Roles in LGU CapDev
Guiding Principles forLGU CapDev
StrategicStrategic Performance-focused
Performance-focused
LGU-drivenand LGU-Owned
LGU-drivenand LGU-Owned
AdaptableAdaptable IntegratedIntegrated Tracked andassessed
Tracked andassessed
Policy-compliant
Policy-compliant InnovativeInnovative
Guiding Principles for LGUCapDev
StrategicStrategic
• Anchored on the LGU’s vision, missionand priority development goals
• Attuned to current realities anddevelopments
• Forward-looking
Guiding Principles for LGUCapDev
Performance-focusedPerformance-focused
• Aligned to the performanceimprovement objectives andpriority thrust of the LGU
• Reflects LGU’s striving forexcellence and innovation
Guiding Principles for LGUCapDev
LGU-driven and LGU-ownedLGU-driven and LGU-owned
• LGU identifies its priority needs anddetermines appropriate interventions
• LGU-led but at the same time inclusiveof the needs and interests of relevantstakeholders, and aligned with nationalpriorities/ development directions
Guiding Principles for LGUCapDev
AdaptableAdaptable
• LGUs have different profiles, contextsand needs
• CapDev is customized and anchored onthe LGU’s context and change readiness
• Anticipates and responds to changedcircumstances
Guiding Principles for LGUCapDev
IntegratedIntegrated
• CapDev initiatives are linked andsynergistic
• Uses a holistic, whole-system approach(whole institution)
• Recognizes and optimizes the interplayof different actors
Guiding Principles for LGUCapDev
Tracked and assessedTracked and assessed
• Evaluated for effectiveness inimproving LGU performance, lessonsare drawn and serve as basis for theLGU’s continuous improvement; builtin feedback mechanism
Guiding Principles for LGUCapDev
Policy CompliantPolicy Compliant
•Compliant with laws,rules and regulations(e.g., LGC, ARTA…)
Guiding Principles for LGUCapDev
InnovativeInnovative
•Utilizes various modes oflearning and knowledgemanagementmethodologies
Guiding Principles forLGU CapDev
StrategicStrategic Performance-focused
Performance-focused
LGU-drivenand LGU-Owned
LGU-drivenand LGU-Owned
AdaptableAdaptable IntegratedIntegrated Tracked andassessed
Tracked andassessed
Policy-compliant
Policy-compliant InnovativeInnovative
Capacity
•Ability of LGUs to perform functionsto fulfill their accountabilities andproduce desired results
Performance
•Effectiveness of the LGU in doing itsmission or what its mandate says,and producing desired results
Capacity and Performance
Input Throughput Output Outcome Impact
Resources,enabling
mechanisms
to run...
ProcessesSystems
Programs
to produce/deliver ...
ProductsServices
that lead/contribute to
...
Benefits
that meet theneeds of
constituentsand lead to…
Development
Improvementin the lives ofconstituents(e.g., MDG)
Capacity Performance
Capacity and Performance
Input Throughput Output Outcome Impact
Capacity Performance
Ability of LGU to performfunctions to fulfill their
accountabilities and producedesired results
“means”
Effectiveness of the LGU in doingits mission or what its mandate
says, and producing desiredresults
“end”
Capacity and PerformanceCapacity Performance
Ability of LGU to performfunctions to fulfill their
accountabilities and producedesired results
“means”
Effectiveness of the LGU in doingits mission or what its mandate
says, and producing desiredresults
“end”
Resources,enabling
mechanisms
to run...
ProcessesSystems
Programs
to produce/deliver ...
ProductsServices
that lead/contribute to
...
Benefits
that meet theneeds of
constituentsand lead to…
Development
Improvementin the lives ofconstituents(e.g., MDG)
Accountable, Transparent, Participativeand Effective Local Governance
Environment-Protective,Climate Change Adaptive and
Disaster Resilient LGUs
Socially-Protectiveand Safe LGUs
Business-Friendly andCompetitive LGUs
Sustainable Development-Oriented Local Government
Inclusive Growth and Poverty ReductionSocietal Outcome
Sectoral Outcome
OrganizationalOutcome
Sub-Sectoral Outcomes
Self-Reliance,Law and
Order andPublic Safety
Note: Admin Guidance functions are alreadysubsumed in the LG Performance Oversight
LG Capacity DevelopmentLG Performance OversightLG Performance Incentive
Strengthened InternalOrganizational Capacity
InternalGovernanceOutcome
Major FinalOutputs
Reinforcing AgencyCommitments
Mul
ti-Se
ctor
alPa
rtne
rshi
p Multi-Sectoral
Partnership
Accountable, transparent,participative and effective Local
Governance
EnvironmentProtective, Climate
Change Adaptive andDisaster Resilient LGUs
Competitive andBusiness
Friendly LGUs
Sociallyprotective and
Safe LGUs
Capacity DevelopmentPerformance OversightPerformance IncentivesC
apac
ityPe
rfor
man
ceLGU Capacity and Performance
Accountable, transparent,participative and effective
Local Governance
Environment Protective, Climate Change Adaptiveand Disaster Resilient LGUs
Competitive andBusiness Friendly
LGUs
Socially protectiveand Safe LGUs
Pillars ofCapacity
Department of Interior and Local GovernmentVision
The Department is primary catalyst for excellence in local governance that nurtures self-reliant,progressive, orderly, safe and globally competitive communities sustained by God-centered andempowered citizenry.
MissionThe Department shall promote peace and order, ensure public safety, strengthen capability of localgovernment units through active people participation and a professionalized corps of civil servants.
GoalsPeaceful, safe, self-reliant and development-dominated communities;Improve performance of local governments in governance, administration, social and economicdevelopment and environmental management;Sustain peace and order condition and ensure public safety.
