Carly Georgia Tech

Lupo, Jo E

From: Sent: To: Cc:

Loretta Lepore < [email protected]> Friday, December 04, 2015 10:02 AM Ceci, Jassen A

Subject: Beall, Cuyler E;Simpson, John;Wright, Charlie J Re: John Simpson- multbox PastedGraphic-l.tiff Attachments:

We will only need for one wireless hand-held microphone to be connected to the feed. Hope that helps.

Loretta Lepore

b @lorett alepore '/,IW_w .lepo_reqs.s_Qci_tf::?_,_co_m

On Dec 4, 2015, at 9:53 AM, Ceci, Jassen A wrote:

Cuyler,

We might need all the available windows to perform the modification. We will swing by around !lam today to start putting a plan in place to make sure they have the available feeds.

We have one Whirlwind PB12 (Passive Press Boxes) for the Media to connect to, but we need to provide a feed to the Press Box. The Media will need to bring their own XLR cable to connect to the Press Box. Charlie and I will work on a solution for the Microphone feed to the Press Box.

Note: there are only 4 wireless microphone feeds in the room.

http://whirlwindusa.com/catalog/headphone-distribution!passive/pb-series-passive-press-boxes

If you have any questions and/or concerns, please feel free to contact me.

Respectfully,

Jassen Ceci AN-IT Support Professional Manager Senior Georgia Institute of Technology Office oflnformation Technology -AV Services

Atlanta, G A 30332-0715 Email: jassen.cecilaloit.gatech.edu Phone:

-----Original Message----From: Beall, Cuyler E Sent: Friday, December 04, 2015 9:19AM To: Simpson, John ; Ceci, Jassen A Cc: Wright, Charlie J ; Loretta Lepore Subject: RE: John Simpson - multbox

Hey there Jassen,

We only have a few small windows to get into the space today. The Theatre is free from 11am-12pm, and then again from 4-5pm. I don't know if this would give you enough to get in the space and test things out, but unfortunately we're really booked today and this evening.

Monday the Theatre is open from 8-!0am, 1 1am-1 pm, and 2-3:30pm. Any help you might be able to provide is greatly appreciated!

Best,

Cuyler Beall Event Coordinator - Student Success Center Georgia Institute of Technology [email protected] Phone: Go Jackets!

-----Original Message-----From: Simpson, John [mailto:[email protected]] Sent: Friday, December 04, 2015 9:11AM To: Ceci, Jassen A Cc: Beall, Cuyler E ; Wright, Charlie J ; Loretta Lepore Subject: Re: John Simpson - multbox

Thanks very much. The sooner we can let media know the options the better.

I really appreciate the help!

On Dec 4, 2015, at 8:43AM, Ceci, Jassen A wrote:

Cuyler,

Sorry for the delay, I was out of the office the past two days.

Is Clary Theater available today for Charlie and I to test several options for providing a Press Box for the media? We might have to make some modifications to the current solution to accommodate this request.

2

Thank you for your support.

Respectfully,

Jassen Ceci AIV -IT Support Professional Manager Senior Georgia Institute of Technology Office oflnforrnation Technology -AV Services Atlanta, GA 30332-0715 Email: [email protected] Phone:

-----Original Message----From: Beall, Cuyler E Sent: Wednesday, December 02, 2015 4:08 PM To: Ceci, Jassen A ; Wright, Charlie J Cc: [email protected] Subject: FW: John Simpson - multbox

Hey there guys,

We have a Presidential Candidate coming to speak in Clary next Tuesday afternoon, and her staff was in today to get an idea of how the AIV works and test the system. There will be media present at the event, and John (copied here) would like to know if there is a way for them to plug a multbox into the Audio system, so that media can then plug into the Multbox?

If you could let John and myself know whether this is possible and what may be needed to do so I would be greatly appreciative! :)

Best,

Cuyler Beall Event Coordinator- Student Success Center Georgia Institute of Technology [email protected] Phone: Go Jackets!

-----Original Message-----From: Simpson, John [mailto:[email protected]] Sent: Wednesday, December 02, 2015 3:43 PM To: Beall, Cuyler E Subject: John Simpson - multbox

CARL Y Event Tuesday

We'd like to utilize a multbox for media Tuesday. We'll need to if/how we can plug into the Clary theatre audio system.

