Cataloging Films and Video Recordings (Basic) CEAL Committee on Technical Processing March 31, 2011...
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Cataloging Films and Video Recordings (Basic) CEAL Committee on Technical Processing March 31, 2011 University of Hawaii at Manoa Hamilton Library 1 Presented by Peter H. Lisius Kent State University
Cataloging Films and Video Recordings (Basic) CEAL Committee on Technical Processing March 31, 2011 University of Hawaii at Manoa Hamilton Library 1 Presented
Cataloging Films and Video Recordings (Basic) CEAL Committee on
Technical Processing March 31, 2011 University of Hawaii at Manoa
Hamilton Library 1 Presented by Peter H. Lisius Kent State
University
Slide 2
What Will Be Covered Focus on DVD cataloging Emphasis on both
CJK and non-CJK materials Divided into basic and advanced concepts
Presentation will use OCLC Catalogers Desktop RDA Toolkit Emphasis
on video cataloging in AACR2, with a discussion of RDA at the end
2
Slide 3
Basic Video Recording Cataloging (Morning) Concepts covered
MARC workform template for a video recording Fixed fields
Title/Statement of Responsibility Publication/Distribution Physical
Description Notes Subject/Genre Headings Tracings 3
Slide 4
Advanced Concepts (Afternoon) DVD regions and players When to
create a new record/duplicate records Parallel language records
Items without collective titles Uniform titles Issues with series
Video recordings of concerts, operas, and other performances 4
Slide 5
Advanced Concepts (Ctd.) Subject/Genre Headings Video
recordings as accompanying material Cataloging a set vs. cataloging
an individual item PCC Bibliographic Standard Record Video
recording cataloging in RDA 5
Slide 6
Tools/Sources: Catalogers Desktop AACR2/LCRI Chapter 7 (in its
entirety) Chapter 21 (especially: LCRI 21.29D) Subject Headings
Manual (SHM) Focus on H 1913 6
Slide 7
Tools/Sources: Online (Cataloging) Guide to Cataloging DVD and
Blu-ray Discs Using AACR2r and MARC 21:
http://www.olacinc.org/drupal/capc_files/DVD_guide_final.pdf
http://www.olacinc.org/drupal/capc_files/DVD_guide_final.pdf LCSH
Moving Image Genre-Form Headings:
http://www.olacinc.org/drupal/capc_files/GenreFormHeading sList.pdf
http://www.olacinc.org/drupal/capc_files/GenreFormHeading sList.pdf
Genre/Form Headings at the Library of Congress:
http://www.loc.gov/catdir/cpso/genreformgeneral.html
http://www.loc.gov/catdir/cpso/genreformgeneral.html Streaming
Audio and Video (AACR2 Cataloging Best Practices):
http://www.olac.org/drupal/capc_files/streamingmedia.pdf
http://www.olac.org/drupal/capc_files/streamingmedia.pdf 7
Tools/Sources: Print Ashley, Lowell E., ed. Cataloging Music
Moving Image Material. Canton, MA: Music Library Association, 1996.
Hsieh-Yee, Ingrid. Organizing Audiovisual and Electronic Resources
for Access. 2 nd ed. Westport, CN: Libraries Unlimited, 2006.
Olson, Nancy B. Cataloging of Audiovisual Materials and other
Special Materials. 5 th ed. Westport, CN: Libraries Unlimited,
2008. 9
Slide 10
Tools/Sources: CJK Reference (Chinese) China Movie DataBase
(CnMDb) = : http://www.cnmdb.com/http://www.cnmdb.com/ (CNJLP) by :
http://www.cnjlp.tv/index.asphttp://www.cnjlp.tv/index.asp by :
http://www.chinadocu.com/http://www.chinadocu.com/ 10
Tools/Sources: CJK Reference (Japanese) Japanese Film Database
(JFDB) = : http://j-pitch.jp/jfdb/http://j-pitch.jp/jfdb/ YAMAGATA
International Documentary Film Festival (YIDFF) = :
http://www.yidff.jp/http://www.yidff.jp/ NII Webcat Plus (NII
Catalog-- useful resource for NACO work):
http://webcatplus.nii.ac.jp/ http://webcatplus.nii.ac.jp/ 12
Slide 13
Tools/Sources: CJK Reference (Korean) KoreanFilm.org:
http://koreanfilm.org/http://koreanfilm.org/ HanCinema (Korean
Movie & Drama Database):
http://www.hancinema.net/http://www.hancinema.net/ KoBiz (Korean
Film Biz Zone): http://www.koreanfilm.or.kr/jsp/index.jsp
http://www.koreanfilm.or.kr/jsp/index.jsp 13
Slide 14
MARC Workform Template for Video (Used at KSU): Footnote
14
Slide 15
MARC Workform Template: Fixed through 090 Fields 15
Slide 16
MARC Workform Template: 245 through 511 Fields 16
Slide 17
MARC Workform Template: 508 through 830 Fields 17
Slide 18
Ending Punctuation for Variable Fields (Document Used at UCSD)
Link to document containing instructions for ending punctuation in
ALL MARC fields:
http://tpot.ucsd.edu/msd/catpolicies/bibitem/docs/punct.html
18
Slide 19
Next Section Field-by-field dissection of bibliographic records
in OCLC Will include discussion of MARC tagging conventions in
conjunction with relevant AACR2 rules/LCRIs throughout Full
examples included at the end 19
Slide 20
Fixed Field Example 20
Slide 21
007 Field for Videorecordings Used to code physical
characteristics of an item May also be used for accompanying
material Should reflect the condition in the form item was issued
(i.e., no changes reflecting local practices should be added to
master record) 21
Slide 22
007 Field Example $a Category of material $b Specific material
designation $d Color $e Videorecording format $f Sound on medium or
