Carnforth Town Council...MEMBERS OF THE PUBLIC AND PRESS ARE WELCOME TO ATTEND Summons to attend meeting to be held on Wednesday 15th August 2018 at 6:30pm at the Council Offices,

Carnforth Town Council MEMBERS OF THE PUBLIC AND PRESS ARE WELCOME TO ATTEND

Summons to attend meeting to be held on

Wednesday 15th August 2018 at 6:30pm

at the Council Offices, Market Street, Carnforth

18060 To receive apologies for absence

18061 To receive declarations of interest and consider dispensations relevant to

items on the Agenda

18062 To consider items of urgent business

18063 To consider Minutes of the meeting held on Wednesday 18th July 2018

(see supporting papers)

18064 To adjourn the meeting for a period of public discussion and to provide

‘information only’ updates on activities in recent weeks.

a) Public discussion

b) Clerk’s report

c) Correspondence (see Agenda pack)

d) Members updates and actions

• Town Mayor

• Outdoor Maintenance

e) Reports of Ward and County Councillors

f) Reports from outside bodies:

• Carnforth & District Chamber of Trade

• Carnforth & District Twinning Association

• Quarry Liaison

18065 To consider planning applications set out below and recommendation of

the recommendation of the Town and Development Committee: (Please

note that planning applications can be viewed online at:

https://www.lancaster.gov.uk/planning/view-applications-and-decisions:

Application No: Description

18/00796/CU Change of use of ground floor from estate agent into hot

food takeaway and installation of a flue to the rear – 1 Station

Buildings, Warton Road, Carnforth LA5 9BS

https://www.lancaster.gov.uk/planning/view-applications-and-decisions

Carnforth Town Council MEMBERS OF THE PUBLIC AND PRESS ARE WELCOME TO ATTEND


18/00856/FUL Demolition of outbuildings and garage and erection of a

replacement garage, storage building and a covered parking

area - Edenbrook Farm, Crag Bank Lane, Carnforth,

Lancashire, LA5 9JA

18/00628/FUL Change of use of storage and distribution unit to a car

workshop and garage - 1A Ironworks, Keer Park, Warton

Road, Carnforth, Lancashire LA5 9E

18/00926/FUL Erection of a two storey apartment block of 8 affordable

dwellings with associated access and parking – Land adjacent

to Windermere Road & Gummers Howe Walk, Carnforth

18066 To receive an update on planning authority decisions on previously

considered applications (See Agenda pack)

18067 To consider application to divert part of Carnforth Footpath 2 and 3 –

Galley Hall (previously circulated)

18068 To consider definitive map modification order Mount Pleasant Lane,

Carnforth and Bolton-Le-Sands (previously circulated)

18069 To consider for approval Schedule of Payments and Receipts (See Agenda

pack)

18070 To consider draft report and recommendations of the Town Development

& Planning Committee (Chair to report)

18071 To consider draft report and recommendations of the Finance and

Governance Committee (Chair to Report)

18072 To consider date and time of next meeting

Town Clerk 11 August 2018

28 Wilson Grove, Heysham, Morecambe, LA3 2PQ

Tel: 07846 256 006

Email: [email protected]

mailto:[email protected]

Carnforth Town Council

Minutes of the meeting held at the Council Offices

on Wednesday 18th July 2018

Present: Councillors Roe (Chair); Aspin; Barbu; Branyan; Gardner;

Grisenthwaite; Holbrook; Parker; Watkins; Wooff

In attendance: Bob Bailey, Town Clerk and one resident

Before the meeting commenced the Councillor Watkins introduced and congratulated,

on the Town Council’s behalf, the winners of the Carnforth in Bloom competition.

Prizes were then presented by the Town Mayor, Councillor Roe.

18045 Apologies: Apologies were received from Councillors Bromilow and Smith; City

Councillors Guilding, Reynolds and Yates and County Councillor Williamson

18046 Declarations of Interest and Dispensations: Councillors Barbu and Roe requested

dispensation relating to items on the Agenda that were accepted. There were no

declarations of interest.

18047 Urgent Business: Councillor Gardner reported that Carnforth Cricket Club had

requested the support of the Town Council for their application to Sport England for

the funding of replacement toilets in the Pavilion and the addition of a disabled toilet.

The cricket club also asked the Town Council to consider a financial contribution

towards the cost of the works.

After some discussion, it was RESOLVED that the Town Council supports the

application to Sport England and a financial contribution towards the cost of the works

in principle, with the amount to be determined subject to a formal application being

received from Carnforth Cricket Club. ACTION: Councillor Gardner to visit Carnforth

Cricket Club and to advise them on making a formal application for a grant from the

Town Council.

Councillor Watkins thanked Councillor Barbu for arranging with a local artist/wood

craver for the tree stump at the top of Haws Hill to be carved into an excellent piece of

artwork. The carved owls, now known as ‘The Guardians of Carnforth’ have attracted a

lot of attention and positive remarks. Councillor Watkins reported that the artist had

worked for over six hours as a ‘gift to the Town’. Following a proposal by Councillor

Watkin, seconded by Councillor Barbu, it was RESOLVED that an award of £50 be

presented to the artist.

The Town Clerk reported that some issues had been raised about the non-delivery of

the latest publication of the Carnforth Express. ACTION: Town Clerk and Councillor

Smith to review the current arrangements and report back at a future meeting.

18048 Minutes of the previous Meeting: It was RESOLVED unanimously that the Minutes of

the meeting held on Wednesday 20th June 2018 be approved.