3

Lupo, Jo E

From: Sent: To: Cc: Subject:

Cuyler,

Ceci, Jassen A Friday, December 04 , 2015 9:53 AM Beall, Cuyler E;Simpson, John Wright, Charlie J;Loretta Lepore RE: John Simpson - multbox

We might need all the available windows to perform the modification. We will swing by around llam today to start putting a plan in place to make sure they have the available feeds.

We have one Whirlwind PB12 (Passive Press Boxes) for the Media to connect to, but we need to provide a feed to the Press Box. The Media will need to bring their own XLR cable to connect to the Press Box. Charlie and I will work on a solution for the Microphone feed to the Press Box.

Note: there are only 4 wireless microphone feeds in the room.

http: //whirlwind usa. com/ cat a log/head phone-d i st rib utio n/pass ive/p b-se ries-pa ssive-press-boxes

If you have any questions and/or concerns, please feel free to contact me.

Respectfully,

Jassen Ceci A/V-IT Support Professional M anager Senior Georgia Institute of Technology Office of Information Technology - AV Services Atlanta, GA 30332-0715 Email: [email protected] Phone:

-----Original Message----From: Beall, Cuyler E Sent: Friday, December 04, 2015 9:19 AM To: Simpson, John ; Ceci, Jassen A Cc: Wright, Charlie J ; Loretta Lepore Subject: RE: John Simpson - multbox

Hey there Jassen,

We only have a few small windows to get into the space today. The Theatre is free from llam-12pm, and then again from 4-5pm. I don't know if this would give you enough to get in the space and test things out, but unfortunately we're really booked today and this evening.

Monday the Theatre is open from 8-lOam, llam-lpm, and 2-3:30pm. Any help you might be able to provide is greatly appreciated!

1

Best,


-----Original Message-----From: Simpson, John [mailto:[email protected]) Sent: Friday, December 04, 2015 9:11AM To: Ceci, Jassen A Cc: Beall, Cuyler E ; Wright, Charlie J ; Loretta Lepore < Ia retta@ le po reassociate s.co m > Subject: Re: John Simpson - multbox



>On Dec 4, 2015, at 8:43 AM, Ceci, Jassen A wrote: > >Cuyler, > > Sorry for the delay, I was out of the office the past two days. > > Is Clary Theater available today for Charlie and I to test several options for providing a Press Box for the media? We might have to make some modifications to the current solution to accommodate this request. > >Thank you for your support. > > Respectfully, > > Jassen Ceci > A/V-IT Support Professional M anager Senior Georgia Institute of >Technology Office of Information Technology - AV Services Atlanta, GA > 30332-071 5 >Email: [email protected] >Phone: > > > >-----Original Message----> From: Beall, Cuyler E > Sent: Wednesday, December 02, 2015 4:08 PM > To: Ceci, Jassen A ; Wright, Charlie J > > Cc: [email protected] > Subject: FW: John Simpson - multbox > > Hey there guys, >

2

>We have a Presidential Candidate coming to speak in Clary next Tuesday afternoon, and her staff was in today to get an idea of how the A/V works and test the system. There will be media present at the event, and John (copied here) would like to know if there is a way for them to plug a multbox into the Audio system, so that media can then plug into the Multbox? > > If you could let John and myself know whether this is possible and > what may be needed to do so I would be greatly appreciative!:) > > Best, > >Cuyler Beall >Event Coordinator- Student Success Center Georgia Institute of >Technology [email protected] >Phone: >Go Jackets! > > -----Original Message-----> From: Simpson, John [mailto:[email protected]] > Sent: Wednesday, December 02, 2015 3:43 PM >To: Beall, Cuyler E > Subject: John Simpson - multbox > > CARLY Event Tuesday > > We'd like to utilize a multbox for media Tuesday. We'll need to if/how we can plug into the Clary theatre audio system.

3

E


Hey there Jassen,

Beall, Cuyler E Friday, December 04, 2015 9:19 AM Simpson, John;Ceci, Jassen A Wright, Charlie J;Loretta Lepore RE: John Simpson - multbox

We only have a few small windows to get into the space today. The Theatre is free from 11am-12pm, and then again from 4-5pm. I don't know if this would give you enough to get in the space and test things out, but unfortunately we're really booked today and this evening.

Monday the Theatre is open from 8-lOam, llam-1pm, and 2-3:30pm. Any help you might be able to provide is greatly appreciated!

