CERES AND COLORADO STATE

UNIVERSITY LIBRARIES

PROJECT CERES Begun in 2013, Project CERES is a Center for Research Libraries Global Resources Agriculture Partnership with the United States Agricultural Information Network (USAIN), the Agriculture Network Information Center (AgNIC).

Participants must be members of CRL, USAIN or AgNIC. To apply for participation, applicants submit a project proposal to the Project CERES committee, which is a subcommittee of the USAIN preservation committee. There is an annual call for proposals.

Project goals: To preserve essential print materials on the History and Economics of Agriculture Make the resources accessible electronically through digitization

Scope – Serial Publications: Core Historical Literature of Agriculture Other agriculture and related trade journals published in the U.S. and Canada Serial publications published by the U.S. agricultural extension services and experimental stations.

Colorado State University Libraries received $3125.00 from CRL. Each of the participating libraries received the same amount of funds in the first round of Project CERES.

BACKGROUND

Colorado State University is the land grant university for the state of Colorado

The Libraries participated in Phase 5 of the National Preservation Program for Agricultural Literature, digitizing 1064 core agricultural documents

For Project Ceres, the Libraries chose our collection of Colorado Experiment Station publications to make them accessible to all interested users

The Libraries selected 100 Colorado Experiment Station titles for the project

GRANT REQUIREMENTS Digitization - Create digital objects following NAL specifications

Metadata - Provide descriptive and condition information Create MARC bibliographic records, contribute records and holdings to OCLC’s Worldcat database, CRL catalog, local catalog and local digital asset management system.

Provide piece-level gap and condition information using a CRL metadata worksheet Disclose preserved print holdings in PAPR and Worldcat (in process with CRL’s help)

Accessibility - Easily accessible and harvestable

Digital Archiving – Maintain local copies; provide copy to NAL

Print Archiving – Retain holdings, make available, provide archiving information

WORKFLOW Create a title list and collect volumes

Record physical condition information on internal assessment document

Create a scanning schedule – begin digitization

Use local OCLC MARC bibliographic records, local holdings information, and PDFs to create the metadata

Organize and deposit digital and metadata files into the Digital Collections of Colorado’s Colorado State University holdings http://lib.colostate.edu/digital-collections/

Provide the Ceres Project manager with copies of all required files

Perform Condition Assessment

Project Ceres Project Workflows

Pull/Request Titles

Create Project Documentation

Construct an Ingest package

(PDF and Metadata)

Select Titles

Create Digital Images of

Titles

Ingest Files in Digital Collections

of Colorado

Prepare Master Files for Archiving

Create DC XML Metadata from MARC

Record

Project Manager Submits Final

Report and all Files

All Project Work Complete

Copy and Organize all Files for Ceres Project

# CALL NUMBER TITLE PGS LOC OTHER CALL NUMBER PROBLEMS PGS STAT

NO. BND GTR B/W YLW WTG DMG TEXT

68 LD1146.A3 ser. 18 no.9 Rural school improvement in CO 62 ma LD1146.A3 ser. 18-19 xxx xxx xxx xxx xxx

69 LD1146.A3 ser. 18 no.9 SP Maintenance conditions at the CO 24 ma LD1146.A3 ser. 18-19 xxx xxx xxx 24

67 LD1146.A3 ser. 2 no.3 Il lustrated compendium of ColoS 55 ma xxx xxx xxx xxx 55

70 LD1146.A3 ser. 25 no.8 Building conditions at the Colorad 59 ma LD1146.A3 ser. 25 xxx xxx xxx xxx 59

71 LD1146.A3 ser. 26 no.3 Successful farm families of Color 50 ma LD1146.A3 ser. 26 xxx xxx xxx xxx xxx xxx PROS

195 S41.E26 no.100 Suggestions on how to top more on 4 ma xxx xxx xxx 4

158 S41.E26 no.12 Potato failures 2 ma S41.E26 1902 xxx xxx 2

160 S41.E26 no.15 Seepage & return waters on the Unc 2 ma S41.E26 1902 xxx 2

115 S41.E26 no.16 Prairie dog as a range pest 2 ms S41.E77 1903-04 xxx 2

114 S41.E26 no.17 Trials of macaroni wheat by dry 3 ms S41.E77 1903-04 xxx 3

116 S41.E26 no.19 Grasshoppers: their habits and 3 ms S41.E77 1903-04 xxx xxx 3

117 S41.E26 no.20 Plant l ice and their remedies 2 ms S41.E77 1903-04 xxx 2

118 S41.E26 no.21 Spraying for plant l ice and the 2 ms S41.E77 1903-04 xxx 2

199 S41.E26 no.22 Cooperative experiment in tree plan 4 ma S41.E77 1905 xxx 4 nocat

119 S41.E26 no.23 Fall handling ofpotatoes to lessen 3 ms S41.E77 1903-04 xxx 3

133 S41.E26 no.24 Formalin treatment of seed grain 2 ms S41.E77 1906 xxx 2

134 S41.E26 no.25 Instruction for cooperative tree 4 ms S41.E77 1906 xxx xxx 4

135 S41.E26 no.26 Potato problems 3 ms S41.E77 1906 xxx 3

136 S41.E26 no.27 Cottony maple scale 4 ms s41.E77 1906 xxx xxx 4

137 S41.E26 no.28 New alfalfa disease 2 ms S41.E77 1906 xxx 2

138 S41.E26 no.29 Cost of Colorado roads 3 ma S41.E26 1907 xxx 3

139 S41.E26 no.30 Howard scale 4 ma S41.E26 1907 xxx 4

Condition Assessment Form

File hierarchy and naming

Oclc#

v.1 v.2

1934-01-02 1934-02-02 1934-03-02

001.tiff 001.pdf

001.tiff 001.pdf

Last pg.tiff Last pg.pdf

Level 1 – oclc number for print title

Level 2 – volume, written as v. with number

Level 3 – issue level, written as yyyy-mm-dd or yyyy-mm if no day

Level 4 – individual page tiffs and pdfs. 001.tiff-last page and 001.pdf

PROJECT COMPLETION

The Ceres Project’s goals to digitize and preserve unique print materials was a perfect match with our Libraries’ goals

The time needed to record condition at the issue level metadata is relatively small when digitizing

The CSU Libraries has seen the use of these materials increase once they were digitized – illustrating their value in understanding the history and economics of agriculture

Preservation and access