18049 Adjournment for public discussion and information only updates:

1) Public discussion: No matters were raised

2) Clerk’s Report: The Clerk presented his report on activities carried out and supported

during June, specifically referring to:

a) the By-election for the vacancy for the Carnforth Town Ward on 14th June;

b) Drop-in event at the Station Heritage Centre to discuss and comment on the plans

and ‘ambitions’ of Lancaster City Council over the next four years;

c) A Heritage Trail held on 16th June;

d) Armed Forces Day Service on 30th June;

e) Ongoing preparation for Carnforth in Bloom – closing date for entries being 30th

June;

f) Recommendations and actions arising from the recent Internal Audit report with

actions being monitored by the Finance and Governance Committee;

g) Review of the Town Council’s risk management, monitoring and reporting

responsibilities and the proposed adoption of a revised Risk Management Register;

h) Update on the ongoing development of a Carnforth Neighbourhood Plan

After some comments and questions, it was RESOLVED that the Clerk’s report be

noted.

3) Correspondence: The Clerk presented the schedule of correspondence received

and previously circulated to Members. In addition to the correspondence on the

schedule, a letter of thanks had been received from Carnforth Neighbourhood Watch

for the provision of a noticeboard on the Whelmar Estate.

It was reported that appropriate action had, or will be, been taken by the Committees

of the Town Council and/or the Town Clerk to address any matters arising from the

correspondence received. It was then RESOLVED that the schedule of correspondence

received be noted.

4) Members updates and reports: Councillor Roe, Town Mayor, reported on a variety of

events and meeting that he had attended and supported in the last month, including

the Armed Forces Day, Salvation Army Concert and a residents meeting.

Councillor Parker reported on the ongoing activities of the Outdoor Maintenance

Operative which, in the last month, mainly consisted of work to maintain the plants and

flowers around the town.

Councillor Grisenthwaite provided an update on the early stages of the Touring

Cinema Project that is being developed in conjunction with Eden Arts. It was reported

that Eden Arts are aiming to establish themselves in North Lancashire having

successfully developed a similar scheme in Cumbria. The project will not require any

up-front costs, insurance and portable equipment will be provided and training given

to enable the equipment to be set up in the Civic Hall where a range of popular and

up-to-date films (over 80) could be shown. Costs of the films start at £70.

As part of the project, Eden Arts would like some other venues established with

Carnforth being a ‘central hub’ for the equipment to be held and distributed/collected

from. The Town Clerk advised that he had recently contacted all Town/Parish Councils

of the Lancaster district requesting expressions of interest and several had already been

received.

Members commented that the successful completion of the project will present not

only income generation but also an opportunity to break down social isolation and

build community cohesion. ACTION: Councillor Grisenthwaite to continue to lead on

the project and provide updates to Town Council as progress is made.

Councillor Barbu, reported on a matter that had been raised by a resident regarding the

cobbled stone lane at the back of the Queens Hotel that had recently been ‘dug up’ by

contractors. This street is thought to be the ‘oldest street in Carnforth’ and had been

part of a heritage restoration some years ago. ACTION: Matter to be raised with

principal authorities to establish whether permission had been sought and granted to

the contractors. It was then RESOLVED that Members updates be noted.

5) Reports of District and County Councillors: A written report had been received from

City Councillor Guilding outlining a variety of activities in the last month including

attendance at the Annual Town meeting, Armed Forces Day, the Serenity Café and an

Old People’s forum. From August, Councillor Guilding will be a full member on

Lancaster City Council’s Planning Committee.

There being no other City/County Councillors present, it was RESOLVED that Councillor

Guilding’s report be noted.

6) Reports from outside bodies: It was reported that the Chamber of Trade are to hold

an Arts and Craft Day on Saturday 4th August. As there were no other updates from

outside bodies, it was RESOLVED that the update from the Carnforth & District

Chamber of Trade be noted.

18050 Planning Applications: Members considered the following new planning applications:


18/00782/FUL Demolition of existing side porch and detached garage and

erection of a 2-storey side extension and garage - 28 Langdale

Road Carnforth

Following the recommendation of the Town Development and Planning Committee, it

was RESOLVED that the above planning application be supported in principle.

18051 Planning Authority Decisions: Members considered the up-to-date position on

decisions of the planning authority (Lancaster City Council) on planning applications

previously considered by the Town Council. Members suggested that alternative

wording be used in the column for Town Council Comments to better reflect its

decisions. ACTION: That the Town Clerk amend wording in future schedules of

planning authority decisions to better reflect the decisions of the Town Council.

18052 Schedule of Payments: The Clerk presented a revised Schedule of Payments for

payment in July. Members attention was drawn to the payment for emergency lighting

at the Civic Hall and a grant to the Carnforth & District Twinning Association. It was

then RESOLVED unanimously that the schedule of payments be approved.

18053 Report of the Asset Management Committee: The Town Mayor reported that the

meeting scheduled for Tuesday 3rd July had not been quorate but Members attention

was drawn to activities that had been undertaken in the last few weeks including

delivery of the noticeboard for the Whelmar Estate and an opportunity to obtain a

quality drinks vending machine for use at the Civic Hall on a free trail, with the option

to lease if proven successful. Options are also being considered to replace existing

CCTV at the Civic Hall with a wireless solution. It was then RESOLVED that the update

on the activities of the Asset Management Committee be noted.

18054 Report of the Town Development & Planning Committee: Councillor Watkins

reported on the meeting of the Committee held on Monday 2nd July, highlighting the

following matters and activities:

a) Neighbourhood Plan: The committee welcomed the Chair of Wennington Parish

Council who was invited to provide an insight into their experiences in developing

their own neighbourhood plan that had recently been submitted to Lancaster City

Council for approval and subsequent submission to the Planning Inspectorate.

