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1. Provide an overview of proposed CIP projects for fiscal year 2018-19 and the five year CIP
2. Receive feedback about current or proposed projects
AGENDA
Overview of FY2018/19 Initial Department CIP Requests by Fund
CIP STUDY SESSION
Fund FY 2018/19
Est. Revenues FY 2018/19
Initial Dept. Requests (Deficit)
357 Capital Outlay Fund (UUT) $8,090,437 $27,566,791 $(19,476,354)
261 Special Gas Tax $1,400,000 $1,400,000
262 Transportation Fund $1,969,000 $1,550,000
264 Misc. Transportation Grants $1,771,140 $1,771,140
285 Traffic Mitigation Fees $677,000 $677,000
358 Parks Impact Fees $7,000,000 $7,000,000
681 Parking Operations $1,600,000 $1,654,954 $(54,954)
683 Parking In-Lieu Fees $150,000 $150,000
686 Water CIP $4,266,085 $4,906,085 $(640,000)
689 Sewer CIP $7,118,847 $8,621,085 $(1,502,238)
TOTAL $34,042,509 $55,297,055 ($21,673,546)
Proposed FY2018/19 CIP ($ millions)
CIP STUDY SESSION Total Request: $35.2
$3.20
$0.79
$0.22
$1.90
$8.35
$0.25
$6.75
$0.10
$1.61
$8.08
$4.00
$0
$1
$2
$3
$4
$5
$6
$7
$8
$9
Projects by Functional Area - Parks
Proposed FY2018-19 Budget: $8,353,947 Proposed projects include:
• City-YMCA Veterans Memorial Senior Center • Park Renovation Projects (Magical Bridge Playground) • New Park Projects • Synthetic Turf Replacement (Hoover)
CIP STUDY SESSION
Projects by Functional Area - Transportation
Proposed FY2018-19 Budget: $8,088,140 Proposed projects include:
• Middlefield Road Utility Undergrounding and Streetscape • 101/84 Highway Interchange • Substandard Street Pilot Project • Roadway Pavement Management Program • Sidewalk Improvements
CIP STUDY SESSION
Proposed FY2018-19 Budget: $6,758,915 Proposed projects include:
• Collection System Replacement • Sewer Pump Station Rehabilitation • Sequoia Station Groundwater Mitigation
Projects by Functional Area - Sewer
CIP STUDY SESSION
Projects by Functional Area - Water
Proposed FY2018-19 Budget: $4,000,000 Proposed projects include:
• Distribution System Replacement • California Tank and Pump Station
CIP STUDY SESSION
Projects by Functional Area - Parking
Proposed FY2018-19 Budget: $1,900,000
Proposed projects include: • Jefferson Garage Elevator Replacement • Marshall Garage Elevator Interior Rehab • Parking Facility Security Upgrades
CIP STUDY SESSION
Projects by Functional Area - Technology
Proposed FY2018-19 Budget: $1,618,244 Proposed projects include:
• Finance and Human Resources Software • Technology Infrastructure and Application Support
CIP STUDY SESSION
Proposed FY2018-19 Budget: $100,000 Proposed projects include:
• Bayfront Canal Cordilleras Cleanup • Bayfront Canal Watershed Management (ongoing)
Projects by Functional Area – Storm water
CIP STUDY SESSION
Proposed FY2018/19 Impact Fee, Grant, and SB 1 Funding
CIP STUDY SESSION
Grants, $1.77 , 5%
Other Capital Project Funds, $24.20 , 69%
Senate Bill 1, $1.40 , 4%
Traffic Mitigation Fees, $0.67 , 2%
Parks Impact Fees, $7.00 , 20%
Parking In-Lieu Fees, $0.15 , 0%
Impact Fees, [VALUE], [PERCENTAGE]
Proposed FY2018/19 CIP Projects Funded by Impact Fees
CIP STUDY SESSION
285 - Traffic Mitigation Fees $677,000 Active Transportation Corridor Program $85,000 ADA Ramp Project $50,000 Transportation Demand Management Policy $100,000 Hopkins Traffic Calming $150,000 Traffic Impact Fees Admin Study $100,000 Traffic Signal Replacement Program $192,000
358 - Parks Impact Fees $7,000,000 City-YMCA Veterans Memorial Senior Center $5,000,000 New Park Projects $2,000,000
683 - Parking In-Lieu Fees $150,000 Transportation Demand Association $150,000 Total $7,827,000
Proposed FY2018/19 CIP Projects Funded by Grants/Partnerships
CIP STUDY SESSION
264 - Various Transportation Grants $1,771,140 Active Transportation Corridor Program $375,000 Bridge Rehabilitation Construction $596,140 Digital Wayfinding Signage Downtown $50,000 Whipple Grade Separation $750,000
Senate Bill 1 $1,400,000 Roadway Pavement Management Program $1,400,000
Other projects include: • City-YMCA Veterans Memorial Senior Center • Magical Bridge Playground • Bayfront Canal Watershed Management • Main City Zone Water Tank
CIP STUDY SESSION
Fund 2018/19 Est.