Best,

Cuyler Beall Event Coordinator- Student Success Center Georgia Institute ofTechnology [email protected] Phone: Go Jackets!

-----Original Message-----From: Simpson, John [mailto:[email protected]] Sent: Friday, December 04, 2015 9:11AM To: Ceci, Jassen A Cc: Beall, Cuyler E ; Wright, Charlie J ; Loretta Lepore Subject: Re: John Simpson - multbox


I really appre'Ciate the help! >On Dec 4, 2015, at 8:43 AM, Ceci, Jassen A wrote: > >Cuyler, > > Sorry for the delay, I was out of the office the past two days. > > Is Clary Theater available today for Charlie and I to test several options for providing a Press Box for the media? We might have to make some modifications to the current solution to accommodate this request. > >Thank you for your support. > > Respectfully, > > Jassen Ceci

1

> A/V-IT Support Professional M anager Senior Georgia Institute of > Technology Office of Information Technology - AV Services Atlanta, GA > 30332-0715 >Email: [email protected] >Phone: ( > > > > -----Original Message----> From: Beall, Cuyler E > Sent: Wednesday, December 02, 201 5 4:08 PM > To: Ceci, Jassen A ; Wright, Charlie J > > Cc: [email protected] > Subject: FW: John Simpson - multbox > > Hey there guys, > > We have a Presidential Candidate coming to speak in Clary next Tuesday afternoon, and her staff was in today to get an idea of how the A/V works and test the system. There will be media present at the event, and John (copied here) would like to know if there is a way for them to plug a multbox into the Audio system, so that media can then plug into the Multbox? > > If you could let John and myself know whether this is possible and >what may be needed to do so I would be greatly appreciative! :) > > Best, > >Cuyler Beall > Event Coordinator - Student Success Center Georgia Institute of >Technology [email protected] >Phone: >Go Jackets! > >-----Original Message-----> From: Simpson, John [mailto:[email protected]] > Sent: Wednesday, December 02, 2015 3 :43 PM >To: Beall, Cuyler E > Subject: John Simpson - multbox > > CARLY Event Tuesday > > We'd like to utilize a multbox for media Tuesday. We'll need to if/how we can plug into the Clary theatre audio system.

2

E

From: Sent:

Simpson, John Friday, December 04, 2015 9:11 AM

To: Ceci, Jassen A Cc: Subject:

Beall, Cuyler E;Wright, Charlie J;Loretta Lepore Re: John Simpson - multbox



>On Dec 4, 201S, at 8:43 AM, Ceci, Jassen A wrote: > > Cuyler, > > Sorry for the delay, I was out of the office the past two days. > >Is Clary Theater available today for Charlie and I to test several options for providing a Press Box for the media? We might have to make some modifications to the current solution to accommodate this request. > >Thank you for your support. > > Respectfully, > > Jassen Ceci > A/V-IT Support Professional Manager Senior Georgia Institute of >Technology Office of Information Technology - AV Services Atlanta, GA > 30332-0715 >Email: [email protected] >Phone: ( > > > > -----Original Message----> From: Beall, Cuyler E > Sent: Wednesday, December 02, 2015 4:08 PM > To: Ceci, Jassen A ; Wright, Charlie J > > Cc: [email protected] > Subject: FW: John Simpson - multbox > > Hey there guys, > > We have a Presidential Candidate coming to speak in Clary next Tuesday afternoon, and her staff was in today to get an idea of how the A/V works and test the system. There will be media present at the event, and John (copied here) would like to know if there is a way for them to plug a multbox into the Audio system, so that media can then plug into the Multbox? > > If you could let John and myself know whether this is possible and

1

> what may be needed to do so I would be greatly appreciative!:) > > Best, > > Cuyler Beall >Event Coordinator - Student Success Center Georgia Institute of >Technology [email protected] > Phone: >Go Jackets! > >-----Original Message-----> From: Simpson, John [mailto:[email protected]] > Sent: Wednesday, December 02, 2015 3:43 PM >To: Beall, Cuyler E > Subject: John Simpson - multbox > > CARLY Event Tuesday > > We'd like to utilize a multbox for media Tuesday. We'll need to if/how we can plug into the Clary theatre audio system.