Very useful advice was provided about working closely with officers from the

principal authority; the benefit of appointing planning consultants at an early stage

to provide guidance throughout the process, and the importance of early and

continuous community engagement.

Arrangements have been made for a planning consultant to attend the next

meeting of the Committee to discuss the services on offer to support the

development of the Carnforth Neighbourhood Plan. A public meeting is planned

in September to encourage early community interest and involvement and to

present the vision and objectives approved by the Town Council and supported by

the Chamber of Trade.

b) Public Realm ideas: Members suggested two ideas aimed at improving the Town

being elf -watering planters and the creation of ‘pocket parks’. ACTION:

Councillors Barbu and Holbrook to develop and cost these suggestions for more

detailed consideration and subsequent recommendation to the Town Council

c) Market Street Traffic Solution: Councillor Barbu proposed a possible solution to

the build-up of traffic on lower Market Street through the implementation of a

‘three-phase’ operation of the traffic lights at the junction of Market Street and

Lancaster Road. ACTION: Town Clerk to share this idea with County Highways

and invite them to meet with Members to discuss further.

d) Events: An update was given on the Heritage Walk held on 16th June and Armed

Forces Day on 30th June. Members were also informed that by the closing date, 24

entries had been received for the Carnforth in Bloom competition to be judged on

7th July.

e) Heritage: Progress is being made in the design of up to eight heritage plaques.

Two companies will be approached to provide a quotation for the casting and

delivery of these plaques – the cost of some being potentially sponsored by local

organisations.

f) Residents suggestions: Members briefly considered a letter received from a

resident containing many suggestions for attracting visitors to Carnforth. ACTION:

Viability of the proposals to be considered in more detail at the August meeting of

the Committee.

g) Planning Application 18/00783/FUL was discussed. ACTION: Recommend to

Town Council that the application be supported in principle.

After some discussion, it was RESOLVED that the report of the Town Development &

Planning Committee be noted and that further updates on actions outlined in the

report be provided in due course.

18055 Report of the Finance and Governance Committee: Councillor Gardner reported on

the draft Minutes of the committee held on 11th July highlighting the following for

Members attention:

a) Election of Chair: Councillor Gardner was elected Chair and Councillor

Grisenthwaite Vice-Chair of the Finance and Governance Committee for the

municipal year 2018/2019

b) Grant funding: Members considered and agreed, in principal, to the award of

£500 from the community fund towards the provision of a television for the

communal area on the Highfield Estate. A previous recommendation that £100 be

awarded to the Carnforth Twinning Association as a contribution towards costs

arising from the recent visit if residents from Sailly sur la Lys was re-affirmed.

ACTION: Councillors Roe and Gardner to have further discussions with the

Highfield Residents Association and Town Clerk to arrange payment to the

Carnforth Twinning Association.

c) Internal Audit report: Members considered the comprehensive report provided

by the appointed Internal Auditor. It was reported that an action plan had been

put together to address the recommendations made to support and enhance

existing finance and governance arrangements and internal controls. ACTION:

Members to regularly monitor progress towards the implementation of

recommendations in the Internal Audit report.

d) Risk assessment and register: The Town Clerk presented a much-revised risk

assessment and register for 2018/2019 as required by legislation. The assessment

sets out areas of risk, controls in place and action(s) needed to mitigate the

perceived risks. Following discussion and subject to an additional risk around

assurances relating to the Representation of the People Act 1983, the Committee

resolved to recommend to the Town Council that the Risk Assessment for

2018/2019 be adopted.

e) Financial monitoring: Members considered income and expenditure transactions

for the month ended 30th June and the draft Schedule of Payments for

consideration at the Town Council meeting. Members considered proposals

suggested by the Town Clerk to support the budget monitoring and budget

setting process going forward. ACTION: Committee to undertake a detailed

review of budget headings and compare actual income and expenditure against

budget as at 30th September 2018 (mid-point of the financial year).

f) Debtor monitoring: Members considered a report and proposals to enable the

Committee to monitor the raising and payment of debtor invoices for the hire of

the Civic Hall, advertisements in the Carnforth Express and other service provision.

ACTION: The Town Clerk to present the report every quarter (commencing in

October) setting out details of debtor invoices raised, paid and outstanding, so

that Members can make informed decisions on performance and recovery action

required

g) Touring Cinema Project: Councillor Grisenthwaite provided an update on

discussions with Eden Arts for the provision of equipment to enable films to be

shown at the Civic Hall and the proposal that Carnforth Town Council be

designated as a local ‘hub’ for other parish/Town councils wishing to use the

equipment. ACTION: That the Finance and Governance Committee present an

outline proposal to the Town Council for approval

h) Local Council Award Scheme: Councillor Gardner outlined the scheme (formerly

known as the Quality Council Scheme) designed to provide a framework for

parish/Town councils to assess themselves against standards for the delivery of

quality services, financial administration and governance arrangements. Councils

can aim to achieve three award levels being Bronze, Silver and Gold. Members

agreed that the Town Council should consider the criteria in detail and initially aim

to achieve the Silver standard as a means of driving up standards, improving the

Council’s offer to local communities and realising our potential. ACTION: That the

Finance and Governance Committee present an outline proposal to the Town

Council for approval

Members of the Town Council asked questions relating to the Internal Audit report and

associated actions; the touring cinema project and local council award scheme. It was

then RESOLVED that the report and actions of the Finance and Governance Committee

be noted and that recommendations as set out in the report be approved.