separate $g Medium for sound $h Dimensions $i Configuration of
playback channels 22
Slide 23
020 Field: ISBN 23
Slide 24
024 Field: Standard Number (Types) UPC (Universal Product Code)
12 digits long; two small digits at the start and end under a
barcode Widely used in U.S. and Canada EAN; EAN-13 (European
Article Number) Known now as European Article Number; Japanese
Article Number in Japan 13 digits long BarCode 1 (useful website
about UPC/EAN): http://www.adams1.com/ http://www.adams1.com/
24
Slide 25
024 Field: Standard Number (Types) ISRC (International Standard
Recording Code): http://www.usisrc.org/http://www.usisrc.org/
Internationally recognized identification tool for sound and music
video recordings; popular in China/Taiwan 12 digit alphanumeric
characters, four elements: Country; Original Owner; Year of
Recording; Recording: Proceeded by ISRC designation 25
Slide 26
024 Field: Standard Number (UPC) 26 1 st indicator 1; 2 nd
indicator blank
Slide 27
024 Field: Standard Number (UPC) (ctd.) 27
Slide 28
024 Field: Standard Number (EAN/JAN) 28 First 3 digits
represent country (Japan) South Korea
Slide 29
024 Field: Standard Number (ISRC) 29 Can add optional $d (for
additional coding) Country (CN for China) Original owner (A03) Year
of Recording (03) Recording (0055)
Slide 30
024 Field: Standard Number (ISRC) (Ctd.) 30
Slide 31
028 Field: Publishers Number (Principles) Formatted publisher
numbers for sound recordings, printed music and videorecordings
First indicator 0 (Issue number for sound recordings) 1 (Matrix
number for sound recordings) 2 (Plate number for music) 3 (Other
music number, usually publisher, for music) 31
Slide 32
028 Field: Publishers Number (Principles, Ctd.) First indicator
4 for Videorecordings Second indicator, usually: 0 (No note, no
added entry), or; 2 (Note, no added entry) OLAC guide shows example
of using 2 nd indicator 0, but this contradicts what is usually
done for music Most ILS systems dont read 028 indicators, anyway
(my experience) 32
Slide 33
028 Field: Publishers Number (Principles, Ctd.) $b usually
matches what is in the Distributor/Publisher field of 260 ($b also)
Problems: Lack of clarity when something is a
publishers/distributors number 33
Slide 34
028 Field: Examples 34
Slide 35
028 Field: Examples (Ctd.) 35
Slide 36
028 Field: Examples (Ctd.) 36
Slide 37
041 Field Used when the fixed-field element Lang is
insufficient to convey full information for a multilingual item or
for an item that involves translation Used in conjunction with 546
language note Subfields common to videorecordings $a
Text/sound-track or separate title $g Accompanying material $h
Original and/or intermediate translations of text $j Subtitles or
captions 37
Slide 38
041 (and Coinciding 546) Examples 38
Slide 39
Chief Source of Information AACR2 7.0B1 The chief source of
information for motion pictures and videorecordings is (in this
order of preference): a) the item itself (e.g., the title frames)
*Title frames can be either opening or ending credits; use judgment
here (emboldened text is mine) b) its container (and container
label) if the container is an integral part of the piece (e.g., a
cassette) If the information is not available from the chief
source, take it from the following sources (in this order of
preference): Accompanying textual material (e.g., scripts, shot
lists, publicity material) Container (if not an integral part of
the piece) other sources 39
Slide 40
Prescribed Sources of Information AACR2 7.0B2 AreaPrescribed
Sources of Information Title and statement of responsibilityChief
source of information EditionChief source of information,
accompanying material, container Publication, distribution,
etc.Chief source of information, accompanying material, container
Physical descriptionAny source SeriesChief source of information,
accompanying material, container NoteAny source Standard number and
terms of availability Any source 40
Slide 41
Title Information: 245 $a, h, b; Main Entry Issues Follow same
rules for title transcription of other formats (AACR2 7.1B-D) GMD:
$h [videorecording] immediately follows $a (also $n or $p if used)
Due to diffuse nature of responsibility, main entry is almost
always given as title main entry (AACR2 21.6C2) Exception: Music
videos containing collections of music performed by a principal
performer (LCRI 21.23C) 41
Slide 42
Title Information: Examples 42
Slide 43
Title Information: Examples 43
Slide 44
Title Information: Examples 44
Slide 45
Title Information: Examples 45
Slide 46
Title Information: Examples 46
Slide 47
Title Information: Examples 47
Slide 48
Statements of Responsibility: 245 $c (AACR2 7.1F)
Persons/bodies in chief source of information with a major role in
creating a film Production companies generally listed first
Producer, director and writer also listed For performing arts
videos, composers, librettists and choreographers might also be
listed Others given in a 508 note (Creation/production credits)
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Slide 49
Statements of Responsibility: Examples 49 (etc.)