2

Lupo, Jo E


Group Loretta Lepore External Group/Client

Bookings I Details Good afternoon Loretta,

[email protected] Tuesday, December 01, 2015 3:06 PM loretta@ I epo reassociates.co m [email protected] Presidential Candidate - Reservation 626014 - 12/8/2015

Georgia Tech Student Success Center 219 Uncle Heinie Way

Atlanta GA 30332-0122

Confirmation & Invoice

Reservation # 626014 Event Name: Presidential Candidate Status: Confirmed Phone: F Event Type: Speaker Event Coordinator: Cuyler Beall 2nd Contact: Ken Clary Phone: a

Quantity Pricing Amount

It was a pleasure speaking with you today! Please review the revised Confirmation & Invoice below, including all charges and event details. Payment is due 3 business days prior to your event {December 3. 2015) and can be made via Check or Credit Card. If you have any questions please don't hesitate to contact me@ or by email @ [email protected].

The Student Success Center accepts Check or Credit Card Payments ONLY.

If paying via Credit Card please click on the Payment Link provided. You will need the Reservation Number & Last Name of the person listed on the reservation.

Credit Card Payment Link:

http s :1/gteve nts.gatech .ed u/Paym entP age SSC/?tplld =Mg%3d%3d-Re6e Y nAsN n U%3d

If paying via Check please make out to GT Student Success Center and mail to the below address.

GT Student Success Center 219 Uncle Heinie Way Atlanta, GA 30332-0122

Room Cancellations must be made 24 hours in advance or a $50.00 cancellation fee will be charged. **ALL CANCELLATIONS MUST BE IN WRITING OR EMAIL FORMAT**

Thank you again for choosing the Student Success Center. We appreciate your business and look forward to a great event!

1

Tuesday, December 08, 2015 3:00 PM - 5:00 PM Presidential Candidate (Confirmed) SSC Clary Theatre Reserved: 2:00 PM - 5:30 PM (Including Setup & Breakdown) SETUP: Theatre for 140 Room Charge:

Less 100.00% Discount SSG Charges: Event Cleaning Fee Food/Catering Notes:

THERE IS NO FOOD OR BEVERAGE ALLOWED IN THE CLARY THEATRE

(You may serve Catering in the Hall of Success)

SSG-AV Equipment: AN Package (Projection, Mic, Podium)

Less 100.00% Discount

3:00PM-5:00PM Presidential Candidate (Confirmed) SSC Hall of Success Reserved: 2:00 PM - 5:30 PM (Including Setup & Breakdown) SETUP:As ls for140 Room Charge:

Less 100.00% Discount Food/Catering Notes:

Client will provide light snacks & bottled water for this event. Setup Notes:

Please set (2-3) 6' tables for Catering in the Hall of Success, outside entry to Theatre.

Student Success Center Decoration Policy We encourage free standing and table top decorations No Confetti or Glitter is allowed

Subtotal

Grand Total

$750.00

$150.00

$200.00

$250.00

You may only use Masking Tape or Painters Tape to affix signs or decorations to any surface No use of staples, nails, tacks, or any other form of tape/adhesive can be used on our walls Nothing can be taped, hung and/or stuck to our Ceilings or Air-Walls/Tracks All permanent Building Artwork must remain All Candles must receive prior approval If using our Ice Machines, please bring a container for ice and a scooper All Set-ups are FINAL. No moving of the furniture is allowed without prior approval


2

$750.00

-$750.00

$150.00

$200.00

-$200.00

$250.00

-$250.00

$150.00

$150.00

Lupo, Jo E


Linda CLARY Tuesday, December 01, 2015 1:25 PM Beall, Cuyler E [email protected] Re: Presidential Candidate - Reservation 626014 - 12/8/2015

Loretta needs to be point of contact primary. We will list my dad as 2nd point of contact - Ken Clary but keep my email & phone number.

Linda Clary Umberger ---Sent from my iPhone

On Dec l, 2015, at 1:07PM, [email protected] wrote:

Group Linda Clary Umberger External Group/Client

Bookings I Details Good afternoon ladies,




Reservation # 626014 Event Name: Presidential Candidate Status: Confirmed Phone: Event Type: Speaker Event Coordinator: Cuyler Beall 2nd Contact: Loretta Lepore Phone:'WII!IJ

Quantity Pricing

Thank you for choosing the GT Student Success Center! Please review the Confirmation & Invoice below, including all charges and event details. I was given authorization to waive all Rental and A/V Fees, so the only charge that still applies is the Event Cleaning Fee. Loretta, I gave you a call earlier today however was unable to reach you so I left a message. Please let me know when we can firm up a few event details and possibly set up a walk through for the team.