ObjectivesReduce crime incidents and improve crime solution efficiencyImprove jail management and penology servicesImprove fire protection servicesContinue professionalization of PNP, BFP and BJMP personnel and services
Enhance LGU capacities to improve their performance andenable them to effectively and efficiently deliver servicesto their constituentsContinue to initiate policy reforms in support of local autonomy
MLGOORoles
MLGOORoles
DILG FocalPoint PersonDILG Focal
Point Person
Policy Adviserand AdvocatePolicy Adviserand Advocate
PerformanceAdviser
PerformanceAdviser
ComplianceMonitor
ComplianceMonitor
CapabilityDevelopment
Catalyst
CapabilityDevelopment
Catalyst
Partnershipand Synergist
Adviser
Partnershipand Synergist
Adviser
PoliticalAnalystPoliticalAnalyst
LinkageFacilitator
LinkageFacilitator
DILG Roles in CapDev• Policy Support to CapDev• Monitor and Evaluator of CapDev Agenda• Quality Controller of CapDev Agenda and Interventions• Analyst of CapDev needs and trends• Initiator, Broker and Harmonizer of CapDevinterventions
• Developer and keeper of database on LGU CapDevneeds and service providers
• Educator/Trainer/Facilitator• Developer of Knowledge Products• Coordinator
StakeholderEngagementStakeholderEngagement
AssessmentAssessment
Planning(Term-basedand Annual)
Planning(Term-basedand Annual)
Implementation of
CapDevInterventions
Implementation of
CapDevInterventions
M&E ofCapDevAgenda
M&E ofCapDevAgenda
LGU CapDev Cycle
1 Planning to Plan1 Planning to Plan
2 Prioritizing Issues2 Prioritizing Issues
3 Consulting with Multi-Stakeholders3 Consulting with Multi-Stakeholders
4 Defining/ Revisiting the LGU Vision and Mission4 Defining/ Revisiting the LGU Vision and Mission
5 Formulating Goals and Objective5 Formulating Goals and Objective
6 Prioritizing Programs, Projects and Capacity Development Needs6 Prioritizing Programs, Projects and Capacity Development Needs
7 Determining Legislative Requirements7 Determining Legislative Requirements
8 Building Commitment8 Building Commitment
9 Securing Endorsement, Adoption and Approval9 Securing Endorsement, Adoption and Approval
10 Moving the ELA to Action10 Moving the ELA to Action
11 Popularizing the ELA11 Popularizing the ELA
12 Managing and Sustaining ELA Implementation12 Managing and Sustaining ELA Implementation
CDP-ELA Process
StakeholderEngagementStakeholderEngagement
AssessmentAssessment
Planning(Term-basedand Annual)
Planning(Term-basedand Annual)
Implementation of
CapDevInterventions
Implementation of
CapDevInterventions
M&E ofCapDevAgenda
M&E ofCapDevAgenda
LGU CapacityDevelopment
StakeholderEngagementStakeholderEngagement
AssessmentAssessment
Planning(Term-basedand Annual)
Planning(Term-basedand Annual)
Implementation of
CapDevInterventions
Implementation of
CapDevInterventions
M&E ofCapDevAgenda
M&E ofCapDevAgenda
LGU CapDev Cycle
CapDev PlanningCapDev Planning
Capacity AssessmentCapacity Assessment
Context AnalysisContext Analysis
CapDev AgendaFormulation Process
1 Planning to Plan1 Planning to Plan
2 Prioritizing Issues2 Prioritizing Issues
3 Consulting with Multi-Stakeholders3 Consulting with Multi-Stakeholders
4 Defining/ Revisiting the LGU Vision and Mission4 Defining/ Revisiting the LGU Vision and Mission
5 Formulating Goals and Objective5 Formulating Goals and Objective
6 Prioritizing Programs, Projects and Capacity Development Needs6 Prioritizing Programs, Projects and Capacity Development Needs
7 Determining Legislative Requirements7 Determining Legislative Requirements
8 Building Commitment8 Building Commitment
9 Securing Endorsement, Adoption and Approval9 Securing Endorsement, Adoption and Approval
10 Moving the ELA to Action10 Moving the ELA to Action
11 Popularizing the ELA11 Popularizing the ELA
12 Managing and Sustaining ELA Implementation12 Managing and Sustaining ELA Implementation
CDP-ELA Process
CapDev PlanningCapDev Planning
Capacity AssessmentCapacity Assessment
Context AnalysisContext Analysis
CapDev AgendaFormulation Process
1 Planning to Plan1 Planning to Plan
2 Prioritizing Issues2 Prioritizing Issues
3 Consulting with Multi-Stakeholders3 Consulting with Multi-Stakeholders
4 Defining/ Revisiting the LGU Vision and Mission4 Defining/ Revisiting the LGU Vision and Mission
5 Formulating Goals and Objective5 Formulating Goals and Objective
6 Prioritizing Programs, Projects and Capacity Development Needs6 Prioritizing Programs, Projects and Capacity Development Needs
7 Determining Legislative Requirements7 Determining Legislative Requirements
8 Building Commitment8 Building Commitment
9 Securing Endorsement, Adoption and Approval9 Securing Endorsement, Adoption and Approval
10 Moving the ELA to Action10 Moving the ELA to Action
11 Popularizing the ELA11 Popularizing the ELA
12 Managing and Sustaining ELA Implementation12 Managing and Sustaining ELA Implementation
CDP-ELA Process
CapDev PlanningCapDev Planning
Capacity AssessmentCapacity Assessment
Context AnalysisContext Analysis
CapDev AgendaFormulation Process
CapDev Agenda Formulation
• What factors in the internal and external environment facilitate orhinder the achievement of performance goals?
• Who are our stakeholders?
Context AnalysisContext Analysis
• What are the performance issues that need to be addressed?• What capacity do we need to improve to address the performance
issues?
Capacity AssessmentCapacity Assessment
• What solutions will improve capacity?• How do we prioritize?• How do we scope and sequence interventions?
Capacity Development PlanningCapacity Development Planning
Capacity Development PlanningCapacity Development PlanningSolution Generation Prioritization
Capacity AssessmentCapacity AssessmentCapacity Pillars Change Matrix
Context AnalysisContext AnalysisCausal Loops Stakeholder Map
CapDev Agenda Formulation
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 3. Determine performance goalsand objectives
Step 3. Determine performance goalsand objectives
Step 4. Assess capacity Analyze current capacity Define desired capacity Identify capacity development
Interventions
Step 4. Assess capacity Analyze current capacity Define desired capacity Identify capacity development
Interventions
Step 5. Prioritize interventionsStep 5. Prioritize interventions
Step 7. Develop the CapDev AgendaStep 7. Develop the CapDev Agenda
Step 6.Determine risks and mitigationstrategies
Step 6.Determine risks and mitigationstrategies
Causal LoopsCausal Loops
Stakeholders MapStakeholders Map
Change Matrix (Performance) Current Performance Desired Performance
Change Matrix (Performance) Current Performance Desired Performance
Change Matrix (Capacity) Current State Desired State CapDev Interventions
Change Matrix (Capacity) Current State Desired State CapDev Interventions
Contribution-Effort QuadrantPrioritization Matrix
Contribution-Effort QuadrantPrioritization Matrix
Risk RegisterRisk Register
CapDev AgendaCapDev Agenda
Process Steps Tools
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Key Questions
Context AnalysisContext Analysis
CapacityAssessment
(SCALOG)
CapacityAssessment
(SCALOG)
CapacityDevelopment
Planning(CapDev Agenda)
CapacityDevelopment
Planning(CapDev Agenda)
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step2.Identify our key stakeholdersand their interests
Step2.Identify our key stakeholdersand their interests
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
IntegrationIntegration
If I had 60 minutes to solvea problem, I’d spend 55minutes defining it and 5minutes solving it.
