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Page 1 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
Client's Representative:
Duty Holders Role and Responsibilities
Demonstrate how you undertake or discharge this role and responsibility?
When in the project cycle is the role and responsibility undertaken?
How is this duty role and responsibility documented, recorded and communicated?
Plan sufficient time and resource for all stages. Each project is assessed in the early stages to
determine resources & timescales.
As soon as the feasibility of the project is established and the results are reviewed at every ensuing GRIP Stage review.
Minutes are taken for each meeting & the results stored in CCMS2 or some other approved receptacle. Stage Gate reviews are similarly recorded & stored.
[Insert hyperlink of project plan in project file storage area here]
Have prepared a Project Brief that explains expected outcome of project.
Client to Sponsor & Sponsor to Project Manager Remits are required for all projects – they are both GRIP deliverables. Each party signs to confirm their clear understanding.
Before the end of GRIP Stage 1. The results are reviewed at every ensuing GRIP Stage review.
Minutes are taken for each meeting & the results stored in CCMS2 or some other approved receptacle. Stage Gate reviews are similarly recorded & stored.
[Insert hyperlink of sponsors remit in project file storage area here]
Check, record and verify competence and resources of Principal Designer candidates.
The Principal Designer is usually Network Rail & the Principal Designer Representative is usually Network Rail Telecom. A Point of Contact is appointed & the person appointed is assessed by the S&SD team & without suitable assurances no appointment is made.
On appointment & prior to any replacement being appointed.
The process includes forms specifically designed to capture the output. The forms are signed off by relevant persons & stored in CCMS2 or some similar approved manner.
[Insert hyperlink of PD assessment in project file storage area here]
Appoint a Principal Designer (PD). On receipt of a satisfactory assessment a written appointment is issued by either S&SD or the Client Reps Point of Contacts Point of Contact.
During GRIP Stage 1.
A letter of appointment is issued & a copy is stored in CCMS2 or some similar approved manner.
[Insert hyperlink of appointment letter/email in project file storage area here]
Page 2 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
Client's Representative:
Duty Holders Role and Responsibilities
Demonstrate how you undertake or discharge this role and responsibility?
When in the project cycle is the role and responsibility undertaken?
How is this duty role and responsibility documented, recorded and communicated?
Notify the HSE of the Project and the roles appointed where estimates of time required for the Project exceed the notification threshold.
The legal requirement of whether or not to notify the HSE is the subject of assessment by S&SD, Engineering, Construction & PD.
As soon as the feasibility & nature of the project becomes clear i.e. as soon as practicable. The outputs are reviewed at GRIP Stage reviews & as and when change occurs.
This document is done on-line via their website. The notification is formally acknowledged by the HSE. Store this in CCMS2. A copy is sent to each of the parties identified on the form and on site.
[Insert hyperlink of F10 in project file storage area here]
Check licence, competence & resource of Principal Contractor.
Principal Contractor license details are retained on the Achilles website
The categories of work that can be undertaken by a Principal Contractor are retained on the Achilles website
Resources are discussed & agreed at the tender stage & at contract award meetings.
For licensing & competence matters initial assessments are carried out during the tender stage.
Resources are discussed & agreed upon contract award.
The Commercial Department retains the documentation because it is commercially sensitive.
Selected persons are given access to the storage area:
[Insert hyperlink of contractors certificates in project file storage area here]
Appoint a Principal Contractor (PC). The appointment of a Principal Contractor is confirmed by the award of a contract by the Commercial Department.
Immediately following the tender review stage & at the time of contract award.
The Commercial Department retains the documentation because it is commercially sensitive.
Selected persons are given access to the storage area:
[Insert hyperlink of contract in project file storage area here]
Check & record competence and resources of all other appointees.
Competencies are checked in accordance with the requirements of NR/L2/OHS/0047 – Applications of the Construction (Design & Management) Regulations to Network Rail Construction Projects.
Immediately prior to the commencement of any role.