Do you have any idea whether you plan to provide Catering for this event, and if so which Caterer you plan to select? I've attached the GT Campus Catering Policy here, in the event that you would like to review your options. Please let me know once you make this decision so I can assist with coordinating any needed load-in/load-out.

1

Payment is due 3 business days prior to your event (December 3, 2015) and can be made via Check or Credit Card. If you have any questions please don't hesitate to contact me@ or by email

@ [email protected].




https://gteve nts.gatech .ed u/Paym en tPage SSC/?tpll d=Mg%3d%3d-Re6eY nAs N n U%3d


GT Student Success Center 219 Uncle Heinie Way Atlanta, GA 30332-0122


Thank you again for choosing the Student Success Center. We appreciate your business and look forward to a great event!

Tuesday, December 08, 2015 3:00 PM - 5:00 PM Presidential Candidate (Confirmed) SSC Clary Theatre Reserved: 2:00 PM - 5:30 PM (Including Setup & Breakdown! SETUP: Theatre for 75 Room Charge:

Less 100.00% Discount SSC Charges: Event Cleaning Fee Food/Catering Notes:

'THERE IS NO FOOD OR BEVERAGE ALLOWED IN THE CLARY THEATRE'


sse - AV Equipment: AN Package (Projection, Mic, Podium)

Less 100.00 % Discount 3:00 PM - 5:00 PM Presidential Candidate (Confirmed) SSC Hall of Success Reserved: 2:00 PM- 5:30 PM (Including Setup & Breakdown! SETUP: As Is for 75 Room Charge:

Less 100.00% Discount Food/Catering Notes:

$750.00

$150.00

$200.00

$250.00

Client will provide Catering for this event. f???) *Need to confirm if this is correct and if so. Client's chosen Caterer* Setup Notes:

Please set (3) 6' tables for Catering in the Hall of Success, outside entry to Theatre.

Subtotal

Grand Total

2

$75

-$75

$15

$20

-$20

$25

-$25

$15

$15

Student Success Center Decoration Policy We encourage free standing and table top decorations No Confetti or Glitter is allowed You may only use Masking Tape or Painters Tape to affix signs or decorations to any surface No use of staples, nails, tacks, or any other form of tape/adhesive can be used on our walls Nothing can be taped, hung and/or stuck to our Ceilings or Air-Walls/Tracks All permanent Building Artwork must remain All Candles must receive prior approval If using our Ice Machines, please bring a container for ice and a scooper All Set-ups are FINAL. No moving of the furniture is allowed without prior approval


3

E

From: Sent: To: Cc: Subject: Attachments:

Group Linda Clary Umberger External Group/Client

Bookings I Details Good afternoon ladies,

[email protected] Tuesday, December 01, 2015 1:08 PM [email protected] [email protected] Presidential Candidate - Reservation 626014 - 12/8/2015 GT Campus Catering Policy.pdf; GT Campus Catering Policy.pdf




Reservation # 626014 Event Name: Presidential Candidate Status: Confirmed Phone:'l.--Event Type : Speaker Event Coordinator: Cuyler Beall 2nd Contact: Loretta Lepore Ph----

Quantity Pricing Amount

Thank you for choosing the GT Student Success Center! Please review the Confirmation & Invoice below, including all charges and event details. I was given authorization to waive all Rental and A/V Fees, so the only charge that still applies is the Event Cleaning Fee. Loretta, I gave you a call earlier today however was unable to reach you so I left a message. Please let me know when we can firm up a few event details and possibly set up a walk through for the team.

Do you have any idea whether you plan to provide Catering for this event, and if so which Caterer you plan to select? I've attached the GT Campus Catering Policy here, in the event that you would like to review your options. Please let me know once you make this decision so I can assist with coordinating any needed load-in/load-out.

