CD5 DFL Chili and the Caucus Training for Conveners/Volunteers

8/14/2019 CD5 DFL Chili and the Caucus Training for Conveners/Volunteers

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2nd of 3 workshops

POWERtothe Precincts!

THE CAUCUS

Convene or volunteer with competenceand confidence!

For trainers, conveners and emerging activists whodlike to help out.

RESOURCES:

*Video file of the workshop: http://cd5.dfl.org/*These documents in pdf form : http://cd5.dfl.org/ -under RESOURCES*Information about the curriculum:Jules Goldstein [email protected] Harrison Nelson [email protected]*Information--Power to the Precincts workshops:Stephanie Owen-Lyons [email protected]

*Extensive SD caucus resources: http://dflers.org/caucus/*Find your caucus location: http://www.dflcaucuses.org/*Minnesota Young DFL: www.mydfl.org

-for teens to 35 yrs.


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Before During After

BringSetup

RegistrationOpen @ 6:30GreetRecruit

Call to Order @ 7:00Welcome, Verify, Introduce, Preview

Read Affirmative Action &Platform Statements etc.Elect Caucus ChairAppoint Secretary, Tellers etc.Adopt Agenda and RulesRequest fundsListen to candidates at the convenience

of the caucus

Complete all formsReturn Materials

Read Affirmative Action ReminderDescribe precinct officer responsibilitiesElect Precinct ChairElect 2 Ranked Precinct Associate ChairsRecruit leadership team and

neighborhood activists

Indicate on report formIndicate on report form

Announce date, time and location of local convention

Read Affirmative Action ReminderElect convention delegates @ 7:30 or laterElect ranked convention alternatesDescribe pre-convention committee

responsibilitiesElect pre-convention committee members

Indicate on sign-in formIndicate on sign-in form

Indicate on report form

Announce date, time and location of CD convention

Consider ResolutionsAnnounce date, time and location of

state conventionDistribute and Collect GubernatorialPreference Ballot

Tally and announce results @ 8:00

Mark results on each form

Complete ballot envelope

The Room - The Caucus

The Neighborhood - The Precinct

The Local Party - The Senate District or County

The State

The Congressional District

4130 precinct caucus will elect 51,700 delegates plus the same number of alternates to 124 local partyconventions. The caucuses may forward as many resolutions as they see fit.

124 local party conventions will elect 1,200 delegates plus the same number of alternates to the stateconventions. The local party may forward 3,238 resolutions to the state platform and resolutionscommission.

2010 MN CD5 DFL Page G 1 1/11/2010


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Who attends caucuses?The Candidate-Oriented AttendeePrimary goal - Furthering the interests of their favorite candidate by maximizing thenumber of delegates elected to local convention.

Other goals - Hindering the interests of opposing candidate by minimizing the number of delegates elected to local convention.

Final goal - Minimizing time spent on anything else in order to get home by 9 p.m.

The Issue-Oriented AttendeePrimary goal - Making their issue a part of the party platform.

Other goals - Convincing all others of the merit of their issue with brilliant rhetoric.


The Party-Oriented AttendeePrimary goal - Becoming a delegate to their local party convention.

Other goals - Socializing with their good good friends who they havent seen since lastcaucus.


The Caucus Convenor/ChairPrimary goal - Accomplishing all tasks on agenda.

Other goals - Making all attendees feel they have had a fair shot at achieving their goals.

Final goal - Ending the caucus and reporting results but still get home by 10 p.m.

2010 MN CD5 DFL Page G 2 1/11/2010


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Lead-up to CaucusLead-up by the State PartyDeveloping the call Start with call of 4 years prior and modify to reflect lessons learned.

Developing the calendar Start with State Convention site availability and adjust for

holidays and other needs.Calculate delegate allocations based on DFL Average vote.

Approve by State Central Committee about August in odd years

Develop the Packet Distribute to local parties in December

Lead-up by the Congressional DistrictSelect site and date within window for convention

Lead-up by the Local PartySelect site and date within window for convention

Select sites for caucuses

Recruit Convenors

Print Registration Forms

Organize Helpline and Site Coordinators

Print maps and caucus location list

Print Local Convention Call

Make CopiesPlan for Data Entry

Distribute to convenors

Lead-up by ConvenorsAttend Training

Recruit Helpers

Make more copies

Acquire supplementary materials

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Set-up ChecklistRegistration Area - Registrar(s) and Greeter

Table, chairs for registrars, enough space for lines to form. Positionnear room entrance. Optimally, in the room, but may initially bethe hallway.

Cover Form (F1 one per station)

Preprinted registration forms (F2 produced by local party)

Blank registration forms (F3 roughly one form for every threepreprinted pages)

Gubernatorial Preference Ballots (F5 roughly three ballots for everypreprinted pages)

Precinct Map (F6 produced by local party. One per station plus onefor Greeter)

Caucus Location List (Produced by local party. Kept by for Greeter)

Name Tags and marking pens

Pens, lots of pens

Clipboard for Greeter

Display Area - Teller

Caucus Envelope (F8)

Resolution Forms (F9 roughly one form for every three preprintedpages)

Governing Documents booklet (Call, Constitution & Bylaws andPlatform) (F10)

Precinct Map (F6 produced by local party)

Sample Agenda and Rules (F12) or equivalent such as (F13)Information Cheat Sheet or equivalent (F15)

Ballot Box or Envelope

Cookies or Equivalent

Still more pens for balloting

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Set-up Checklist (Continued)Seating Area - Reader, Timekeeper

If needed, set up chairs

Items to be read aloud form (F14 for Reader)

Kitchen timer and time cards (1 minute, 30 seconds, 10 seconds,Time)

In very large caucuses, a separate visitors area may be used

Leadership Area - Convenor, Caucus Chair, Secretary

A Place for Caucus Convenor/Chair to stand.

A place for Recorder to sit and write.

Letter Nomination Forms submitted (F4 may be accepted until 7:15p.m.)

Gubernatorial Preference Ballots Envelope (F5)

Precinct Caucus Report Form (F12)

Local Convention Call (one for each delegate and alternate slot)

A colored pen for the * Caucus Chair Only * part of the registrationforms

Calculator or laptop

Annotated Agenda

Large caucuses may benefit from a sound system and or a projector

Cell phone with number of help line

Tape, scissors, paperclips, rubber bands, etc

A sense of humor

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Caucus RolesOfficialsConvenorAppointed by Local Party. Responsible for everything up to and including the election of Precinct Chair. The convenor shall: Call the caucus to order at 7:00 p.m. Introduce the attendees to the business of the caucus. Hold the election of a caucus chair to conduct the remainder of the caucus.

Caucus ChairElected by Caucus. Responsible for everything after election until adjournment.