The form NRT/SSD/FRM/005 is used to record the findings of assessments relating to Principal Designers & their resources.
Page 3 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
Client's Representative:
Duty Holders Role and Responsibilities
Demonstrate how you undertake or discharge this role and responsibility?
When in the project cycle is the role and responsibility undertaken?
How is this duty role and responsibility documented, recorded and communicated?
The form NRT/SSD/FRM/006 is used to record the findings of assessments relating to all other appointments.
The documents are stored in CCMS2.
[Insert hyperlink of PC rep and Client Rep assessments in project file storage area here]
Provide pre-construction information to Principal designer & other designers appointed.
Information is provided from the following sources
Hazard Directory Asbestos Register National Records Group (Health & Safety Files) GI Portal.
The data can be accessed & issued at any time following the appointment of the Principal or other Designers.
It is the role of the Project Manager to ensure that all designers are in possession of the correct information.
Where the designers are internal to Network Rail the data is transmitted electronically or made freely available on:
[Insert hyperlink to PCIP work in project file storage area here]
Where the design role is external to Network Rail the data is transmitted electronically or as a controlled hard copy.
In GRIP 5 it is confirmed once again in a controlled issue of the Pre-Construction Information Pack.
Page 4 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
Client's Representative:
Duty Holders Role and Responsibilities
Demonstrate how you undertake or discharge this role and responsibility?
When in the project cycle is the role and responsibility undertaken?
How is this duty role and responsibility documented, recorded and communicated?
Provide information relating to the health and safety file to the Principal Designer.
The management of health & safety files can only be carried out in accordance with NR/L2/INF/02202 – Records Management of Health & Safety Files.
The data is requested at the earliest opportunity from the National Records Group in York by the Project Manager & issued accordingly.
As soon as practicable & before GRIP 5.
The file is issued electronically in the form of a CD & it is issued as a controlled document upon receipt from the National Records Group.
A copy is stored on:
[Insert hyperlink for H&S file records notification and any other H&S file info in the project file storage area here]
Ensure suitable management arrangements are in place for the pre-construction Phase including welfare facilities.
Each project is assessed at the conceptual stage to determine resources & timescales so the management arrangements / requirements for the pre-construction phase are therefore known.
Appropriate resources are allocated from within the Project Delivery team & supplier’s resources & arrangements are agreed with them at the contract award stage.
Welfare facilities are provided in accordance with NR/L3/INI/CP0036 – The Provision of Welfare Facilities.
The initial assessment is carried out at the conceptual stage & the requirements are planned in & reflected in the contract that is subsequently awarded.
Arrangements are reviewed during project progress meetings & at Stage Gate reviews.
Management arrangements & welfare requirements are outlined & recorded in:
the contract
the Pre-Construction Information Pack
the Construction Phase Health & Safety Plan
the Work Package Plan
The Task Briefing Sheet.
All documents (with the exception of the contract) are briefed out & stored here:
[Insert hyperlink to PCIP welfare assessment in the project file storage area here]
Page 5 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
Client's Representative:
Duty Holders Role and Responsibilities
Demonstrate how you undertake or discharge this role and responsibility?
When in the project cycle is the role and responsibility undertaken?
How is this duty role and responsibility documented, recorded and communicated?
Assist in the preparation of a Construction Phase Plan & the Welfare arrangements for the Project.
The Construction Phase Plan, which contains details of the welfare arrangements, is prepared & submitted by the Principal Contractor & work is not permitted to commence until such time as its contents have been agreed.
This legal requirement is mandated by NR/L3/INI/CP0044 – Work Package Planning which, with the Pre-Construction Information Pack, outlines what contents are expected.
The process commences during GRIP Stage 5 & has to be completed prior to the construction works beginning.
The duties of the various parties are contained within the Network Rail Standard NR/L3/INI/CP0044.
The contents are briefed out to all interested parties.