Payment is due 3 business days prior to your event (December 3. 2015} and can be made via Check or Credit Card. If you have any questions please don't hesitate to contact me @ or by email@ [email protected].




h ttps://gteve nts. gatech .edu/P aymentP age SSC/?tpll d-Mg%3d%3d Re6eYn AsN n U%3d


GT Student Success Center 219 Uncle Heinie Way

1

Atlanta, GA 30332-0122


Thank you again for choosing the Student Success Center. We appreciate your business and look forward to a great event! Tuesday, December 08, 2015 3:00 PM - 5:00 PM Presidential Candidate (Confirmed) SSC Clary Theatre Reserved: 2:00 PM - 5:30 PM (Including Setup & Breakdown) SETUP: Theatre for 75 Room Charge:

Less 100.00% Discount SSC Charges: Event Cleaning Fee Food/Catering Notes:

*THERE IS NO FOOD OR BEVERAGE ALLOWED IN THE CLARY THEATRE*


SSC-AV Equipment: I'N Package (Projection, Mic, Podium)

Less 100.00% Discount

3:00 PM -5:00 PM Presidential Candidate (Confirmed) SSC Hall of Success Reserved: 2:00 PM -5:30PM (Including Setup & Breakdown) SETUP: As Is for 75 Room Charge:

Less 100.00 % Discount Food/Catering Notes:

$750.00

$150.00

$200.00

$250.00

Client will provide Catering for this event. (???) *Need to confirm if this is correct and if so. Clienfs chosen Caterer Setup Notes:

Please set (3) 6' tables for Catering in the Hall of Success, outside entry to Theatre.

Student Success Center Decoration Policy We encourage free standing and table top decorations No Confetti or Glitter is allowed

Subtotal

Grand Total

You may only use Masking Tape or Painters Tape to affix signs or decorations to any surface No use of staples, nails, tacks, or any other form of tape/adhesive can be used on our walls Nothing can be taped, hung and/or stuck to our Ceilings or Air-Walls/Tracks All permanent Building Artwork must remain All Candles must receive prior approval If using our Ice Machines, please bring a container for ice and a scooper All Set-ups are FINAL. No moving of the furniture is allowed without prior approval

Cuyler Beall Event Coordinator - Student Success Center Georgia Institute of Technology [email protected] Phone:

2

$750.00

-$750.00

$150.00

$200.00

-$200.00

$250.00

-$250.00

$150.00

$150.00

Go Jackets!

3

Georgia Institute of Technology- Catering Providers Policy For catering purchases under $300, any licensed food service provider may be used (including the

Caterers listed below - or other providers at the choice of the event sponsor - subject to Building Manager approval).

For all catering purchases over $300, for events on Georgia Tech property, only the approved, licensed Caterers under contract with Georgia Tech listed below may be used.

Approved Catering Services Georgia Tech Catering- or

http://www .gatechdin ing.com/caterin g

Bold American Catering- Phone: Email: mmichelman!alboldamerican.com

Carlyle's- Phone: Email: [email protected]

Proof of the Pudding- Phone: Email: [email protected]

Rising Roll Gourmet- Phone: Email: [email protected]

Time to Dine- Phone: Email: [email protected]

Highland Bakery- Phone: Email: [email protected]

Chuck's Famous (formerly St. Charles Deli) also, authorized to obtain ethnic foods from restaurant to meet unique cultural needs on campus - Phone: Email: [email protected]

Barrelhouse Tavern - Phone: Email: [email protected]

Tin Drum - Phone: Email: schan!altindrumcafe.net

Ray's NY Pizza/Cedars Mediterranean - Phone: Email: [email protected]

Waffle House- Email: [email protected]

Contract Highlights: o Caterers must have a Certified Food Safety Manager present at every event with more than 200

attendees. o Caterers must agree to fully cooperate with GT building managers where a catered event is held. o Caterers will be responsible for timely and appropriate set-up of the area and must provide all catering

equipment and ancillary needs for a successful event. o GT building manager or event Coordinator will designate the set-up and breakdown times, which may

vary. o Caterers will be responsible for immediate restoration of facilities used for catered events to the

satisfaction of the building manager. Restoration shall include, but not be limited to, cleaning and sanitation of the area, furniture rearrangement, removal of equipment, trash removal and repair of any facility damaged caused by Caterer.

o Caterers must abide by all GT policies, rules and regulations (policies.gatech.edu) o Caterers must abide by GT parking guidelines (www.parking.gatech.edu). o Caterers must abide by GT Alcohol policies. o Caterers must use Coca-Cola brand products exclusively when providing services on GT campus. o Caterers agree to accept State of Georgia Visa Purchasing Card or an official GT purchase order to

confirm requests for services and costs. o Caterers agree to accept sales tax exempt orders. o Caterers agree to bill GT clients within 30 days after each event with net 30 payment terms. o Invoices must contain complete and accurate details as to the charges for each event including, but not

limited to, menu served, charges for linens or any other items supplied by Caterer, name ofGT personnel who ordered the event, the location of the event, date of the event and number of attendees.