Teller(s)Recruited by Convenor. Collects and tallies preference ballots. Announces result tocaucus. The teller should not be publicly supporting any candidate on preference ballot.May also be needed if there are any contested elections. Training time: 2 Minutes

HelpersGreeterRecruited by Convenor. Welcomes everyone to the caucus, confirms their residency,directs them to proper registrar station. Training time: 2 Minute

Registrar(s)Recruited by Convenor. Training time: 5 Minutes

SecretaryRecruited by Convenor, but may be superseded by Caucus Chair or by vote of the Caucus.In general, helps the Convenor and Caucus Chair with the paperwork. Marks results onresolution forms. Indicates delegate and alternate on registration forms and all other

elections on precinct result form. Training time: 5 MinutesReaderRecruited by Convenor. Reads aloud from Reader Cheat Sheet (F13) Training time: 1 Minute

TimekeeperRecruited by Convenor. Indicates when speaker time has expired. Training time: 1 Minute

Teller(s)Recruited by Convenor. Collects and tallies preference ballots. Announces result tocaucus. The teller should not be publicly supporting any candidate on preference ballot.May also be needed if there are any contested elections. Training time: 2 Minutes

Watcher(s)Recruited by Caucus Chair prior to tallying the preference ballot. One for each candidateon preference ballot with supporters present. Keeps Teller honest. Watch tellers but maynot touch ballots. Training time: self-trained

Platform PanelOptionally recruited by Caucus Chair reviews all proposed resolutions and organizes themfor efficient processing. Training time: 2 Minutes

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Registration Cheat Sheet

2010 MN CD5 DFL Page G 7 1/11/2010

Yes

Yes

Isperson

listed on the

pre-printedregistration form(F2)

? Have person add or correctemail, phone and address

Doesperson

afrm thestatements on

cover form(F1)

?

Full ParticipantHave person sign formGive person preference ballot(F5)

Wasperson

born between11/3/92 & 11/2/94

and except for age couldafrm the statements

on cover form(F1)

?

Yes

Youth ParticipantMark registration form as YouthPerson may not:

cast a preference ballotbecome delegate or alternatevote for delegate or alternate

No

VisitorMark registration form as VisitorPerson may not:

participate in caucus businessspeak without caucus consent

Have person ll outblank registrationform (F3)

No

No


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Registration Timeline

6:30 Open registration. Open or close registration stations as lines formand disperse

7:00 Call to order - As lines permit, close all registration stations but onewhich must stay open until adjournment.

7:15 Letter Nomination deadline - Indicate letter nominations onregistration forms. This may be done by either the caucussecretary or registrar

7:30 Delegate selection begins - Pass all preprinted registrations and anymarked blank registration forms to caucus secretary. Continueregistrations with blank forms.

8:00 Ballot counting begins - Stop distributing preference ballots

?:?? Adjournment - Give remaining registration forms and all materials tocaucus chair.

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Preference Balloting Cheat SheetUnlike the presidential preference balloting two years ago, the gubernatorial Preferenceballoting is non-binding.

Preparing the BallotsTo appear on the preference ballot, a candidate must meet participation eligibilityrequirements 3.c. and d. above and file a written request with the State DFL Chair by 4:30p.m. on January 4, 2010.The state party creates and distributes a master ballot and possibly ballot envelopesThe local party produces sufficcient ballots. Two ballots for each pre-printed registrationform page should be sufficient.

Casting the BallotsAfter registering by completing and signing the precinct roll, each eligible attendee will

be given a ballot on which the attendee can indicate a preference for Governor (includinguncommitted status). Balloting begins at 6:30 and ends at 8:00. The preference ballot at

the precinct caucuses shall be a secret ballot, not requiring the voter's signature. Aperson may participate in the preference balloting only, and need not remain for othercaucus activities. Petitions submitted by absent individuals may not be used toparticipate in the preference balloting.

Counting the Ballots1. Two tellers should be used. Only they may be touch the ballots, and then only

in the full sight of the watchers.

2. Teller A empties ballot box/envelope and places all ballots in a pile on table

3.Teller B and Watchers confirm box/envelope is empty.

4. Teller A takes each ballot in turn, announces the vote and hands it to Teller B.

5. Teller B confirms the vote and places the ballot face up in a pile for that candidate.

6. When all the ballots have been sorted, each teller counts each candidate pile.

7. If they disagree, repeat until they do.

8. If they agree, the tally is entered on the envelope and the pile is placed inside.

9. When all piles are accounted for, tellers sign and seal the ballot envelope.

10. The Caucus Chair announces result to caucus and also signs the envelope

Reporting the BallotsAs soon as possible, precinct chair passes results to local party either physically orelectronically.Local party passes results to Secretary of State office at http://CaucusData.sos.state.mn.us or651-201-1383 .Secretary of State office makes results availible at http://CaucusResults.sos.state.mn.us

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Platform and Resolutions

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Resolution Cheat SheetGuideResolutions will only be accepted if they are completed correctly on the official form (F9).

Before your caucus, please read pages 5 and 6 of the 2010-2011 Official Call (a part of F10). Experience shows it will be tremendously helpful to you.

When possible, encourage resolution presenters to consult the Platform to ensure theirresolution doesnt conflict with the Ongoing Platform; Action Agenda items that conflictwith the Ongoing Platform are rejected outright. Resolutions presenters may also findthat their resolution already exists in the Action Agenda; in that case, their resolutionshould be checked as readoption of an action agenda item.

For hot issues, such as single-payer health care, escalation in Afghanistan, education, job training, gay marriage, etc., suggest that people who have resolutions on those topicsmeet together to present a single resolution. This will save a lot of time, both at yourcaucus and at the meeting of your Resolutions Committee.

GlossaryAction Agenda : The biennial list adopted by the DFL at its State Convention . This listcontains specific positions on important state and national public policy issues which theparty supports in order to enact the principles in the ongoing platform. The ActionAgenda can have up to 100 items selected from a larger list prepared by the PlatformCommission from resolutions first submitted at caucuses. Items on the Action Agendacannot conflict with the Ongoing Platform.

Legislative Priorities : A subset of the Action Agenda that is presented to state and localDFL elected officials as party priorities. The Legislative Priorities are selected by the stateexecutive committee with the advice of the Platform Commission

Ongoing Platform : The declaration of the beliefs and principles for which the partystands, adopted by the State Convention.

Platform and Resolution Commission: A committee of the state DFL charged overseeingthe platform process. The commission develops procedures, prepares the stateconvention platform ballot and helps select the legislative priorities. The Commission hasmembers from every Congressional District in the state.

Resolution Category : The Platform is divided into 16 issues categories, and resolutionsshould be submitted under the one category that is the best fit (some issues fitcomfortably into multiple categories). These issues categories are: agriculture; businessand community development; civil, human, and constitutional rights; education; energy;government accountability to the public; health and human services; labor andemployment; national security and international policy; natural resources and theenvironment; public safety and crime prevention; retirement security; tax and budgetpolicy; transportation; and veterans affairs.

Readoption : Proposing a renewal of an action agenda item that was approved during theprevious biennium.

