CEAL statistics database accessing statistical informationnorth american east asian library collections

vickie fu doll university kansas

introduction

CEAL statistics annual publication lists library collections expendituresstaffing library service activities north american member librariescouncil east asian libraries average participation three years included43 US university libraries 28 state 15 private 6 10 nonuniversitynon university librariespublic government libraries private museum collections 7 canadian libraries 5

university 2 non profit half ARL libraries east asian collectionsnumber growing since early 1980s end 2001 CEAL

statistics database httpwww21ibkueducealhttpwww2libkueduceal used collect 20002001 datavia online input forms 19981999 19992000 20002001 data retrievedonline step step introduction new CEAL statistics database

CEAL statistics

CEAL statistics collected published annually journal east asianlibraries since 1989 198788 statistics originally published currentstatus east asian collections american libraries based pioneering surveysaccomplished tsuen hsuin tsien 19741975 statistics followed thomaskuo 197980 statistics CEAL statistics collected published manydedicated members 25 years individual respondents submitlibrary collection surveys each year make possible annual compilationstatistical data new web based CEAL statistics database implemented 2001collecting accessing annual CEAL statistics east asian studies communitystrongly believes online availability statistical figures very usefuloperation development CEAL libraries CEAL statistical figures reflectcollection resources growth expansion east asian studies programs northamerica web access makes current statistical data east asian collections available

broader user population encourages information sharing among eastasian studies community CEAL statistics essential historical researchcollection growth aid funding support further collection developmentimportant sharing resources services among member libraries participation

each CEAL north america member library strongly encouraged

ARL statistics questionnaire adopted

1997 CEAL task force annual review survey library resourcesCEAL statistics committee chaired chu bolick charged CEALexecutive committee adapt ARL standardized statistical survey format use

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east asian libraries modified final format approved 1998 formimplemented 1999 collect 199899 statistics I1 chaired CEAL taskforce since 1999 implemented new survey forms first collection 199899data usingusinausino new form difference between adapted ARL formsforms used since 1987881 survey described CEAL statisticspast present 2

new forms based established ARL statistical forms east asiancollections new forms required CJK language breakdowns added contentsaccess service ARL forms actually very similar oftsiensofTsiens 197475statistical surveys tsien probably followed ARL forms time collectstatistical data tables geographical distribution east asian resourcesused ARL library regions new england middle atlantic east north central westnorth central pacific etc gives clue 2001 executive bonuconucommitteenitteecitteeapproved name change CEAL task force annual review surveylibrary resources CEAL statistics committeecommittee3committees3 since collection compilationannual statistics ongoing task CEAL

addition electronic resources form 2001

since 199293 ARL used supplementary statistics questionnaire collectinformation new categories public services government documents electronicresources since 1995 CEAL listed CDROMsCD ROMs under computer files underholdings 2001 CEAL adapted ARL supplementary statistics questionnairebroader list electronic resources definitions statistical categories usedarlstatisticsARL statistics questionnaire found library statistics ANSINISO z397 1995

bethesda MD NISO press 1997.1997 see httpwwwtechstreetconicgihttpwwwtechstreetcomcgibinpdffree152592z39 7pdf however ANSINISO z397 1995 does addressissues related electronic resources 4 NISO made effort determine futuredirection library statistics standard since current survey forms do includemany new collection formats ARL gradually modified interpretation standarddefinitions accommodate electronic resources recent years many CEAL surveycoordinators questioned sufficiency computer files categoryCEAL task force studied ARL supplementary electronic resources ER form2000 electronic resources form based ARL supplementary statisticsquestionnaire electronic resources modified east asian collectionsproposed implemented fall 2001 replace previous category computerfiles holdings table since ARL supplementary statisticswerestatistics first

1 annual publication CEAL statistics started february 1990 CEAL bulletin 19871988statistics survey questionnaire used data collection 1989 until 19971998 minor additions2vickie2 vickie fu doll CEAL statistics past present journal east asian libraries february 2000120222912022 293cealaceal3 CEAL statistics committee chaired vickie fu doll univ kansas fung yin K simpsonuniv ill111iliiiilii UCU C member 200120032001 2003

4arlaarl4 ARL statistics 199920001999 2000 compilation statistics hundred twenty two membersassociation research libraries compiled edited martha kyrillidou mark young p6pa

httphwwwarlorgstatsarlstat00pubooallstatpdfhttpwwwarlorgstatsarlstat00pub00arlstatpdf accessed feb 121220022002

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reported 1993 percentage average library budget spent electronicmaterials increased almost fourfold estimated 3.63636 1992931992 93 12.9129199920001999 2000 5 electronic resources east asian collections grown 60 CD-ROMs 1995 4811 2001 previous holdings form did requestexpenditures CDROMsCD ROMs total holdings new electronic resourcesform provides full data entire spectrum electronic resource collections eastasian libraries appendix

new CEAL statistics database

digital data processing finally arrived east asian collection statisticscollection compilation statistics gradually automated since 1999microsoft excel electronic form established 1999 collect 19989919992000 data every member through email since 2000 web based database

development fully automate survey process both collectiondisplay data database allows direct online input annual statistics eachmember library searchable query statistical data public spring 2001

