Upload
lam
View
37
Download
0
Tags:
Embed Size (px)
DESCRIPTION
CEP. C ommunity E ligibility P rovision. Discussions. Record Keeping Fee Waivers Sharing With Other Programs Title One. 5 Minute Review Meal Counting Meal Claiming Verification Q&A. Considering the C ommunity E ligibility P rovision. - PowerPoint PPT Presentation
Citation preview
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
CEPCommunity
Eligibility Provision
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Discussions5 Minute Review
Meal Counting
Meal Claiming
Verification
Q&A
Record Keeping
Fee Waivers
Sharing With Other Programs
Title One
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Free Claiming %:District SchoolGroup of Schools
CEP 4 year Reimbursement Provision for Eligible High Poverty LEAs and Schools. First Year Data May Continue or be Updated.
LEAs and Schools May Opt In or Out Each Year, by June 30th
Considering the Community Eligibility Provision
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
CEP RequirementsNo cost Breakfast - No cost LunchIdentified Student Percent – 40% or greater
Four Consecutive Years in Approved Schools
Cover Additional Cost with Non-Federal Funds
Maintain Tally of Breakfast & Lunch
No Meal Applications in CEP Schools
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Claiming Based On Identified Students
SNAPTANF Extended Eligibles (Students “attached” to DCs)Matched to Official Lists– Homeless --- Runaways– Migrant --- Income Eligible
Headstart– Foster w/o App. --- Pre-K Evenstart– Approved by Local Officials
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
How does the CEP work?
Current School Year Data as of April 1Number of Identified Student Eligibles used to Calculate the Identified Student Percentage
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Identified Student Percentage =
Number of Identified Student Eligibles for School A
Number of Total Enrollment for School A
Must be ≥ 40 %
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Claiming Percentages
The Identified Student Percentage x 1.6 = Percentage Reimbursed at Free RateThe Remaining Meals Reimbursed at Paid Rate
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
School has 100 Students with Access to NSLP/SBP Enrolled April 1.
50 are determined to be Identified StudentsSchool A has an Identified Student Percentage of 50%
50% X 1.6 = 80% Free Reimbursement Rate20% Paid Reimbursement Rate
End of the month 10,000 Reimbursable Lunches = 8,000 at Free Rate2,000 at Paid Rate
Example
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Eligibles, Edits, 112/118Highest Eligibles = Highest Enrollment x Free Claiming PercentageEdit Check
Daily Edit Check = Daily Enrollment X Attendance Factor (95.5 or local)Daily Total Claimed = or < daily attendance .
DE112, DE118Record Meal Counts DailyComplete the 112 and 118 Monthly Apply Claiming % for Free & Paid to Total Meals Served for Month
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
How to Count Meals
Count Number of Meals Served Daily; Not Necessary by Category
You may use a Tally Sheet or Your Approved Meal Counting System
Clickers may Be Used or Use Your Approved Meal Counting System
Meals Must be Counted at Point of Service Count Reimbursable Meals Only
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
District with Both CEP and non-CEP Schools:Claim CEP Schools Using claiming %Claim Other School Meals by Student Eligibility Status
How to Submit Claims
For CEP Schools: Consolidate Daily Meal Counts to Monthly Totals by School for Breakfast & Lunch.
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Maintain Documentation meal count/tally sheetsmonthly meal count worksheets
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Claim Example
Month
Schools Bkfast Free%Free Meals Paid%
Paid Meals Lunch Free%
Free Meals Paid%
Paid Meals
Elem School 100 95.90% $95.90 4.10% $4.10 500 95.90% $479.50 4.10% $20.50
High School 240 95.90% $230.16 4.10% $9.84 1200 95.90% $1150.80 4.10% $49.20Middle School 120 100.00% $120.00 600 100.00% $600.00
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Still Considering CEP?
High Poverty Area Schools Benefit from CEPRecommend an identified student eligible of ≥ 55%Many Factors to Consider
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Advantages of CEPNo Paper Applications- No Web Applications
Saves Money on Printing Cost, Labor Cost, Returned Check Fees
No Charged Meals, No Charge Letters, No Alternative Meals
Faster Service – Simplifies Meal Counting & Claiming
No Overt Identification
Increased Breakfast, Lunch Participation
Improves Nutrition to At Risk Students. Potential for Attendance Rate and Test Score Improvement
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
ConsiderCEP Eliminates the Free Reduced Meal Application for School Nutrition
Available is a Household Income Form for Other Purposes, which may be used, but NOT be processed by SNP.