18056 Members Engagement Pre-Application Forum: Councillor Grisenthwaite reported

on a pre-application forum that he had recently attended. It was explained that its

purpose is to enable constructive discussions with potential applicants, planning

officers and Councillors on proposals for major applications. This forum was in relation

to a proposal for a proposed ‘Housing with Care’ scheme to be developed off Scotland

Road. The scheme proposes to develop a 120 bed care home. The forum raised

several potential issues with the development around drainage, the elevation of the

premises in relation to surrounding properties, access to the premises and the potential

impact on properties on Oliver’s Place which is a private road.

Councillor Grisenthwaite reported that a tentative agreement had been made with the

applicant for him and the architects to meet with Members of the Town Council.

Arrangements are also being made for a public consultation on the proposals in early

August.

Members commented on the outline proposals and all agreed that access to the

premises would be the main issue. It was then RESOLVED that Councillor

Grisenthwaite and the Town Clerk work with the applicant and the architects to arrange

a meeting with Members of the Town Council and the public consultation.

18057 Recording, Photography & use of Social Media Guidance: The Town Clerk

presented a draft guidance setting out protocols for anyone wishing to record or

photograph Town Council meetings. The guidance recognises the legal right to record

meetings and makes it clear that it is acceptable to do so but in a way that does not

disrupt the meeting or inhibits community involvement in the proceedings.

The guidance sets out the procedure prior to, and during, a meeting for those wishing

to record and/or take photographs of the proceedings, including the use and

positioning of equipment. It also indicates what actions or activity might be considered

as ‘disruptive behaviour’ and acknowledges that whilst there are no restrictions on the

use of social media during a meeting, it will be at the discretion of the Chair to

determine and act upon any activity considered to be disruptive to the proceedings of

the meeting.

Members asked questions about the use of social media at meetings and what would

happen if someone was to leave recording equipment at a meeting without being

present. It was then RESOLVED that, subject to an amendment around the use of

equipment when not present at the meeting, the Recording, Photography and use of

Social Media Guidance be approved and adopted.

18058 Social Media and Electronic Communication Policy: The Town Clerk presented a

policy on the use of digital and social media and communications with the Town

Council and when communicating with the local community.

The policy strongly recognises the benefits of effective communication and the need to

take advantage of appropriate channels including social media, email, texting and the

website. In doing so the policy also sets out the expectations of the Town Council to

ensure that communication is productive, respectful and consistent with agreed aims

and objectives.

There was some debate on the advantages and disadvantages of social media and it

was then RESOLVED that the Social Media and Electronic Communication Policy as

presented be approved and adopted.

18059 Date and time of next meeting: The next meeting of the Town Council will be

Wednesday 15th August 2018 at 6:30pm. The meeting closed at 7:50pm.

Correspondence – August 2018

Date Sender Topic

23/07/2018 Lancaster City Council Weekly Planning list

30/07/2018 Lancaster City Council Draft Heritage Strategy consultation

30/07/2018 Lancaster city Council Response to enquiry about Crag

Bank boundaries

30/07/2018 Lancaster City Council Wennington Neighbourhood Plan

submission

30/07/2018 Public Sector Executive Online e-Newsletter


31/07/2018 Lancaster City Council Community emergency incident in

Over Kellet

31/07/2018 Rural Services Network e-Newsletter

31/07/2018 Lancaster City Council Course – Flood resilience for older

buildings


31/07/2018 County Councillor Williamson Lancaster Road/Market Street

temporary road closures

31/07/2018 Lancaster City Council Invitation to ‘Growing in our

Economy’ event





01/08/2018 Lancashire County Council Lancaster Road/Market Street


02/08/2018 Lancaster City Council Breakdown of costs for Carnforth

By-election

09/08/2018 Stagecoach Bus services during resurfacing

works

09/08/2018 County Councillor Williamson Lancaster Road/Market Street


10/08/2018 National Association of Local

Councils Call for evidence: Rural Economy

Correspondence – August 2018

Date Sender Topic


10/08/2018 Chamber of Trade Minutes of July Meeting




Planning Application

Comments & Decisions

August 2018

Application Number / Description Town Council

Comment

Planning

Authority

Decision / Status

16/00335/OUT: Outline application for the erection

of 158 dwellings with associated new vehicular access,

incorporating a roundabout and access road, and

pedestrian/cycle access points; Land Between Brewers

Barn And The A601(M), Carnforth Brow, Carnforth, LA5

9LJ

Objection Awaiting decision –

considerable delays

in completion of legal

agreement.

17/01264/VCN: Erection of five 2-storey detached

dwellings with associated access (pursuant to the

variation of condition 2 on planning permission

16/01257/FUL to amend the site layout and variation

of house type) - Land Adjacent, 153 North Road,

Carnforth

Support in principle Awaiting decision

18/00365/OUT: Outline application for residential

development comprising up to 238 dwellings with

associated vehicular and cycle/pedestrian access to

Scotland Road and cycle/pedestrian access to

Carnforth Brow / Netherbeck, public open space,

creation of wetlands area, construction of water

detention basins, erection of sub-station, associated

earth works and land regrading and landscaping –

Land off Scotland Road, Carnforth


18/00268/FUL: Erection of a replacement bowling

pavilion - Rear of Taps on the Green, 77 Kellet Road,

Carnforth La5 9JR

Support in principle Application Permitted

18/00269/FUL: Erection of office, storage &

distribution building with associated parking and

access - Carnforth Business Park, Oakwood Way,

Carnforth

Comment seeking

assurances about no

lighting disruption

Application Permitted

18/00463/FUL: Erection of a 2 storey dwelling,

creation of an access and parking area and erection of

a single storey rear extension to existing dwelling – 17

Towpath Walk, Carnforth


18/00782/FUL: Demolition of existing side porch and

detached garage and erection of a 2-storey side

extension and garage - 28 Langdale Road Carnforth

Support in principle Application Permitted

Town Development & Planning Committee

Draft Minutes of the meeting held on Monday 6th August 2018

at 5:00pm at Council Offices, Market Street Carnforth

Present: Councillor Watkins (Chair); Councillor Barbu;

Councillor Bromilow; Councillor Gardner; Councillor Holbrook; Councillor

Smith, Councillor Wooff

In attendance: Bob Bailey, Town Clerk; Claire Bradley, Kirkwells Consultants

18047 Apologies: There were no apologies

18048 Declarations of Interest and Dispensations: There were no declarations of

interest or dispensations.