All documents are stored in:
[Insert hyperlink to CPP in project file storage area here]
Ensure there are suitable management arrangements for monitoring the project including welfare checks.
Network Rail Standards require inspections to be undertaken by designated persons & the arrangements for achieving this are contained in the Construction Phase Health & Safety Plan.
Confirmation that such inspections are being carried out is gained by:
period end returns reports at project progress meetings Audit & surveillance activities.
The inspections, audit & surveillance activities are done at pre-determined intervals, all of which are outlined in Network Rail Standards and the Construction Phase Health & Safety Plan.
The results of all inspections are:
briefed out to the Principal Contractors project team
the Network Rail project management team
reported during project progress meetings
included in the period end briefing produced by the S&SD team & then cascaded to all personnel
stored electronically in
[Insert hyperlink to project plan for site management in the project file storage area here]
Retain and provide access to the health and safety file following conclusion of the Construction
On receipt of the health & safety file from the National Records Group the data is retained by the project management team & made readily available.
This activity is commenced during GRIP Sage 5 & continues until the end of GRIP Stage 7 when the health &
This is all done in accordance with NR/L2/INF/02202 – Records Management of Health & Safety Files & additional arrangements /
Page 6 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
Client's Representative:
Duty Holders Role and Responsibilities
Demonstrate how you undertake or discharge this role and responsibility?
When in the project cycle is the role and responsibility undertaken?
How is this duty role and responsibility documented, recorded and communicated?
Phase. Access is usually provided by giving anyone requiring the information a controlled copy of it.
safety file is updated & sent back, in a revised format, to the National Records Group.
requirements are described in the Construction Phase Health & Safety Plan.
All files & reference documents are stored in:
[Insert hyperlink to H&S file in project file storage area here]
Ensure and verify that the Principal Designer and Principal Contractor carry out their duties.
Adherence to CDM regulations 2015 and network rail procedures NR/L2/OHS/0047 and QF703/4/5.Carry out and record the assessments for the Representatives nominated as part of the project team.
Ongoing during the project assessments to be carried out when the Representatives are appointed, GRIP stages 3-5.
Documented through compliance with NR/L2/OHS/0047 requirements. The assessments are to be completed and saved within the project CDM files on CCMS to allow audit and inspection when necessary.
Page 7 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
Principal Designer’s Representative:
Duty Holders Role and Responsibility
Demonstrate how you undertake or discharge this role and responsibility within the project team, including methods of checking any appointee’s competence.
When in the project cycle is the role and responsibility undertaken
How is this duty role and responsibility documented, recorded and communicated?
Ensure that the Client is aware of the duties imposed upon them by CDM 2015, advising and assisting as necessary.
The Principal Designers Representative is deemed to be the NRT team itself. A Point of Contact is appointed and they are assessed to ensure that they are:
highly competent in CDM, construction & safety highly proficient in & knowledgeable about NWR
systems, Standards & processes readily available to offer advice & assistance ideally positioned to identify any expertise that
may be needed on an ad-hoc basis.
From the earliest opportunity i.e. when the project is clearly identified as “feasible.”
The assessment & appointment is recorded on the S&SD form “NRT/SSD/FRM/005 – Principal Designer Assessment.”
The form is retained in CCMS2.
The details are included in all Pre-Construction Health & Safety Packs.
Liaise with the principal contractor to help in the planning, management, monitoring and coordination of the construction phase.
Attendance at IDC’s/IDR’s, risk review meetings, design team meetings, progress meetings, QRSA’s etc.
Ongoing from the appointment of the Principal Contractor
Documented through minuted meetings, 0047 documentation returns – PCIP, CPP, WPP’s etc.
Co-ordinate health and safety aspects of design work co-operate and co-ordinate with other designers involved with the project.
Inter-disciplinary design review meetings (IDR) have been identified as the primary means of achieving this level of co-operation & co-ordination.
As well as dealing with individual designers on a one-to-one basis their attendance at IDR’s will be mandated & monitored.
From the outset of any design activity.