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Reporting ChecklistInto Caucus Envelope

Preprinted registration forms (F2)

Blank registration forms (F3)

Preprinted registration forms (F2 produced by local party)

Gubernatorial Preference Envelope (F5) marked with results andfilled with ballots

All Letter Nomination Forms submitted

All Letter Resolution Forms (F9) submitted marked if passed or failed

Precinct Map (F6 produced by local party. One per station plus one

for Greeter)Precinct Caucus Report Form (F12)

Of Future Use

All remaining pens, markers, tape, scissors, paperclips, rubberbands, clipboards, etc

Governing Documents booklet (Call, Constitution & Bylaws andPlatform) (F10)

Precinct Map (F6 produced by local party)

Counts, Dates, Times & Location worksheet or equivalent (F15)

Ballot Box or Envelope

Other

Recycle everything else

Return room to original condition

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Post Caucus TimelineThe local party may require a variations for this timeline

2010 MN CD5 DFL Page G 13 1/11/2010

A Adjournment - The newly elected precinct is now in charge,but possibly untrained. Stick around to help.

A + 10 min Complete all reporting forms and stuff in Caucus Envelope (F8)

A + 15 min Return room to original condition. Separate useful materialsfrom recycling

Precinct Chair and Associate Chairs arrange to meet

A + 20 min Turn in Caucus Envelope to local party

by 9:30 pm Report preference results to local party

by 10 pm Local party reports preference results to Secretary of State

by February 5 All information entered by local party into VoteBuilder

by March 13 Local party convention

by March 17 Local party reports all platform resolutions to state

April 23-25 State convention

May Work begins on next cycle

Nov 2 General Election


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Precinct Caucus 2010 FormsCover FormThis form is relatively new, It replaces the eligibility statement that formerly wason each registration form. There should be one for each registrar. They shouldbe placed in the Registration Area.

CountyUnit: ________________________________

Precinct: ________________________________

Delegates: ________________________________

NotetoPrecinctChairs : Pleasebesurethatallcaucus attendees s igntheirnames affirmingtheDemocraticFarmerLaborPartyprecinctcaucus declaration.Attendees whosenames appearontheprecinctros tershoulds ignundertheirprintednames . Also,allattendees electedtoserveas delegates oralternates totheircountyunitconventions mus tbeindicatedbycheckingtheirs tatus onthecaucus ros ter.Allalternates mus tberanked,andanysubcaucus names mustberecorded.Beforesubmittingyour caucus ros ters ,checkto

besurethatthepropernumberof delegates and/oralternates havebeenelectedforeachprecinct.

2010RegistrationAffirmationFebruary2,2010Location_________________________________ NOTE:Byregistering,precinctcaucus participants agreetothefollowingaffirmation:

Iaffirmthefollowingarecorrectstatements:1.Icurrentlyresideintheprecinct.2 .Iwillbeage 18orolderandwillbeeligibletovotebyNovember2,2010. (Note:youthparticipantexceptionmustbemarkedoncaucus regis trationform)3.Iconsidermyselfa memberoftheDFLParty. Iamnotanactivemember ofanyotherpoliticalparty .4 .Iagree withtheprinciples oftheDFLPartyas statedintheDFLConstitutionandBylaws.

Byregistering,precinctcaucus participants consenttobeingcontactedforDFLPartyandcandidatepurposes.

Oncedelegateand alternateelections takeplace,check delegateoralternatestatus as elected.Alternates mustincludealternateranking.Ifsubcaucusingis used,subcaucus titles mustbe recorded.Alternaterankingmustbedonewithin subcaucuses.

F 1

Preprinted Registration form sampleThis form has been revised since last cycle. It is to be produced by the localparty. The rightmost column must be filled out to indicate delegates. Thenumber of pages may be used to estimate how many copies of other forms toproduce. They should be placed in the Registration Area.

F 2

Blank Registration formThis form has been revised since last cycle. The rightmost column must be filledout to indicate delegates. Print one copy for each six pages of preprintedregistration forms

F 3

Letter Nomination FormThis is a new form. A person who cannot be at the caucus may be elected to aparty position by indicating their willingness to serve by submitting a letternomination. Letter nominations may be hand delivered to the caucus no laterthan 15 minutes after its start or to the local party unit chair no later than 72hours before the caucus. A "letter nominee" doesnt vote in any way, and isntcounted for purposes of delegate allocation nor in determining the use of proportional voting.The meeting chair will place those names in nomination. If the caucus decides touse a subcaucus system, "letter nominees" will only be nominated for asubcaucus appropriate to any preferences requested. A letter nominee isresponsible for determining whether they were elected, and where and when thesubsequent convention or other meeting will be held.

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F 4

Gubernatorial Preference ballot envelopeBallots are distributed in Registration Area, collected in Seating Area andcounted in Leadership Area.

F 5

Precinct Map sampleMaps are found online at http://www.gis.leg.mn/html/precincts.htm . It shouldbe placed in the Registration Area

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F 6

Precinct Location ListList of locations for all Precinct Caucus for the local party. The state partyproduces a spreadsheet for this and the local party completes it.

F 7

Caucus EnvelopeThe empty envelope placed in the Display Area for the duration of the caucus.Afterwards, it should be stuffed with all Registration forms (F2 & F3), all LetterNomination forms (F4), the Gubernatorial Preference ballot envelope (F5) allResolution forms (F8) and the Caucus Report Form (F11) as well as anycontribution envelopes.

F 8


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Resolution formThis form is required for all platform resolutions. The bottom portion must becompleted to indicate caucus action on each resolution. Print one copy for eachsix pages of preprinted registration forms. Blank forms should be placed in theDisplay Area. Completed forms should be placed in the Caucus Envelope.

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F 9

Governing Documents

This 56 page booklet is a consolidation of the Call, the Platform and theConstitution and Bylaws. It should be placed in the Display Area, but may bemoved to the Leadership Area as a reference during the caucus.

F 10

Precinct Caucus Report formThis is a new form. It must be filled out to indicate election and other results. Itshould be kept in the Leadership Area and overseen by the Recorder.

Minnesota DemocraticFarmerLaborParty2010 PrecinctCaucusReport

CountyUnit/SenateDistrict: ___________________________ Precinct: _________________________________ DelegatesAllowed:________

________ Personswerepresent.(Placeall regi strationformsinenvelope.) ________ Personssubmittedletter nominationformsor equivalents.(Placeall l etternominati onsinenvelope.) ________ Personsvotedinthe gubernatorial preferenceballot. (Tabulateresultsontoball ot envelopeandplacebal lotsinsi de.) ________ Resolutionsweresubmitted and __________ resolutionswereapproved .(Markbottom of eachform andplaceinenvelope.)

$ _ _ _ _ _ _ _ _ in d o n a t io n s w a s c o llected

OfficersPos it io n N ame Add re ss Ci ty /Zi p P hone E -ma il

CaucusConvener

CaucusChair

PrecinctChair

1stAssociateChair

2nd AssociateChair

Pre-convention Committee MembersCom mi tt ee N ame Add re ss Ci ty /Zi p P hone E -ma il

Number ofCounty UnitConventionDelegates Elected: Male:________ Female: ________ Total:__________

Number ofCounty UnitConvention Alternates Elected: Male:________ Female: ________ Total:__________

F 11

Sample Agenda and RulesThis should be placed in the Display Area, but an alternate such as F13 may beused.