--Albert Einstein
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 3. Determine performance goalsand objectives
Step 3. Determine performance goalsand objectives
Step 4. Assess capacity Analyze current capacity Define desired capacity Identify capacity development
Interventions
Step 4. Assess capacity Analyze current capacity Define desired capacity Identify capacity development
Interventions
Step 5. Prioritize interventionsStep 5. Prioritize interventions
Step 7. Develop the CapDev AgendaStep 7. Develop the CapDev Agenda
Step 6.Determine risks and mitigationstrategies
Step 6.Determine risks and mitigationstrategies
Causal LoopsCausal Loops
Stakeholders MapStakeholders Map
Change Matrix (Performance) Current Performance Desired Performance
Change Matrix (Performance) Current Performance Desired Performance
Change Matrix (Capacity) Current State Desired State CapDev Interventions
Change Matrix (Capacity) Current State Desired State CapDev Interventions
Contribution-Effort QuadrantPrioritization Matrix
Contribution-Effort QuadrantPrioritization Matrix
Risk RegisterRisk Register
CapDev AgendaCapDev Agenda
Process Steps Tools
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Key Questions
Context AnalysisContext Analysis
CapacityAssessment
(SCALOG)
CapacityAssessment
(SCALOG)
CapacityDevelopment
Planning(CapDev Agenda)
CapacityDevelopment
Planning(CapDev Agenda)
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step2.Identify our key stakeholdersand their interests
Step2.Identify our key stakeholdersand their interests
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
IntegrationIntegration
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 3. Determine performance goalsand objectives
Step 3. Determine performance goalsand objectives
Step 4. Assess capacity Analyze current capacity Define desired capacity Identify capacity development
Interventions
Step 4. Assess capacity Analyze current capacity Define desired capacity Identify capacity development
Interventions
Step 5. Prioritize interventionsStep 5. Prioritize interventions
Step 7. Develop the CapDev AgendaStep 7. Develop the CapDev Agenda
Step 6.Determine risks and mitigationstrategies
Step 6.Determine risks and mitigationstrategies
Causal LoopsCausal Loops
Stakeholders MapStakeholders Map
Change Matrix (Performance) Current Performance Desired Performance
Change Matrix (Performance) Current Performance Desired Performance
Change Matrix (Capacity) Current State Desired State CapDev Interventions
Change Matrix (Capacity) Current State Desired State CapDev Interventions
Contribution-Effort QuadrantPrioritization Matrix
Contribution-Effort QuadrantPrioritization Matrix
Risk RegisterRisk Register
CapDev AgendaCapDev Agenda
Process Steps Tools
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Key Questions
Context AnalysisContext Analysis
CapacityAssessment
(SCALOG)
CapacityAssessment
(SCALOG)
CapacityDevelopment
Planning(CapDev Agenda)
CapacityDevelopment
Planning(CapDev Agenda)
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step2.Identify our key stakeholdersand their interests
Step2.Identify our key stakeholdersand their interests
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
IntegrationIntegration
The Nature of ProblemsCynefin Framework:
D. Snowden and M. Boone
Simple Problems Best Practice
Complicated Problems Experts
Complex Problems Emergence
Chaotic Problems Rapid Response
ECONOMIC RP ARMM
Poverty Incidence, 2000 34.0% 62.9%
Average Household Income, 2000 P144,039 P81,519
HEALTH RP ARMM
Life Expectancy (Women) 71.6 59.3
Life Expectancy (Men) 66.3 55.5
Infant Mortality, 1995 (per 1,000 live births) 49 63
Maternal Mortality, 1995 (per 100T live births) 180 320
Access to Safe Water, 2000 76.3% 61.6%
EDUCATION RP ARMM
Net Enrollment Rate (Primary), 2001 96.4% 82.0%
Net Enrollment Rate (Secondary), 2001 72.2% 39.2%
Cohort Survival Rates (Elementary), 2001 67.2% 33.6%
Cohort Survival Rates (Secondary), 2001 73.1% 64.1%
Functional Literacy (Female), 1994 85.9% 59.1%
Source: Human Development for Peace and Prosperity in the Autonomous Region in Muslim Mindanao
The Philippine Divide
What we need toUnderstand
•Social issues are complex
•Systems Thinking & SocietalLearning are prerequisites forsustainable change
Nature of Complex Social Issues
NATURE OFCOMPLEXITY
HIGH
Dynamic Cause and effect are far intime and space
Social People who are part of theproblem look at things
differently
Generative Solutions to the problem/s arenot in sight
Working ThroughComplex Social IssuesNature of
ComplexityInterventionApproach
Methodology
Dynamic Systemic Systems Thinking
Social Participative Multi-Stakeholderengagement
Generative Emergent Creative
What is the Causal loop• An analytical tool used to understand complex issues or
problems.• Can be used to trace the causes and effects of a
problem, or a series of problems, and how they link orinteract with each other.
• It identifies what variables LGUs can effectively influenceand what actions are beyond their ability to change.
Why do a causal loop• Offers a comprehensive view of complex issues in the
LGU;• Provides an opportunity for stakeholder engagement;• Provides a coherent picture of the issue, having
incorporated the views of different stakeholders.
Leaders For Our Time: The Mirant Leadership Fellows
Peace and Order Divide
SocialUnrest
HDIPoverty
Peace &Order
• Delivery ofBasic Services
• Support forEconomicDevelopmentImpact on:
• EconomicDevelopment
• Participation• Governance
Proliferationof Firearms
PrivateArmies
ArmedConflict
Quality ofJusticeSystem
Rido
NationalSecurity
MilitaryActionImpact of:
• ReligiousSentiments
• HistoricalContext
s
o
o
o
s
s
o s
s
o
o
o
s
s
s
s
SOURCE: Loong, . AIM-Mirant Center for Bridging Leadership Fellow.
Disaster Preparedness
DisasterPreparedness
Vulnerability/risks
Damage to lifeand propertyDisease and
deaths
Trust andconfidence in
gov’t
Participation
Check andbalance
Governance
CapacityLGU Priorities
on DRRRM
Early warningsystem
Awareness
DRRM Plan
Disaster Funds
DRRMO
LGU assistance• Pre-
emptiveevacuation
• Weatheradvisory
Localexperience &
profile
Politicaldifferences
o
s
so
s
s
s
ss
s
s
s
s
s
s
s
ss
s
SOURCE: RDs and ARDs, Leadership Development Training, Tagaytay City. 15 January 2013
Drawing a Causal Loop =Systems Thinking
1. Identify a SOCIAL DIVIDE or a COMPLEX SOCIALISSUE in your outcome area
2. Choose a case giver; assume different roles(women, children, NGO, LCE, church, etc.)
3. Tell the STORY as you understand it (differentindividuals will have different angles to the “story”)
4. Identify the VARIABLES5. Show the LINKS between variables6. Label the RELATIONSHIPS between variables as
either S or O7. CHECK if the causal loop depicts the story as you
(individual or group) understands it.
2 Main Questions
1. What are the factors thatcontribute to the complexsocial issue?
2. What are the consequences?
Relationship betweenVariables
S ame
O pposite
When one variable goesup, the other goes up;when one goes down,the other also goesdown
When one variable goesup, the other goes down;when one goes down,the other goes up
Step 1Step 1• Identify a complex issue
Step 2Step 2
• Identify the factors or variables contributingto the problem and their consequences
Step 3Step 3
• Show the links between variables byidentifying what is influencing what
Step 4Step 4
• Label the relationship between variables as"s" for similar or "o" for opposite
Step 5Step 5
• Check if the causal loop depicts the story asit is understood by stakeholders
Lets do it!