Each meeting will be scheduled in advance and the proceedings will be recorded in the form of minutes that are agreed by all attendees.
The minutes of each meeting are to be distributed to all attendees, the project management team, the Principal Contractor (when appointed) and stored in CCMS2.
Page 8 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
Principal Designer’s Representative:
Duty Holders Role and Responsibility
Demonstrate how you undertake or discharge this role and responsibility within the project team, including methods of checking any appointee’s competence.
When in the project cycle is the role and responsibility undertaken
How is this duty role and responsibility documented, recorded and communicated?
Lead clear communication between client, designers and contractors.
Quite simply, by being a focal point & demonstrating constant engagement / involvement. From the outset of any design activity.
This CDM Plan is referred to in every Pre-Construction Information Pack.
Each meeting will be scheduled in advance and the proceedings will be recorded in the form of minutes that are agreed by all attendees.
The minutes of each meeting are to be distributed to all attendees, the project management team, the Principal Contractor (when appointed) and stored in CCMS2.
Identify eliminate or control the Project foreseeable risks.
The health & safety file contains details of residual risks left from previous works.
The project’s generic risk log identifies those risks expected when carrying out such works.
The hazard directory, asbestos register & Active Risk Manager contain additional risk details.
Risks will be eliminated during the design process or controlled following scheduled risk workshops in line with the Common Safety Method.
From the outset of any design activity.
Each risk review meeting will be scheduled in advance and the proceedings will be recorded in the form of minutes that are agreed by all attendees.
The minutes of each meeting are to be distributed to all attendees, the project management team, the Principal Contractor (when appointed) and stored in CCMS2.
Identify any additional pre-construction information required.
Additional information is identified by:
“brain-storming” the scope of works & designs in risk assessment workshops
seeking the input of specialist suppliers engaging with the contractors / Routes /
maintainer carrying out a site survey at each location.
From the outset of any design activity.
The minutes of each meeting are to be distributed to all attendees, the project management team, the Principal Contractor (when appointed) and stored in CCMS2.
Page 9 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
Principal Designer’s Representative:
Duty Holders Role and Responsibility
Demonstrate how you undertake or discharge this role and responsibility within the project team, including methods of checking any appointee’s competence.
When in the project cycle is the role and responsibility undertaken
How is this duty role and responsibility documented, recorded and communicated?
Ensure All Pre-construction information is prepared and passed to other Designers, Contractors and other parties.
All relevant information is contained in the Pre-Construction Information Pack with the following clarifications:
where such information is not readily available the Point of Contact for the PD Reps Point of Contact Representative is mandated to seek it out & supply it to designers & the Principal Contractor
the Principal Contractor is mandated to supply such information to all sub-contractors.
From the outset of any design activity.
The minutes of all meetings are to be distributed to all attendees, the project management team, the Principal Contractor (when appointed) and stored in CCMS2.
Liaise with the Client, Designers and the principal contractor regarding ongoing design.
Quite simply, by being a focal point & demonstrating constant engagement / involvement.
The Client is further engaged by the Stage Gate Reviews required by the GRIP process.
From the outset of any design activity.
Each meeting will be scheduled in advance and the proceedings will be recorded in the form of minutes that are agreed by all attendees.
The minutes of each meeting are to be distributed to all attendees, the project management team, the Principal Contractor (when appointed) and stored in CCMS2.
Prepare, maintain, update and communicate the contents of the Health and Safety File.
This activity is carried out in accordance with the Network Rail Standards that govern such activities.
The contents are agreed I advance with the National Records Group.
All suppliers are provided with a list of those deliverables & once delivered they are shared with all other contractors.
As built drawings will be supplied to the National Records Group as and when they are available.
From the outset of the design activity.
This role is documented, recorded & communicated from within:
Network Rail Standards The Pre-Construction Information packs
which contain greater detail & this CDM Plan.