Lupo, Jo E

From: Sent:

Loretta Lepore Tuesday, December 01, 2015 1 1:56 AM

To: Beall, Cuyler E Subject: Re: Dec, 8 event - clary

Culyer

The conversation was had with your director. Could you please call me so that we can work through some details and logistics. We need to move quickly. Thanks

Sent from my iPhone

>On Dec 1, 2015, at 1 1:41 AM, Beall, Cuyler E wrote: > >Hey there, > > Ok sounds good! I am the Event Coordinator for the building so you've >come to the right place, however I was out of the office yesterday, so >I don't think there's any way a Reservation could have been processed. >The space is definitely open on 12/8/15 from 3-5pm, so don't worry! At >this point we just need to get the Reservation made and process >Invoice/Payment. :) > > Best, > > Cuyler Beall > Event Coordinator - Student Success Center Georgia Institute of >Technology [email protected] >Phone: >Go Jackets! > > >-- ---Original Message-----> From: Loretta Lepore [mailto:[email protected]] > Sent: Tuesday, December 01, 2015 11:35 AM >To: Beall, Cuyler E >Subject: Re: Dec, 8 event - clary > >Let me check. I was given your name as the contact. > > Sent from my iPhone > On Dec 1, 2015, at 11:33 AM, Beall, Cuyler E wrote: Do you know who he spoke with? I have no record of this! >> Best,

1

>> Cuyler Beall Event Coordinator - Student Success Center Georgia Institute of Technology [email protected] Phone: Go Jackets! ---- -Original Message- ---- From: Loretta Lepore [mailto:[email protected]] Sent: Tuesday, December 01, 2015 11: 32 AM To: Beall, Cuyler E Subject: Re: Dec, 8 event - clary >> It is my understanding that the room was reserved yesterday by Mr. Clary. 3 to 5 Sent from my iPhone >On Dec 1, 2015, at 11:30 AM, Beall, Cuyler E wrote: > >Good morning Loretta, > >Let's see here, what time is the event? I don't have anything booked that day in the Clary Theatre other than the regular Admissions Information Sessions that run throughout the day. You would need to visit our website (copied below) and submit the Reservation Request, at which point I will process and send you a confirmation email along with the Invoice. All of our Rental Fees and A/V pricing are listed on our website, however if you have any additional questions please don't hesitate to reach out. Thank you so much and I look forward to working with you soon! > > Pricing: http://www.ssc.gatech.edu/node/49 > >Reservation Request: http://www.ssc.gatech.edu/node/56 > >>> Best/ > > Cuyler Beall >Event Coordinator - Student Success Center Georgia Institute of >Technology [email protected] > Phone: >Go Jackets! > > -----Original Message-----> From: Loretta Lepore [mailto:[email protected]] > Sent: Tuesday, December 01, 2015 11:22 AM >To: Beall, Cuyler E > Subject: Dec, 8 event - clary > > Culyer, > > 1 am working with the Clary's on an event next Tuesday, December 8 in the auditorium. It is my understanding that the venue has been reserved. >

2

> Please call me at your earliest so that we can firm details. As you would image, we are on a tight schedule and need to get invites out. > > Best > Loretta > >Sent from my iPhone

3

Lupo, Jo E

From: Beall, Cuyler E Sent: To:

Tuesday, December 01, 2015 11:41 AM Loretta Lepore

Subject: RE: Dec, 8 event - clary

Hey there,

Ok sounds good! I am the Event Coordinator for the building so you've come to the right place, however I was out of the office yesterday, so I don't think there's any way a Reservation could have been processed. The space is definitely open on 12/8/15 from 3-Spm, so don't worry! At this point we just need to get the Reservation made and process Invoice/Payment. :)

Best,


-----Original Message-----From: Loretta Lepore [mailto:[email protected]] Sent: Tuesday, December 01, 2015 11:35 AM To: Beall, Cuyler E Subject: Re: Dec, 8 event - clary

Let me check. 1 was given your name as the contact.