Examples of Complex Issues• On Business-Friendly and Competitive LGUs
1. Processing time2. Revenue Code3. Roads Infrastructure4. Pass-thru fees (illegal fees)
• On Environment-Protective, Climate Change Adaptive,and Disaster-Resilient LGUs5. Denudation6. DRRM Plan or DRRMC Functionality7. Flooding8. DRRM Fund
• On Socially-Protective and Safe Communities9. LPOC Functionality10. Criminality11. WatSan12. Waterless Communities
Some notes on Causal Loops• Story can be told in positive or negative language• Loops need not close• Some factors may not yet link to any of the loops• Original focus issue may turn out not to be the central
issue
Wasteheaps incoastline
50-74% ofBarangayswith MRF
Controlleddumpsite
Inadequatefinancing
SWM plan notup to date
Environmental code notup to date
SWM not apriority ofthe LCE
Volume ofSW dumpedin dumpsite
Lowfunctionalityof SWMB
Increasingcomplaints
Huge wasteheaps incoastline
50-74% ofBarangayswith MRF
5MT/ daysolid wastedumped indumpsite
Increasingcomplaints
Wasteheaps incoastline
50-74% ofBarangayswith MRF
Controlleddumpsite
Inadequatefinancing
SWM plan notup to date
Environmental code notup to date
SWM not apriority ofthe LCE
Volume ofSW dumpedin dumpsite
Lowfunctionalityof SWMB
Increasingcomplaints
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 3. Determine performance goalsand objectives
Step 3. Determine performance goalsand objectives
Step 4. Assess capacity Analyze current capacity Define desired capacity Identify capacity development
Interventions
Step 4. Assess capacity Analyze current capacity Define desired capacity Identify capacity development
Interventions
Step 5. Prioritize interventionsStep 5. Prioritize interventions
Step 7. Develop the CapDev AgendaStep 7. Develop the CapDev Agenda
Step 6.Determine risks and mitigationstrategies
Step 6.Determine risks and mitigationstrategies
Causal LoopsCausal Loops
Stakeholders MapStakeholders Map
Change Matrix (Performance) Current Performance Desired Performance
Change Matrix (Performance) Current Performance Desired Performance
Change Matrix (Capacity) Current State Desired State CapDev Interventions
Change Matrix (Capacity) Current State Desired State CapDev Interventions
Contribution-Effort QuadrantPrioritization Matrix
Contribution-Effort QuadrantPrioritization Matrix
Risk RegisterRisk Register
CapDev AgendaCapDev Agenda
Process Steps Tools
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Key Questions
Context AnalysisContext Analysis
CapacityAssessment
(SCALOG)
CapacityAssessment
(SCALOG)
CapacityDevelopment
Planning(CapDev Agenda)
CapacityDevelopment
Planning(CapDev Agenda)
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step2.Identify our key stakeholdersand their interests
Step2.Identify our key stakeholdersand their interests
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
IntegrationIntegration
What is stakeholder analysis• Used to identify the key people, groups or institutions who
have• an interest in a particular complex issue or problem,• their position on the issue, and• how they can contribute in addressing the issue.
• Develops engagement and buy-in among stakeholderswho can potentially play a role in the conceptualization,implementation, monitoring and evaluation of yourCapDev Agenda.
Why do a stakeholder analysis• Knowing the needs of stakeholders makes us more
sensitive and responsive to these needs;• Getting targeted stakeholders involved in our process
encourages buy-in in the formulation of the CapDevAgenda, implementation, monitoring and evaluation ofthe CapDev interventions.
• Getting targeted stakeholders involved generates morepossibilities of support (resource mobilization) for theimplementation of the CapDev intervention.
Lets do it!
Task 1Task 1 • Identify yourstakeholders
Task 2Task 2• Prioritize your
stakeholders;Fillup the rest ofthe table;
Task 3Task 3• Implement
action needed tomaintainengagement ofstakeholdergroup
Secondarystakeholders
Primarystakeholde
rs
Stakeholder Map
Keystakeholders
Regional
Secondarystakeholders
Primarystakeholders
Keystakeholders
Your Programme
Insights• What are your thoughts about this tool?
• Is it effective in achieving its objectives? helpful? Easy?• What was challenging about the tool?• How can we enhance the tool?
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 3. Determine performance goalsand objectives
Step 3. Determine performance goalsand objectives
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 5. Prioritize interventionsStep 5. Prioritize interventions
Step 7. Develop the CapDev AgendaStep 7. Develop the CapDev Agenda
Step 6.Determine risks and mitigationstrategies
Step 6.Determine risks and mitigationstrategies
Causal LoopsCausal Loops
Stakeholders MapStakeholders Map
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Contribution-Effort QuadrantPrioritization Matrix
Contribution-Effort QuadrantPrioritization Matrix
Risk RegisterRisk Register
CapDev AgendaCapDev Agenda
Process Steps Tools
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Key Questions
Context AnalysisContext Analysis
CapacityAssessment
(SCALOG)
CapacityAssessment
(SCALOG)
CapacityDevelopment
Planning(CapDev Agenda)
CapacityDevelopment
Planning(CapDev Agenda)
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step2.Identify our key stakeholdersand their interests
Step2.Identify our key stakeholdersand their interests
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
IntegrationIntegration
Capacity
•Ability of LGUs to perform functionsto fulfill their accountabilities andproduce desired results
Performance
•Effectiveness of the LGU in doing itsmission or what its mandate says,and producing desired results
Capacity and Performance
Input Throughput Output Outcome Impact
Resources,enabling
mechanisms
to run...
ProcessesSystems
Programs
to produce/deliver ...
ProductsServices
that lead/contribute to
...
Benefits
that meet theneeds of
constituentsand lead to…
Development
Improvementin the lives ofconstituents(e.g., MDG)
Capacity Performance
Capacity and Performance
Input Throughput Output Outcome Impact
Capacity Performance
Ability of LGU to performfunctions to fulfill their
accountabilities and producedesired results
“means”
Effectiveness of the LGU in doingits mission or what its mandate
says, and producing desiredresults
“end”
Capacity and PerformanceCapacity Performance
Ability of LGU to performfunctions to fulfill their
accountabilities and producedesired results
“means”
Effectiveness of the LGU in doingits mission or what its mandate
says, and producing desiredresults
“end”
Resources,enabling
mechanisms
to run...
ProcessesSystems
Programs
to produce/deliver ...
ProductsServices
that lead/contribute to
...
Benefits
that meet theneeds of
constituentsand lead to…
Development
Improvementin the lives ofconstituents(e.g., MDG)
Performance vs. Capacity
Performance
• Increase in farmersparticipating in agri-extensionprogram
• Increase in businessregistration
• Increase in local revenues• Increase in income of farmer
households• Decrease in infant mortality• Client satisfaction• Compliance with Environmental
Code
Capacity
• Appropriate organizationalstructure
• Competent employees• Efficient and effective
Management systems• Enabling policies• Presence of Knowledge
management mechanisms• Adequate resources• Effective leadership
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 3. Determine performance goalsand objectives
Step 3. Determine performance goalsand objectives
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 5. Prioritize interventionsStep 5. Prioritize interventions
Step 7. Develop the CapDev AgendaStep 7. Develop the CapDev Agenda
Step 6.Determine risks and mitigationstrategies
Step 6.Determine risks and mitigationstrategies
Causal LoopsCausal Loops
Stakeholders MapStakeholders Map
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Contribution-Effort QuadrantPrioritization Matrix
Contribution-Effort QuadrantPrioritization Matrix
Risk RegisterRisk Register
CapDev AgendaCapDev Agenda
Process Steps Tools
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Key Questions
Context AnalysisContext Analysis
CapacityAssessment
(SCALOG)
CapacityAssessment
(SCALOG)
CapacityDevelopment
Planning(CapDev Agenda)
CapacityDevelopment
Planning(CapDev Agenda)
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step2.Identify our key stakeholdersand their interests
Step2.Identify our key stakeholdersand their interests
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
IntegrationIntegration
What is the performance changematrix• Objectively reflects the current and desired states of
performance
Why do the performance changematrix• Agree on performance targets;• Agree on actual performance levels;• Objectively gain a shared understanding of desired
performance and actual performance levels;• Provides anchor and objective basis for analyzing
capacity needs and requirements.
