Capital Development Process Office of the Architect August 10, 2009 Project Manager / Construction Administration Manager Training

Capital Development ProcessOffice of the Architect

August 10, 2009

Project Manager / Construction Administration Manager Training

Capital Planor

Project Approval

Facility NeedsIdentification

SchematicDesign

DetailedProject Program

Bid

Construction

Occupancy

ArchitectSelection

ConceptSite & Design

Guidelines

ArchitectApproval

DesignApproval

Post-Occupancy Evaluation

ConstructionDocuments

Capital Development Process

DesignReview

Executive Review Committeefor Capital Development:

• Project Formulation Studies

• Funding Plan

• Pro Forma

2

Board Actions

Project Schedule

Project Initiation Form Date:

Revised 06/12/2006

Summary Information - Calculated Field - Drop Down List

Project Title:

Agency: School or Unit:

Request Type: Project Location:

Requested Biennium: Expected Completion Date:

6 Year Plan / Amendment

Unit Contact: Phone: Email:

Project Program

Project Justification

Project Description

Parking Impact

Preliminary Funding and Cost Information

Facility Type Unit of Measure Total Units of Measure Cost Per Unit of MeasureEstimated Component Cost (exclusive of debt service)

x =

x =

x =

Component Total = $0

Funding Sources Source 1 Source 2 Source 3 Source 4 Source 5 Source 6

Component Cost Sources

(Indicate the $ AMOUNT to be funded from each source category)

Estimated Annual Debt Service* = $0

Annual Debt Service Sources


(Skip if Not Applicable) * Annual principal and interest amount based on a 20 year loan at an annual rate of 4.75%, paid monthly. Contact Treasury Operations at 3-0069 for other maturities and interest rates.

Total Debt Related Interest = $0

Total Project Cost = $0(Includes Component Related Costs + Total Debt Related Interest)

Facility Usage

E&G Instruction Research Other

(Aux, Medical, etc.)

(Indicate the use of the facility as a % PERCENT)

Estimated Annual O&M = Enter Amount

Operating Cost Sources

(Indicate the $ AMOUNT to be funded from each source category; State General Funds are automatically calculated.) $0

$0

Total Expected Pledged Received / In Hand Pct. Pledged Pct. Rec'd.

Gift Funding $0 $0 0.0% 0.0%

Approvals -- Administrative Use Only

Name Date

Department Head / Director

Dean / Vice President

Provost / Executive Vice President

Project Initiation Form (PIF)

Project Initiation Form Date:

Revised 06/12/2006

Summary Information - Calculated Field - Drop Down List

Project Title:

Agency: School or Unit:

Request Type: Project Location:

Requested Biennium: Expected Completion Date:

6 Year Plan / Amendment

Unit Contact: Phone: Email:

Project Program

Project Justification

Project Description

Parking Impact

Preliminary Funding and Cost Information

Facility Type Unit of Measure Total Units of Measure Cost Per Unit of MeasureEstimated Component Cost (exclusive of debt service)

x =

x =

x =

Component Total = $0

Funding Sources Source 1 Source 2 Source 3 Source 4 Source 5 Source 6

Component Cost Sources


Estimated Annual Debt Service* = $0

Annual Debt Service Sources


(Skip if Not Applicable) * Annual principal and interest amount based on a 20 year loan at an annual rate of 4.75%, paid monthly. Contact Treasury Operations at 3-0069 for other maturities and interest rates.

Total Debt Related Interest = $0

Total Project Cost = $0(Includes Component Related Costs + Total Debt Related Interest)

Facility Usage

E&G Instruction Research Other

(Aux, Medical, etc.)

(Indicate the use of the facility as a % PERCENT)

Estimated Annual O&M = Enter Amount

Operating Cost Sources

(Indicate the $ AMOUNT to be funded from each source category; State General Funds are automatically calculated.) $0

$0

Total Expected Pledged Received / In Hand Pct. Pledged Pct. Rec'd.

Gift Funding $0 $0 0.0% 0.0%

Approvals -- Administrative Use Only

Name Date

Department Head / Director

Dean / Vice President

Provost / Executive Vice President

Project Initiation Form (PIF)

• Sponsor works with its internal constituents to develop project concept.

• The Project Initiation Form (PIF) represents the first step in initiating a Capital Project.

• Sponsor may work consultatively with the Office of the Architect and Facilities Management in preparing the PIF

• System automatically notifies the OAU when a new PIF has been added.

