Embed Size (px)
Citation preview
CEGAA-OSI EE PARTNERS WORKSHOPTeresa Guthrie
March 2009
Report preparation - structure, techniques, quality,
referencing
1. Report structure
2. Techniques
3. Quality control
4. Referencing
Overview of Presentation
Generic Report Outline
Contents
Abbreviations
Acknowledgements
Authors/ Research Team members
Executive Summary (not more than 2pages)Brief problem, objectives, findings, conclusions,
recommendations
CHAPTER ONE ~ INTRODUCTION
IntroductionCountry profile
Main features of the country, social economic indicators
Health system and key health indicators (IMR, <5MR, life expectancy)
Situation wrt HIV/AIDS or your Issue (prevalence, vulnerable groups etc)
National response to HIV/AIDS or your Issue
CHAPTER TWO ~ METHODOLOGY
Aim and objectives Scope of the study Methodology
Design Sampling Frame, Sample and Sampling Technique Data Collection Tools & Piloting Process of Collection & Supervision Estimations and Assumptions
Preparatory phase Obtaining Access Permission from govt authorities e.g.
PS of relevant ministries to access data. Requesting data according to FOI law Training of data collectors
CHAPTER TWO ~ METHODOLOGY cont
Sources of DataPrimary data: interviews with key respondents:
MPs, service providers, donors, NGO’s & all the relevant government departments.
Expenditure records: From primary sources of data
Secondary sources (e.g. expenditure of small NGOs captured from PEPFAR’s and other donor reports),
Or estimates using the best available data and most suitable assumptions.
Quality control during data collection and capturing
Data processing and analysiscaptured in Excel® sheets, Verification of info obtained, identification of gapsTo ensure the validity of data from the records of
the source, the agents and the providers. Transferring data to NASA RTS or other statistical
programme if requiredExport RTS outputs (double-entry matrices) to
Excel® to produce summary tables, graphics and analysis.
LimitationsChallenges
CHAPTER TWO ~ METHODOLOGY cont
CHAPTER THREE – LITERATURE REVIEW
Financing sources and mechanisms for health and HIV/AIDS (or your Issue)
Budgetary processes, availability of data, civil society participation (these aspects may be the primary focus of your first report, and so would fall under findings)
Review of policies relating to HIV/AIDS or your Issue
Key services for HIV/AIDS or your IssueOther relevant information relating to your Issue
CHAPTER FOUR ~ KEY FINDINGS
(Use graphs, tables and narrative to describe as much as possible of the following)
Budgetary processes and allocations to health, HIV/AIDS or your issue
Total Expenditure on HIV/AIDS or your Issue, identifying the key Sources & Agents of Funding
Composition of Spending on health, HIV/AIDS or your issue (overall core interventions) broken down by source and/or agent, as seems suitable)
Give detailed breakdown of each intervention (sub-categories)
Analysis of Other Vectors/ Aspects
Providers of Services The Beneficiaries of Spending on HIV and AIDS Functions to Beneficiaries Findings Comparison with NSP priorities (here you would use
the available costings of the NSP Comparison of what was spent with what was
estimated to be needed (if the services were costed) Absorptive Capacity (this requires that you have kept
a record of the variations between amounts received and amounts spent)
Qualitative results (you can structure this anyway you feel useful: main funding problems, bottlenecks, quality of services etc etc.
CHAPTER FOUR ~ SUMMARY AND RECOMMENDATIONS
Key points in summaryRecommendations for (and you can order
these by to whom they are addressed):Increased funding for...Improved services for....Improved Public Financial Information SystemsImproved External Mechanisms and Requirements
(harmonization and alignment)Improved NGO/ private sector reporting and
alignmentRecommendations for improved, more
effective spending – amounts, adequacy, priorities
REFERENCES & referencing format
All the documents from which you have drawn information
General formatting:Text = Times New Roman 12Full justification.Put headings in bold
Graphs & tables font = 9/10ptFootnotes = Times New Roman 9/10
APPENDICES
Assumptions and estimations e.g. 80% of TB costs,
75% of condoms assumed to be for HIV prevention etc etc).
List of the clinics & hospitals visited and persons spoken to in these.