Lets do it!
1. Organize the Performance Change Matrixaccording to LGU priority or outcome areas.1. Organize the Performance Change Matrixaccording to LGU priority or outcome areas.
2. Group according to (1) Competitive andbusiness friendly LGUs; (2) EnvironmentProtective, Climate Change Adaptive and DisasterResilient LGUs; (3) Socially protective and safeLGUs; (4) Accountable, transparent, participativeand effective local governance.
2. Group according to (1) Competitive andbusiness friendly LGUs; (2) EnvironmentProtective, Climate Change Adaptive and DisasterResilient LGUs; (3) Socially protective and safeLGUs; (4) Accountable, transparent, participativeand effective local governance.
3. Fill up the Performance Change Matrix followingthese tasks3. Fill up the Performance Change Matrix followingthese tasks
Filling up the PerformanceChange Matrix
1. Cull data on the currentstate of performance1. Cull data on the currentstate of performance
2. Formulate goals andobjectives2. Formulate goals andobjectives
Huge wasteheaps incoastline
50-74% ofBarangayswith MRF
5MT/ daysolid wastedumped indumpsite
Increasingcomplaints
Determining current levels ofperformance• Possible sources
• Causal loop discussions and other anecdotal data• LGPMS• CBMS, Seals, and other tools
Causal loop as source ofperformance data• Choose performance-related data from your causal loop• Make the performance statements more specific by citing
actual values
Wasteheaps incoastline
50-74% ofBarangayswith MRF
Controlleddumpsite
Inadequatefinancing
SWM plan notup to date
Environmental code notup to date
SWM not apriority ofthe LCE
Volume ofSW dumpedin dumpsite
Lowfunctionalityof SWMB
Increasingcomplaints
Huge wasteheaps incoastline
50-74% ofBarangayswith MRF
5MT/ daysolid wastedumped indumpsite
Increasingcomplaints
Desired/targeted levels ofperformance
Goals
• In the hierarchy of results, goalis the higher objective.
• Goals are long-term results thatbring the LGU closer to thevision.
• They represent and measurethe desired changes in the livesof the local community.
• Goals impact on the lives ofyour constituents.
• They are measured in terms ofactual benefits to people.
Objectives
• Objectives are immediateresults that LGUs are directlyaccountable for.
• They can be achieved in theshorter term.
• The realization of severalobjectives can contribute to theachievement of a goal;strategies to achieve the goal
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 3. Determine performance goalsand objectives
Step 3. Determine performance goalsand objectives
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 5. Prioritize interventionsStep 5. Prioritize interventions
Step 7. Develop the CapDev AgendaStep 7. Develop the CapDev Agenda
Step 6.Determine risks and mitigationstrategies
Step 6.Determine risks and mitigationstrategies
Causal LoopsCausal Loops
Stakeholders MapStakeholders Map
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Contribution-Effort QuadrantPrioritization Matrix
Contribution-Effort QuadrantPrioritization Matrix
Risk RegisterRisk Register
CapDev AgendaCapDev Agenda
Process Steps Tools
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Key Questions
Context AnalysisContext Analysis
CapacityAssessment
(SCALOG)
CapacityAssessment
(SCALOG)
CapacityDevelopment
Planning(CapDev Agenda)
CapacityDevelopment
Planning(CapDev Agenda)
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step2.Identify our key stakeholdersand their interests
Step2.Identify our key stakeholdersand their interests
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
IntegrationIntegration
Wasteheaps incoastline
50-74% ofBarangayswith MRF Inadequate
financing
SWM plan notup to date
Environmental code notup to date
SWM not apriority ofthe LCE
5MT/day ofSW dumpedin dumpsite
Lowfunctionalityof SWMB
Increasingcomplaints
What is capacity assessment• Capacity assessment is the process of identifyingthe elements that facilitate or hinder theperformance of an LGU.
• It aims to determine the core factors that need tobe addressed to improve performance
How to assess capacity• The process of analyzing capacity uses aframework called the Capacity Pillars.
• These are the factors that indicate an LGU’scapacity or its “ability to perform functions to fulfilltheir mission and deliver desired results.”
• The intended desired results will largely revolvearound economic, environment, social andgovernance outcomes
Accountable, transparent,participative and effective
Local Governance
Environment Protective, Climate ChangeAdaptive and Disaster Resilient LGUs
Competitive andBusiness Friendly
LGUs
Socially protectiveand Safe LGUs
Pillars ofCapacity
Structure• Presence of appropriate structure (office, committee
or work group) with defined authority andaccountability for performing the necessary functionswithin a program
• Note: include external support groups, e.g., LDRRMC,SWMB
• Points for assessment:• Presence/ absence of formal structure?• Functional? (appropriate staffing/membership, meeting regularly,
producing required outputs, provided with budget)
Competency• Knowledge and skills of people who need to perform
their assigned functions in the program• Technical competencies• Program management competencies
• Planning• Designing• Implementing• Monitoring and evaluation
• Points for assessment:• Level of proficiency (proficient, needs improvement, not proficient)• Level of motivation/ productivity
Management Systems• Systems, processes and procedures for managing
programs• Planning and budgeting• Design and Development• Implementation• Monitoring and Evaluation
• Pointers for assessment:• Documented? (manual, flowchart, plan, protocols, SOP)• Approved?• Standardized?• Streamlined?• User-friendly/ customer-focused?• Implemented/ used?• Participatory?• Transparent?
Enabling Policies• Presence of policy and legislative support for
planning, developing, implementing, monitoring andevaluating service delivery functions, programs andprojects
• Points for assessment:• Presence/ absence?• Sufficient/ effective/ with gaps?• Conflicting?• Up-to-date?• Disseminated?• Enforced?
Knowledge and Learning• Mechanisms for generating, analyzing and usingdata and information as basis for decision-making andcontinuous improvement
• Pointers for assessment:• Data or database is accessible to and used by stakeholders• M&E data are used• Engaging citizens/ stakeholders to provide feedback on service
delivery• Continuous benchmarking with good practices
• Comparing own performance with other LGUs• Documenting and sharing good practices
Leadership• Presence of mechanisms for:
• Defining vision, mission and values, and setting strategicdirections
• Ensuring transparency and accountability in the LGU’s operations• Instituting participatory mechanisms• Establishing partnerships and collaboration• Visible sponsorship of programs
• Pointers for assessment• Social Contract, CDP-ELA, Strategic Plan, etc.• SGH compliance, Ulat ng Bayan, etc.• Involvement of CSOs, citizen feedback mechanisms• Partnerships with NGAs, regional, sectoral groups, private sector,
media, etc.• Active involvement in program, providing resources, etc.
Stru
ctur
e
Com
pete
ncy
Man
agem
ent S
yste
ms
Enab
ling
Polic
ies
Know
ledg
e &
Lear
ning
Lead
ersh
ip
Accountable, transparent,participative and effective
Local Governance
Environment Protective, Climate ChangeAdaptive and Disaster Resilient LGUs
Competitive andBusiness Friendly
LGUs
Socially protectiveand Safe LGUs
Pillars ofCapacity
What is the Capacity ChangeMatrix• The capacity Change Matrix is used as a tool for
systematically answering the following questions:
• What are our capacity requirements given our performance goalsand objectives?
