CCM Narrative report 2011-2012

CCM NARRATIVE REPORT 2011-2012Ana Filipovska, CCM Secretary General

CCM Macedonia strategic objectives in four performance areas: oversight, constituency engagement, alignment and capacity building/gender:

1. Strengthen CCM capacity for oversight of grants

2. Strengthen participation of CCM Constituencies in Global Fund Programmes

3. Engage donors in the CCM to explore alignment opportunities

4. Enhance CCM capacity in oversight and resource mobilization

Strategic Objective 1: Strengthen CCM capacity for oversight of grants

3 CCM meetings

3 CCM meetings realized where important decision were made:1. New CCM composition elected 2. New CCM Chair and Vice Chair elected 3. Adopted new Governance Manuel and signed Conflict of Interest Policy by every CCM member/alternate4. Adopted GMS Final Report5. Documents that CCM members review and waiting to be adopted:Draft CCM Oversight HandbookDraft CCM Secretariat Operational Manuel


4 Oversight working group meetings

CCM Oversight working group become CCM Oversight Committee including new CCM members.Developed oversight framework and oversight calendarCCM Oversight group support CCM members and CCM Secretariat in developing and oversight budgetGMS trained Oversight Committee members practicing tools for oversight (filed visits and dashboard)With the technical support of GMS were developed documents and procedures for conducting grant oversightFollowing documents for Oversight Committee were produced:Oversight Committee TOROversight Framework PlanSite visit toolsSite visit planOversight HandbookHIV/AIDS Round 7 DashboardTuberculosis Round 10 Dashboard


3 Oversight visits Conducted 3 Oversight visits:- One orientation oversight visit to obtain information from SR (formal visit made where CCM members get familiar with the grant and with oversight), - Two raising awareness oversight visits for obtaining additional information for PR(informal visits where made by the Oversight Committee members in order to improve their understanding of grants)

Dashboard was set up and maintenance in progress

•Dashboard training conducted by GMS consultants•Dashboard management process set up and technical person for maintaining the dashboard selected •Dashboard plan for maintenance made Produced two dashboards for HIV/AIDS Round 7 grant and tuberculosis Round 10 grant and shared will all CCM members


2 Technical working group meetings

Organized technical working group meeting to discuss LFA results of verification of data and problems with double reporting indicators concerning HIV and tuberculosis programs

CCM documents completed and shared with all members

With the technical assistance of GMS, CCM working group and CCM Secretariat developed draft CCM Governance Manuel and the Policy to Mitigate Potentional and/or Perceived Conflict of Interest that build upon the existing statute. In October 2011, CCM members adopted CCM Governance Manuel and the Policy of Conflict of Interest at CCM meeting.

Strategic Objective 2: Strengthen participation of CCM Constituencies in Global Fund Programmes

CCM Newsletter Published one CCM Newsletter

Press conferences to engage constituencies in GF programsRound table meetings with stakeholders

Objectives of the round table and press conference:To promote the activities supported by the Global Fund in Macedonia To present the achievements of the treatment and diagnosis of TB in MacedoniaTo locate deficiencies in coping with the diseaseTo articulate the voice of the local community in finding solutions to these deficiencies and their active involvement in taking further steps

Set up of CCM web page CCM webpage available for CCM members and public: www.nkm.mk

http://www.nkm.mk/

Strategic Objective 2: Strengthen participation of CCM Constituencies in Global Fund Programmes

Documented selection of non-government CCM members by their own constituency according to clear criteria

1.Established Task Team from non-CCM members to monitor the process of election 2.Draft documents for the civil society election process:- Task team invitation letter and TOR;- Announcement for newspapers for inviting NGOs to gather for the initiation of election process;- Criteria for application for membership;3.Results from the election process that took place in the period of July 2011:civil society forum formed from 16 NGO’s that responded on the public call published on 1 of July 2011.Civil society forum representatives met at 7 of July 2011 to establish election criteria.Civil society election happen at 25 of July and following NGO’s were chosen to represent the civil society at CCM Macedonia:HOPS;Ludwig Boltzmann Institute of Human RightsTRUST;HEPTA; Youth Educational Forum; Women’s Organisation of the Municipality of Sveti Nikole