Page 10 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
Principal Designer’s Representative:
Duty Holders Role and Responsibility
Demonstrate how you undertake or discharge this role and responsibility within the project team, including methods of checking any appointee’s competence.
When in the project cycle is the role and responsibility undertaken
How is this duty role and responsibility documented, recorded and communicated?
Where the Principal Designer’s appointment ends before the Construction Phase is completed, ensure the effective handover of the Health and Safety File to the Principal Contractor.
Using the following list of documentation to support: CDM 2015 compliance NR/L2/OHS/0047 QF703 – memorandum of agreement
(QF704/705)
Upon closure of their appointment to role.
Completion of the documents used to demonstrate the position.
Check Client is aware of their duties and competent to carry out those duties.
The sponsor needs to be aware of the duties of a Client under CDM2015 regulations. The sponsor is to be supported via the project team to understand the duties that will be carried out on their behalf.
This should occur prior to any design other than performance specification being undertaken,
NR documents all roles and responsibilities under CDM2015 using NR/L2/OHS/0047.There will be formal correspondence between NR and the lead design organisation. Correspondence should be kept within the CCMS document management system.
Ensure the elimination, reduction or control of risk is provided for as far as reasonably possible during the Design Phase.
All Designers are expected to:
refer to the health & safety file, in particular the risk logs contained therein
refer to the Pre-Construction Information Pack, in particular the generic risk log contained therein
refer the red, amber, green checklist seek industry best-practice Consult with representatives from the
construction & maintenance disciplines.
From the outset of the design activity.
The duty to eliminate risk is recorded in:
the F10 the Pre-construction Information Pack the Construction Phase Health & Safety Plan the minutes of various project meetings
all of which are issued to relevant parties & freely available to all.
The outputs are recorded in the minutes of design review meetings which are stored in CCMS2 & issued to all relevant parties.
Page 11 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
Principal Designer’s Representative:
Duty Holders Role and Responsibility
Demonstrate how you undertake or discharge this role and responsibility within the project team, including methods of checking any appointee’s competence.
When in the project cycle is the role and responsibility undertaken
How is this duty role and responsibility documented, recorded and communicated?
Consider future usage and whole life maintenance in the design, in particular where the Project will provide a workplace (as defined in the Workplace Regulations 1992.
All Designers are expected to:
consult with representatives from the construction & maintenance disciplines refer to the health & safety file, in particular the risk logs contained therein
refer to the Pre-Construction Information Pack, in particular the generic risk log contained therein
refer the red, amber, green checklist seek industry best-practice Plan for demolition / decommissioning in the
future...
From the outset of the design activity.
The duty to design in whole life maintenance is recorded in:
the Pre-construction Information Pack the Construction Phase Health & Safety Plan the minutes of various project meetings,
including the interdisciplinary design review meetings
All of which are issued to relevant parties & freely available to all.
The outputs are recorded in the minutes of design review meetings which are stored in CCMS2 & issued to all relevant parties.
Provide any additional relevant information needed Designer during the Design and Construction phases.
By liaising directly with the Principal Designer during attendance at all design review & project progress meetings.
By transmitting information relating to the design & the construction materials to the Principal Designer.
By incorporating all such information in the health && Safety file.
From the outset of the design activity.
The duty to provide information is recorded in:
the scope of works the F10 the Pre-construction Information Pack the Construction Phase Health & Safety Plan the minutes of various project meetings
All of which are issued to relevant parties & freely available to all.
The outputs are recorded in the minutes of design review meetings which are stored in CCMS2 & issued to all relevant parties.
Provide information about By liaising directly with the Principal Designer & From the outset of the design activity. The duty to provide information is recorded in:
Page 12 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
Principal Designer’s Representative:
Duty Holders Role and Responsibility
Demonstrate how you undertake or discharge this role and responsibility within the project team, including methods of checking any appointee’s competence.
When in the project cycle is the role and responsibility undertaken
How is this duty role and responsibility documented, recorded and communicated?
remaining risks to Principal Contractor, Contractors, Client and other users during the Construction phase and at completion.