• What is the current state of our capacity?• What is the desired state of capacity that will enable us to achieve
our performance goal?• What interventions do we need to undertake to improve our
capacity?
Why do the Capacity ChangeMatrix
• Gain a shared understanding of the root causes of theperformance problems/gaps
• Demonstrate the need for a systems approach to solvingperformance problems/gaps
• Used as basis for generating solutions that address theroot causes of the performance problems/gaps
• Used as basis for prioritizing the solutions
Benefits of using the CapacityChange Matrix• Concise documentation of the current anddesired state of each capacity pillar
• Allows coherent analysis of LGUs’ performanceand corresponding CapDev to achieve itsperformance goals
• Ensures consistency and alignment
Key Questions and Tools
ContextAnalysis What factors contribute to
the LGU’s performance?Causal Loops
Who are thestakeholders?
Stakeholder Map
✓✓
Key Questions and ToolsCapacityAssessment
What is the extent ofthe problem?
SLDR, SLGPR,CBMS, others
What are the capacityissues?
Capacity Pillars
What is not working/lacking/ missing? Whatare the consequences?
Change Matrix(Current State)
What is the desiredstate?
Change Matrix(Desired State)
✓
ExamplesLeadership
SWM is not a priority of the LCEPoor plans and programsInsufficient funding support
ExamplesStructure
Low functionality of the SWMB; no regularmeetingsNo coordination among members of the Board leading to
poor implementation and overlapping of PPAs
ENRO just designated; has dual function(also the CPDC)Programs not properly monitored
Examples
Knowledge and Learning
Lack of benchmark information & bestpractice relative to SWM; Insufficient data(e.g., volume of solid waste generated, and number ofhouseholds practicing segregation at source)Poor plansPoor program designInefficient technologies used
Change MatrixCurrent StateVolume of solid waste dumpedin dumpsite
Waste heaps in coastline
Leadership
SWM is not a priority of theLCEPoor plans and programsInsufficient funding support
Change MatrixCurrent State
Structure
Low functionality of theSWMB; no regular meetingsNo coordination among
members of the Boardleading to poorimplementation andoverlapping of PPAs
ENRO just designated; hasdual function (also the CPDC)Programs not properly
monitored; resources wasted
Change MatrixCurrent StateKnowledge and Learning
Lack of benchmarkinformation & best practicerelative to SWM; Insufficientdata (e.g., volume of solidwaste generated, and numberof households practicingsegregation at source)Poor plansPoor program designInefficient technologies used;resources wasted
Lets do it!
•Revisit Causal Loops• What factors are related to the capacitypillars?
• In other factors, what are the underlyingor implied capacity issues?
Lets do it!Cull the Current and Desired Stateof Performance on one outcomearea from the Performance ChangeMatrix completed in Step 3, andplace in the Performance section ofthe Capacity Change Matrix.
Cull the Current and Desired Stateof Performance on one outcomearea from the Performance ChangeMatrix completed in Step 3, andplace in the Performance section ofthe Capacity Change Matrix.
Determine the causes ofthe performance gaps orthe factors contributing togood performance.
Determine the causes ofthe performance gaps orthe factors contributing togood performance.
Desired State: In 3 years…• What would the future state look like if the current issue/s
are addressed?• What is the improvement?• What would be there that was missing or lacking before?• What would be working better compared to the current
situation?
CurrentState
CurrentState
DesiredState
DesiredState
Change MatrixCurrent State Desired State100 metric tons of solid wastedumped in dumpsite
Waste heaps in coastline
Volume of solid wastedumped in dumpsite by50%
No waste heaps incoastline
Leadership
SWM is not a priority of theLCEPoor plans and programsInsufficient funding support
SWM is among thestrategic priorities of theLGU; updated SWM planin place; budget based onplan
Change MatrixCurrent State Desired State
Structure
Low functionality of theSWMB; no regular meetingsNo coordination among
members of the Boardleading to poorimplementation andoverlapping of PPAs
ENRO just designated; hasdual function (also the CPDC)Programs not properly
monitored; resources wasted
SWMB meets regularly(PNA) & collaboration withdifferent stakeholders isbeing practiced resultingto a more responsiveSWM plan andharmonized PPAs
ENRO appointed withoffice & personnel;management systemsestablished
Change MatrixCurrent State Desired SateKnowledge and Learning
Lack of benchmarkinformation & best practicerelative to SWM; Insufficientdata (e.g., volume of solidwaste generated, and numberof households practicingsegregation at source)Poor plansPoor program designInefficient technologies used;resources wasted
Sufficient & updateddatabase is in place aswell as knowledge of bestpractices & technology areused as inputs for SWMP
LGU Influence
Input Throughput Output Outcome Impact
Resources,enabling
mechanisms
to run...
ProcessesSystems
Programs
to produce/deliver ...
ProductsServices
that lead/contribute to ...
Benefits
that meet theneeds of
constituents andlead to…
Development
Improvement inthe lives of
constituents (e.g.,MDG)
Capacity Performance
Factors within LGU influenceFactors beyond LGU influence
• Enhancing individual competenciesand organizational capacity throughstrategic and integrated interventionsto equip and empower LGUs to fufilltheir accoutabilities, and producedesired results
Capacity DevelopmentCapacity Development
Change MatrixCurrent State100 metric tons of solid wastedumped in dumpsite
Big waste heaps in coastline
Volume of solid wastedumped in dumpsite by50%
No waste heaps incoastline
Leadership
SWM is not a priority of theLCEPoor plans and programsInsufficient funding support
Include SWMP in theagenda of the LDCmeetings forprioritization & fundappropriation
SWM is among thestrategic priorities of theLGU; updated SWM planin place; budget based onplan
Change MatrixCurrent State
StructureLow functionality of theSWMB; no regular meetingsNo coordination among
members of the Boardleading to poorimplementation andoverlapping of PPAs
ENRO just designated; hasdual function (also the CPDC)Programs not properly
monitored; resources wasted
Reactivation ofSWMB
Conduct of monthlySWMB meeting
Enact ordinance &allocate budget forthe creation ofENRO
Recruit ENRO andstaff; conducttraining
SWMB meets regularly(PNA) & collaboration withdifferent stakeholders isbeing practiced resultingto a more responsiveSWM plan andharmonized PPAs
ENRO appointed withoffice & personnel;management systemsestablished
Change MatrixCurrent StateKnowledge and Learning
Lack of benchmarkinformation & best practicerelative to SWM; Insufficientdata (e.g., volume of solidwaste generated, and numberof households practicingsegregation at source)Poor plansPoor program designInefficient technologies used;resources wasted
Research on bestpractice forreplication
Develop and install aSWM database• Conduct survey to
gather relevantdata & update thesame regularly
Sufficient & updateddatabase is in place aswell as knowledge of bestpractices & technology areused as inputs for SWMP
Lets do it!Cull the Current and Desired State of Performanceon one outcome area from the Performance ChangeMatrix completed in Step 3, and place in thePerformance section of the Capacity Change Matrix.
Cull the Current and Desired State of Performanceon one outcome area from the Performance ChangeMatrix completed in Step 3, and place in thePerformance section of the Capacity Change Matrix.