DFL Precinct Caucus Agenda(Caucus can add items , butcannotdeleteitems)

1 .Conveneat7:00 p.m.2.Introductions and Greetings3.Read P articipant Eligibility Requirements.4 .Read AffirmativeAction Statementand PlatformStatement.5 .ElectCaucus Chairand atleast2 Tellers, andAppointCaucus Secretary

--Chair pos ition is fortonightonly. Function is to conductthecaucus .6.Adoptrules forprecinctcaucus business, ifdesired.7.ElectPrecinctChairand two AssociateChairs

-- Theseofficersserveforthe nexttwo years . Functionis toorganize theDFLPartyin theprecinct(identifyand regis ter DFLvoters ,dis tributesampleballot andcampaign literature,conductget-out-the-voteefforts , etc.). Also representtheprecincton theCountyUnitCentral Committee.

-- Atleas toneAssociateChairmu stbeofoppos itegender fromtheChair.8.ElectCounty Unit/SenateDistrictConvention Delegates and Alternates

-- Musts tartat7:30p.m. unless delegates ares tillbeing regis tered. 9 .Tally StatewidePreferenceBallotsat8:00 p.m., certify results, and announce

results to caucus.10.ConsiderResolutions.

-- Maybe done duringbreaks inother bus iness , suchas whilevotesare beingcounted.

11.Adjourn

Sample Precinct Caucus Rules(Caucus can add, delete or change as it sees fit)

Note: The2010-2011OfficialCal landtheDFLCons titution &Bylawsgovern in allcases . Ifnorulein either theCallor precinctcaucus rulesapplies to a s ituation, RobertsRulesofOrder,NewlyRevised, willgovern.

Nominations1.Any caucus participantmay nominatehimself/herselfforanypo s ition being electedbythecaucus . Nonominating

orseconding speeches may begiven.2.If acontes texis ts , each candidateforan electivepos ition may takeup to oneminuteto explain why he/sheshould

beelected by thecaucus to thatpos ition.

Motions /Resolutions3.All resolutionsproposedfor cons ideration bythecaucus(andany amendmentsof5or morewords) mus tbe

submitted to theCaucus Chairin writing immediatelyafterbeing proposed.4.No morethan threespeakers in favorand threespeakersopposedto amotionorresolution willbeallowed. Debate

ends , and thecaucus willcometo avoteimmediately, afterthere havebeen threespeakers on each s ideoftheissue.5.Speeches willbelimited to no morethan oneminuteperspeech.6.No speakermay speak twiceto amotion orresolution untilallotherswishing to speak to theissuehavehad aturn.

Election ofDelegates Subcaucus ing See pages35 ofthe CallParticipanteligibility See page 2 of the CallResolutions generalrules See pages56 ofthe Call

F 12

Supplementary FormsAlternate Agenda and RulesThis differs from the sample (F12) by adjusting the agenda for visiting speakers,fundraising and pre-convention committees and by adjusting the rules forvisiting speakers and resolutions. Any of the times may be adjusted to reflectthe needs of the caucus.

F 13

Reader Cheat SheetThis should be given the Reader to avoid excess page turning and headscratching.

F 14

Information Cheat SheetThe indicated information should be consolidated from other items such as theCaucus Envelope (F8) and the local convention call.

F 15

DFL Neighborhood Activist Sign-up Sheet F 16

Subcaucus Allocation Worksheet F 17

Subcaucus Report Form F 18

Precinct Caucus Forms 2010


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Precinct Caucus Forms 2010 CD5 DFL F 2 1/11/10


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DFL Precinct Caucus Agenda(Caucus can add items, but cannot delete items)

1. Convene at 7:00 p.m.2. Introductions and Greetings3. Read Participant Eligibility Requirements.4. Read Affirmative Action Statement and Platform Statement.5. Elect Caucus Chair and at least 2 Tellers, and Appoint Caucus Secretary

-- Chair position is for tonight only. Function is to conduct the caucus.6. Adopt rules for precinct caucus business, if desired.7. Elect Precinct Chair and two Associate Chairs

-- These officers serve for the next two years. Function is to organize the DFL Party in the precinct(identify and register DFL voters, distribute sample ballot and campaign literature, conduct get-out-the-vote efforts, etc.). Also represent the precinct on the County Unit Central Committee.

-- At least one Associate Chair must be of opposite gender from the Chair. 8. Elect County Unit/Senate District Convention Delegates and Alternates

-- Must start at 7:30 p.m. unless delegates are still being registered. 9. Tally Statewide Preference Ballots at 8:00 p.m., certify results, and announce

results to caucus.10. Consider Resolutions.

-- May be done during breaks in other business, such as while votes are being counted.11. Adjourn

Sample Precinct Caucus Rules(Caucus can add, delete or change as it sees fit)

Note: The 2010-2011 Official Call and the DFL Constitution & Bylaws govern in all cases. If no rule in either the Call or precinct caucus rules applies to a situation, Roberts Rules of Order, Newly Revised, will govern.

Nominations1. Any caucus participant may nominate himself/herself for any position being elected by the caucus. No nominating

or seconding speeches may be given.2. If a contest exists, each candidate for an elective position may take up to one minute to explain why he/she should

be elected by the caucus to that position.

Motions/Resolutions3. All resolutions proposed for consideration by the caucus (and any amendments of 5 or more words) must be

submitted to the Caucus Chair in writing immediately after being proposed.4. No more than three speakers in favor and three speakers opposed to a motion or resolution will be allowed. Debate

ends, and the caucus will come to a vote immediately, after there have been three speakers on each side of the issue.5. Speeches will be limited to no more than one minute per speech.6. No speaker may speak twice to a motion or resolution until all others wishing to speak to the issue have had a turn.

Election of Delegates Subcaucusing See pages 3 5 of the CallParticipant eligibility See page 2 of the CallResolutions general rules See pages 5 6 of the Call

See F 13 for an alternate version



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DFL Precinct Caucus Agenda Recommended(Caucus can add items, but cannot delete items)1. Convene at 7:00 p.m.2. Introductions and Greetings3. Read Participant Eligibility Requirements.4. Read Affirmative Action Statement and Platform Statement.5. Elect Caucus Chair and at least 2 Tellers, and Appoint Caucus Secretary

-- Chair position is for tonight only. Function is to conduct the caucus.6. Adopt rules for precinct caucus business, if desired.#. Consider Resolutions -- At convenience of caucus and discretion of chair.#. Listen to visiting speakers -- At convenience of caucus and discretion of chair.7. Elect Precinct Chair and two Associate Chairs

-- These officers serve for the next two years. Function is to organize the DFL Party in theprecinct (identify and register DFL voters, distribute sample ballot and campaign literature, conduct get-out-the-vote efforts, etc.). Also represent the precinct on the County Unit Central Committee.