18049 Urgent Business: There were no matters of urgent business

18050 Minutes: It was RESOLVED that the Minutes of the meeting held on Monday

2nd July 2018 be approved.

18051 Adjourn for public discussion: No matters were raised by members of the

public.

18052 Kirkwells Planning Consultants: Claire Bradley, a Director of Kirkwells attended

the meeting to provide an outline of the support and advice that they could

provide throughout the neighbourhood planning process. She advised that

Kirkwells had been supporting Parish/Town councils to develop neighbourhood

plans since 2012 and had worked on around 130 plans in that time, 48 of which

had been adopted to date.

It was made very clear that Kirkwell’s approach is as technical advisors, providing

advice, support and assistance, facilitating, questioning and critiquing to enable

the Town Council to reach informed decisions to develop a neighbourhood plan

that is community led and owned.

Their support is based on a ‘menu’ that the Town Council can choose elements

from, with the full package being to take the plan from where it is now, right

through to referendum.

Kirkwells can help to put together a bid to Locality for grant funding and specific

support such as:

➢ Production of detailed project plan and project management;

➢ Supporting the Neighbourhood Plan Group;

➢ Preparation of an Issues and Options Report and advice on public

consultation;

➢ Assessing issues of conformity with national and local planning policy;

➢ Advice and support on engagement and consultation;

➢ Support to ensure the Plan promotes sustainable development and meets

the basic conditions of the Localism Act;

➢ Assessing and advising on the evidence base;

➢ Finalising the Draft Neighbourhood Development Plan for consultation

and support with any revisions;

➢ Preparation for, and appearance at, any exanimation into the

Neighbourhood Plan, and;


➢ Support to make any post-examination changes to the plan

Members asked several questions on the programme of support and specifically

around a housing needs survey and issues relating to the Air Quality

Management Area. There was also a discussion about the planned ‘kick-off

meeting’ to be open to residents at the Civic Hall in September. ACTION: That

Claire Bradley be thanked for attending the meeting and that Kirkwells be invited,

without obligation, to the kick-off meeting planned for 26th September at 7:00pm.

Claire Bradley then left the meeting.

18053 Members considered the following updates on ongoing actions:

a) Self-watering planters: Contact made with the suppliers and costings

awaited. Members suggested that the Chamber of Trade might be interested

in supporting this initiative. ACTION: Councillor Barbu to follow up;

b) Market Street Traffic Solution: County Highways had been invited to the

meeting but had not responded, other than to acknowledge the invitation.

Councillor Smith suggested that this may have an improved chance of success

as part of the Air Quality Management Area (AQMA) matters. ACTION:

Further development of the suggested solution be part of the AQMA;

c) Pocket Parks: Five potential locations have been identified. ACTION:

Councillor Holbrook to work up a plan of the locations and requirements for

detailed consideration;

d) Blue Heritage Plaques: Two companies have been provided with design

details for all eight plaques. Draft designs and full costs for all plaques are

awaited. It was suggested that reference be made where the landmarks and

points of interest are included in the Heritage Trail. ACTION: Town Clerk to

share draft designs and costing when received and reference to the Heritage

Trail be incorporated on relevant plaques;

e) Carnforth Express distribution: There had again been reports of the latest

Newsletter not being delivered to all addresses. The distribution company had

been advised and a reduction of 50% of usual cost agreed. There was a

discussion about seeking volunteers to help with distribution in future.

ACTION: Councillor Smith and the Town Clerk to review current arrangements

and make recommendations for future arrangements.

18054 Events: Members considered the following planned / completed events:

a) Carnforth in Bloom: Judging had taken place on 7th July and the ‘winners’

awarded with their prizes. The significant increase in the number of entrants is

encouraging and will hopefully lead to Carnforth in Bloom becoming an

established annual event. Councillor Watkins and all involved in putting the

event together were congratulated;

b) Carnforth Heritage Trail: The latest trail on 4th August attracted 24 people

and was another success. It was suggested that photographs of the latest trail

be posted on local social media and that a competition be considered for old

photographs of the town. ACTION: Photographs of the latest trail to be

posted on local social media and Councillor Wooff to provide an article for the

next edition of the Carnforth Express on a competition for old photographs of

Carnforth.


c) Remembrance Day: For the benefit of the Town Clerk, Members outlined

previous arrangements for the Remembrance Day celebrations. Members

agreed that plans to be put in place soon to commemorate this special event

and the significance of 2018 being 100 years since the end of the First World

War. ACTION: The Town Clerk to discuss with the Town Mayor his ideas for

the celebrations, subject to which a plan will be developed.

d) Carnforth at Christmas: Again, for the benefit of the Town Clerk, Members

outlined what arrangements are made to celebrate Christmas in the Town.