Strategic Objective 3: Engage donors in the CCM to explore alignment opportunities

Donor harmonization meeting To be organized in March 2012

Meeting to explore alignment opportunities

CCM members together with members of National Commission of HIV/AIDS discussed the new draft document: National Strategy for HIV/AIDS for the next five year (2012-2016) in Macedonia.

Strategic Objective 4: Enhance CCM capacity in oversight and resource mobilization

CCM Retreat

CCM Members voted for new CCM composition. The new composition consisted of twenty-one members and alternates; the twenty one included seven(7) members from the government sector, three (3) from multilateral and/or bilateral donor partners, three(3) members from religious organization, two(2) representatives from people living and/or affected with HIV/AIDS and/or tuberculosis and six(6) representatives from the NGO community.

CCM oversight training

CCM members have identified key activities and processes to strengthen their oversight functions;Created one Draft Grant Dashboard for each program;CCM members familiar with the Oversight Plan & tools.

CCM general training/workshop

Understand the new Global Fund Guidelines and requirements for the CCM;CCM members familiar with the Governance Manual, Oversight Plan & tools, and COI mitigation policy approved by the CCM Macedonia; Have build consensus on mitigation of conflict of interest and agreed to the key principles of COI Understand key activities or processes under the oversight function;

CCM Funding Policy Reporting:

Budget Activity

Budgeted

Expenditure

Variance

Reasons for variance


CCM meetings 3240$ 851,57$ 2388,43$

Still 2 CCM Meetings to be realized in Q4

Oversight WG meetings

1280$ 527,36$ 752,64$ There is one oversight meeting planed in Q4

Oversight visits

3400$ 887,85$ 2512,15$

There are four CCM oversight visits to be implemented in Q4

Dashboard setup and maintenance

1920$ 1920$ 0

Technical working group meetings

1420$ 710$ 710$ Two technical working group meetings to be organized in Q4

CCM documents

1220$ 208$ 1012$ There is variance because most of the documents expenses were covered by GMS

Budget Activity Budgeted

Expenditure

Variance


Strategic Objective 2: Strengthen participation of CCM Constituencies in Global Fund ProgrammesCCM Newsletter 1440$ 604,70

$795,30

$Newsletter planed to be published in Q4

Press conferences to engage constituencies in GF programs

1440$ 499,77$

940,23$

Press conferences were postponed . Activity to be implemented in Q4.

Round table meetings with stakeholders

550$ 275$ 275$ One Round Table to be realized in Q4.

Set up CCM web page

2400$ 2400$ 0

Documented selection of non-government sector

4145$ 671,57$

3473,43$

The activity was realized while waiting for Global Funds to transfer money.These are savings from this item. Preposition savings to be used for two workshops for sustainable financing

Advertisement of Election

400$ 333$ 67$

Annual consultation with civil society

3900$ 0 3900$ Activity to be implemented in Q4

Strategic Objective 3: Engage donors in the CCM to explore alignment opportunities

Budget Activity

Budgeted

Expenditure

Variance


Donor harmonization meeting

640$ 0 640$ Activity to be implemented in Q4

Meeting to explore alignment opportunities

460$ 460$ 0

Strategic Objective 4: Enhance CCM capacity in oversight and resource mobilization

CCM Retreat

4350$ 3071$ 1279$ This activity was realized with the loan of UNAIDS office that was given back when we received the money from Global Fund. The variance is saving from this item

CCM oversight training

1705$ 1320,77$ 384,23$

CCM general training

1815$ 1830$ -15

CCM Training for sustain/fin

4150$ 0 4150$ Activity planed in Q4

Thank you!