Determine the causes of the performance gaps or thefactors contributing to good performance.Determine the causes of the performance gaps or thefactors contributing to good performance.
Determine Desired State of capacity.Determine Desired State of capacity.
Identify Capacity Development InterventionsIdentify Capacity Development Interventions
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 3. Determine performance goalsand objectives
Step 3. Determine performance goalsand objectives
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 5. Prioritize interventionsStep 5. Prioritize interventions
Step 7. Develop the CapDev AgendaStep 7. Develop the CapDev Agenda
Step 6.Determine risks and mitigationstrategies
Step 6.Determine risks and mitigationstrategies
Causal LoopsCausal Loops
Stakeholders MapStakeholders Map
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Contribution-Effort QuadrantPrioritization Matrix
Contribution-Effort QuadrantPrioritization Matrix
Risk RegisterRisk Register
CapDev AgendaCapDev Agenda
Process Steps Tools
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Key Questions
Context AnalysisContext Analysis
CapacityAssessment
(SCALOG)
CapacityAssessment
(SCALOG)
CapacityDevelopment
Planning(CapDev Agenda)
CapacityDevelopment
Planning(CapDev Agenda)
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step2.Identify our key stakeholdersand their interests
Step2.Identify our key stakeholdersand their interests
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
IntegrationIntegration
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 3. Determine performance goalsand objectives
Step 3. Determine performance goalsand objectives
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 5. Prioritize interventionsStep 5. Prioritize interventions
Step 7. Develop the CapDev AgendaStep 7. Develop the CapDev Agenda
Step 6.Determine risks and mitigationstrategies
Step 6.Determine risks and mitigationstrategies
Causal LoopsCausal Loops
Stakeholders MapStakeholders Map
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Contribution-Effort Quadrantand Prioritization Matrix
Contribution-Effort Quadrantand Prioritization Matrix
Risk RegisterRisk Register
CapDev AgendaCapDev Agenda
Process Steps Tools
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Key Questions
Context AnalysisContext Analysis
CapacityAssessment
(SCALOG)
CapacityAssessment
(SCALOG)
CapacityDevelopment
Planning(CapDev Agenda)
CapacityDevelopment
Planning(CapDev Agenda)
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step2.Identify our key stakeholdersand their interests
Step2.Identify our key stakeholdersand their interests
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
IntegrationIntegration
Why prioritize?• Time: What can be done in 3 years?• Resources: What can be done with the resources
currently available?• Optimize the gains: What interventions will generate the
best results?• Multiple demands: What interventions will yield benefits
for more stakeholders?
What is the Contribution-effortMatrix• This tool is used in choosing solutions that seem easiest
to implement but with the biggest contribution to thedesired outcome.
• The tool is based on two criteria: (1) its contribution to thedesired outcome and (2) level of effort in implementingthe solution.
Prioritizing Solutions
• Directly addresses the issue• Addresses gaps in achieving desired outcomes• Builds on and sustain current and projected gains
from past and current interventions
Level of ContributionLevel of Contribution
• Time Frame (short-, medium-, long-term)• Availability/amount of resources• Accessibility of resources
Level of EffortLevel of Effort
Benefits of using a Prioritization Matrix
• It helps prioritize complex or unclear issues, and projects,using multiple criteria for determining importance
• It provides a quick and easy, yet consistent, method forevaluating options
• It offers a means of quantifying the decision with numericrankings
• It is an adaptable tool that can be used in various priority-setting needs
• When used as a group activity, it facilitates consensus onpriorities and key issues
• It offers a venue for conversations among LGU teammembers
Let’s do it!
11• From the Change Matrix, retrieve the proposed CapDev
interventions.
22• Construct an empty diagram with level of effort required to
implement the CapDev solution on the horizontal axis andimpact or contribution of the solution on the vertical axis, anddivide it into four quadrants
33• Assess the level of effort and impact for each solution.
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 3. Determine performance goalsand objectives
Step 3. Determine performance goalsand objectives
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 5. Prioritize interventionsStep 5. Prioritize interventions
Step 7. Develop the CapDev AgendaStep 7. Develop the CapDev Agenda
Step 6.Determine risks and mitigationstrategies
Step 6.Determine risks and mitigationstrategies
Causal LoopsCausal Loops
Stakeholders MapStakeholders Map
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Contribution-Effort Quadrantand Prioritization Matrix
Contribution-Effort Quadrantand Prioritization Matrix
Risk RegisterRisk Register
CapDev AgendaCapDev Agenda
Process Steps Tools
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Key Questions
Context AnalysisContext Analysis
CapacityAssessment
(SCALOG)
CapacityAssessment
(SCALOG)
CapacityDevelopment
Planning(CapDev Agenda)
CapacityDevelopment
Planning(CapDev Agenda)
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step2.Identify our key stakeholdersand their interests
Step2.Identify our key stakeholdersand their interests
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
IntegrationIntegration
What is the risk register?• The tool is prepared at the beginning of a project to
characterize/identify all the risks associated with theproject.
• Is used to identify project risks, analyze the probability ofthe risks occurring and the impact it would have on theproject should the risks occur, and determine strategiesthat will mitigate the effects of the risks
RISK DEFINITIONdefines the key
risks to the project
RISK DEFINITIONdefines the key
risks to the project
RISK LEVELestablishes theintensity of therisk, e.g. High,Medium or Low
RISK LEVELestablishes theintensity of therisk, e.g. High,Medium or Low
RISK MITIGATIONSTRATEGY
outlines the riskresponse
strategies that willbe used to
manage the risk toprevent a risk
event
RISK MITIGATIONSTRATEGY
outlines the riskresponse
strategies that willbe used to
manage the risk toprevent a risk
event
RISK OWNERidentifies the
owner of the risk,or the person or
unit responsible fordealing with the
risk event
RISK OWNERidentifies the
owner of the risk,or the person or
unit responsible fordealing with the
risk event
Elements of the Risk Register
Why do the risk register?• Reduce the likelihood of the risk occurring.• Increase the visibility of the risk.• Increase the ability of the project team to handlethe risk, should it occur.
• Reduce the impact of the risk, should it occur.
Lets do it!
11 • Identify risks for each risk category
22• Decide on the risk level or intensity of the
risk, using a rating scale
33• Identify risk response strategy/ies for each
risk factor identified
44 • Identify the risk owner
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 3. Determine performance goalsand objectives
Step 3. Determine performance goalsand objectives
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 5. Prioritize interventionsStep 5. Prioritize interventions
Step 7. Develop the CapDev AgendaStep 7. Develop the CapDev Agenda
Step 6.Determine risks and mitigationstrategies
Step 6.Determine risks and mitigationstrategies
Causal LoopsCausal Loops
Stakeholders MapStakeholders Map
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Contribution-Effort Quadrantand Prioritization Matrix
Contribution-Effort Quadrantand Prioritization Matrix
Risk RegisterRisk Register
CapDev AgendaCapDev Agenda
Process Steps Tools
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Key Questions
Context AnalysisContext Analysis
CapacityAssessment
(SCALOG)
CapacityAssessment
(SCALOG)
CapacityDevelopment
Planning(CapDev Agenda)
CapacityDevelopment
Planning(CapDev Agenda)
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step2.Identify our key stakeholdersand their interests
Step2.Identify our key stakeholdersand their interests
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
IntegrationIntegration
What is the CapDev Agenda• A roadmap of appropriate individual andorganizational enhancement interventions• within specific timeframes• identified milestones and deliverables• available and accessible resources
• …. to address priority capacity developmentneeds along defined LGU performanceoutcomes
What are the elements of theCapDev Agenda?• Targeted Outcome Area/ ELA Priority and Performance
Goals• Current State of Capacity• Desired State of Capacity (Capacity Development
Objectives)• Capacity Development Interventions• Expected Output• Target of CapDev• Timeframe• Funding Requirements by year• Process Owner/ Office Responsible• Source of Support/ Technical Assistance
Why formulate the CapDevAgenda?• The CapDev Agenda serves as basis for:
• Communicating the strategic directions and reformagenda of the current leadership;
• Allocating the budget requirements of each capacitydevelopment intervention across outcome areas of theLGUs;
• Mapping out a results framework/ monitoring andevaluating the effectiveness of the CapDevinterventions.