There was a discussion about obtaining a tree and getting use of available

Christmas lights. ACTION: Councillor Wooff to contact a supplier regarding

the provision of a tree for the Town and Councillor Watkins to enquire with the

Chamber of Trade regarding the use of Christmas lights.

18055 Suggestions to attract people to Carnforth: Members considered each of the

19 suggestions received. It was clear that several were outside the scope of the

Town Council’s direct influence but could be considered further by / with other

organisations including West Coast Railways and Carnforth Station Trust; Canal &

Rivers Trust; Chamber of Trade and the National Farmers Union. Others could

form part of the Town Council’s plans in the short / long term. ACTION: That the

Town Clerk writes to the residents to thank them for taking the time to contact

the Town Council with their ideas and that, in due course, these be shared with

other organisations and form part of the Town Council’s plans.

18056 ‘A new train for Carnforth’: Councillor Watkins provided Members with details

and a photograph of a wooden ‘engine’ that the Rotary Club of Stirling have

where the carriages are decorated with flowers. It was felt that something similar

would be a good addition to the Town. ACTION: Councillor Watkins to make

further enquiries and report back.

18057 Planning matters: Members considered the following:

a) Lancaster City Council Draft Heritage Strategy: Members attention was

drawn to the detailed draft strategy prepared by the City Council’s

Conservation Team, currently out to consultation. ACTION: That the Heritage

Strategy and its reference to Carnforth’s heritage be taken account of as part

of the developing Neighbourhood Plan

b) Public Consultation – Proposed Housing with Care Scheme: Members of

the Committee had previously met with the applicant and it was noted that

arrangements had been made for the public consultation event on Wednesday

8th August.

c) Planning Applications: Members considered two planning applications.

ACTION: That it be recommended to the Town Council that the applications

be ‘Supported in Principle’. The Town Clerk was asked to arrange for planning

applications to be considered earlier in the Agenda.

The meeting closed at 6:35pm



28 Wilson Grove,

Heysham, Morecambe

LA3 2PQ

Tel: 07846 256 006



Finance and Governance Committee

Draft Minutes of the Finance & Governance Committee held on

Wednesday 08th August 2018

Present: Councillor Gardner (Chair); Councillor Aspin; Councillor Bromilow;

Councillor Branyan; Councillor Grisenthwiate; Councillor Parker; Councillor Roe;

Councillor Wooff

In attendance: Bob Bailey, Town Clerk;

18052 Apologies: There were no apologies

18053 Declarations of Interest and Dispensations: There were no declarations of interest or

requests for dispensation for items on the Agenda.

18054 Minutes: It was RESOLVED that the Minutes of the Finance and Governance Committee

held on 11th July 2018 be approved, subject to the amendment that Councillor

Grisenthwaite had attended the meeting and one other minor change.

18055 Urgent Business: Members considered the following matters:

a) The Town Clerk reported that the current arrangements for payments to HMRC

being approved at the full Town Council along with other monthly expenditure was

causing an issue with funds occasionally not being cleared by the HMRC’s deadline

of 22nd of every month, with the risk that penalties could be incurred. ACTION:

Recommend to the Town Council that the Finance and Governance Committee

approves payments to HMRC from now on

b) The Town Clerk informed Members that his six month Probationary period ends on

30th September 2018. ACTION: Councillors Gardner and Grisenthwaite to carry out

the end of probation review with the Town Clerk;

c) Councillor Grisenthwaite provided Members with an update on the Touring Cinema

Project. After much interest across the district a meeting has been arranged with a

representative from Eden Arts on Wednesday 15th August. ACTION: Councillor

Grisenthwaite to update Town Council on further progress in due course

d) The Town Clerk has contacted the supplier of the ‘Silent Soldier’ as requested and

has been advised that two versions are available at a cost of £100 and £60.

ACTION: Town Clerk to order two ‘Silent Soldiers’ at a cost of £100 each from the

Remembrance Day budget.

18056 Public discussion: No members of the public were present

18057 Financial Monitoring Report: The Town Clerk presented the monthly financial

monitoring report of transactions, both income and expenditure for July and balances as

at 31st July. At the Town Clerks request, Members considered the allocated budget

heading for each transaction providing reassurance that the right one had been used

and/or suggesting alternatives where necessary.

Members noted income received from invoices raised in 2018/2019 to date and that the

Town Clerk would be chasing up outstanding payments with a full report on debtor

invoices to be provided at the October meeting of the Committee, as previously agreed.

A sum of £3,290 has also been received from Aura Wind Turbine to supplement the

Community Fund. ACTION: The Financial monitoring report as at 31st July be accepted,

subject to some amendments to budget headings and that the Town Clerk scrutinises

and reports back on the accumulated balance of the Community Fund

Finance and Governance Committee

18058 By-election costs: As requested by Members a full breakdown of the cost of the recent

By-election had been received and previously circulated. Members discussed each line

of the breakdown in detail. ACTION: The cost of the By-Election be funded from

Reserves and, subject to the agreement of the Town Council, the breakdown of the costs

be made available to the public.

18059 Grant Funding and Review of arrangements: Further to the resolution of the Town

Council that Carnforth Cricket Club be awarded a grant towards the repair and provision

of toilets Councillor Gardner has visited the premises and met with representatives. It

was reported that the toilet provision is in urgent need of restoration works. ACTION:

Recommendation be made to the Town Council that £1,000 be granted to Carnforth

Cricket Club subject to a formal application being received.

The Town Clerk asked for Members advice on the existing arrangements for the award of

grants, which was explained. Notwithstanding this it is considered that a review of the

current arrangements would be useful. ACTION: Councillor Grisenthwaite works with

the Town Clerk to review and make recommendations on the arrangements for the

award of grants and donations from the Town Council.