Sent from my iPhone

>On Dec 1, 2015, at 11:33 AM, Beall, Cuyler E wrote: > > Do you know who he spoke with? I have no record of this! > > Best, > > Cuyler Beall >Event Coordinator - Student Success Center Georgia Institute of >Technology [email protected] >Phone: > Go Jackets! > > > -----Original Message-----> From: Loretta Lepore [mailto:[email protected]] > Sent: Tuesday, December 01, 2015 11:32 AM >To: Beall, Cuyler E > Subject: Re: Dec, 8 event - clary

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> > It is my understanding that the room was reserved yesterday by Mr. > Clary. 3 to 5 > > Sent from my iPhone > On Dec 1, 2015, at 11:30 AM, Beall, Cuyler E wrote: >> >>Good morning Loretta, >> Let's see here, what time is the event? I don't have anything booked that day in the Clary Theatre other than the regular Admissions Information Sessions that run throughout the day. You would need to visit our website (copied below) and submit the Reservation Request, at which point I will process and send you a confirmation email along with the Invoice. All of our Rental Fees and A/V pricing are listed on our website, however if you have any additional questions please don't hesitate to reach out. Thank you so much and I look forward to working with you soon! >> Pricing: http:(/www.ssc.gatech.edu/node/49 Reservation Request: http:(/www.ssc.gatech.edu/node/56 >> Best, Cuyler Beall Event Coordinator - Student Success Center Georgia Institute of Technology [email protected] Phone: Go Jackets! -- ---Original Message----- From: Loretta Lepore [mailto:[email protected]] Sent: Tuesday, December 01, 2015 11:22 AM To: Beall, Cuyler E Subject: Dec, 8 event- clary Culyer, 1 am working with the Clary's on an event next Tuesday, December 8 in the auditorium. It is my understanding that the venue has been reserved. Please call me at your earliest so that we can firm details. As you would image, we are on a tight schedule and need to get invites out. Best Loretta Sent from my iPhone

2

Lupo, Jo E

From: Sent:

Loretta Lepore Tuesday, December 01, 2015 11:35 AM

To: Beall, Cuyler E Subject: Re: Dec, 8 event - clary

Let me check. I was given your name as the contact.

Sent from my iPhone

>On Dec 1, 2015, at 11:33 AM, Beall, Cuyler E wrote: > > Do you know who he spoke with? I have no record of this! > > Best, > > Cuyler Beall > Event Coordinator - Student Success Center Georgia Institute of >Technology [email protected] >Phone: > Go Jackets! > > > -----Original Message--- --> From: Loretta Lepore [mailto:[email protected]] > Sent: Tuesday, December 01, 2015 11:32 AM >To: Beall, Cuyler E > Subject: Re: Dec, 8 event - clary > >It is my understanding that the room was reserved yesterday by Mr. >Clary. 3 to 5 > > Sent from my iPhone > On Dec 1, 2015, at 11:30 AM, Beall, Cuyler E wrote: >> Good morning Loretta, Let's see here, what time is the event? I don't have anything booked that day in the Clary Theatre other than the regular Admissions Information Sessions that run throughout the day. You would need to visit our website (copied below) and submit the Reservation Request, at which point I will process and send you a confirmation email along with the Invoice. All of our Rental Fees and A/V pricing are listed on our website, however if you have any additional questions please don't hesitate to reach out. Thank you so much and I look forward to working with you soon! Pricing: http:(/www.ssc.gatech.edu/node/49 Reservation Request: http://www.ssc.gatech.edu/node/56 >> Best1

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>> Cuyler Beall Event Coordinator- Student Success Center Georgia Institute of Technology [email protected] Phone: Go Jackets! -----Original Message-- --- From: Loretta Lepore [mailto:[email protected]] Sent: Tuesday, December 01, 2015 11:22 AM To: Beall, Cuyler E Subject: Dec, 8 event- clary Culyer, I am working with the Clary's on an event next Tuesday, December 8 in the auditorium. It is my understanding that the venue has been reserved. Please call me at your earliest so that we can firm details. As you would image, we are on a tight schedule and need to get invites out. Best Loretta Sent from my iPhone

2

Lupo, Jo E

From: Sent: To: Subject:

Culyer,

Loretta Lepore Tuesday, December 01, 2015 11:22 AM Beall, Cuyler E Dec, 8 event - clary

I am working with the Clary's on an event next Tuesday, December 8 in the auditorium. It is my understanding that the venue has been reserved.

Please call me at your earliest so that we can firm details. As you would image, we are on a tight schedule and need to get invites out.

Best Loretta

Sent from my iPhone

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