Principal Contractor during attendance at all design review & project progress meetings.
By transmitting information relating to the design & the construction materials to the Principal Contractor and the Principal Designer.
By incorporating all such information in the health & safety file.
the scope of works the F10 the Pre-construction Information Pack the Construction Phase Health & Safety Plan the minutes of various project meetings
All of which are issued to relevant parties & freely available to all.
The outputs are recorded in the minutes of design review meetings which are stored in CCMS2 & issued to all relevant parties.
Page 13 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
Principal Contractor’s Representative:
Duty Holders Role and Responsibility
Demonstrate how you undertake or discharge this role and responsibility within the project team, including methods of checking any appointee’s competence.
When in the project cycle is the role and responsibility undertaken
How is this duty role and responsibility documented, recorded and communicated?
Co-ordinate with the Principal Designer to produce a Construction Phase plan that is accepted by the Client.
The Principal Contractor is contacted by the Principal Designer team immediately following contract award in order that a plan is prepared in accordance with:
the CDM Regulations NR/L2/INI/CP0047 – Application of the
Construction (Design & Management) Regulations to Network Rail Construction Works
NR/L3/INI/CP0044 - Work Package Planning The Pre-Construction Information Pack.
No work is permitted to commence until the pan is accepted & signed by the Project Manager on behalf of the Client.
Immediately following contract award & prior to the commencement of work.
It is recorded in the Network Standards, the Pre-Construction Information Pack & within the construction phase health & safety plan itself.
Progress is the matter of report in project meetings, the minutes of which are freely distributed & then stored in CCMS2.
The resulting Construction Phase Health & Safety Plan is the subject of formal / controlled issue once agreed by all parties to:
the Project Manager the Principal Designer All other suppliers working on the project.
It is stored in CCMS2.
Demonstrate understanding and implementation of general principles of prevention in the production and implementation of the Construction Phase Plan.
The construction phase must reflect the general principals of prevention
Ongoing throughout the project duration.
The log will contain information supporting decisions made to eliminate risks.
Develop and implement a system of site rules, policies and standards and a suitable site induction.
Site rules, which include / incorporate Network Rail’s Life Saving Rules, are included in: the Construction Phase Health & Safety Plan The site induction.The site induction will take fully into account the contents of the Industry Common Induction.
Rules & induction contents will be reviewed & updated as deemed necessary.
Immediately following contract award & prior to the commencement of work.
It is recorded in the Network Standards, the Pre-Construction Information Pack & within the construction phase health & safety plan itself.
Progress is the matter of report in project meetings, the minutes of which are freely distributed & then stored in CCMS2.
Page 14 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
Produce and implement a system for monitoring and supervision for onsite-work activities.
The project team will determine which elements of the work have a significantly higher risk than others and align all documentation for site to match this. Work with any particular or significant risk as defined in CDM2015 and NR/L2/OHS/0047 will be subject to review. Site management staff are to be utilised where possible for these tasks of significant risk.
This needs to be reviewed periodically with prior project team agreement and if any conditions/regulations/events require.
The project will use internal construction staff and members of the S&SD team to support the monitoring activities. Periodic updates of the project documentation, the CPP and any construction management plan.
Distribute to contractors relevant parts of the Construction Phase Plan.
The Project Manager & PD Reps Point of Contact will inform the Principal Contractor of any supplier that is working on the project that has not been contracted by the Principal Contractor themselves.
Every organisation on the resulting list will receive a controlled copy of the full Construction Phase Health & Safety Plan.
Immediately following contract award & during the construction phase.
Distribution is the matter of report during project meetings, the minutes of which are freely distributed & then stored in CCMS2.
Principal Contractor’s Representative:
Duty Holders Role and Responsibility
Demonstrate how you undertake or discharge this role and responsibility within the project team, including methods of checking any appointee’s competence.
When in the project cycle is the role and responsibility undertaken
How is this duty role and responsibility documented, recorded and communicated?