18060 Local Council Award Scheme: Further to the agreement of the Town Council that

arrangements be put in place to meet the criteria of the Local Council Award Scheme,

Councillor Gardner advised that there are three levels of the award being the: Foundation

Award; Quality Award and Quality Gold Award.

It was reported that the Foundation Award is for councils who want to show that they

meet the minimum standards of effective delivery to their communities. The Quality

Award demonstrates that a council achieves good practice in governance, community

engagement and council improvement and goes above and beyond their legal

obligations, leading their communities and continuously seeking opportunities to

improve and develop further. The Quality Gold Award demonstrates that a council is at

the forefront of best practice and achieves excellence in all standards set out in the

Quality Award and are innovative in delivering services. ACTION: The Town Clerk to

research the criteria for achieving the Quality Award and report back to the Finance and

Governance Committee so that an assessment can be made of the Town Council’s

standards and any actions needed to achieve the stated criteria.

18061 Update on Committee actions and recommendations: The Town Clerk gave a short

update on the activities of the Asset Management and Town Development Committee.

The meeting closed at 6:35pm


28 Wilson Grove, Heysham, Morecambe, LA3 2PQ

Tel: 07846 256 006



Schedule of Payments and Receipts August 2018

Invoice Date:Payment

Type:Payment To: Description: Budget: Net £ Vat £ Gross £

01-Jul-18 BACS DIY Supplies Repairs and Maintenance Asset Management: Devolved Budget -34.14 0.00 -34.14

24-Jul-18 BACS Lancaster City Council Carnforth Ward By-Election 14/06/2018 Reserves -5,687.47 -1,021.49 -6,708.96

31-Jul-18 BACS Bob Bailey Printer Ink Printing and Stationary -135.00 -27.00 -162.00

31-Jul-18 BACS Donald Astley Salary Outdoor Mntce Operative: Salary -283.87 0.00 -283.87

31-Jul-18 BACS Don Astley Mileage Expenses Outdoor Mntce Operative: Expenses -220.60 0.00 -220.60

31-Jul-18 BACS Richard Marsden Salary Civic Hall: Salary -867.59 0.00 -867.59

31-Jul-18 BACS Richard Marsden Monthly Allowance Civic Hall: Expenses -15.00 0.00 -15.00

31-Jul-18 BACS Bob Bailey Salary Town Clerk: Salary -605.62 0.00 -605.62

31-Jul-18 BACS Bob Bailey Salary Town Clerk: Expenses -31.50 0.00 -31.50

01-Aug-18 BACS Bob Bailey Telephone Telephone -10.00 0.00 -10.00

10-Aug-18 BACS HMRC PAYE Month 4 HMRC -940.31 0.00 -940.31

02-Aug-18 BACS Uk Leaflet Distribution Carnforth Express distribution Carnforth Express: Distribution -112.50 -22.50 -135.00

02-Aug-18 BACS Tech-Hub Ltd Website Hostiing Website Hosting -99.00 -19.80 -118.80

05-Aug-18 BACS Trade UK Mixer Taps - Civic Hall Civic Hall: Maintenance -35.00 -7.00 -42.00

12-Aug-18 BACS Trade UK Mixer Taps - Civic Hall Civic Hall: Maintenance -2,050.00 0.00 -2,050.00

-11,127.60 -1,097.79 -10,175.39

Date:Payment

Type:Payment From: Description: Budget: Amount £

09-Jul-18 BACS Didi Dance Hire of Civic Hall Civic Hall Income 162.00

17-Jul-18 Cheque CADAS Hire of Civic Hall Civic Hall Income 153.00

17-Jul-18 Cheque Labour Party Hire of Civic Hall Civic Hall Income 24.20

18-Jul-18 BACS Creation Station Hire of Civic Hall Civic Hall Income 229.50

25-Jul-18 BACS Independent Vetcare Hire of Civic Hall Civic Hall Income 290.40

26-Jul-18 BACS Morris Rec Winder Hire of Civic Hall Civic Hall Income 93.34

26-Jul-18 BACS Reed Momenta Hire of Civic Hall Civic Hall Income 126.75

27-Jul-18 BACS Aura Wind Turbine Grant Community Fund 3290.74

30-Jul-18 BACS Lancaster City Council Hire of Civic Hall Civic Hall Income 145.20

4,515.13

Payments

Totals

Receipts

14/08/2018

County Councillor Phillippa Williamson Cabinet Members' Secretariat 2nd Floor CCP [email protected]

Phone: (01772) 533196


Your ref:

Our ref: LSG4/CB7/211.702/888.1493

Date: 1 August 2018

Dear Sirs

Lancashire County Council does not accept service by e-mail.

RE: HIGHWAYS ACT 1980 S.119

WILDLIFE AND COUNTRYSIDE ACT 1981 PART OF CARNFORTH FOOTPATH 2 AND 3 CARNFORTH, LANCASTER CITY – GALLEY HALL

Lancashire County Council have received an application to divert part of Carnforth Footpath 2 and 3 in the vicinity of Galley Hall Farm, Shore Road, Carnforth LA5 9HZ.

The lengths of existing route to be diverted are marked by bold continuous lines (A-B-C and B-F-G) and the proposed alternative lengths are marked by bold dashed lines (A-D-E and C-H-F-J-G). It is proposed that the new route will have a recorded width of 2 metres with one way opening pedestrian gate at J, two way opening pedestrian gates at H, C and D, conforming to BS5709:2018 and an approx. 30m length of boardwalk on the new route south of H.

The existing footpath crosses what is now a steep bank south of G and crosses a pond in the field between points B and F.