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Consider?Title One’s distributions of funding for Local Schools
CEP Identified Student data is from April of the Year Prior to Implementation
Title One needs October data of the Year Prior to Implementation of CEP
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Disadvantages of CEPPotential Financial Issues < 100% Reimbursement at the Free Rate
Not Collecting Meal Applications – to Determine Individual Student Economic Status
School Must Identify Other Procedures to Determine Economic Status of Individual Students
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Direct Certification Under CEPConducting Direct Certification after the first year?
Possibly IF…
Not Necessary When …
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Conducting DC After First Year?
CEP Schools May Check Direct Certification: Could Increase % of Meals Claimed FREE Next Year
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Possibly
Recommended for Schools Below 62.5% Identified Students 62.5% ISE = 100% at FREE Rate
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Not Necessary When…..
Schools at 62.5% of ISE: Not Check DC lists until end of the 4 –year cycle
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Identified Students What paperwork to Keep?
Documents to Support Claiming Percentages Signed Lists:
Homeless Migrant Runaway Foster Headstart
Documents to Determine Extended DC Students
Direct Certification Match Results Lists
List of Total Enrolled Students with Access to NSLP & SBP as of April 1.
List of Identified Students and Documents to Support the List
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Other Records:Production RecordsHealth ScoresLocal Wellness PolicyHACCP
Required Paperwork
Forms to support the number of meals served
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Provision 2
CEP Does Not Replace Provision 2Systems May Have Provision 2 and CEP Compare Base Year Claiming % to CEP
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Special Provision 2 and CEPSpecial Provision 2
Begun in 1990’sBase Year Meal Applications are CollectedMeal Applications not processed after base yearMeals served at no cost to studentsNo Household Income Information Collected
CEPBegan in 2013No Base YearNo Applications, Based on Student EligiblesMeals served at no cost to studentsNo Household Income Information Collected
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Special Provision 2 and CEPSpecial Provision 2
All students declared Economically DisadvantagedMeal Eligibility based on School Not StudentFederal Reimbursement collected for Free, Reduced, and Paid Base Year Data Used 4 years. May Roll Over to New Cycle
CEPStudents declared Economically DisadvantagedMeal Eligibility is based on School Not StudentFederal Reimbursement is collected for Free and Paid First Year Data May Be Used for 4 years. Cannot Roll Over to New Cycle
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Special Provision 2 and CEPSpecial Provision 2
Claiming Percentages Cannot be Changed Without a New Base YearFree and Reduced Students Numbers Submitted for FTE Report is derived from a Formula Using Base Year Data
CEPPossibility of Changing Claiming Percentages within 4 year cycle, If Advantageous to System.Free Students Numbers Submitted for FTE Report is derived from a Formula Using Current or First Year Data
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Special Provision 2 and CEPSpecial Provision 2
Begun in 1990’sBase Year Meal Applications are CollectedMeal Applications not processed after base yearMeals served at no cost to studentsNo Household Income Information Collected
CEPBegun in 2013No Base YearNo Applications, Based on Student EligiblesMeals served at no cost to studentsNo Household Income Information Collected
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Fee Waivers for High School StudentsParents:The ACT (American College Testing) and The College Board (SAT, PSAT) offer fee waivers to reduce the cost of the ACT, SAT, and PSAT exams for students from families who qualify under the criteria listed below. Qualifying students should speak with their counselor about fee waivers for these examinations.The College Board also offers a reduced fee exam for students taking the Advanced Placement (AP) exams each May. The criteria for the reduced exam fee are the same as the criteria for fee waivers (listed below). Qualifying students who plan to take AP exams should speak with their counselor and the AP Testing Coordinator for their school to ensure they are listed on the schools’ records as qualifying for the exam at a reduced fee. To be eligible, you must meet at least one of the requirements below:Annual family income falls within the Income Eligibility Guidelines set by the USDA Food and Nutrition Service. Enrollment in a federal, state, or