PROCESS:

Capital Planor

Project Approval


SchematicDesign


Bid

Construction

Occupancy

ArchitectSelection


Guidelines

ArchitectApproval

DesignApproval




DesignReview



• Funding Plan

• Pro Forma

5

Board Actions

Project Schedule

Grounds Plan - Redevelopment Zones

Siting Criteria

The University of Virginia general siting criteria for all new facilities include the following components. Those highlighted are the most pertinent in determining the siting recommendation for the new library. • Conforms with overall land use plan and district/area plans. • Reinforces functional relationships with other components of the same department or program, and is compatible with other neighboring uses. • Satisfies access requirements- pedestrian, bicycle, vehicular and service. • Maximizes infill opportunities to utilize land resources and existing infrastructure. • Minimizes site development costs, including extension of utilities, access, loss of parking, mass grading, etc. • Minimizes opportunity cost; i.e., value of this use and size versus other alternatives. • Provides a size that is adequate, but not excessive, for initial program, future expansion, and ancillary uses. • Allows for incorporating sustainability principles in terms of solar orientation, reuse of historic structures, storm water management, etc. • Avoids unnecessary environmental impacts, including significant tree removal or filling of existing stream valleys. • Allows site visibility and aesthetic character as appropriate for the intended use and for the neighborhood. • Minimizes time for implementation of project.

EXAMPLE

Capital Planor

Project Approval


SchematicDesign


Bid

Construction

Occupancy

ArchitectSelection


Guidelines

ArchitectApproval

DesignApproval




DesignReview



• Funding Plan

• Pro Forma

8

Board Actions

Project Schedule

Section Header

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LO

W Certified 25-32 points; Silver 33-38 points; Gold 39-51 points; Platinum 52-69 points

4 3 4 Baseline Totals (pre-certification estimates)

3 3 4 13 Points Materials & Resources

Y 1 Prereq 1 Storage & Collection of Recyclables

NA 1 Credit 1.1 Building Reuse, Maintain 75% of Existing Walls, Floors & Roof

NA 1 Credit 1.2 Building Reuse, Maintain 100% of Existing Walls, Floors & Roof

NA 1 Credit 1.3 Building Reuse, Maintain 50% of Interior Non-Structural Elements

1 1 Credit 2.1 Construction Waste Management, Divert 50% from Disposal

1 1 Credit 2.2 Construction Waste Management, Divert 75% from Disposal

1 1 Credit 3.1 Materials Reuse, 5%

1 1 Credit 3.2 Materials Reuse, 10%

1 1 Credit 4.1 Recycled Content, 10% (post-consumer + 1/2 pre-consumer)

1 1 Credit 4.2 Recycled Content, 20% (post-consumer + 1/2 pre-consumer)

1 1 Credit 5.1 Regional Materials, 10% Extracted, Processed & Manufactured

1 1 Credit 5.2 Regional Materials, 20% Extracted, Processed & Manufactured

1 1 Credit 6 Rapidly Renewable Materials

1 1 Credit 7 Certified Wood

8 1 6 15 Points Indoor Environmental Quality

Y Required Prereq 1 Minimum IAQ Performance

Y Required Prereq 2 Environmental Tobacco Smoke (ETS) Control

1 1 Credit 1 Outdoor Air Delivery Monitoring

1 1 Credit 2 Increased Ventilation

1 1 Credit 3.1 Construction IAQ Management Plan, During Construction

1 1 Credit 3.2 Construction IAQ Management Plan, Before Occupancy

1 1 Credit 4.1 Low-Emitting Materials, Adhesives & Sealants

1 1 Credit 4.2 Low-Emitting Materials, Paints and Coatings

1 1 Credit 4.3 Low-Emitting Materials, Carpet Systems

1 1 Credit 4.4 Low-Emitting Materials, Composite Wood & Agrifiber Products

1 1 Credit 5 Indoor Chemical & Pollutant Source Control

1 1 Credit 6.1 Controllability of Systems, Lighting

1 1 Credit 6.2 Controllability of Systems, Thermal Comfort

1 1 Credit 7.1 Thermal Comfort, Design

1 1 Credit 7.2 Thermal Comfort, Verification

1 1 Credit 8.1 Daylight & Views, Daylight 75% of Spaces

1 1 Credit 8.2 Daylight & Views, Views 90% of Spaces

2 1 2 5 Points Innovation & Design Process

1 1 Credit 1.1 Innovation in Design, Provide Specific Title




1 1 Credit 2 LEED Accredited Professional

BASE Checklist

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LOW Certified 25-32 points; Silver 33-38 points; Gold 39-51 points; Platinum 52-69 points

26 17 20 Baseline Totals (pre-certification estimates)

5 7 1 14 Points Sustainable Sites

Y Required Prereq 1 Construction Activity Pollution Prevention

1 1 Credit 1 Site Selection

1 1 Credit 2 Development Density and Community Connectivity

NA 1 Credit 3 Brownfield Redevelopment

1 1 Credit 4.1 Alternative Transportation, Public Transportation Access1 1 Credit 4.2 Alternative Transportation, Bicycle Storage & Changing Rooms