Slide 50
Statements of Responsibility: Examples 50
Slide 51
Statements of Responsibility: Examples 51 (etc.)
Slide 52
Statements of Responsibility: Examples 52
Slide 53
Statements of Responsibility: Examples 53
Slide 54
Statements of Responsibility: Examples 54
Slide 55
Title Added Entries: 246 Fields AACR2 21.30J Added entry under
title proper Policy of the cataloging agency Variant titles
significantly different from title proper LCRI 21.30J Contains very
detailed instructions of LC policy Covers other title information,
parallel titles, abbreviations, numbers, etc. 55
Slide 56
Title Added Entries: Examples 56
Slide 57
Title Added Entries: Examples 57 Title screen Disc surface
Slide 58
Title Added Entries: Examples 58
Slide 59
Title Added Entries: Examples 59
Slide 60
Title Added Entries: Examples 60
Slide 61
Title Added Entries: Examples 61
Slide 62
250 Field: Edition Statement Edition statement (250 field) Go
with what is found on container: Widescreen ed., full screen ed.,
2-disc, special ed., etc. Information may also go into 538 note
field (more on that later) 62
Slide 63
250 Field: Examples 63
Slide 64
250 Field: Examples 64 ?
Slide 65
260 Field: Publication Information Publication, distribution
area Usually place and production company listed here have to do
with the distributor Dates: use c dates if found on chief source;
if not, date should go in brackets 65
Slide 66
260 Field: Publication Information (from OLAC document) 66
Slide 67
260 Examples 67 (Copyright symbol on end credits)
Slide 68
260 Examples 68 (Copyright symbol on disc surface)
Slide 69
260 Examples 69 (2009 on film; 2010 on package: transcribed
[2010] on bibrec) 2010
Slide 70
Physical Description Area: 300 Field Considerations $a Number
of items, type of unit, playing time $b basic sound and color
designations $c dimensions (4 in. for DVDs) $e accompanying
material/physical description (if applicable; a 500 note might be
preferable for extensive/complicated material) 70
Slide 71
Notes: 5xx fields Notes in AACR2 order (AACR 7.7B) Common notes
specific to videorecordings Physical description note relating to
DVD (538) almost always first (decided to be note of primary
importance by most institutions) Language (546) Credits
(Participant/performer (511); Creation/ production (508)) Original
production information (518/500) Summary notes (520) Special
features (500) 71
Slide 72
Physical Description Note: 538 Field DVD or VHS at the
beginning of note Specifications for DVDs including: Visual aspect
ratio Region in which a DVD can be played (North America is Region
1; Region 0 means all regions) Audio specifications: stereo, mono,
5.1 surround, etc. Recorded DVDs (e.g., DVD-R) possibly not
playable on all standard players 72
Slide 73
Physical Description Note: 538 Field (Visual aspect ratio) 73
Ratio of the images width to height, Expressed as two numbers
separated by colon: 4:3 (standard television) 16:9 (HDTV) 1.85:1;
2.39:1 (Theaters)
Slide 74
Physical Description Note: 538 Field (DVD regions) 74
Slide 75
Physical Description Note: 538 Field (DVD regions) 75
Slide 76
Physical Description Note: 538 Field (Audio specifications)
Denotes playback sound capability Stereo (2 channels of sound) 5.1
surround (L-R front, L-R surround, center speakers; .1 denotes a
subwoofer) Mono (single channel of sound) 7.1 surround: same as 5.1
but with another set of surround speakers (Starting to be used with
Blu-rays) 76
Slide 77
Physical Description Note: 538 Field (Recorded vs. Pressed
DVDs) 77
Slide 78
Physical Description Note: 538 Field (Other issues) Playback
standards for DVDs NTSC (National Television System Committee) Used
in most of North America, South Korea, Taiwan and Japan, etc.