It is noted that the existing footpath is difficult to use as it is overgrown with brambles, reeds and crops in places and crosses a steep banking. However, if the diversion order is successful works will be carried out on the alternative route to ensure that the footpath will be suitable for use in all weathers and will provide a safe and convenient route at time when other footpaths in the area are subject to flooding in times of high tide.

Before proceeding further in the matter, I would be pleased to learn the views of the local County Councillor on the proposal. If you have any comments or objections that you would like to be taken into consideration, it would be of assistance if you could let me know by Friday 31 August 2018. Please do not hesitate to contact me should you wish to discuss the matter, require further information or require longer to consider the proposal.

Legal & Democratic Services

P O Box 78 County Hall Preston PR1 8XJ DX 710928 PRESTON COUNTY HALL


Please note that the information supplied will be used in accordance with the processes under statute. As such, it will not be confidential and may be disclosed to third parties.

As I am going to be on leave between 3rd and 22nd August, should you have any queries during this period please direct them to Ros Paulson in the Rights of Way team. She is contactable at [email protected] or 01772 532459.

Yours faithfully

Claire Blundell Paralegal Please quote our full reference number on all correspondence

Legal & Democratic Services

P O Box 78 County Hall Preston PR1 8XJ DX 710928 PRESTON COUNTY HALL


This Map is reproduced from the 1:2000 Ordnance Survey material with the permission of Ordnance Survey on behalf of the controller of Her Majesty's Stationery Office (C) Crown Copyright. Unauthorised reproduction infringes Crown Copyright and may lead to Prosecution or civil proceedings. Lancashire County Council Licence No. 100023320

.

The digitised Rights of Way information should be used for guidance only as its accuracy cannot be guaranteed.Rights of Way information must be verified on the current Definitive Map before being supplied or used for any purpose.

Plan No:211-702-v2a

Highways Act 1980 Section 119Wildlife and Countryside Act 1981 Section 53A(2)

Diversion of part of Carnforth Footpaths 2 and 3, Lancaster City.Andrew MullaneyHead of Planning and Environment -

A

J

H

G

F

D

B

C

GALLEY HALL

FP 4

E

FB

POND

FP 3

FP 4

FP 2

FP 6

348900.000000

348900.000000

349000.000000

349000.000000

349100.000000

349100.000000

4709

00.00

0000

4709

00.00

0000

4710

00.00

0000

4710

00.00

0000

4711

00.00

0000

4711

00.00

0000

4712

00.00

0000

4712

00.00

0000

Unaffected public right of way

Lengths to be diverted(A-B-C and B-F-G)Proposed alternative lengths(A-D-E and C-H-F-J-G)

NOTICE OF MODIFICATION ORDER

SECTION 53 OF THE WILDLIFE AND COUNTRYSIDE ACT 1981 THE DEFINITIVE MAP AND STATEMENT OF PUBLIC RIGHTS OF WAY FOR THE COUNTY

OF LANCASHIRE

THE LANCASHIRE COUNTY COUNCIL (MOUNT PLEASANT LANE, CARNFORTH AND BOLTON-LE-SANDS)

DEFINITIVE MAP MODIFICATION ORDER 2018 The above Order, made on the 4th July 2018, if confirmed as made, will modify the Definitive Map and Statement of Public Rights for the area by: Adding to them a bridleway from a junction with the A6, Lancaster Road, at the north west end of Thwaite End Bridge at SD 4937 6963 (point A on Order Map 1) passing south east over the canal bridge to a junction with Footpath Carnforth 28 at SD 4939 6962 (point B), shown on Order Map 1 as a broken line with cross bars in the intervals And Upgrading to bridleway a continuation of the way described above, from point B, running generally south south west along Mount Pleasant Lane, currently recorded as part of Carnforth 9 to SD 4934 6956 (point C), past Thwaite Cottage from where it is currently recorded as Carnforth 10, past Mount Pleasant Farm, crossing the parish boundary at SD 4913 6894 (point K) from where it is currently recorded as Bolton-le-Sands 19, to Foxfield Cottage at SD 4906 6869 (point L) where Mount Pleasant Lane becomes designated as unclassified road U18800, shown on Order Maps 1 and 2 as a broken line with cross bars in the intervals marked B-C-D-E-F-G-H-I-J-K-L. A copy of the Order and the order maps may be seen free of charge at the offices of the Lancaster City Council and at my offices from 9am to 5pm on weekdays. Copies of the order and maps may be bought there at the price of £1.00. Any representation or objection relating to the Order must be sent in writing to The Director of Corporate Services, Lancashire County Council, PO Box 78, County Hall, Preston, PR1 8XJ (REF: LSG4/CB7/5.54332/804.566/BW) not later than 30th August 2018, and applicants are requested to state the grounds on which it is made. If no representations or objections are duly made to the Order, or if any so made are withdrawn, Lancashire County Council, instead of submitting the Order to the Secretary of State for the Environment, may itself confirm the order. If the order is submitted to the Secretary of State for the Environment, any representations or objections which have been duly made and not withdrawn will be sent with it. Dated this 19th day of July 2018. LAURA SALES Director of Corporate Services Christ Church Precinct County Hall PRESTON PR1 8XJ

This does not form part of the above Notice Please note that information supplied will be used in accordance with the processes

under Statute and will not be confidential and may be disclosed to third parties.

Documents

Carnforth Town Council...MEMBERS OF THE PUBLIC AND PRESS ARE WELCOME TO ATTEND Summons to attend meeting to be held on Wednesday 15th August 2018 at 6:30pm at the Council Offices,