Capital Improvement ProgramOverview

November 3, 2011

Capital Improvements Program

“CIP”

The CIP is the long-range plan for all individual capital improvement projects and funding sources

Managing the ‘CIP’ and the infrastructure collectively known as ‘public works’

Public Works Department======

“A reorganization and consolidation of the management functions related to the oversight of ‘public works’

as well as streamlining the contracting process will provide

services to the public in the most efficient manner possible.”

– Mayor’s Office City of San Diego

Streamlining ContractingThe new Public Works Department is responsible for the procurement of construction and A/E contracts

Transfer of 14 positions

Goal: Reduce Bid-to-NTP Time from 6-8 Months to 2-3 Months

Issues: Insurance, EOC compliance, SAP, etc.

Conducted internal workshop to streamline process

Need Construction Industry’s cooperation

Multi award Construction Contract (MACC)

Features Single solicitation that may

result in award to multiple

contractors.

Use the 2-phase Design-Build

selection procedures.

Indefinite delivery, indefinite

quantity (IDIQ) contract with no

pre-established fixed contract

prices.

Initially award only 1 contract

i.e., the “Seed Project.”

Future award of Task Orders on

a firm fixed price basis.

Steps1. CITY ISSUES RFQ2. DESIGN-BUILDERS SUBMIT SOQs3. CITY SHORTLISTS THE SOQs AND

ISSUES RFP FOR THE “SEED PROJECT”

4. BIDDERS SUBMIT PROPOSALS5. CITY SELECTS THE BEST

PROPOSALS AND AWARDS 3 OR MORE CONTRACTS

6. THE 1ST DESIGN-BUILDER BUILDS THE SEED PROJECT

7. CITY ISSUES ADDITIONAL RFP(S) FOR ADDITIONAL TASK(S) AS-NEEDED TO THE 3 OR MORE CONTRACTORS FROM STEP5

8. CITY SELECTS THE BEST OFFER AND AWARDS THE TASK

9. DESIGN-BUILDER BUILDS THE TASK ORDER

10. REPEAT STEPS 7, 8, AND 9 UNTIL THE CONTRACT TIME OR BUDGET IS DEPLETED

Capital Improvement Projects

Unique construction projects that provide tangible long-term improvements or additions of a fixed or permanent

nature such as land, buildings, and infrastructure.

Project TypesStorm Water and Water

Quality

Airports Landfill Wastewater System

Transportation Park and Recreation

Water System Buildings and Structures

8

FY 2012 CIP by Project Type - $208 Million

Air-ports 1%

Buildings 19%

Drainage 1%

Golf Cour-

ses 1%

Land-fills 2%

Parks 1%

Transportation 12%

Wastewater 28%

Water 34%

Multi-Year CIP by Funding Source

$7.3 BillionWater 19%

Utilities Undergrounding 3%

Unidentified 21%

TransNet 3%

Sewer 15%

Refuse Disposal

2%Redevel-

opment 1%

Other 15%

Mission Bay Leases 0%

Grants and Donations 6%

General Fund 0%

Financing 5%

FBA and DIF 10%

Capital Outlay 1%

Construction Delivery Methods Design-Bid-Build

Design-Build (DB/MACC)

General Requirements Contracting (GRC)

Emergency Contracting

Construction Manager at Risk (C-MAR)

CIP Project Delivery Lifecycle• Project Initiation/Development

• Project Needs Review and Prioritization• Preliminary Engineering• Design, Environmental and Permitting • Advertise and Award• Construction• Project Capitalization• Project Close-out• Service Life (O & M)

Construction &

Project Close-out

Advertise & Award

Preliminary Engineering

& Design, Environment

al, & Permitting

Pu

bli

c O

utr

ea

ch

Upcoming Projects for BID

Six Month Look Ahead

Over 65 projects

Total estimated construction dollars:

$103.7 Million

www.sdsmallcontracts.com www.sandiego.gov/engineering-cip

Website Resources

Q & A