CEAL task force presented test database containing 19981999 19992000199912000 datatothe CEAL executive committee 2001 annual meeting chicago executivecommittee approved online collection data 20002001 database laterfinalized fall 2001 implementation started november 2001 collect20002001 statistical data process new CEAL member libraries CEALstatistics conubonucommitteenitteecittee received many questions comments during data collectingtime question answer page recorded major questions committeereceived appendix B

CEAL statistics database features

CEAL statistics database accessed CEAL statistics home pagehttphwww2libkueducealstathttpwww21ibkueducealstat direct access httpwww21ibkueducealhttphwww2libkueduceal

page hosted university kansas libraries web server since summer2001 prior summer 2001 developed tested staff personal computer

2000 2001 database built two purposes collect annual datadisplay statistical data query database created enable

easy collection compilation new data easy access CEAL statistics recordscurrent database contains three years data 199899 19992000 20002001

plan add back files design back files tables under development statistical dataqueried statistical form category combination years participating

libraries statistical survey form categories include total volume holdingsmonographs acquisitions serial subscriptions holdings materials totalcollections fiscal support personnel support public services electronicresources database contains individual library contact information contactinformation updated necessary password protection each library

5arlaarl5 ARL supplementary statistics 199920001999 2000 compiled edited martha kyrillidou mark youngp 7 httphwwwarlorgstatssupsupoordfhttpwwwarlorgstatssupsup00pdf accessed feb 111120022002

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first part database page figure 1 public access query previous yearsdata participating libraries libraries contact information second partentereditEnterEdit new records section used input annual statistics data designated CEALstatistics coordinators each participating library entereditEnterEdit new recordssection password protected use statistics coordinators until deadlinestatistics input closed

fectwswsaaressjs httpwww21ibkueducealhttpjwww2hbkueduceal egomgoago pgo

riiiiiikwl1h5hsttb1wsssesaaaafsbbibbki knodinewiuyearadateissiitssi ffffia5 yatyaeistgagarticipingtabftiesttlqipaop 2

jflsiulmieslcrtactinarionllrariescontact fifaG

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entereditEnte rEdit new records 200120022001 2002

sslibrlibrary name jjpassword

rlllj tv

arxrxi

note vouyou see error page unspecified error t 1please close browser window press x top right mwindow then reopen page wkiiifci8iidiaiimffibbaiibfflsa3w t v

hblfthitiilfiltltifllb11141

illilmsigfigure 1 CEAL statistics database home page

1I previous years data figure 2

feature allows public access previous years data current data includesthree years 1999199920002000 2001

CTLWBCTLWBview CEAL statistics data

page contains library statistics data alreadyentered

select table

select table gt

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select librarysLibrarysyou select multiple libraries holding down control keytry shift key control key doesnt work you

alberta AJarizona Jarizona stateart insthstdinst chicagobrigham youngbritish columbia jhbrow n rj

select yearsyou select multiple years holding down control keytry shift key control key doesnt work you

199920002001

viewimiSLIbab7 year

library

note note you see error page unspecified errorplease close browser window press x top rightwindow then reopen page

figure 2 previous years datayou select statistics table library multiple libraries select yearmultiple years multiple librariesinstitutionslibraries institutions years selected pull downtables

II11 view participating libraries figure 3

mahaCEALmahr participants TABLE

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view participating library informationpage contains list CEAL participants along information

CEAL forms submittednote view information participating library select year click

view libraries

view participating libraries year

select year 3W

Vview libraries

figure 3 view participating librariesyou view participating libraries statistics forms submitted certain year

allows user choose particular year view libraries participatedsurvey what forms filled figure 4

waelCEALmaea participants nebleTABLE

view participating library informationpage contains list CEAL participants along information CEAL forms submitted

note view information participating library select year click view libraries

institution foldings apportupportport servicesServicserviccscs materials holdings

figure 4 top part table participants 2001

figure 4 shows top portion 2001 table participants check marksindicate respective survey form submitted library institutional libraries

left column accessed double clicking library link libraryinformation obtained clicking participating library information

CEAL database front page see figure 5

III111ili view participating library information figure 5

CcealpxrticipxntinforiRTac1cap

1padfanf I1MF0R

vievieww statistical recordsTh i page contains library information CEAL participants