-- At least one Associate Chair must be of opposite gender from the Chair.8. Ask for Donations to the DFL and Ask for Precinct Activists

9. Elect County Unit/Senate District Convention Delegates and Alternates -- Must start at 7:30 p.m. unless delegates are still being registered.10. Elect County Unit/Senate District Pre-Convention Committee Members11. Tally Statewide Preference Ballots at 8:00 p.m., certify results, and announce

results to caucus.12. Adjourn

Sample Precinct Caucus Rules(Caucus can add, delete or change as it sees fit)NominationsNote: The 2010-2011 Official Call and the DFL Constitution & Bylaws govern in all cases. If no rule ineither the Call or precinct caucus rules applies to a situation, Roberts Rules of Order, Newly Revised, will govern.1. Any caucus participant may nominate himself/herself for any position being elected by thecaucus. No nominating or seconding speeches may be given.2. If a contest exists, each candidate for an elective position may take up to one minute to explainwhy he/she should be elected by the caucus to that position.Motions/Resolutions3. All resolutions proposed for consideration by the caucus (and any amendments of 5 or morewords) must be submitted to the Caucus Chair in writing immediately after being proposed.4. No more than three speakers in favor and three speakers opposed to a motion or resolution will beallowed. Debate ends, and the caucus will come to a vote immediately, after there have been threespeakers on each side of the issue or when there are no more speakers for either side .5. Speeches will be limited to no more than one minute per speech.6. No speaker may speak twice to a motion or resolution until all others wishing to speak to the issue

have had a turn.7. No person may submit a second resolution until all others wishing to submit one have had a turn.Visiting Speakers8. Upon recognition by the caucus chair, visitors may speak for up to ___ minutes to be followed by a

question and answer period of up to ___ minutesParticipant eligibility See page 2 of the Call Election of Delegates Subcaucusing See pages 3 4 of the CallResolutions general rules See pages 5 6 of the Call



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Reader Cheat SheetELIGIBILITY AFFIRMATION - Read at beginning of caucusBy signing in, precinct caucus attendees agree to the following: You affirm that you livein the precinct; you will be 18 by November 2, 2010 and are eligible to vote or will be 16

and eligible to participate in caucus business; you consider yourself a member of theDFL Party, and are not an active member of any other political party; and, you agree withthe principles of the DFL Party as stated in the DFL Constitution & Bylaws .

AFFIRMATIVE ACTION STATEMENT - Read before election of Caucus ChairThe goal of affirmative action is to recruit individuals for political activity in the DFLand the Democratic process of our government. The DFL is an active participant in thestruggle to end all forms of bigotry and discrimination. As part of our commitment toending discrimination, we seek to increase the participation of members of thosecommunities that have been traditionally shut out of and/or underrepresented in thepolitical process. As part of this commitment, we will seek to elect members of thesecommunities to positions both within the DFL Party and in public office. These effortswill be directed toward all underrepresented communities.

AFFIRMATIVE ACTION REMINDER - Read before each following electionAs you vote, remember that the DFL encourages those who are under-represented toparticipate in DFL Party activities. Now is the time to empower those with lessopportunity.

PLATFORM STATEMENT - Read before considering any resolutionsThe State DFL Ongoing Platform embodies the beliefs and principles of the MinnesotaDemocratic-Farmer-Labor Party. The State DFL Action Agenda is a set of statements of recommended positions on important public policy issues which the party supports andwill promote during the next two years.These documents are created through a grassroots process from resolutions presentedat the local level and ultimately passed at the state convention.

GREETINGS - Read at any convenient point in the caucusDear Friends,Welcome to the 2010 DFL Precinct Caucuses!Thank you for your commitment to the DFL Party, and for getting involved. Yourparticipation tonight is the important first step in choosing our candidates and settingour platform. The upcoming election will be a tough but exciting battle to build upon ourgains from 2008, take back the governorship, and once again advance a progressiveagenda both in Minnesota and in Washington. We will win in November because of yourinvolvement and hard work, tonight and over the next nine months. I admire yourdedication and look forward to working with you.

Brian Melendez, State DFL Party Chair



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Information Cheat SheetDATA ENTRY PARTYDate/Time: ________________________________________________

Location: ________________________________________________

LOCAL PARTY PRE-CONVENTION COMMITTEESCommittee List: ________________________________________________________________________

________________________________________________________________________

Number of Members to elect to each: ________________________

Number of Alternates to elect to each: ________________________

Initial Meeting Date/TIme: ________________________________________________

Initial Meeting Location: ________________________________________________________________________________________________

Who may be on committees? Delegates _____ Alternates _____ Others _____

Who may vote for committees? Delegates _____ Alternates _____ Others _____

LOCAL PARTY CONVENTION (County or Senate District)Number of Convention Delegates to elect: ________________________

Number of Convention Alternates to elect: ________________________

(same as number of delegates to be elected)Convention Date/Time: ________________________________________________

Convention Location: ________________________________________________

________________________________________________

CONGRESSIONAL DISTRICT CONVENTIONConvention Date/Time: Saturday, March 27, 2010 1 pm 6 pmConvention Location: St Louis Park High School

6425 W 33rd St

St Louis Park MN

STATE CONVENTIONConvention Date: April 23-25, 2010Convention Location: Duluth Entertainment Convention Center

Duluth, Minnesota



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DFL Neighborhood Activist Sign-up SheetName Address Phone/Email

Get to know their neighbors on a first name basis.

Contact their neighbors to maximize votes for DFL Candidates.

If you are willing help improve our city, state and country, please sign upto become a DFL Neighborhood Activist



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Subcaucus Report FormSubcaucus Name (please print):

Candidate PartList in order of decreasing jurisdiction size

Words PartThe word part is limited to 20 characters

Subcaucus Delegates * Subcaucus Alternates1.2.3.

4.5.6.7.8.9.10.11.12.13.14.15.

Gender Mix ____ Female ____ Male Gender Mix ____ Female ____ Male

* If one gender has an extra delegate, the last ranked delegate of that gender must beindicated in this column. In order to balance the delegation as a whole, this delegate

may by lot be swapped with the highest ranked alternate of the opposite gender.Subcaucus Chair (please print): Name Please print Signature



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DFL 103: How to Prepare for and Lead your Precinct Caucus (with Competence and Confidence)

2009 MN CD5 DFL Page 1 1/7/2010

How to prepare for and lead

your Precinct Caucus withcompetence and confidence

How to become a DFL

Neighborhood ActivistHow to

LeadHow to

work with

your PrecinctCaucus CandidateCampaigns

How to Organize and

Empower your PrecinctThe above diagram shows how the four workshops in theMN CD 5 Powe r to th e Pr ec inc ts "2//("2*2+ :%(1; 1-&$1'$/ .