(North Korea too?) PAL (Phase Alternation by Line) Mainland China,
etc. 78
Slide 79
Physical Description Note: 538 Field (Examples from Containers)
79
Slide 80
Physical Description Note: 538 Field (Examples of Notes
Themselves) 80
Slide 81
Physical Description Note: 538 Field (More Examples) 81
Slide 82
Language: 546 Field Special considerations for DVDs Original
language Subtitles (and are they optional or not?)
Closed-captioning Dubbing Sources of language information $a, j and
h in 041 field should match what is in 546 field 82
Slide 83
Language Note (and Coinciding 041 field): Examples 83
Slide 84
Language Note (and Coinciding 041 field): CJK Examples 84
Slide 85
Language Note (and Coinciding 041 field): CJK Examples 85
Slide 86
Language Note: Closed-captioning 86 Need to add genre heading
for this (will discuss genre headings in Advanced session)
Slide 87
Credits: 511Field Participants/Performers Cast, performers,
narrators, interviewers, hosts, etc. First indicator 1 to display
cast (mostly for feature films); first indicator 0 for other types
of participants Use judgment as to who to include/exclude 87
Slide 88
Credits: 508 Field Creation/production credits Individuals
listed here might include designers, photographers, editors, etc.
Those listed in 245 $c not repeated here (i.e., individuals listed
in 508 have a more minor role) As in 511, use judgment as to who to
include/exclude 88
Slide 89
Credits: 508 Field (Olsons suggested order of contributors)
Based on former LCRI 7.7B6 (CSB 22): Photographers, cameramen,
cinematographer Animators Artists, illustrators, graphics Editors
of any kind Narrators, voices (goes in 511 now) Music (including
composers and performers; usually in 508 for
non-performance-specific films) Consultants/Advisors Usually
assistants, associates, executives, consultants, engineers, writers
of guides excluded here 89
Slide 90
Credits: Basic Examples 90
Slide 91
Credits: 508, 511 & Issues with CJK 91 AACR2 1.0E1 Give
information in language/script as it appears in: Title/Statement of
Responsibility; Edition; Publication, Distribution, etc.; Series
All other elements (e.g., most 5xx fields) in language of the
cataloging agency Three practices in play with CJK records
here
Slide 92
Practice #1: Following AACR2 1.0E1 (literally) 92
Slide 93
Practice #2: Transcribing Script Data as it Appears (not AACR2)
93
Slide 94
Practice #3: Hybrids 94 (Non-parallel data,
non-linkeddiscouraged) (Better practice)
Slide 95
Original Production Information: 518 and/or 500 Fields 518
field Usually considered an edition/history note Includes
information relating to original filming of performances (more
common with recorded sound) 500 field relating to original
production Usually considered a publication/distribution note
Includes information relating to date of original production
(especially if different from copyright or other date in 260 $c),
or first airing on television, etc. Earlier date listed in date 2
in fixed fields if special features, dubbing/subtitles have not
been added 95
Slide 96
Original Production Information: Examples 96
Slide 97
Original Production Information: CJK Examples 97 (Incorrect;
should be p) (Single date; has special features)
Slide 98
Original Production Information: CJK Examples 98 (No special
features)
Slide 99
Audience, Accompanying Material and Contents Notes: 521, 500,
505 Fields 521 Field: Audience MPAA ratings (feature films) General
notes about objectionable content 500 Field for Accompanying
Material Used if 300 $e is inadequate in describing what is
contained in accompanying material 505 Field: Contents Follows 520
summary note Sometimes used to accurately describe content on
multiple discs Useful for step-by-step instructional films 99
Slide 100
Summary Notes: 520 Field Usually coded 1 st indicator blank for
video recordings Should be objective, devoid of value judgments
Usually cataloger-supplied, but can be quoted notes from container
(if those notes are objective) Not as often used for music videos
(following suit with sound recording cataloging practice) 100
Slide 101
Summary Notes: Examples 101
Slide 102
Summary Notes: Issue with CJK 102 Option to allow non-Latin
summary to coexist with English summary note: (Does direct quote
make this OK? Audience opinion (?))
Slide 103
Special Features: 500 Field Immediately follows 520 summary or
505 contents note Considered an informal contents note Usually
begins with one of these phrases: Special features, bonus features,
extra features Be consistent with one or follow what is on the item
Access points generally not given for titles/statements of
responsibility mentioned here (unless very significant) 103
Slide 104
Special Features Notes: English Example 104
Slide 105
Special Features Notes: CJK Examples 105 (etc.)
Slide 106
Special Features Notes: CJK Examples 106
Slide 107
QUESTIONS? 107
Slide 108
Thank you! ! ! ! Mahalo! Peter H. Lisius Music and Media
Catalog Librarian Assistant Professor Kent State University
Libraries P.O. Box 5190 (330) 672-6316 (Office) [email protected]
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