• Generating accountabilities for institutionalizing andreaping the gains of the capacity developmentintervention
Let’s do it!
11• Cull the current state of capacity.• This is captured in the Capacity Change Matrix of Step 4;
22• Cull the desired state of capacity.• This is also captured in the Capacity Change Matrix of Step 4.
33• Cull the capacity development interventions.• This is also discussed in the Capacity Change Matrix of Step 4.
44• Identify expected outputs of the intervention• The output may be a written policy, guideline or procedure reflecting improvements
in systems and processes introduced as a result of the Capdev intervention
Let’s do it
55• Identify the target individuals, divisions that should be involved in or
should be addressed by the proposed capacity of the Capdevintervention.
66• Identify timeframe of the implementation of the CapDev intervention.• Specify the start start and end of completion of each capacity
development intervention.
77• Identify the funding requirements for Year 1.• Refer to Step_5 on Prioritizing CapDev interventions. Choose Year 1
CapDev interventions.
88• Identify the funding requirements for Year 2
Let’s do it
99• Identify the funding requirements for Year 3.
1010• Identify the process owner/office responsible.• The process owner owns the process that is being
improved.
1111• Identify the source of support or technical
assistance for each intervention.
CapDev Agenda
• Expected Output: plan, program, system, process, trained staff• Target of CapDev: who will be trained or be involved in the intervention• Timeframe: which year, and what is the duration (e.g., 3months, etc.)• Funding Requirements: estimated cost/ budget required• Process Owner/ Office Responsible• Source of Support/ Technical Assistance
Considerations in CapDevPlanning• Sequence of interventions (which comes first)• Timing of interventions (is this the right time?)• Quick-wins vs long term solutions (demonstratebenefits quickly to gain support/ momentum)
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 3. Determine performance goalsand objectives
Step 3. Determine performance goalsand objectives
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 4. Assess capacityAnalyze current capacityDefine desired capacity
Identify capacity developmentInterventions
Step 5. Prioritize interventionsStep 5. Prioritize interventions
Step 7. Develop the CapDev AgendaStep 7. Develop the CapDev Agenda
Step 6.Determine risks and mitigationstrategies
Step 6.Determine risks and mitigationstrategies
Causal LoopsCausal Loops
Stakeholders MapStakeholders Map
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Performance)Current PerformanceDesired Performance
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Change Matrix (Capacity)Current StateDesired State
CapDev Interventions
Contribution-Effort Quadrantand Prioritization Matrix
Contribution-Effort Quadrantand Prioritization Matrix
Risk RegisterRisk Register
CapDev AgendaCapDev Agenda
Process Steps Tools
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Key Questions
Context AnalysisContext Analysis
CapacityAssessment
(SCALOG)
CapacityAssessment
(SCALOG)
CapacityDevelopment
Planning(CapDev Agenda)
CapacityDevelopment
Planning(CapDev Agenda)
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step2.Identify our key stakeholdersand their interests
Step2.Identify our key stakeholdersand their interests
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
IntegrationIntegration
LGU CapDev Cycle
• Term-based• Aligned with budget cycle LGU Performance
Goals AchievedLGU PerformanceGoals Achieved
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 1.Identify the factors thatcontribute to the LGU’s performance
Step 3. Determine performance goalsand objectives
Step 3. Determine performance goalsand objectives
Step 4. Assess capacity Analyze current capacity Define desired capacity Identify capacity development
Interventions
Step 4. Assess capacity Analyze current capacity Define desired capacity Identify capacity development
Interventions
Step 5. Prioritize interventionsStep 5. Prioritize interventions
Step 7. Develop the CapDev AgendaStep 7. Develop the CapDev Agenda
Step 6.Determine risks and mitigationstrategies
Step 6.Determine risks and mitigationstrategies
Causal LoopsCausal Loops
Stakeholders MapStakeholders Map
Change Matrix (Performance) Current Performance Desired Performance
Change Matrix (Performance) Current Performance Desired Performance
Change Matrix (Capacity) Current State Desired State CapDev Interventions
Change Matrix (Capacity) Current State Desired State CapDev Interventions
Contribution-Effort QuadrantPrioritization Matrix
Contribution-Effort QuadrantPrioritization Matrix
Risk RegisterRisk Register
CapDev AgendaCapDev Agenda
Process Steps Tools
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What factors contribute the LGU’s performance?
Who are our stakeholders and what are theirinterests?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
What are our performance goals and objectives? What is the current state of our performance? What is the desired state of our performance?
What are our capacity requirements given ourperformance goals and objectives? What is the current state of our capacity? What is the desired state of capacity that will
enable us to achieve our performance goal? What interventions do we need to undertake
to improve our capacity?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Given our resources and other considerations,what are our priority interventions in the next 3years?
What are the risks in implementing our plannedinterventions? How do we mitigate them?
What is our CapDev Agenda for the next 3 years?
Key Questions
Context AnalysisContext Analysis
CapacityAssessment
(SCALOG)
CapacityAssessment
(SCALOG)
CapacityDevelopment
Planning(CapDev Agenda)
CapacityDevelopment
Planning(CapDev Agenda)
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step 8. Integrate CapDev Agenda inthe CDP/ELA
Step2.Identify our key stakeholdersand their interests
Step2.Identify our key stakeholdersand their interests
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
How do we integrate the CapDev Agenda in theCDP/ELA?
How do we manage and sustain the CapDevAgenda?
IntegrationIntegration
Context AnalysisContext Analysis
Capacity AssessmentCapacity Assessment
CapDev PlanningCapDev Planning
CapDev Agenda FormulationProcess
Key Steps and Tools
ContextAnalysis 1. Identify the factors
contribute to the LGU’sperformance in a sector/performance area/service area
Causal Loops
2. Identify the stakeholdersand what are theirinterests
Stakeholder Map
Key Steps and ToolsCapacityAssessment
1. Determine the extent ofthe problem
SLDR, SLGPR,CBMS, others
2. Identify the capacityissues (or underlyingcapacity issues
Capacity Pillars
3. Analyze the currentstate: What is notworking/ lacking/missing? What are theconsequences?
Change Matrix(Current State)
4. Describe the desiredstate
Change Matrix(Desired State)
Key Steps and ToolsCapacityDevelopmentPlanning`
1. Identify solutions toimprove capacity
Change Matrix
2. Determine thepriorities
Contribution-EffortQuadrant
3. Formulate the planof action
CapDev Agenda