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2009 MN CD5 DFL Page 2 1/7/2010

Benefits of having an effective Precinct Caucus(Please place a check mark after each benefit you would like to have)

1. Provides a positive experience for those who only come to cast aPreference Ballot ___

2. Provides a positive experience for those who attend the Caucus ___

3. /-3(#$0 .-0(1(3$ $5.$/($,"$ %-/ : Caucus Helpers ;

4. Allows for a smoother and usually a shorter Precinct Caucus ___

5. Allows candidates & elected officials to speak at more PrecinctCaucuses ___

6. Enables recruiting Neighborhood Activists at Precinct Caucus ___

7. Makes life easier for Precinct Chairs ___

8. Enables a maximum number of votes to be cast for our endorsed DFLcandidates in November ___


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2009 MN CD5 DFL Page 3 1/7/2010

Planning for a Precinct Caucus90 days before the Precinct Caucus

Find out the date for the next Precinct CaucusReserve a Meeting Room for the Precinct Caucus Notify your Senate District/County Unit Chair of the location

60 days before the Precinct Caucus

Obtain and r e vie w 1'(0 6$ /


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2009 MN CD5 DFL Page 4 1/7/2010

21 days before the Precinct Caucus

Call volunteers (listed earlier) and recruit enough helpers

Suggested script to use when contacting a StrongDemocrat to ask them to help at the Precinct CaucusHi, % fi rs t name ) . {wai t un t il t h e st rong D e m o c ra t an s w e r s t h e phon e } Hi (the ir firs t name ) , this is (my firs t and las t nam e ) , %for our P r ec inc t Cauc us on Tue s day , Fe bruary 2nd . (The ir firs t nam e ) would youc ons ide r he lping us out by be ing the (role )?No ??

Y e s or wha t would I hav e t o do & the ir firs t name ) le t m e re ad th e jobde s c ript ion (its s hort) to you . {R e ad t h e rol e } (The ir firs t nam e ) do e s thats ound like s om e thing you would be inte re s te d in doing?

No No ? Y e s > /$ 1 ' 1


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2009 MN CD5 DFL Page 5 1/7/2010

Precinct Caucus Materials-needed and Set-up Checklist

Materials for Re gis tration Table s Materials for %

Attendee Re gis tration Forms Annotate d Cauc us Age nda

Copies of Caucus Age nda & Rule s Age nda and Rule s (on transparencies)

Official DFL Call Overhead Projector

Precinct Map Public Address System (if needed)

De le gate / Alte rnat e Le tt e rs Extension cord with multiple outlets

Ballot Box or E nve lope Red safety tape for extension cord

Donation Boxe s and Enve lope s Blank Transparencies and Marking Pens

Pape r for secret ballots Calc ulator

Pe ns (lots of them) Sub-Cauc us forms

Name tags and marking pens Delegate cards 9 ; 5 ; (bright color)

Sc iss ors Alternate cards 9 ; 5 ; (lighter color)

Mas king tape

Some paperclips and rubber bands

Clipboards

One bright-c olore d ink pe n

Lis t of Loc ations of ne ar-by Cauc us e s

Name Tags/Marking Pens

Convention Reminder cards

Rec ording forms (Delegates/Alternates)


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2009 MN CD5 DFL Page 6 1/7/2010

Registration ProcessBegin registering attendees at (or before) 6:30 PM. The Caucus Secretary shouldfill in a registration card for anyone who is absent but has sent a letter expressing

an interest in becoming a delegate.Each Caucus participant should:

1) Verify they are at the correct DFL Caucus (by checking the map showing thePrecinct boundaries)

2) Read the list of and agree to the Eligibility Requirements for participation.

3) Then register either by a) {if they have attended a previous Caucus in thisPrecinct} finding their information in the preprinted forms or b) {if they have notattended a previous Caucus in this Precinct} filling in a Registration Card.

Preference Balloting Process After Registering (as described above) each Caucus participant:

1) Should be given one Preference Ballot and an ink pen and allowed to cast a secret ballot for one Candidate,

2) then allowed to place their completed ballot into a Ballot Box

3) and then allowed to join the other participants at the Precinct Caucus (or to leave,(% 1'$6 #-,


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2009 MN CD5 DFL Page 7 1/7/2010

Precinct Caucus Agenda1. (7:00 PM) 9 Conve ne r c alls Pr ec inc t Cauc us to Orde r2. We lc om e and Introdu c tions 3. Review, amend and approve an agenda for 1-,(&'1


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2009 MN CD5 DFL Page 8 1/7/2010

Role descriptions:Pr ec inc t Chair: This Precinct officer is charged with organizing the DFL Party in the precinct

and serves on the senate district/county unit central committee. The Precinct Chair assistswith organizing the local party unit and campaigns. Sample activities include:" communicating with Precinct Caucus participants about DFL activities over the next two

years.7 " ,3 00(,& ./$"(,"1 /$0(#$,10 1- (#$,1(%6 *()$*6 3-1$/0 " conducting voter-registration drives." distributing the DFL sample ballot and campaign literature for endorsed candidates." conducting get-out-the-vote efforts at election time.7 "-+.(*(,& *(010 -% /$0(#$,10 4(**(,& 1- 4-/) -, " +. (&,0 -/ ' 3$ * 4, 0(&,0 " ensuring that all reports are completed immediately after this Precinct Caucus adjourns

and delivering all materials from the Caucus within 48 hours to the senatedistrict/county unit chair.

Two Ass oc iate Chairs : These Precinct officers help the Precinct Chair in party activities andmay be the alternate for the Precinct Chair on the senate district/county unit central committee.At least one Associate Chair must be of the opposite gender from the Precinct Chair.

D F L Ne ighborhood Ac tivis t: A DFL Neighborhood Activist is # $ who #$3$*-.0 :%(/01 , +$; /$* 1(-,0'(. 4(1' their neighbors, talks with their neighbors just beforeeach election, hands out a map (showing where to vote) with a sample ballot and thusmaximizes votes for our DFL Candidates.

Conve ntion De le gate s ass is t the D F L Par ty in making important dec is ions by participatingin a DFL Convention . {Delegates are elected at the Precinct Caucus}

Conve ntion Alte rnate s ass is t th e D F L Par ty in making important dec is ions (by participating in a DFL Convention after they are upgraded to Delegate). {Alternates are electedat the Precinct Caucus}

Pr e -c onve ntion Committee Me mb e rs plan and manag e vital func tions of a DF LConve ntion (by participating in Pre-convention Committee Meetings) {Pre-conventionCommittee Members are elected at the Precinct Caucus}


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2009 MN CD5 DFL Page 9 1/7/2010

Annotated Precinct Caucus Agenda1. (7:00 PM) 9 Conve ne r c alls Pr ec inc t Cauc us to O rde r

S ay: : We lc om e to the Pr ec inc t Cauc us . Is anyone not s ur e th e y are at th e rightCauc us ?;

2. We lc om e and Introduc tions Introduce key people and any elected officials in attendance.

3. $3($4 +$,# ,# ../-3$ , &$,# %-/ 1-,(&'1


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2009 MN CD5 DFL Page 10 1/7/2010

5. Elec t Cauc us Chair, appoint 2 Te lle rs and a Cauc us Sec r e taryS ay e i t h e r 1) : I am willing to Chai r this c auc us ; or 2) : % !to Chair this c auc us ; and t h e n s ay: : Is th e re a motion to nominat e s om e on e as Cauc us Chair?; After someone is nominated, say: : Is th e r e a motion to c los e nominations and c as t aunanimous ballot for the nominee ? ;

The just-elected Caucus Chair runs the meeting from this point forward.S ay: : Is th e re a motion to allow the Cauc us Chai r (me ) to appoint two t e lle rs and aCauc us Sec r e tar y or would you pre fe r to take time and e lec t e ac h of the m? ;

Announce the name of each person and the role you are appointing them to do.

