CENWS/BII

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The BII initiative

The path towards more efficient procurement in Europe

Brussels

December 10, 2013

Jostein Frømyr

CEN WS/BII3Vice-chair, technical coordination

CENWS/BIIAgenda

1. What is CEN WS/BII?

2. What can we offer today?

3. What have we achieved so fare?

4. How are we relevant to the up-coming European Standard for electronic invoicing

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CENWS/BIIVision and mission

The vision of the BII Workshop is that all organizations – independent of whether they are public or private and whatever their size and nationality - are enabled to conduct electronic business in an effective and efficient manner, significantly lowering costs for transaction processing.

The CEN WS/BII Workshop mission is to spread and facilitate the use of e-procurement standards by suppliers and buyers, and especially public administrations, by: identifying requirements (including legal) regarding e-procurement standards; providing a general framework for the organizational and semantic levels of

interoperability for the electronic procurement documents; supporting the implementation of commonly applied international e-

procurement standards; providing organizational support to ensure the governance and maintenance

for those requirements.

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CENWS/BII

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What is CEN WS/BII?

Business Interoperability Interfaces for public procurement in Europe (CEN WS/BII)

A workshop under CEN

Phase 1 CWA 16073 Phase 2 5 CWAs

CWA 16560BII Use of

profiles in the tendering process

CWA 16562 BII Post Award

profiles

CWA 16561 BII eCatalogue

profiles

CWA 16559BII Tender

Notification profile

CWA 16558Architecture

CENWS/BII

BII guides implementation of standards

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The implementation guide

The standards

UN/CEFACTSIMPLE, TRANSPARENT AND EFFECTIVE PROCESSES

FOR GLOBAL BUSINESS.

The implementation

The focus of BII is on collecting European requirements and to provide guidance for consistent implementation of existing international developments.

CENWS/BIIScope of work

The scope of work for the workshopcontinues to be on achieving interoperability along whole procurement process, with a B2G perspective, including where possible also a B2B perspective (which in the post-award is very close to B2G perspective).

Notification

Access eSubmission Awarding Contract Fulfilment Invoicingcall for tender

preparation

Pre-awarding phases

Ordering Payment

Post-awarding phases

identifyneed

CENWS/BIIOur approach

A Profile is a technical specification describing:

the choreography of the business process(es) covered,

the electronic business transactions exchanged as part of the business process,

the business rules governing the execution of that business process(es), its business collaborations and business transactions, as well as any constraints on information elements used

the information content of the electronic business transactions exchanged documented in the form of transaction Information Requirement Models.

Goal

Requirements

Syntax

Validation

CENWS/BII

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Core information requirements

BII is defining core information requirement models the set of information elements sufficient to cater for the

generally expressed business requirements applicable throughout the European market.

BII specifications can be implemented as is, but are also intended for further customization.

CustomizedBusiness

Transaction

BII BusinessTransaction

CENWS/BII

Consistancy througout the whole Procurement process

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Notification

Access eSubmission Awarding Contract Fulfilment Invoicingcall for tender

preparation

Pre-awarding phases

Ordering Payment

Post-awarding phases

identifyneed

CWA 16558 Architecture

CWA 16559 eNotification

CWA 16560 eTendering

CWA 16561eCatalogue

CWA 16562 Post-award

CENWS/BIIeNotification – CWA 16559

Liaison eTendering eNotification One type of business process to submit

the publication of a procurement notice and to retrieve status

Deliveries: Profile specification:

Profile BII-10 eNotification Linked with the eTendering profiles

Transaction information requirements: BiiTrns064 Pre-award Publication Library

F1Prior information notice, F2 Contract notice, F3 Contract award notice

BiiTrns065 NoticePublicationResponse Syntax binding to UBL Validation tool

CENWS/BII

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eTendering - CWA 16560

Profile Transaction / Information requirement model

BII11 Qualification BiiTrns41 Qualification

BiiTrns45 Tender Reception Notification

BII22 Call for Tender BiiTrns40 Call for Tender

BII34 Call for Tender with Catalogue Template

BiiTrns40 Call for Tender

BiiTrns69 Pre-award Catalogue Template

BII12 Tendering Simple BiiTrns44 Tender

BiiTrns45 Tender Reception Notification

BII35 Tendering Simple with Catalogue

BiiTrns44 Tender

BiiTrns68 Pre-award Catalogue

BiiTrns45 Tender Reception Notification

CENWS/BIIeCatalogue – CWA 16561

CENWS/BII

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Post-award – CWA 16562

Grouping of profiles into processes : Ordering Fulfillment Invoicing Payment

CENWS/BII

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Architecture - CWA 16558

A. BII - Guideline - Profile Architecture

B. BII - Guideline - Capturing of Business Requirements

C. BII - Guideline - Conformance and Customizations

D. BII - Guideline - Implementation and Use of Validation Artifacts

E. BII - Guideline - Business Rules Description Mechanism

F. BII - Guideline - Code List Management

G. BII - Code Lists

H. BII - Guideline - Data format

I. BII - Guideline - Message Envelope Specification

J. BII - Guideline - Attachments Handling

K. BII - Guideline - Syntax Binding Methodology

L. BII - Guideline - Application of Electronic Signature

M. BII - Profile 36 - Message Level Response

N. BII - Report - Long Term Governance

O. BII - Report - Versioning and Change management BII - Report - Governance Model - V1.0.0 BII - Presentation - Governance of the Life Cycle Management

CENWS/BIIScalable solutions

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Trough the use of Profiles, BII provides for flexible and scalable implementation of the various business processes in eProcurement

CENWS/BIIBII is operational!