1 1 Credit 4.3 Alternative Transportation, Low-Emitting & Fuel-Efficient Vehicles1 1 Credit 4.4 Alternative Transportation, Parking Capacity1 1 Credit 5.1 Site Development, Protect or Restore Habitat

1 1 Credit 5.2 Site Development, Maximize Open Space1 1 Credit 6.1 Stormwater Design, Quantity Control

1 1 Credit 6.2 Stormwater Design, Quality Control1 1 Credit 7.1 Heat Island Effect, Non-Roof1 1 Credit 7.2 Heat Island Effect, Roof

1 1 Credit 8 Light Pollution Reduction

2 2 1 5 Points Water Efficiency

1 1 Credit 1.1 Water Efficiency Landscaping, Reduce by 50%1 1 Credit 1.2 Water Efficiency Landscaping, No Potable Use or No Irrigation

1 1 Credit 2 Innovative Wastewater Technologies

1 1 Credit 3.1 Water Use Reduction, 20% Reduction1 1 Credit 3.2 Water Use Reduction, 30% Reduction

6 3 6 17 Points Energy & Atmosphere

Y Required Prereq 1 Fundamental Commissioning of the Building Energy Systems

Y Required Prereq 2 Minimum Energy Performance

Y Required Prereq 3 Fundamental Refrigerant Management

2 2 Credit 1.1 Optimize Energy Performance 10.5%, 14%





1 1 to 3 Credit 2.1 On-Site Renewable Energy

1 1 Credit 3 Enhanced Commissioning

1 1 Credit 4 Enhanced Refrigerant Management

1 1 Credit 5 Measurement & Verification

1 1 Credit 6 Green Power

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University of Virginia

LEED NC Version 2.2

LEED Equivalent or Certified Projects

BASE Checklist

LEED Checklist

Capital Planor

Project Approval


SchematicDesign


Bid

Construction

Occupancy

ArchitectSelection


Guidelines

ArchitectApproval

DesignApproval




DesignReview



• Funding Plan

• Pro Forma

10

Board Actions

Project Schedule

Office of the Architect for the UniversityART AND ARCHITECTURAL REVIEW BOARD

August 7, 2009Agency Name:University of VirginiaDavid J. Neuman, FAIA, Architect for the UniversityThe Rotunda, S.E. WingCharlottesville, VA 22904 / (434) 924-6015

Project Title: Rehearsal Hall

Current Project Status and Schedule: Preliminary Design is in process. Construction is set to begin November, 2009.

Project Description: The rehearsal hall will be a two story, 16,400 gross square foot structure set into the hillside north of Ruffin Hall between Culbreth Road and the CSX railroad right-of-way. The major building materials are brick, glass and zinc metal roofing.

Brief Program Description: The rehearsal hall will provide rehearsal and support spaces for the University Band Program and for the McIntire Department of Music. The building will include a large rehearsal room sized to accommodate 250 musicians, individual and small ensemble rehearsal rooms, band offices, and storage spaces for instruments, uniforms, and related equipment.

Relationship to Approved Master Plan: The proposed project is consistent with the 2008 Grounds Plan. The building and its associated site improvements represent another major step towards the completion of the Arts Grounds component of the plan.

Contextual Issues and Design Intent: The Rehearsal Hall is sited at the northeast corner of the Arts Common, which is on the north slope of Carr’s Hill and is currently framed by Ruffin Hall, Campbell Hall, the Fiske Kimball Fine Arts Library, the Drama Building, and the Culbreth Road Garage. The building not only completes the framing of the Arts Common and the view to the Lambeth Colonnades, but also extends the Common across Culbreth Road. The building’s massing, detailing and materials relate to the adjacent structures.

Previous History with AARB: None

Names and Titles of Representatives for the Agency and the Architect/Engineer:David Neuman, FAIA, Architect for the University of Virginia

Estimate of Time Required for the Presentation: 15 minutes

Action this Date:

EXAMPLE

AARB

Submission Sheet

Tuesday, July 21 Modifications to preliminary agenda and bullet points including overview of each item and current status Wednesday, August 5 Draft booklet materials (write-ups, drawings/pictures, resolutions) Friday, August 7 Kay to distribute draft booklet for comments. Wednesday, August 12 Revisions to draft B&G Committee Booklet Wednesday, August 12 Architect’s Office to provide talking points on new planning studies added to Board report for Colette Thursday, August 20 Draft slides and talking points Monday, August 24 FINAL comments on booklet Monday, August 24 B&G Slide Practice in Madison Hall LLCR Monday, September 7 FINAL slides and talking points September 10 & 11 expected B&G Committee Meeting

BOV B&G MeetingMaterial DeadlinesEXAMPLE

DUE DATES: Process takes 7 weeks from start to finish

Start

End