6. Adopt rule s (Standard and special rules listed below this agenda)Display (and review) the Caucus Rules Visual and then S ay: : Is the r e a motion toapprove the s e Cauc us Rule s ?;

If special Rule number 8 is approved, announce who the three-member ResolutionsPanel will be.

7. Elec t a Pr ec inc t Chair and two Ass oc iate Chairs S t ar t by r e ading t h e Aff ir m a t iv e Ac t ion R e m ind e r: : 0 6-2 3-1$ /$ member that the DFLencourages those who are underrepresented to participate in DFL Party activities. Now is1'$ 1(+$ 1- $+.-4$/ 1'-0$ 4(1' *$00 -..-/12,(16 ; S ay: : The Role de s c riptions for the s e pos itions ar e lis te d on th e ba c k of the age nda ;S ay e i t h e r: 1) : I am wil ling to be Pr ec inc t Chai r for the ne xt two ye ar s ; or 2) # % ! ; and t h e n s ay: : Is the r e a motion to nominat e s om e on e as Pr ec inc t Chair?;

After a Precinct Chair has been elected, S ay: : % !Pr ec inc t Ass oc iate -Chairs for the ne xt two ye ars ; and t h e n s ay: : Is th e r e a motion to

% ! -Chairs ?;

8. Ask for Neighborhood Activists and then Ask for Donations

S ay: : To maximize vote s for our DF L C andidate s , we nee d at le as t one D F L Ac tivis ton e ve ry bloc k within our Prec inc t. A DFL Ne ighborhood Ac tivis t is a goodne ighbor who de ve lops a firs t-name r e lations hip with the ir ne ighbors , talks withthe ir ne ighbors jus t be fore e ac h e lec tion , hands out a map ( s howing whe re to vote ) {show the example map} with a s ample ballot and thus maximize s vote s for our DF LCandidate s . If you are wil ling to be a DF L Ne ighborhood Ac tivis t , ple as e s ign upon this lis t.; Pass out the DFL Neighborhood Activist List {on a Clipboard}


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2009 MN CD5 DFL Page 11 1/7/2010

S ay: : We als o n ee d your he lp paying for D F L Cauc us e s and Conve ntions and forthe c oordinat e d c ampaign to e lec t e ndor s e d DF Lc andidate s . To c ontribute , ple as e make your c hec k payable to th e MN D F L and indic ate on the bac k of the e nve lope :1 / 2 to SD xx. %and s e nd a donation . This mon e y will be we ll us e d . I als o e nc ourage you to s e nd ac hec k to whic he ve r of our e xce lle nt DF Lc andidate s you are s upporting.; Then pass out a stack of the MN DFL (postage Paid) pre-addressed envelopes.

9. (7:30 PM) Elec t County Unit / Se nate Dis tric t Conve ntion De le gate s & Alte rnate s Display and review a visual listing each of the Conventions that Delegates will beexpected to attend. R e ad: : As you vote , re me mb e r that th e D F Le nc ourage s thos e who are und e r r e pr e s e nte d to par tic ipate in DF L Party ac tivitie s . Now is the time toe mpowe r thos e with le ss opportunity ;

As k : : How many of you wis h to b e De le gate s ? ;

I f m or e p e opl e wi s h t o b e D e l e ga t e s t han t h e r e ar e d e l e ga t e s availabl e , {Include thosewho have sent a letter expressing an interest in becoming a delegate. These people areeligible for election on the same basis as anyone who is present} a s k : : How many ofyou wis h to u s e a s ys te m that allows for proportional re pr e s e ntation?;

I f e nough p e opl e ra i s e t h e ir hand s t o ju st i f y on e d e l e ga t e , S ay: : We will us e the Walking Sub-c auc us s ys te m to s e lec t our De le gate s and Alte rnate s . ;

Go to the Walking Sub-caucus pages to select Delegates and Alternates. {The caucus can begin taking nominations for these delegates and alternates at any time, but the votingcannot begin before 7:30 p.m.} When completed, come back here and continue thecaucus.

Ensure the names of all Delegates and Alternates are identified to the Caucus Secretary.

Repeat the above process for each set of Delegates & Alternates that need to be selected.

10.

Elec

t County Convention D

elegat

e s& Alt

ernat

e s (follow step 9.)

11. Elec t City Conve ntion De le gate s & Alte rnate s (follow step 9.)


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2009 MN CD5 DFL Page 12 1/7/2010

12. Select Pre-convention Committee members for ConventionsS ay: : If you are inte r e s te d in voluntee ring for a Pre -c onve ntion Committee , ple as e print your name and c ontac t information on this lis t of available Pr e -c onve ntionCommittee s ;

Then Pass out a Pre-convention Committee Member List (one for each Convention){each list should be on its own clipboard}

13. Tally and announce Pr e fe r e ntial Balloting re s ults (not before 8 PM) As soon as all Preference Voters have been registered and voted, the appointed twoTellers should add up all votes cast for each candidate listed on the preference Ballot andthis tally should be announced by the Caucus Chair (not before 8 PM)

14. Cons ide r Re s olutions Resolutions approved by the Caucus will be forwarded to the County Unit/Senate

District Convention. Special Rule 8 (if approved) allows the Caucus Chair to appoint athree-member Resolutions Panel, who shall sort all resolutions submitted into twogroups: 1) Non-controversial resolutions that would pass unanimously and 2)Resolutions that may be controversial and need to be presented and discussed.

Ask the three member panel to announce how many resolutions they believe are solidly,# #-,


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2009 MN CD5 DFL Page 13 1/7/2010

If you are willing to do some work to improve our city, state and country, please sign up below to

become a D F L Ne ighborhood Ac tivis t (See the

description of work below) Name of DFL Activist Address Telephone numbe

A DFL Neighborhood Activist is # $ who #$3$*-.0 :%(/01 , +$; /$* 1(-,0'(. 4(1' neighbors, talkswith their neighbors before each election, hands out a sample

ballot and thus maximizes votes for DFL Candidates.