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CENWS/BII3

Base for the coming EN on electronic invoicing to public sector in Europe ?

e-notification e-tendering

Pre-awarde-catalog

Post-awarde-catalog

e-ordering e-fulfilment e-ivoicing Other

e-Prior / Open e-PRIOR Dev Dev Prod Prod Prod Prod

PEPPOL / OpenPEPPOL Prod Prod Dev Prod

Austria Prod

Denmark Dev Prod

Iceland Dev

Ireland Prod

Italy Prod Prod

Nederland Prod

Norway (EHF) Dev Dev Prod Prod Prod Prod

Spain Prod Prod

Sweden Dev Dev Prod Prod Prod

Denmark Dev

CENWS/BIIBII is a success at least in Norway

Since July 1, 2012 central government agencies has been mandated to receive electronic invoices according to the EHF specification.

EHF is an implementation/customization of BII. Today we have

More than 8.000 businesses sending more than 320.000 invoices in October 2013.

More than 90% of businesses and 50% of transactions is in private sector. A monthly growth rate of some 30%

If this growth continues there will be some 61 million invoices exchanges next year, covering approximately 1/3 of the total invoice volume in Norway.

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CENWS/BIIDenmark

Planning to implement Dispatch Advice in a pilot in NemHandel beginning of next year

Assuming the pilot is a success we will move on to implement the other BII documents In the beginning I think we will focus on documents/profiles that

we do not already have in OIOUBL - like pre-award.

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CENWS/BII

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Sweden

Since 2008 all government agencies have been mandated to receive and send electronic invoices. The standard that they shall use i Svefaktura; from UBL; i e an

earlier version of the CEN/BII invoice. Next year it will also be the CEN/BII Invoice (PEPPOL BIS) as an

alternative. The agencies shall now continue with ordering process

electronically and the standard is CEN/BII Order Only profile. Municipalities and regions have started with e-invoicing

and the whole ordering-invoice process since many years. Also using deliverables from CEN/BII. Almost 70 % of all municipalities and 95 % of all regions/county

councils have e-invoicing and many of them receive 50-75 % e-invoices(in structured format)

CENWS/BII

How is BII relevant to the up-coming European Standard for electronic invoicing?

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CENWS/BII

Technology specific

Technologyneutral

A robust and tested methodology

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BII profile

Business goals

Business Requirements

Business process Information Requirement Model Business rules

European business requirements

BII Syntax Binding Implementation guidance

BII Validation Tools Compliance

Global business requirements

Business Requirement Specification

&Required Information

Model (Semantic model)

Message Model&

syntax standards

CENWS/BII

Technology specific

Technologyneutral

Relevant deliverables

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BII profile

Business goals

Business Requirements

Business process Information Requirement Model Business rules

European business requirements

BII Syntax Binding Implementation guidance

BII Validation Tools Compliance

Invoicing

BII01 – Invoice OnlyBII05 – Billing (invoice and Credit Note)

Trns010 – InvoiceTrns014 – Credit Note

UBL Invoice 2.1UN/CEFACT CII D11A

CENWS/BII

The goals

Example from BII 05 - Billing

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CENWS/BIIExample from BII05 – Billing (2)

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The business process

CENWS/BIIExample from BII05 – Billing (3)

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Business requirements

Information requirements

Business processes:• Accounting• Invoice verification• VAT reporting• Auditing• Payment• Inventory• Delivery process• Customs clearance• Marketing• Reporting

CENWS/BIIExample from BII05 – Billing

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Business rules

CENWS/BIIExample from BII05 – Billing

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Information Requirement Model

CENWS/BIIExample from BII05 – Billing

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Syntax binding

CENWS/BIIValidation tool

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CENWS/BII

An engaged and growing user community

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e-notification e-tendering

Pre-awarde-catalog

Post-awarde-catalog

e-ordering e-fulfilment e-ivoicing Other

e-Prior / Open e-PRIOR Dev Dev Prod Prod Prod Prod

PEPPOL / OpenPEPPOL Prod Prod Dev Prod

Austria Prod

Denmark Dev Prod

Iceland Dev

Ireland Prod

Italy Prod Prod

Nederland Prod

Norway (EHF) Dev Dev Prod Prod Prod Prod

Spain Prod Prod

Sweden Dev Dev Dev Dev Prod

The BII deliverable have been, or are in the process of being, implemented in several countries – especially in the area of invoicing!

CENWS/BII

A SHORT RECAP…..

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CENWS/BIISummary of achievements

Engaged stakeholders

Robust methodology

Useful deliverables

Actual implementation

Recognition of the added value

Page 32

BII is contributing to making procurement

in Europe more efficient!

CENWS/BII

BII enables interoperablee-procurements solutions

BII Profiles allow for interoperability at the organizational level.

BII Information Requirement Models allow for interoperability at semantic level.

BII syntax binding and validation tools supports interoperability at technical level.

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CENWS/BIIWhat’s in the future?

Continue the work initiated by CEN WS/BII, and further refined under CEN WS/BII 2, to support interoperability in electronic procurement and business.

Provide increased value to the BII user community by1. Filling the gaps to ensure that all

relevant aspects of e-procurement are covered

2. Facilitate increased use through capacity building

3. Securing the continued relevance of the BII deliverables by providing a focal point for governance and lifecycle management

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CENWS/BII

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THANK YOU FOR YOUR ATTENTION!

More information:

http://www.cenbii.eu/