Case Study:Open Access at the University of GlasgowWilliam J Nixon and Morag Greig

Glasgow University Library, Scotland

Overview

• University of Glasgow• OA at Glasgow• DAEDALUS Project• Enlighten

Glasgow and Scotland

• Capital: Edinburgh• Population 5.1m• 14 Universities• Devolved Parliament• City of Glasgow

– Population 578,000

University of Glasgow

• Founded in 1451• 2nd oldest University in

Scotland (4th UK)• 5,200 Staff

– 2,400 Academic

• 20,000 Students– 16,000 undergrads

– 4,000 postgrads

• One of the world's top 100 universities

Glasgow University Library

• Earliest reference to the Library is 1475

• 2M+ items on 12 Floors• 200 Staff

– 30+ Academic Staff

• 1.4M Visits in 2006

JISC – Joint Information Systems Committee

• JISC' activities support education and research by promoting innovation in new technologies and by the central support of ICT services, including:– JANET – National Network

• Funded by UK Higher Education Council’s• Key funder for UK Repositories• Launched RepositoryNet in 2006• Wide range of initiatives at all levels:

– Institutional initiatives including• DAEDALUS at Glasgow

– National initiatives including• National Repository Service – Depot• Search Service – Intute

Wide Ranging Treasures

Open Access in Scotland

• Scottish Declaration on Open Access launched October 2004– all Scottish Universities are signatories

• Actions on institutions include:– Set up institutional repositories, and/or liaise with

other organisations to establish a joint repository.– Encourage, and where practical mandate,

researchers to deposit copies of their outputs (articles, reports, conference papers, etc) in an institutional or co-operative repository.

Drivers for Open Access at the University of Glasgow

• Funding body policies on Open Access– Wellcome Trust– RCUK

• Public presentation of the University’s research profile

• Increased impact for research made openly available

Repositories at Glasgow

• 2001 – Pilot Repository Service– ePrints with mix of content

• 2002 – DAEDALUS Project– Two repositories developed

• 2006 – Enligthen Repository Service– Three repositories, Searching by Google

ePrints@Glasgow (2001)

DAEDALUS (2002-2005)

• Part of the JISC FAIR Programme

• £286,000 Funding• Evolved from pilot

eprints service in 2001• Set out to build a

collection of institutional repositories

• Two strands– Advocacy

– Service Development

Daedalus watching Icarus fall in Ovid: Metamorphoses, illustrated by Virgil Solis (Frankfurt: 1569)

Key Aims

• To create OAI-PMH compliant repositories– Using a range of different open source OAI-PMH

compliant pieces of software including ePrints and DSpace

• To act as a catalyst for cultural change– Ensuring ongoing discussion about Open Access and

Scholarly Communication” within the University of Glasgow and the wider community

• To disseminate our experiences and findings– to the wider community through reports, workshops,

exemplars and guides to best practice in the development of these services

DAEDALUS: Advocacy

• Wide range of presentations• Work with individual staff• Advocacy by Senior Library Management at

University Committees• Demonstrated that Advocacy was critical to

repository development• Report on “Institutional Advocacy: Guidelines

and Practical Advice”

DAEDALUS: Service Development

• Funded to Investigate and Research software

• Eprints and DSpace software selected• Software matched to different content types• Opportunity to work with them both• Hardware and skill sets available• Experience with EPrints.org software• Workflow opportunities presented by DSpace

suited a more devolved model• Digital preservation dimension

DAEDALUS: Staff

• Advocacy Manager• Service Development Manager• 2 x Technical Support Staff• Administrative Assistant

DAEDALUS: ePrints Launch (July 2006)

Morag Greig, Stephen Gallacher, Joan Keenan, Chris Rusbridge, Lesley Drysdale Chris Bailey

DAEDALUS: The Mediated Model

• Little or no self-deposit of papers• Records added:

– Manually by Library Staff– Imported from publicaton databases

• Resource and Scalability Issues• deposit@lib.gla.ac.uk set-up• Additional enhancement by staff

– Reference checks– Subject heading assigned– Full text attached– Copyright statement included

DAEDALUS: Achievements

• Two Repositories [different software]– ePrints– DSpace

• Digital Preservation subject repository• Open Access e-journal, JeLit• Pilot Search Service• Wide range of reports and presentations

– Software evaluation– ePrints Workflow– Advocacy

Glasgow ePrints Service

Glasgow DSpace Service

Screenshot: JeLit

Screenshot: ERPAePRINTS

From DAEDALUS to Enlighten (2006-)

• Enlighten was launched in April 2006• Senior Management Support• University Statement on Open Access• Core Strategic Aim for the Library• Appointment of New Staff• Three Separate Repositories

– Published papers– Other Research Outputs– Theses

• Cross-searching provided by Google

Enlighten Home Page

Glasgow Theses Service

Statistics for Enlighten

Since February 2004• 760,000+ PDF

downloads• 3200+ records• 1450+ full text papers

• Our most downloaded book - 28,000

Screenshot: Pictland Paper

•8900 downloads: Forsyth, K. Language in Pictland : the case against 'non-Indo-European Pictish'., De Keltiche Draak (1997)

Example: Google

Example: Wikipedia

Growth of Deposits to ePrints Service

Growth of Access to ePrints Service

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

Feb-0

4

May

-04

Aug-0

4

Nov-0

4

Feb-0

5

May

-05

Aug-0

5

Nov-0

5

Feb-0

6

May

-06

Aug-0

6

Nov-0

6

Feb-0

7

May

-07

Aug-0

7

Months

Hit

s

To Mandate or not to Mandate

• Mandates in place at Southampton and the University of Queensland.

• No mandate at Glasgow• Our statement “Strongly encourages”

University Statement

“Glasgow University, as a signatory of the Scottish Open Access Declaration, strongly encourages authors at Glasgow University to deposit copies of their published work into the University's Institutional Repository……….The Repository is a freely available database which anyone in the world can access and is intended to be a showcase of the research undertaken at the University.”

http://www.lib.gla.ac.uk/enlighten/statement.html

Impact of the statement

• Increased awareness of the existence of a repository here at Glasgow

• Significant increase in number of staff depositing content

• Significant increase in the range of content across the University

• The repository is seen an institutional initiative NOT a library initiative

Two Routes to Deposit

• Mediated deposit via e-mail• Self-deposit

Research Office Support

• Publicity and announcements• Interest in showcasing our publications• “New Publications” website being created• Explore integrating Enlighten with other

Research services– Research Map– Innovative Licences project

The Future

• University will continue to encourage staff to deposit their publications

• The University has now mandated the electronic deposit of theses

• Ongoing advocacy campaign• Management of University Publications

Database