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2009 MN CD5 DFL Page 14 1/7/2010

How to manage a Walking Sub-Caucus1. Caucus Chair opens nominations for Sub-Caucuses

Each nominator gives title and a very brief description of the Sub-Caucus Nominations are closed

2. Time for 1st count (suggested by Caucus Chair) set by majority vote: ______ 3. Time for 2nd count (suggested by Caucus Chair) set by majority vote: ______ 4. The Caucus Chair identifies areas where each Sub-Caucus will meet and provides

a suggested sub-caucus agenda to each Sub-Caucus.5. At the time set for 1st count, Sub-Caucus Chairs report how many members are in

their Sub-Caucus.6. The Caucus Chair calculates the Initial Viability Number (to three digits) and

then rounds up to the next whole number (to get the viability number).7. If all Sub-Caucuses are viable (have more members than the viability number) go

directly to step 9. If any Sub-Caucuses are not viable (have too few members),the Caucus Chair notifies those Sub-Caucuses that they are NOT viable.

8. At the time set for Final Count, Sub-Caucus Chairs report how many membersare in their Sub-Caucus.

9. The Caucus Chair calculates the Final Viability Number (to three digits),determines how many Delegates & Alternates each Sub-Caucus will have,notifies each Sub-Caucus of how many Delegates and Alternates they have,edits the Sub-Cauc us De le gate Forms to show only the authorized number of Delegates & Alternates and then distributes these edited Sub-Cauc us De le gate Forms .

10. Each Sub-Caucus elects its allotted delegates and alternates and achieves agender balance.

11. Each Sub-Caucus ranks its allotted alternates in sequence.

12. The Sub-Caucus Chair will sign the Sub-Cauc us De le gate Form after thedelegates and alternates are gender balanced.

13. Caucus Tellers pick up the completed Sub-Cauc us De le gat e Forms and takethem to the Caucus Secretary. (The Caucus Secretary will complete:/$&(01/ 1(-,; -% ** 0$*$"1$# $*$& 1$0 ,# *1$/, 1$0 0 the Caucus continues)


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2009 MN CD5 DFL Page 15 1/7/2010

Sub-Caucus Delegate Calculator Viability number = Total # of members in all Sub Caucuses = ___._ _ _

Number of precinct delegates

Sub Caucus# of

Members# MembersViability #

Delegates & Remainder

Additionaldelegate?

Totaldelegates

___._ _ _

___._ _ _

___._ _ _

___._ _ _ ___._ _ _

___._ _ _

___._ _ _

___._ _ _

___._ _ _

___._ _ _

___._ _ _

___._ _ _

___._ _ _

# of Precinctdelegates = _______ Minus

# delegatescommitted ____ Equals

______ stillavailable

Sub-caucuses with the largest remainders each receive one of the still available delegates.


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2009 MN CD5 DFL Page 16 1/7/2010

Suggested Sub-Caucus Agenda

(The person who nominated the Sub-Caucus should lead the Sub-Caucus until aSub-Caucus Chairperson is elected)

1. Have each person introduce themself (their name, address and why they havechosen this Sub-Caucus).

2. Decide how this Sub-Caucus will elect a Sub-Caucus Chairperson.

3. Elect a Sub-Caucus Chairperson.

4. Have any new members introduce themselves (their name, address and why they

have chosen this Sub-Caucus).

5. Have each member who wishes to be a delegate state their name and then brieflydescribe why they wish to be a delegate.

6. Decide how this Sub-Caucus will elect delegates and alternates (secret ballot or another method).

7. Sub-Caucus Chair will read either the Affirmative Action Statement or this%%(/+ 1(-, "1(-, $+(,#$/ : 0 6-2 3-1$ /$+$+!$/ 1' 1 1'$ $,"-2/ &$0those who are under-represented to participate in the DFL Party activities. Now(0 1'$ 1(+$ 1- $+.-4$/ 1'-0$ 4(1' *$00 -..-/12,(16 ;

8. Elect delegates and alternates and ensure they are gender balanced.

9. Rank alternates in the sequence that they should be raised as delegates, if delegates are not in attendance.

/(,1 1'$ #$*$& 1$0< ,# *1$/, 1$0< , +$0 -, 1'$ $*$& 1$ -/+

11. The Sub-Caucus Chair must sign the Delegate Form (stating that gender balancehas been achieved) and present it to a Caucus Teller.


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2009 MN CD5 DFL Page 17 1/7/2010

Sub-Caucus Delegate FormSub-Cauc us : (please print) ____________________________________________ Sub-Caucus Chairpe rs on: (Please print) __________________________________

Sub-Caucus Delegates gender Sub Caucus Alternates gender

1.

2.

3.

4.

5.6.

7.

8.

9.

10.11.

12.

13.

14.

15.

Gender mix: Female ___, Male ___ Gender mix: Female ___, Male ___

Sub-Caucus Delegates and Alternates need to be ge nde r balance d.

Signed: ________________________________________

Sub-Caucus Chairperson


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2009 MN CD5 DFL Page 18 1/7/2010

Recording Process:Caucus Secretary should print all Delegate and Alternate names andcontact information on the Delegate/Alternate Form.

Caucus Secretary should fill in the Caucus Recording Form.

The above two forms and all other caucus materials (Registrationmaterials, delegate/alternate roster, preference ballots, money"-**$"1$# 8 ) should be placed in the Caucus Envelope.

Reporting Process:Call this number: 651-201-1383 and report the total votes cast for each candidate on the Preference Ballot and any additionalinformation that is needed.

Deliver the Caucus envelope containing all Caucus materials to your Senate District/County Unit Chair as soon as possible.

Please direct questions on this workshop and curriculum to:

Harrison Nelson (612) 378-5377,

E-mail: [email protected]

Jules Goldstein


Please direct questions on Trainings and Workshops to:

Stephanie Owen-Lyons (612) 600-0795,



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DFL 103: How to plan, manage and e njoy your Prec inc t Cauc us

Intended Audience:

1. : $4; /$"(,"1 2"20 -,3$,-/0 ' (/0 4'- /$ 01(** 1/6(,& 1-

decide if they want to commit to this responsibility.2. : 5.$/($,"$#; /$"(,"1 2"20 -,3$,-/0 ' (/0 4'- /$ (,1$/$01$#

in How to manage an even better Precinct Caucus.

Describe the Planning, Pr e paration and Se t-up necessary to prepareLearning Objectives: Upon completion, the learners will be able to:

3. Describe the be ne fits to be gained from an effective Precinct Caucus.4. Describe the Planning, Pr e paration and Se t-up necessary to prepare

for an effective Precinct Caucus (including recruiting the neededhelpers and gathering the needed materials).

5. Guide the Re gis tration Process6. Guide the Pr e fe r e nce Ballotingprocess.

7. Use an annotated agenda to guide the Pr ec inc t Cauc us .8. Manage a Walking Sub-C auc us .9. Handle Candidate vis its during the Precinct Caucus .

10. Correctly r ec ord all of the important Caucus data.11. Quickly r e port the results of the Precinct Caucus.