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Capital Planning
Prepared by Administration & Planning, Office of Physical Planning and Real Estate
A refined approach to capital planning must ensure capital investments are aligned with strategic priorities, long-term financial perspectives, and the One University Framework vision.
Capital Planning
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Capital Planning Culture Change
Prepared by Administration & Planning, Office of Physical Planning and Real Estate
PastCollege/Unit-Centric
incremental; decentralized goals; internal competition; short-term perspective; inefficient solutions
Transitionstrategic plans; facility condition assessments;
Framework Plan
FutureIntegrated Planningdriven by academic mission;
comprehensive; linked to strategic and long-term financial planning processes; data-informed; transparent; efficient
solutions meet multiple goals
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Annual Capital Planning Process
Prepared by Administration & Planning, Office of Physical Planning and Real Estate
Target Milestones
April – First review of Five Year Capital Investment Program (CIP) and FY13 Capital Budget
June - Action on Five Year CIP and FY 13 Capital Budget
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Initiate Annual Process
• Review existing Capital Investment Program (CIP)
• Identify and weight high-level criteria to assist with evaluation of capital needs
• Determine initial financial guidelines
• Develop general schedule, data collection tools, and communications strategies
Prepared by Administration & Planning, Office of Physical Planning and Real Estate
Summer/Fall
6 Initiate Annual ProcessAlignment w/ Strategic Principles and Objectives
• Advancement of the Academic Mission
• Business Continuity and Risk Management
• Civic Infrastructure
• Competitive Advantage
• Patient Care
• Renewal and Deferred Maintenance
• 24/7 Campus Life
• Sustainability and Energy Conservation
Prepared by Administration & Planning, Office of Physical Planning and Real Estate
Summer/Fall
7Identify Needs/Opportunities
15-Year ViewFallWork with colleges and units to develop a
comprehensive list, pulling from numerous previously-siloed plans
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Analyze Needs
• Gather data and use Framework planning tools to assess implications of potential investments
• Engage stakeholder groups and refine scopes of projects
Prepared by Administration & Planning, Office of Physical Planning and Real Estate
Fall/Winter
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• Engage broad-based interdisciplinary team to develop CIP scenarios guided by the Framework
• Review with university community
• Prioritize and align CIP scenarios and cash flows with financial capacity
Prepared by Administration & Planning, Office of Physical Planning and Real Estate
Develop Five-Year CIPWinter
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Approve CIP and Capital Budget
• Finalize and document the recommended five-year Capital Investment Program (CIP)
• Prepare a detailed one-year Capital Budget
Prepared by Administration & Planning, Office of Physical Planning and Real Estate
Spring
11Implement Projects and Refine the Planning Process
• Establish project delivery teams, contract for professional services, finalize project budgets and schedules…
• Further align the annual capital planning cycle with strategic, financial, and budgeting processes
• Initiate next cyclePrepared by Administration & Planning, Office of Physical Planning and Real Estate
Ongoing
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Capital Needs Inventory (CNI)
Review Initial CNI
• Developed from Framework, strategic initiatives, and facility condition data
Refine CNI
• Identify any additional capital needs driven by unit’s strategic plan
• Placeholder cost threshold of $100,000
• 15 year planning horizon
Enter Needs Data
• Enter CNI data through the Web-form
Prepared by Administration & Planning, Office of Physical Planning and Real Estate