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select library

Fj select library v jI1 jl

view hformation j

note you see error page unspecified errorplease close browser window press x top right

window then reopen page

figure 5 view library contact information

figure 5 allows user view each CEAL library participated 19989919992000 20002001 surveys information includes library name type regionaddress person submitted data library bibliographic utility library collectionconsortiaconsortialconsortia online catalog URL library home page URL etc part functionsonline directory each institutions coordinator CEAL statistics log ontodatabase password update library information time belowsample page comellcornell university figure 6

mahxCEALmaya participant informationview statistical records

page contains library information CEAL participants

cornell

library type private US university

library region middle atlantic

law

medical

contact person thomas hahn

positiontitlePosition Title curator

contact phone 607 2555759255 5759

contact email th99comelleduth99cornelledu

fax 607 2558438255 8438

bibliographic utility OCLC RLIN

consortiaconsortialConsortia NERL

integrated system vendor voyager

OPAC capability yes

home page httpwwwlibrarvcomelleduwasonindexhtmlhttphwwwlibrpacomelleduwasonindexhtmi

online catalog httpwwwlibrarycomelleduhttphwwwlibrarycomelledu

figure 6 example cornell library information page

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IV entereditEnterEdit new data

second half front page contains entereditEnterEdit new records section figure7 section open during annual survey collection time augustthrough november each year since input database tables formsautomatically date stamped statistical data each year must completed withincalendar year statistical data fiscal year must input same calendar year

cannot input next years database collection data open augustthrough november extended deadlines cannot allowed

pull down list contains libraries participated survey since 1999designated statistics coordinator authorized input data library shouldselect library name pull down list enter password uniquepassword given each library allow entry edit access online formsdesignated statistics coordinator change password choice immediatelylogging database

maelCEALmaea statistics database

previous yearstears data

participating librarilibrarieslibrara

libraries contact information

entereditEnte rEdit new records 200120022001 2002

library narnenanenannenan e

password

reset

note you see error page unspecified error pleaseclose browser window press x top right window

then reopen page

fprgetpurpasswordeedtoestablishn account

figure 7 enter andor edit new data CEAL database front page

V new library information form

libraries previously included database contact statistics committeepassword log database guest guest library logs

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database fills library information form similar figure 6 abovesubmits form database once library filled form commicammicommitteetteeateeassigns new library institution identification number similar ARL institutionnumber realize many CEAL member museum libraries special librariespublic libraries ARL member libraries dont ARL institution number

VI input forms main menu

mode contains online forms each institution fill during survey periodwhile online input time frame open each library statistics coordinator inputedit during time frame many times needed each form programcalculate subtotal total sum order maintain accuracy statistics dataeach library input edit view own input data logging databaseduring online input time frame current year entered data availablepublic online viewing until input deadline passed

main menu contains two groups input forms first group online entryforms second group administration forms online entry forms includemonographic acquisitions total volume holdings serials subscriptions nonpurchased serials holdings materials unprocessed backlog materials fiscalsupport personnel support public services electronic resources figure 8online instructions fill entry forms both htmlhtmihami pdfadf formats availablemain menu CEAL statistics home page httpwww21ibkueducealstathttpwww2libkueducealstat

CEAL statistics database

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main menuorder increase security please LOG OFF close browser

you doneonline forms available dec 30 2002

entry forms

online forms instructionsmonographic acquisitions form incomplete

total volume Holdhoidholdingsimasiwas foform incomplete

serials subscriptions non purchased serials form titles incomplete

holdings materials form incomplete

unprocessed backlog materials form volumes pieces incomplete

fiscal support form incomplete

personnel support form incomplete

public services form incomplete

electronic resources form incomplete

administration formschange institution information

change password

note you see error page unspecified errorplease close browser window press x top right

window then reopen page

figure 8 entereditEnterEdit online main menu

change institution information change password administration formsentered edited frequently needed administration forms doinput time frame restriction library statistics coordinator access editlibrary information security password year round

VII library information form

form contains CEAL member library information identifies statisticscoordinator submitted data library bibliographic utility name libraryintegrated system name whether system display CJK vernacular onlinecatalog online catalog URL library home page URL etc general library information

contact person phone number email address updated neededform viewed public immediately input update samplecompleted form figure 6 library password required edit informationviewing retrieving library contact information does require password

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VIIIvili password security control

secure privacy accuracy input data each statistics coordinator responsibledata input create hisheraisher own password initial sign initial passwordinformation mailed libraries separately libraries wish establish new accounts

participate survey should contact CEAL statistics committee

conclusions

committee implemented electronic resources form web based CEALdatabase online CEALCEAIL statistics survey input 2001 committees hope

database provide easy access statistical information CEAL statisticsprovide measurements east asian resources uses expenditures supportingservices north american research libraries statistics measures essential

collections decisions cost analysis justification services services planningevaluation host activities committee must work CEAL memberlibraries standardize data collection techniques definitions procedures relatednetworked electronic resources services 1996 ARL publication scholarshipresearch libraries global publishing part 1 trends foreign acquisitionschapter 1 research libraries global context notes arlforeignARL foreign acquisitionsproject task force recommended area associations should include annual statistics

those published council formerly committee east asian librariesexamples useful statistics include volumes added serial titles materialstotal holdings personnel support public service etc among area studiesspecial value annual CEAL statistics recognized

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