Produce in conjunction with the Client a plan showing how members of the public and where necessary workers affected by, but not employed on, the Project will be protected and managed during the Construction Phase.
All members of the project team will aim to ensure this through the explanation within the CPP that details method to protect other parties. The PCIP and CPP will be supporting documents.
Throughout the project with the design phase identification of risks to the construction phase prevention of risks.
The PCIP and CPP will document potential risks to others created through NRs undertaking and will record any prevention, control and reduction measures.
Page 15 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
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Ensure all Duty holders appointed by them are competent to undertake their allocated duties; in a manner that effectively.
All organisations, including Network Rail themselves, are required to operate a competence management regime.
Assurance that such arrangements are being correctly implemented is obtained by day-to-day observation, monitoring activities & even audit.
Immediately following contract award & during the construction phase.
The role / activity is documented in the contractor’s integrated management system which is fully accredited.
The results of any monitoring / audit activity are the matter of report in project meetings & a matter of record in:
the Achilles website CCMS2 the Principal Contractor Licensing Scheme
database CMO.
Ensure all workers have site inductions and any further information and training needed for the work.
Precise training requirements are defined in:
the Construction Phase Health & Safety Plan Work Package Plans.
Employees or their employer are required to produce evidence that such training is provided, normally upon entering the site.
The requirement to have such is embedded in all commercial contracts.
Any requirements for additional information is identified by the combined project management teams & the preferred method of distributing the information is determined following assessment.
Immediately following contract award & during the construction phase.
The training requirements & the way they are reviewed are documented in the contractor’s integrated management system which is fully accredited.
Any changes or additions that are identified following contract award are notified in project meetings & reflected in the Construction Phase Health & Safety Plans and Work Package Plans.
Ensure the right plant, equipment and tools are utilised to do the work (both the Principal Contractor’s own employees and those they appoint.
Check that what is designed needs the tools and equipment to construct it safely.Share NR information for safety alerts due to equipment failure or injury. inclusion of the on-site monitoring both planned, joint and unplanned
During the construction phase, GRIP 5-8.
Through the production and acceptance of site management documentation, WPP’s and TBS’s.
Engage with the workers regarding Health and Safety.
This is largely achieved by: Immediately following contract award & during the
All such matters are documented in:
Page 16 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
toolbox talks safety stand-downs safety conversations ad-hoc meetings Task briefings.
construction phase.
the contractor’s integrated management system which is fully accredited
project meetings
the Construction Phase Health & Safety Plans
Work Package Plans.
All such documents are formally issued to the Client & all sub-contractors & minutes from all meetings are issued to all relevant parties & stored in CCMS2.
Principal Contractor’s Representative:
Duty Holders Role and Responsibility
Demonstrate how you undertake or discharge this role and responsibility within the project team, including methods of checking any appointee’s competence.
When in the project cycle is the role and responsibility undertaken
How is this duty role and responsibility documented, recorded and communicated?
Ensure the co-operation/co-ordination of Contractors with each other, including the integration of new Contractors.(Including throughout the Construction Phase).
Carried out by the PM, S&SD, CRE and Site Managers. Using the production of the CPP and PMP and ensuring regular review when required and distributed to all project parties.Also Site Management to undertake inspections for monitoring of site co-ordination.
During the design and construction elements of the project, at periodical intervals as and when required due to condition changes, scope changes, legislative changes or any incident or events.
Within project meetings for start-up or progress during the project. Periodic updates of the CPP and PMP record any changes.
Liaise with Principal Designer regarding ongoing design.
By liaising directly with the Principal Designer during attendance at all design review & project progress meetings.By transmitting information relating to the design & the construction materials to the Principal Designer.By incorporating all such information in the Health & Safety file.
From the outset of the physical works.
The outputs are recorded in the minutes of design review meetings & project progress meetings which are stored in CCMS2 & issued to all relevant parties.