local program that aids students from low-income families (e.g. Federal TRIO programs such as Upward Bound). Family receives public assistance. Lives in federally subsidized public housing, a foster home or is homeless. A ward of the state or an orphan. Check all that apply______ My household receives TANF or SNAP or other public assistance._______My household’s monthly total income is $__________. Indicate the number of people who live in your household__________________ My family lives in federally subsidized public housing. _______ My family is homeless._______ My child is a Foster child. _______My child is a ward of the State of Georgia._______ Another child in my household receives free or reduced meals. Parent /Guardian Signature: _________________________Date______________
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Data Needed for Title OneOctober Free Eligibles for CEP SchoolsOctober Data is Year Prior to Implementing CEP A CEP Program Implemented FY15 Uses October 2014 DataData can be Gathered October of the Preceding Year of Implementation or Through a Conversion Method Using FTE Information
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Sample of Data Conversion for Title I
School GADOE Code Schools
Maximum FTE From Fall 2012 School Enrollment
Maximum Free From Fall 2012 FTE Multiplier
New Number ISE (TANF/SNAP/DC)
Total Number of Pre-K
Total Number of Pre-K Free Multiplier
New Pre-K Number ISE (TANF/SNAP/DC)
12013 ELEM SCHOOL A 1000 650 0.6071 395 40 25 0.6071 15
22013 MIDDLE SCHOOL SOUTH 700 450 0.6071 273 0 0.6071 0
32013 HIGH SCHOOL 1 2400 1200 0.6071 728 0 0.6071 0
GaDOE Only Total (Column
4)GaDOE Only %
ISPGaDOE Only - Claiming
Percentage for Free (Column 7)
New Raw Data for Title I (Column 6)
21997 ELEM SCHOOL C 1500 1100 0.6071 668 80 45 0.6071 27
282
59.368% 0.95 451
11999 ALTERNATIVE SCHOOL 800 790 0.6071 480 0 0.6071 0
182
39.224% 0.63 291
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Guidance for Title One
System Name
School GADOE Code Schools
2012 Student count of (TANF/SNAP/DC)
2012 Pre-K count of (TANF/SNAP/DC)
Signature and title ____________________ Date_______________
Title I - Only this signed form that includes ISE (identified student eligibles) numbers for each CEP site
This information may be generated electronically or calculated from the October FTE information on the form provided by the SA
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Data CollectionData Collection:
SNP Cannot Distribute Applications in CEP SchoolsFree/ Reduced Applications May Not be Used to Collect Data on CEP Districts or Schools
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
After School Snack
CEP schools qualify for At Risk Snack
Attachment V is still required
Rules still apply
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Verification Process
Systems- All Schools Under CEP Use the Identified Student Numbers
Systems with Both CEP and Non CEP Schools use the Identified Student Numbers for CEP Schools; Other Schools Complete Verification
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Summary
For CEP:Schools or District
Must have 40% Students Eligible for
Free Meals Without an Application
CEP Schools Must Provide Meals at No Cost ALL Students
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
SummaryThe School Meals Program no Longer will be Requesting School Meal Forms to be Completed by Parents
The School Meals Director must work with Administrators and School Board to Determine the Pros and Cons of Participating in CEP
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Summary
CEP May Affect Other
Funding
Student Economic Status Must be Determined by Other Means
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
SummaryImproved Nutritional Status of Students
Potential Improvement in Attendance and Test Scores
Increase in number of Breakfast and Lunches Served Daily
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
Q & A
Dr. John D. Barge, State School Superintendent“Making Education Work for All Georgians”www.gadoe.org
“In accordance with State and Federal Law, the Georgia Department of Education prohibits discrimination on the basis of race, color, religion, national origin, sex, disability, or age in its educational and employment activities. Inquiries regarding the application of these practices may be addressed to the General Counsel of the Georgia Department of Education, 2052 Twin Towers East, Atlanta, Georgia, 30334, (404) 656-2800. “
The U.S. Department of Agriculture (USDA) prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or if all or part of an individual's income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.)
If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at [email protected].
Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (in Spanish). USDA is an equal opportunity provider and employer.”