Revenues
2019/20 Est.
Revenues
2020/21 Est.
Revenues
2021/22 Est.
Revenues
2022/23 Est.
Revenues TOTAL
357 Capital Outlay Fund (UUT) $8,090,437 $8,180,197 $8,270,854 $8,362,418 $8,454,897 $41,358,803
261 Special Gas Tax (SB 1) $1,400,000 $1,400,000
262 Transportation Fund $1,969,000 $1,969,000 $1,969,000 $1,969,000 $1,969,000 $9,845,000
263 Gas Tax Construction $0
264 Misc. Transportation
Grants $1,771,140 $1,771,140
285 Traffic Mitigation Fees $677,000 $61,000 $61,000 $61,000 $61,000 $921,000
358 Parks Impact Fees $7,000,000 $989,000 $989,000 $989,000 $989,000 $10,956,000
681 Parking Operations $1,600,000 $1,600,000
683 Parking In-Lieu Fees $150,000 $40,000 $40,000 $40,000 $40,000 $310,000
686 Water CIP $4,266,085 $4,500,000 $5,500,000 $6,000,000 $6,000,000 $26,266,085
689 Sewer CIP $7,118,847 $7,000,000 $6,000,000 $7,000,000 $6,000,000 $33,118,847
TOTAL $34,042,509 $22,739,197 $22,829,854 $24,421,418 $23,513,897 $127,546,875
Estimated Five Year Revenues by Fund
Proposed Five Year CIP ($ millions)
CIP STUDY SESSION Total Request: $436.2
$17.40 $16.50
$1.55 $3.55
$40.50
$3.82
$43.17 $31.85
$7.58
$231
$40.10
$0
$50
$100
$150
$200
$250
Major Five Year CIP Proposed Projects
CIP STUDY SESSION
Whipple Ave. Grade Separation 101/84 Interchange Project
Substandard Streets Improvement
Sewer Collection System Replacement City-YMCA Veterans Memorial Center
Stormwater Pump Station Rehab Water System Replacement
Unfunded Needs
City funds are not sufficient to fund all desired projects.
CIP STUDY SESSION
$0
$50
$100
$150
$200
$250
$300
$350
$400
$450
$500
Project Needs Estimated Revenues
Five Year CIP ($ millions)
Threats to Existing Capital Revenues
Causes for concern: • SB 1, Road Repair and Accountability Act – funding is threatened by efforts to
repeal the tax. The City received $486,000 in FY2017/18 and expects to receive $1.4M in FY 2018/19.
• Utility Users Tax – funding is stagnant while capital project costs are escalating.
CIP STUDY SESSION
Proposition 68 • Is on the June 2018 ballot • Would provide $1.69 billion statewide for park improvements, water infrastructure
projects, and climate programs.
SB 231 • Expands the definition of sewer to include storm systems. Staff is researching
implications of this bill for future Council discussion.
New Utility Fund (such as for stormwater)
Increasing the UUT and/or applying it to video streaming services
Bond Measures
New Improvement Districts
CIP STUDY SESSION
Potential New Revenue Options
Council Input
Do projects identified in the proposed Fiscal Year 18-19 CIP and five year CIP reflect the Council’s priorities?
Are there projects that the Council would like to remove from the CIP in order to include new projects?
CIP STUDY SESSION
Status of Existing Projects
CIP STUDY SESSION
221 Active CIP Project Accounts in FY2017/18
FY Total Budgeted Encumbered &
Spent Budget Remaining % of Budget
Spent
17-18 YTD 134,570,206 35,648,252 98,921,954 26%
16-17 122,217,727 33,142,838 89,074,889 27%
15-16 102,247,670 34,289,556 67,958,114 34%
14-15 86,171,373 19,377,158 66,794,215 22% CIP STUDY SESSION
FY2017/18 Expenditures by Functional Area ($ millions)
CIP STUDY SESSION
$2.27 $0.67 $0.05 $0.59
$3.46
$0.14
$7.57
$0.62
$1.28
$13.15
$5.85
$-
$5
$10
$15
$20
$25
$30
$35
$40
$45
$50
Balance Remaining Encumbered & Spent
Projects by Functional Area - Facilities
Proposed FY2018-19 Budget: $797,000
Proposed projects include: • Tenant Improvement Program • Facility Security Upgrades • Downtown Library Improvements • Fixed Compressor Fill Station
CIP STUDY SESSION
Projects by Functional Area - Miscellaneous
Proposed FY2018-19 Budget: $221,855 Proposed projects include:
• ADA Transition Plan
CIP STUDY SESSION
Police Department Equipment Requests Fiscal Year 2018-19
CIP STUDY SESSION
Police Department Proposed CIP Project List 2018/19 Request
Taser Replacement Program $205,000
Police Body-worn Cameras* $479,100
Communications Radio Console Replacement $210,000
Police Mobile Computer Replacement $70,500
Police Mobile Radio Replacement Program $25,000
Countywide Mutual Aid Radio System* $34,000
Sun Ridge Annual Maintenance and Service* $79,000
Total $1,102,600.00