Ensure suitable and sufficient welfare facilities are provided and maintained, and
Welfare facilities are provided in accordance with NR/L3/INI/CP0036 – The provision of welfare Prior to physical works
commencing & then It is in the Constriction Phase Health & Safety Plan,
Page 17 of 19
NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
monitored to fulfil the needs of later stages of the Project.
facilities.The assessment is carried out prior to works commencing & the requirements must be met before work is allowed to commence.Details of what should be provided are displayed on site where practicable.Maintenance is carried out by trained operatives, some of whom may be specialist sub-contractors.
throughout the duration of the work.
Work Package Plans & Task Briefing Sheets.
Site requirements are displayed on site where this is practicable.
Plan, manage and monitor construction phase in liaison with the Client, Principal Designer and Contractors.
The Principal Contractor plans the project life-cycle with the Project Manager & Client’s Reps Point of Contact with input from the construction, S&SD & Engineering teams. Work does not commence until a reasonable period of time has lapsed to allow for mobilisation.The work is managed largely in accordance with Network Rail Standards & the precise arrangements are defined in the Construction Phase Health & Safety Plan; it is then reflected in the subsequent Work Package Plans & Task Briefing Sheets. The Principal Contractor is responsible for cascading all arrangements & plans onwards to sub-contractors.Monitoring regimes are defined in the Construction Phase Health & Safety Plan & they take the form of:
site inspections done by the Principal Contractor’s project management team
site visits done by the Principal Contractor’s senior management team
site inspections carried out by sub-contractors
audits carried out by contracting & Client organisations
site inspections done by the Client organisation
Submission & analysis of statistical data (key performance indicators, accidents, close calls etc.) at the end of each period.
Prior to physical works commencing & then throughout the duration of the work.
The arrangements are documented in:
1. Network Rail Standards2. the Project Management Plan3. Pre-construction Information Pack4. Construction Phase Health & Safety Plan5. minutes of meetings6. the contract7. The contractor’s accredited management
system.
Items 1 – 5 are stored in CCMS2 & are the subject of controlled issue to all parties.
Item 6 is commercially sensitive.
Item 7 is the subject of audit by various parties (inc. Achilles & Network Rail) & the resulting information is stored in CCMS2.
All documents are stored in CCMS2 or available from the Principal Designer.
Take all reasonable steps to ensure the site is secure from unauthorised access and
The Principal Contractor outlines precise arrangements in the Construction Phase Health &
From the outset of physical The duty roles are contained in:
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NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
adequate signage is displayed for site risks.
Safety Plan & they include:
inspections to verify security arrangements for access gates, compounds,
depots, boundary & HERAS fencing arrangements for securing materials
In so doing they shall:
consult with the British Transport Police consult Network Rail to identify route crime
hot-spots provide adequate signage for work & storage
areas Introduce special arrangements to cover
school holiday periods.
works until completion.
Network Rail Standards the Pre-Construction Information Pack The Construction Phase Health & Safety Plan.
Results are recorded in:
inspection reports risk logs the minutes of project progress meetings
All of which are distributed to relevant parties & stored in CCMS2 for ease of access.
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NRT template CDM PlanThis template records evidence of how the Duty Holder’s Representatives fulfil their roles and responsibilities as stipulated under Construction Design Management Regulations. This document commences from GRIP stage 1 and should be updated as subsequent appointments are made or changed and reviewed at each stage gate review.
Note: The listed Duty Holders Roles and Responsibilities, stipulate the word “Ensure” which is a mandatory requirement under CDM Regulations.
NR/L2/OHS/0047/F0052 Publication Date Dec 2016 Issue 01
CDM Plan Agreement GRIP 1 (For each GRIP stage gate review a separate declaration should be entered or where subsequent appointments are made or changed)
Project Title: Project Code:
Client’s Representative: Job Title Signature Date
Principal Designers Representative:
Job Title Signature Date
Principal Contractors Representative:
Job Title Signature Date
